Res. 2136 - Community Center Advisory CommitteeCOUNCIL BILL NO. 3102
RESOLUTION NO. 2136
A RESOLUTION ESTABLISHING A COMMUNITY CENTER CITIZENS ADVISORY
COMMITTEE; SPECIFYING OBJECTIVES; AND PROVIDING MEMBERSHIP
COMPOSITION
WHEREAS, the City recently completed an update to the community center
feasibility study; and
WHEREAS, during the 2017 Regular Session, the Oregon Legislature
authorized the award of a $1,000,000 Lottery Bond Grant to the City for the
community center project; and
WHEREAS, the City has allocated an additional $285,347 from the sale of
City owned property to the project, bringing the total available funding to
$1,285,347; and
WHEREAS, the Woodburn City Council has decided to utilize this funding to
complete the Architectural and Engineering design work for the community
center project; and
WHEREAS, the Woodburn City Council has determined that the
establishment of the Community Center Citizens Advisory Committee ("the CAC`)
will benefit the community center design process by providing for transparency
and continued public input; and
WHEREAS, the CAC will make recommendations to the City Council
regarding a City-wide bond measure to finance the construction of a new
Community Center; and
WHEREAS, to ensure compliance with Oregon elections Law, the CAC shall
be dissolved prior to filing bond measure ballot language with the Marion County
Elections Official;
WHEREAS, the Woodburn City Charter provides the Mayor with the ability to
appoint volunteer committee and commissioner positions with the consent of the
City Council; and
WHEREAS, the Woodburn City Charter further provides that the City
Administrator is the administrative head of the City responsible for overseeing the
day to day operations of the City departments, services, programs and
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RESOLUTION NO. 2136
community outreach efforts and takes advice from various committees and
groups; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Establishment. The CAC is hereby established to assist the City
in completing the Architectural and Engineering design for the community center
project.
Section 2. Objectives. In its efforts to assist the City with the community
center architectural and engineering work, the CAC will review the design and
provide feedback to staff, the design team and the City Council, in order to
ensure that:
A. The physical appearance of the community center is attractive as
would be expected for a landmark civic building
B. The facility is designed to include the active and passive recreation
opportunities desired by the community
C. The facility provides spaces designed to serve people of all ages and
abilities
D. The design of the community center provides for safe, functional,
sustainable and efficient operation
E. Desired improvements to the existing aquatic center are included in
the project
Section 3. Termination. In order to ensure compliance with Oregon
Elections Laws, the CAC will dissolve effective August 1, 2020. This will ensure that
the committee no longer exists at the point that bond measure language is filed
with the Marion County Elections Official.
Section 4. Authority. The CAC is an advisory committee and shall have no
authority over the City's final decisions related to the design of the community
center. Recommendations, suggestions or ideas of the CAC shall be strictly
advisory and non-binding.
Section 5. Representation. Neither the CAC, nor individual appointed
members of the CAC, are authorized to represent the City of Woodburn in any
official capacity without obtaining the written permission of the City Council or
the City Administrator.
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RESOLUTION NO. 2136
Section 6. Appointments. Members of the CAC shall be appointed by the
Mayor, with the consent of the City Council, for a term that expires upon the
termination of the committee on August 1, 2020. Members interested in serving
on the CAC shall submit a completed Application for
Commission/Committee/Board Member Form to the City Administrator's Office.
Section 7. Membership. The CAC will consist of up to twelve (12)
community members, including the following:
A. Between one (1) and two (2) members of the Woodburn City
Council, including the Mayor
B. One (1) representative of the Boys & Girls Club
C. One (1) member of the Recreation & Park Board
D. Between One (1) and two (2) members of the Woodburn Senior
Center
E. One (1) representative of the Northwest Senior & Disability Meals on
Wheels Program
Section 8. Chair. At the first meeting of the CAC, the appointed
membership will nominate and select a Chair for a duration deemed
appropriate. The Chair will preside over meetings, facilitate discussion and assist
in formulating recommendations to City staff, the design team, the City Council
or the City Administrator. City employees are not eligible to serve as Chair.
Section 9. Meeting Notices, Agendas & Minutes. The City Administrator
through the City Recorder is responsible for developing and providing meeting
notices, agendas and meeting minutes.
Section 10. Meeting Schedule. Meetings may be scheduled monthly, or as
otherwise deemed appropriate by the CAC's Chair or City Administrator at a time
and date deemed appropriate by the CAC. Meeting locations will be
determined by the City Administrator's Office.
Section 11. Quorum. Because the CAC is advisory in nature, no quorum
shall be required for the CAC to meet, discuss or provide advice or
recommendations to the City Council or the City Administrator.
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RESOLUTION NO. 2136
Approved as to form:
6 1 (�
City Attorney Date
Eric Swenson, Mayor
Approved
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of th Recorder
r
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
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RESOLUTION NO. 2136
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