The URL can be used to link to this page

June 24, 2019 Agenda EIC SWENSON,MAYOR CITY OF W OO D B U R N DEBBIE CABRAL SRCOUNCILOR WARD 1 LISA ELLSWORTH,COUNCILOR WARD II CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III SHARON SCHAUB,COUNCILOR WARD IV MARY BETH CORNWELL,COUNCILOR WARD V JUNE 24, 2019- 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI WOODBURN POLICE DEPARTMENT COMMUNITY ROOM- 1060 MT. HOOD AVE 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. The City Council meeting scheduled for July 8 is cancelled. The next City Council meeting will be July 22, at 7:00 p.m. and will take place at the Woodburn Police Department Community Room. B. In observance of Independence Day, City Hall offices,the Library, and Transit service will be closed Thursday,July 4,2019. The Aquatic Center will be open 7am - 4pm. C. Woodburn Parks and Recreation would like to invite the Mayor and the Council along with all Woodburn residents out to the annual 4th of July Celebration sponsored by Cox Electric. This year's event will kick off at 5:30 at Centennial Park. Enjoy a night of family activities, musical entertainment, great food, and dazzling fireworks. Entertainment will feature PURUSA, Papa Smoke and Reedy 300. (Goal 1) D. The July 4th all you can eat Chuckwagon breakfast will take place from 7:00 a.m. to 10:00 a.m. at Legion Park. A1212ointments: None. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS A. Woodburn Fire District Fire Marshal James Gibbs will be providing an overview of the fire and live safety inspections that are being conducted in the City of Woodburn. B. Connie Lum - Senior Center 1 This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318 at least 24 hours prior to this meeting. **Habrd int6rpretes disponibles para aquellas personas Clue no hablan Ingl6s, previo acuerdo. Comunfquese al (503) 980-2485.** June 24, 2019 Council Agenda Page i 5. PROCLAMATIONS/PRESENTATIONS Proclamations: A. National HIV Testing Day 12 Presentations: A. Taste of Woodburn /City Council (Goals 1) B. Mayor Presentation - Park Enhancements 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. Comment time will be limited to 3 minutes. 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A. Woodburn City Council minutes of June 10, 2019 13 Recommended Action: Approve the minutes. B. Acceptance of Four Easements at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W1 8AA05700) Recommended Action: That City Council accept three public utility 17 easements and one bicycle & pedestrian easement granted by Mid-Valley Community Church, owners of the property located at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W1 8AA05700). C. Acceptance of Three Warranty Deeds at 591 Gatch Street, 36 Woodburn, OR 97071 (Tax Lot 051 W18AA05700) Recommended Action: That City Council accept three warranty deeds granted by Mid-Valley Community Church for their property located at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W 18AA05700). D. Crime Statistics through May 2019 50 Recommended Action: Receive the report. 9. TABLED BUSINESS None. June 24, 2019 Council Agenda Page ii 10. PUBLIC HEARINGS None. 11. GENERAL BUSINESS-Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time will be limited to 3 minutes. A. Council Bill No. 3101 -An Ordinance Amending Table 2.03C, Which 55 is Contained in Section 2.03, Commercial Zones of the Woodburn Development Ordinance (WDO) (LA 2019-01) and Declaring an Emergency PUBLIC TESTIMONY ON THIS AGENDA ITEM IS CLOSED. NO PUBLIC COMMENTS WILL BE RECEIVED. Recommended Action: Staff recommends that the Council adopt the attached ordinance amending the CG Zoning District provisions in the Woodburn Development Ordinance. B. Council Bill No. 3102-A Resolution Establishing a Community Center 62 Citizens Advisory Committee; Specifying Objectives; and Providing Membership Composition Recommended Action: It is recommended that the City Council approve the attached resolution establishing a Community Center Citizens Advisory Committee (CAC); specifying objectives; and providing membership composition. C. Redflex Contract Extension (Goal 9) 68 Recommended Action: It is recommended the City Council authorize the City Administrator to sign the attached Fifth Extension of the Agreement with Redflex Traffic Systems, Inc. to provide Red Light Photo Enforcement Services. D. Award Personal Service Agreement to Opsis Architecture LLP (Goal 71 9) Recommended Action: That the City Council authorize the City Administratorto enter into a Personal Services Agreementwith Opsis Architecture LLP to conduct preliminary architectural design and program planning services for the Community Center Project. E. Award of Construction Contract for the Hardcastle Avenue 73 Realignment at Railroad Crossing Project June 24, 2019 Council Agenda Page iii Recommended Action: That the City Council, acting in its capacity as the Local Contract Review Board, award the construction contract for the Hardcastle Avenue Realignment at Railroad Crossing Project to the lowest responsible bidder, Pacific Excavation, Inc. in the amount of $777,000. F. Workers' Compensation Insurance Provider 75 Recommended Action:Authorize the City Administrator to withdraw from Citycounty Insurance Services (CIS) workers' compensation insurance and contract with SAIF Corporation (SAIF) for workers' compensation insurance. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 13. CITY ADMINISTRATOR'S REPORT 14. MAYOR AND COUNCIL REPORTS 15. EXECUTIVE SESSION To conduct deliberations with persons designated by the governing body to carry on labor negotiations pursuant to ORS 192.660(2)(d) 16. ADJOURNMENT COUNCIL GOALS 2019-2021 Thematic Goals 1. Create an inclusive environment where residents participate and are engaged in the community(thatis vibrant,safe and active). 2. Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural and community assets. Strategic Goals 3. Create an inclusive environment where Woodburn residents want to participate and are engaged in the community. 4. Develop innovative funding sources to help support the completion of capital improvement projects. 5. Grow and support strategic partnerships for economic health. June 24, 2019 Council Agenda Page iv 6. Explore the development of a non-profit consolidation facility. 7. Improve Communication and Coordination with School District on matters of mutual interest. 8. Completion of the First Street remodel. 9. Completion of Phase 1&2 of the Community Center Project including the formation of an ad hoc steering committee to review and recommend design. 10. Creation of the Dick Jennings Community Leadership Academy. 11. Develop a strategy to limit PERS liability. 12. Establishment of a Woodburn 20 year community-visioning plan. June 24, 2019 Council Agenda Page v WOODBURN SENIOR CENTER. 700 N Cascade Dr Woodburn, Oregon 97071 Hello to all committee members! We are your Woodburn Senior Center, we have been in existence for 3 12 years and we exist to make life more meaningful and enjoyable for the city's older residents. We are making a positive impact on the city and we are growing_ We rent from the Woodburn United Methodist Church where we meet three times a week. We provide lunch once a week on a donation basis with various presenters and speakers. We have been involved with the following: City Connection Day Relay for Life Mayors Prayer Breakfast Fire Dept Open House Greeters Facebook Page We have received donations through the following: Go Fund Me page Plant Sales Private Donors Funds are raised through various activities and classes: TaiChi Chair Exercise Bake Sales Donation Jars Memberships(new and renewals) Table outside Walmart We do all this and more, but not enough to keep growing our Center! We need equipment and a larger space. As we are the Woodburn Senior Center, we need the city's support! We are requesting funding from the city, please take this request into careful consideration. Thank you for your support. Connie Lum Director, Woodburn Senior Center 700 N Cascade Dr. ]Woodburn, OR 97071 1 WOODBURN SENIOR CENTER. City members: on a daily basis the Center requires everone who comes to visit the Senior Center to sign in, members and non-members alike. we average # 220 Sign-ins a month,. 4�1n d..n f ped require that folks he a member to come to the r'ent'er. _ ld, Thank you, Connie Lurn Director, Woodburn Senor C,81Iter 2 11 Orth Marion Adu'+ Pester In- dba Woodbum Senior Center quarterly Revenue--expense neper 1st quarter 2019 c u January FebruaryMarch I. Annual membership fee - $15 r $ 165.00 $ 45.90 45.00 2. Founder member fee - $100I r $ 0.00 0.90 $ O.00 3. Donations $ 90.90 $100-00 $ 50.00 4. Luncheon donations- held weekly $ 296.00 $ 137.00 $ 142.95 5. (subtract) lunch service support $ ( 69.40) $ (46.00) $ (4.6.00) 6. Bingo fund $ 47.05 $ 13.50 $ 29.31 7. Canasta fund $ 8.25 $ 3.00 $ 5.00 3. Coffee fund $ 14.20 $ 12.05 $ 17.33 9. Bottled water fund $ 5.0E $ 0.0 $ 4.01 10. jai Chi fund $ 26.00 $ 16.00 $ 25.00 11. (subtract) petty cash replenish 0.09 .0 $ 45.57) 12. Baked sale & other S141.50 Total Revenue $ 584-504220 227.58 1. Manager fee $3001month $ 3€0.00 $ 300.00 $ 300.00 2. Rent- Church - $250/mon $ 250.00 9 $ 250.00 $ 250.00 3. Supplies $ 494.20 0.000 $ 205.23 Total Expense .2 E 755.28 Bank reconcilement - Operating Acct bank balance beginning of period $3,584.96 $3,125.20 $2,997.31 Add revenue $ 584.50 $ 422.05 $ 227.58 Subtract expenses 11-0-44,20) 1 (55(3.40,)-(755.23) bank balance end of period $3,125.25 $2,997.31 $2,409,01 Reserve acct. kGo fund- e) mon-end $27310.81 $2,316.81 $2,335.58 3 SENIOR CENTER WISH LIST VIDEO EQUIPMENT TV AND STAND CARTS (2) COMPUTER ff RIDGE WITH FREEZER NEW DESK_ PRINTER CREDIT CARD SQUARE 14-ARD PHONE LINE & WI FI ADDITIONAL PAID SPACE AT CURRENT LOCATION (METHODIST CHURCH) FUNDS FOR INCREASING COST OF FOOD AND SUPPLIES TRANSPORTATION TO AND FROM THE SENIOR CENTER WITH PAID DRIVER 4 RMPIND S & NEIGHBORS The -Islorth. Mwr-ion Adult Cenatter/Woodbum Semor Center nfleels youz help. ' e need fundkm-glele We Kee located at 700 N. C-'ascade Dr O -u u,. is 's on the south *dleofthebildmg. ff 1, 0 ee 71 ,'imwe,_A�vthme mm- es; 1,Vith Treats ® charge! W,e noa w, havre, a Go-FIFund-Me pazel Pg ,ease quIll A upp and take a look: _Se https.11www.gefundme-coAVwoodburn HwF W,e TVII-I acteWl. walk- in donations. Caring 119 the of who we- are. 'e Li Dhector 503-989-992-t 700DBURN SENIOR C FACEBOOK PAGE i s4 i `i Can.-i �'r., r* l o,�' d'r^G" � fi= ,,u,,�ot�,�i�+%- a'""rid � .�wfii�� ,� i$� Iw�.:.�.�"_��6a�.n° J,n...�lam+'°�Lw�"v��... 6.✓ G,�f OLDIES BUT GOODIES Coffee Time ! + Monthly Schedule. Weekly F Snacks ero se Speakers Games Laughter 6 'heyneec fund: 491 enafnea00,6c1 isn so Beer Tease coansaclar a doafl Via#vim"' 61O fund"ou Alt *th �'h�;senaors.en- �oy>t�eeklp V'�eclrtesd�y2uiYcz-" Ps and free coee,lo and> eaai�s�a,exerc�e and craft r',.: ciasses�`vasiCs from-h�alth��o- 3iiders,and; ore Your done;, lions znal�e��►�se�rc�rams poSaey alssa aep va31Z'0tWocd a1 3�uri�a tie a me-is-on 'e 40xh side olieeulduzg 7 47 wowburn oodbM Senior Center is a safe, pl e a tStO soc'. e attractive es t enhance and e "c .the'r li�'es- - - 9,19127 „_ a. WftP 8 SENIOR CENTER Wednesday LUNCH f 8 00 to 1 NM00 (All lunches served at the Woodburn Senior Center) IIP,. June 5 Lunch providedy Cascade Park Speaker: New Doctor in Town ! June 12 Lunch provided by Senior Center June 19 Lunch provided by Emerald ar ens Speaker: Chuck Smith, AARP June 26 Lunch y Senior Centel- Speaker: enterSpeaker: Project NW Cancer Screening fig/ 9 C® � � � s ... � L ® 3 Ei cD ® 3 3 3 E 3 w -nC) -n ©CD - C CD t7 wN o (} .. c 2) co toco CL° O O O W D Zf W „x LU _ .gid r G < r CD 0 CD O l (j) CD Cl3 � CD CD CD cr O O l�d3 cn .9r. rte, Z � � C- Cl) Z � -' C/� Z � � C- O CD r C ICA z CAS CD < -& CD rCo < °� CD C° Cn < -a =7C.: si „ CD t1CD r O tD t� —, CD O C -- O Z O CD CD < 0x CD � px `s ® x cn M CD CDa CD CD o ® (D () CD Q � CDCn CD ca CQ CD CDCD 4 = O O = C) O � 4 CQ CSD CD n O Co CD O Cn ct CD cis O o3S' � � 3 0 A CD CO 3- CD � CD rt CD CDCID cn _ 27, CD CD cn Ccn CD CD cn ail 10 4 w LU ZLU Q Q Q tD ''' �' > 2 N LLI P- �E O U) (U U? ® :� _� O A coUts. 1L � � �- UlLm LLI Zi L O — 4 C53 F EL CD L- C� Y U cll O (f) CP) O 'O -U U) O E � LU -— L! – N 611 _ 7' O N ZS OUa) Co Z ® �- co co EE E E ' C) rZU) ZCf) ca M O � C13 q> U) °rr v O O G .0_ ® Q Cl) C�6 O U) m CIS O = O cn E E E a E G7 O O r C\4CD 11 PROCLAMATION NATIONAL HIV TESTING DAY WHEREAS,the medical condition known as HIV and AIDS is still a prominent and national concern,with 39,000 new infections each year. In the United States alone,680 youth on average are diagnosed monthly with HIV. Over 10,000 Oregonians were diagnosed with HIV in the last 34 years, with approximately 230 new cases of HIV occurring each year in the state; and WHEREAS, One in seven individuals are unaware that they are HIV positive, with a new HIV infection occurring every 10.5 minutes; and WHEREAS, Testing is critical to HIV prevention. Getting tested and actively managing HIV through treatment can not only reduce mortality and improve quality of life, but also reduces the risk of the spread of HIV from an infected person to their partner by 96%; and WHEREAS,Each year, on June 27,the Centers for Disease Control and Prevention (CDC), AIDS.gov and other national and local entities across the United States, organize National HIV Testing Day. This initiative is a national challenge for all individuals to, "Take the Test, Take Control"; and WHEREAS, City Officials are exceptionally situated to increase awareness and understanding among their constituents that all Americans need to be tested for HIV infections, to not only protect their own health, but to also work towards eradicating HIV and AIDS, NOW, THEREFORE, I, Eric Swenson, Mayor of the City of Woodburn do hereby proclaim June 27, 2019, as "NATIONAL HIV TESTING DAY" As a day for all residents to, "Test Your Way. Do it Today" IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Woodburn to be affixed this 241h day of June 2019. Eric Swenson, Mayor City of Woodburn 12 COUNCIL MEETING MINUTES JUNE 10, 2019 DATE WOODBURN POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 10, 2019 CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Absent Councilor Morris Present Councilor Ellsworth Present Councilor Cabrales Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row,Police Chief Ferraris,Community Development Director Kerr,Economic Development Director Johnk, Finance Director Montoya, Sr. Management Analyst Moore, Recreation Manager Cuomo, Communications Coordinator Moore, City Recorder Pierson MOMENT OF SILENCE FOR DICK PUGH City Administrator Derickson asked for a moment of silence for Dick Pugh who previously served on the City Council and made significant contributions to the City of Woodburn. APPOINTMENTS Carney/Morris... appoint Katrina Charfauros and Cynthia Branger Munoz to the Woodburn Public Library Board. The motion passed unanimously. PRESENTATIONS A. Recognize WHS Band Leader - Mayor Swenson mentioned that earlier in the evening he presented the key to the City to long time Woodburn High School band teacher, Brian Gingerich. B. Grand Marshal Announcement — Mayor Swenson announced that Elias Villegas was selected as this year's Fiesta Mexicana Grand Marshal. C. Community Center Presentation — Greg Carter, with Consumer Opinion Services provided the results of the community center bond measure telephone survey to the City Council. Assistant City Administrator Row stated that at the June 24 City Council meeting he hopes to bring a contract award for the first phase of the design work of this project. D. Recycling Presentation — KJ Lewis with Republic Services provided a presentation on recycling and shared the challenges they are seeing. E. Mayor Presentation - Park Enhancements - Mayor Swenson stated that he is not ready to present on the park enhancement plan but he would like to discuss the Council's interest in Woodburn becoming a part of the Sister City Program. Page 1 - Council Meeting Minutes, June 10, 2019 13 COUNCIL MEETING MINUTES JUNE 10, 2019 Councilor Cabrales stated that she thought it was a good idea and Councilor Cornwell concurred. Councilor Carney stated that he supports applying to the Sister City program for the purpose of acquiring information regarding other cities in the world, to determine which cities share productive similarities with Woodburn. Ellsworth/Cabrales...approve the spending of$440 to apply to the Sister City Program and after which we explore what cities we might want to partner with. The motion passed unanimously. CONSENT AGENDA A. Woodburn City Council minutes of May 13, 2019, B. OLCC Liquor License Application for J&B Liquidators Inc. (Wheeler Dealer), C. Crime Statistics through April 2019, D. Building Activity for May 2019. Councilor Ellsworth wanted to clarify that the OLCC License application for J&B Liquidators is to sell bottles of beer and wine to go, not for consumption in the building. Chief Ferraris confirmed that was correct. Morris/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. PUBLIC HEARINGS Legislative Amendments related to multiple-family dwellings in the Commercial General ("CG") Zoning District(LA 2019-01) A Public Hearing to consider input on LA 2019-01, Legislative Amendments related to multiple-family dwellings in the Commercial General ("CG") Zoning District. Mayor Swenson declared the hearing open at 8:03 p.m. for hearing public input on LA 2019-01, Legislative Amendments related to multiple-family dwellings in the Commercial General ("CG") Zoning District. Community Development Director Kerr provided a staff report on the proposed amendments and entered Ordinance 2391 and Ordinance 2530 into the record. Mayor Swenson asked if anyone from the public would like to speak on this subject. Becky Hayes, 950 Evergreen Road, stated that she purchased a condo at Panor 360 in January and that with the code change she has concerns about her security if something were to happen to the building and whether or not they would be able to rebuild them. She added that it is really hard to find a place that you can afford to live as a senior and that the security that she did have will go away when the use is changed from Permitted Use to Conditional Use. She requested that they possibly put in an addendum to grandfather in Panor 360, so we can have a little bit more security and keep it as a Permitted Use. She explained that Panor 360 was built in 1973 and the original complex wasn't developed until 1978 and that it has gone through quite a few zone changes. She added that she has no idea what the history is and why nobody spoke up for it before but she is speaking up now and thinks we need some security for people like her. Mayor Swenson declared the hearing closed at 8:26 p.m. Carney/Morris... tentatively approve the proposed legislative amendment to Table 2.03C of the Woodburn Development Ordinance (as recommended by the Planning Commission) and direct staff to prepare the appropriate ordinance. The motion passed unanimously. Fiscal Year (FY) 2018-2019 Supplemental Budget Request #4 for Closure of Museum Endowment Fund A Public Hearing to consider input on the FY 2018-2019 Supplemental Budget Request 44 for Closure of Museum Endowment Fund. Mayor Swenson declared the hearing open at 8:33 p.m.for hearing public input on the FY 2018-2019 Supplemental Budget Request 44 for Page 2 - Council Meeting Minutes, June 10, 2019 14 COUNCIL MEETING MINUTES JUNE 10, 2019 Closure of Museum Endowment Fund. Finance Director Montoya provided a staff report. Mayor Swenson asked if anyone from the public would like to speak on this subject. No members of the public wished to speak in either support or opposition of the FY 2018-2019 Supplemental Budget Request 44 for Closure of Museum Endowment Fund. Mayor Swenson declared the hearing closed at 8:35 p.m. Fiscal Year (FY) 2019-20 City Budget Adoption A Public Hearing to consider input on the Fiscal Year (FY) 2019-20 City Budget Adoption. Mayor Swenson declared the hearing open at 8:36 p.m. for the purpose of hearing public input on the Fiscal Year (FY) 2019-20 City Budget Adoption. City Administrator Derickson provided a staff report. Mayor Swenson asked if anyone from the public would like to speak on this subject. No members of the public wished to speak in either support or opposition of the Fiscal Year (FY) 2019-20 City Budget Adoption. Mayor Swenson declared the hearing closed at 8:38 p.m. Fiscal Year (FY) 2019-20 State Revenue Sharing A Public Hearing to consider input on Fiscal Year (FY) 2019-20 State Revenue Sharing. Mayor Swenson declared the hearing open at 8:38 p.m. for the purpose of hearing public input on Fiscal Year(FY)2019-20 State Revenue Sharing. City Administrator Derickson provided a staff report. Mayor Swenson asked if anyone from the public would like to speak on this subject. No members of the public wished to speak in either support or opposition of Fiscal Year (FY) 2019-20 State Revenue Sharing. Mayor Swenson declared the hearing closed at 8:39 p.m. COUNCIL BILL NO. 3097 - A RESOLUTION APPROVING TRANSFERS OF FY 2018-2019 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET Ellsworth introduced Council Bill No. 3097. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3097 duly passed. COUNCIL BILL NO. 3098 -A RESOLUTION ADOPTING THE FISCAL YEAR(FY) 2019-20 BUDGET,MAKING BUDGET APPROPRIATIONS;AND CATEGORIZING TAXES Ellsworth introduced Council Bill No. 3098. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3098 duly passed. COUNCIL BILL NO. 3099 - A RESOLUTION DECLARING THE CITY OF WOODBURN'S ELIGIBILITY AND ELECTION TO RECEIVE STATE REVENUE SHARING Ellsworth introduced Council Bill No. 3099. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3099 duly passed. COUNCIL BILL NO. 3100 -A RESOLUTION APPROVING OF THE SALE OF THE CONTROLLING INTEREST IN WOODBURN AMBULANCE SERVICE, INC. AND ASSIGNMENT OF ITS NON-EXCLUSIVE AMBULANCE FRANCHISE TO METRO WEST AMBULANCE SERVICE, INC.; AND SETTING AN EFFECTIVE DATE Ellsworth introduced Council Bill No. 3100. City Recorder Pierson read the bill by title only since there were no objections from the Council. Shawn Baird with Woodburn Ambulance Page 3 - Council Meeting Minutes, June 10, 2019 15 COUNCIL MEETING MINUTES JUNE 10, 2019 and J.D. Fuiten with Metro West provided information on the sale. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3100 duly passed. 2019 OREGON MAIN STREET REVITALIZATION GRANT HISTORIC CITY HALL - 550 N. FIRST STREET Economic Development Director Johnk provided a staff report. Ellsworth/Carney... approve the Oregon Main Street Revitalization grant for $200,000 for the Historic City Hall Building Redevelopment Project and authorize the City Administrator to sign the Grant Agreement. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT City Administrator Derickson provided the City Council with the Taste of Woodburn coupon books. MAYOR AND COUNCIL REPORTS Councilor Cornwell stated that she attended the Taste of Woodburn and added that there was a good turn out and it was really well done. Councilor Carney concurred with Councilor Cornwell and stated that he brought his family along and they really enjoyed the dancers. Councilor Ellsworth stated that she also attended the Taste of Woodburn but would like to see if it is possible to provide a beer garden for those who would like to enjoy an adult beverage responsibly while also enjoying the event. Mayor Swenson stated that he attended the Rotary International Conference last week and added that he and Councilor Cabrales would be meeting with the Mexican Consulate. ADJOURNMENT Morris/Ellsworth ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 9:02 p.m. APPROVED ERIC SWENSON, MAYOR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, June 10, 2019 16 �'I'1 r I Iii♦ r} B V' June 24, 2019 TO: Honorable Mayor and City Council through City Administrator FROM: Eric Liljequist, Public Works Director SUBJECT: Acceptance of Four Easements at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W1 8AA05700) RECOMMENDATION: That City Council accept three public utility easements and one bicycle & pedestrian easement granted by Mid-Valley Community Church, owners of the property located at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W 18AA05700). BACKGROUND: The property owner is required to provide three 5-foot public utility easements and one variable width public bicycle & pedestrian easement in order to satisfy the conditions of approval of Design Review (DR 2017-01). DISCUSSION: The first 5-foot wide public utility easement dedication is located along the northern property boundary, adjacent to E. Lincoln Street. The second 5-foot wide public utility easement dedication is located along the eastern property boundary, adjacent to Gatch Street. The third 5-foot public utility easement dedication is located along the southern property boundary, adjacent to Young Street. The 5-foot wide public utility easements provide a permanent easement and right-of-way to construct, reconstruct, and operate public and franchised utilities. The variable width public bicycle & pedestrian easement is located along the western property boundary and provides a permanent easement and right-of- way to construct, reconstruct, and maintain a public bicycle & pedestrian easement. Agenda Item Review: City Administrator_x City Attorney_x_ Finance_x 17 Mayor and City Council June 24, 2019 Page 2 FINANCIAL IMPACT: There is no cost to the City for the Public Easements. Attachments A Copy of the four Public Easement documents is included as Exhibit "A" and Exhibit "B" for each dedication. 18 PG5OF8 AFTER RECORDING RETURN TO: Woodburn City Recorder City of Woodburn 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENTS MID-VALLEY COMMUNITY CHURCH, GRANTOR, grants to the CITY OF WOODBURN, OREGON, hereinafter called C/Ty, a permanent easement and right-of- way, including the permanent right to construct, reconstruct, operate, and maintain PUBLIC UTILITIES on the following described land: See attached Exhibit "A"Legal Description of Permanent Easement and attached Exhibit `B"Sketch for Legal Description of Permanent Easement which are by this reference incorporated herein GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by CITY. No building or utility shall be placed upon, under, or within the property subject to the foregoing easement during the term thereof, however, without the written permission of CITY. Upon completion of the construction, CITY shall restore the surface of the property to its original condition and shall indemnify and hold GRANTOR harmless against any and all loss, cost, or damage arising out of the exercise of the rights granted herein. The true consideration of this conveyance is ZERO ($0.00), and other valuable consideration, the receipt of which is acknowledged by GRANTOR. GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the above-granted premises, free from all encumbrances and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, through, or under GRANTOR. DATED this 01day of C�U - , 20&—. ^Ivv Public Utility Easements (Permanent) l G Page 1 of 4 19 PG 6 OF 8 CORPORATE ACKNOWLEDGEMENT STATE OF OREGON, County of ) ss. The foregoing instrument was acknowledged before me this day of as a a r Of C -;6L)M ('X)V111fhA-W)0A 1y) V-e a corporation and the foregoing instrument was signed and sealed on behalf of said corporation by authority of its Board of Directors; and each of them acknowledged said instrument to be its voluntary act and deed. OFFICIAL STAMP NICOLE MARIE POWELL NOTARY PUBLIC-OREGON COMMISSION NO. 948428 NOTARY PUBIC F R OREGON xp�MY COMMISSION EXPIRES MARCH 17,2020 My Commission E i s City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808. City Recorder: Heather Pierson Public Utility Easements (Permanent) Page 2 of 4 20 PG7OF8 EXHIBIT A 5' PUBLIC UTILITY EASEMENT(CATCH STREET) AN 5'WIDE STRIP IN THE NORTHEAST QUARTER OF SECTION 18,TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, CITY OF WOODBURN, MARION COUNTY,OREGON; LYING WESTERLY OF AND THE EAST LINE OF WHICH IS DESCRIBED BELOW: BEGINNING AT A POINT WHICH BEARS SOUTH 21'37'25" EAST 556.54 FEET AND NORTH 81009'00"WEST 13.0 FEET FROM THE NORTHEAST CORNER OF DLC NO.64;THENCE NORTH 8043'56" EAST 244.40 FEET; THENCE NORTH 0°08'07"WEST 159.53 FEET;THENCE NORTH 10'09'43"WEST 198.64 FEET TO THE SOUTH LINE OF EAST LINCOLN STREET. MCSR#38711 WAS USED AS A REFERENCE FOR THIS DESCRIPTION. REGISTERED PROFESSIONAL LAND SURVEYOR ✓°0 OREGON JUNE 12, 2013 KYLE W. LATIMER 80442 EXPIRES 12-31-2020 21 22 PG 5 OF 8 AFTER RECORDING RETURN TO: Woodburn City Recorder City of Woodburn 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENTS MID-VALLEY COMMUNITY CHURCH, GRANTOR, grants to the CITY OF WOODBURN, OREGON, hereinafter called CITY, a permanent easement and right-of- way, including the permanent right to construct, reconstruct, operate, and maintain PUBLIC UTILITIES on the following described land: See attached Exhibit A"Legal Description of Permanent Easement and attached Exhibit "B"Sketch for Legal Description of Permanent Easement which are by this reference incorporated herein GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by CITY No building or utility shall be placed upon, under, or within the property subject to the foregoing easement during the term thereof, however, without the written permission of CITY. Upon completion of the construction, CITY shall restore the surface of the property to its original condition and shall indemnify and hold GRANTOR harmless against any and all loss, cost, or damage arising out of the exercise of the rights granted herein. The true consideration of this conveyance is ZERO ($0.00), and other valuable consideration, the receipt of which is acknowledged by GRANTOR. GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the above-granted premises, free from all encumbrances and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, through, or under GRANTOR. 7A DATED this day of 1U/Ak-1- _' 20/7 BY: A( — - t a Public Utility Easements (Permanent) Page I of 4 23 PG 6 OF 8 CORPORATE ACKNOWLEDGEMENT STATE OF OREGON, County ofLj\('k�vo,0 ) ss. The foregoing instrument was acknowledged before me this day of 20IJcl by as n c of tA\A ('N) 1,-1 a corporation and the foregoing instrument was signed and sealed on behalf of said corporation by authority of its Board of Directors; and each of them acknowledged said instrument to be its voluntary act and deed. OFFICIAL STAMP 2: NICOLE MARIE POWELL NOTARY PUBLIC-OREGON NOTARY PULIC FOP OREGON COMMISSION NO. 948428 My Commission Expires: m&llci, MY COMMISSION EXPIRES MARCH 17 2020 City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808. City Recorder: Heather Pierson Public Utility Easements (Permanent) Page 2 of 4 24 PG7OF8 EXHIBITA 5' PUBLIC UTILITY EASEMENT(YOUNG STREET) AN AREA IN THE NORTHEAST QUARTER OF SECTION 18,TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, CITY OF WOODBURN, MARION COUNTY,OREGON: BEGINNING AT A POINT WHICH BEARS NORTH 22°4247" EAST 7.36 FEET FROM A 5/8" IRON ROD AS SET ON MARION COUNTY SURVEY RECORD (MCSR) NO.36336 WHICH BEARS SOUTH 47°00'00"WEST 1283.82 FEET FROM THE NORTHEAST CORNER OF DLC. NO. 64 AND IS NEAR THE RIGHT OF WAY OF YOUNG STREET;THENCE SOUTH 59°53'55" EAST 32.51 FEET;THENCE SOUTH 74°12'27" EAST 14.05 FEET;THENCE SOUTH 40°30'04"WEST 5.50 FEET THENCE NORTH 74°12'27"WEST 12.38 FEET,THENCE NORTH 59053'55" WEST 32.49 FEET;THENCE NORTH 22°42'47" EAST 5.04 FEET TO THE POINT OF BEGINNING. MCSR#38711 WAS USED AS A REFERENCE FOR THIS DESCRIPTION. REGISTERED PROFESSIONAL LAND SURVEYOR ..., s.. �, .... OREGON ]UNE 12, 2013 KYLE W. LATIMER 80442 EXPIRES 12-31-2020 25 PG 8 OF 8 TAX LOT 2500 EXHIBIT MAP 05-lW-18AA "AREA All PER MCSR 38711 SCALE: o TAX LOT 5700 0. ryrV MAP 05-IW-18AA [5.04'] FD 5/8" IR W/YPC "HANER ROSS 5.00' PUBLIC UTILITY EASEMENT &SPORSEEN" C.S 36336 Ciy [4.74'1 [S74012'27"E 14.05'] 0 GyT 0 4O �S9 [N40030-04"E] EXISTING CURB 01 ?"'t 12 [5.50'] .387 TAX LOT 4800 MAP 05-1W-18AD 7.00RIGHT OF WAY TO CITY OF WOODBURN '-",-[S40030'04"W 7.71] [S74012'27"E 10.04']-/ kou REGISTERED PROFESSIONAL LAND SURVEYOR � OREGON JUNE 12,2013 YLE W. LATIMER #80442 EXPIRES 12-31-2020 5/19/2019 MID-VALLEY COMMUNITY UDELL ENGINEERING SHEET 1 16-171AND CHURCH LAND SURVEYING, LLC Of I DRAWN BY:KWL YOUNG STREET RIGHT OF WAY 63 EAST ASH ST. LEBANON,OREGON,97355 WOODBURN, OREGON 541-451-5125 26 ru0ut- b AFTER RECORDING RETURN TO: Woodburn City Recorder City of Woodburn 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC UTILITY EASEMENTS MID-VALLEY COMMUNITY CHURCH, GRANTOR, grants to the CITY OF WOODBURN, OREGON, hereinafter called CITY, a permanent easement and right-of- way, including the permanent right to construct, reconstruct, operate, and maintain PUBLIC UTILITIES on the following described land: See attached Exhibit "A"Legal Description of Permanent Easement and attached Exhibit `B"Sketch for Legal Description of Permanent Easement which are by this reference incorporated herein GRANTOR reserves the right to use the surface of the land for any purpose that will not be inconsistent or interfere with the use of the easement by CITY. No building or utility shall be placed upon, under, or within the property subject to the foregoing easement during the term thereof, however, without the written permission of CITY Upon completion of the construction, CITY shall restore the surface of the property to its original condition and shall indemnify and hold GRANTOR harmless against any and all loss, cost, or damage arising out of the exercise of the rights granted herein. The true consideration of this conveyance is ZERO ($0.00), and other valuable consideration, the receipt of which is acknowledged by GRANTOR. GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the above-granted premises, free from all encumbrances and that GRANTOR and their heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to CITY against the lawful claims and demands of all persons claiming by, through, or under GRANTOR. DATED this day of ��Urte , 20 /9 . BY: Public Utility Easements Permanent Page 1 of 4 27 VIJ b UI- 6 CORPORATE ACKNOWLEDGEMENT STATE OF OREGON, County of RtA6o(-\ ) ss. The foregoing instrument was acknowledged before me this day of 20 by as 1)6v- of a corporation and the foregoing instrument was signed ndsealed on behalf of said corporation by authority of its Board of Directors; and each of them acknowledged said instrument to be its voluntary act and deed. OFFICIAL STAMP- NICOLE MARIE POWELL NOTARY PUBLIC-OREGON COMMISSION NO. 948428 NOTARY PUOLIC FOR OREGON MY COMMISSION EXPIRES MARCH 17,2020 My Commission Expires: I GLS City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808. City Recorder: Heather Pierson Public Utility Easements (Permanent) Page 2 of 4 28 PG7OF8 EXHIBIT A 5' PUBLIC UTILITY EASEMENT(E. LINCOLN STREET) AN 5'WIDE STRIP IN THE NORTHEAST QUARTER OF SECTION 18,TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, CITY OF WOODBURN, MARION COUNTY,OREGON; LYING SOUTHERLY OF AND THE NORTH LINE OF WHICH IS DESCRIBED BELOW: BEGINNING ATA POINT WHICH BEARS NORTH 85°44'03" EAST 11.46 FEET AND NORTH 0024'42"WEST 59.83 FEET FROM THE NORTHEAST CORNER OF DLC NO. 64;THENCE NORTH 88°46'18" EAST 92.60 FEET; THENCE NORTH 78014'34" EAST 91.64 FEET TO THE WEST LINE OF CATCH STREET. MCSR#38711 WAS USED AS A REFERENCE FOR THIS DESCRIPTION. REGISTERED PROFESSIONAL LAND SURVEYOR a� OREGON JUNE 12, 2013 KYLE W. LATIMER 80442 EXPIRES 12-31-2020 29 PG8OF8 EXHIBITS' � 1 SCALE: 0' 30' E. LINCOLN STREET , [S100 09 43„E 11.00'] 11.00' RIGHT OF WAY TO CITY OF WOODBURN EXISTING CURB --'�� 90.93 14134— N 4 34 � [N8$°46'18"E 9143'] — f�N'8Q14�34"E g1.64`j ..—[11.00] [N88046'18"E 92.60'1 01434 ti ', a? ` ------------------------- -- ` [N88°46'18"E 93.13'] [5.00'] T--5.00' PUBLIC UTILITY EASEMENT 04 'AREA A' ° PER MCSR 38711 z TAX LOT 5700 , MAP 05-1W-18AA 1. REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JUNE 12,2013 KYLE W. LATIMER #80442 EXPIRES 12-31-2020 5/19/2019MID-VALLEY COMMUNITY UDELL ENGINEERING SHEET 1 16-171 CHURCH AND LAND SURVEYING LLC Of 1 DRAWN BY:KWL E. LINCOLN ST. RIGHT OF WAY 63 EAST ASH ST. LEBANON,OREGON,97355 WOODBURN, OREGON 541-451-5125 30 BICYCLE AND PEDESTRIAN ACCESS EASEMENT AFTER RECORDING RETURN TO: PAGE 1 OF 5 Woodburn City Recorder City of Woodburn 270 Montgomery Street Woodburn, OR 97071 CITY OF WOODBURN, OREGON PUBLIC PEDESTRIAN AND BICYCLE PATHWAY&PUBLIC UTILITY EASEMENTS MID-VALLEY COMMUNITY CHURCH, GRANTOR,grants to the CITY OF WOODBURN,OREGON, hereinafter called CITY, permanent easements, including unrestricted ingress and egress rights for the purposes of(i) construction, reconstruction,operation, maintenance, repair, and use of a public pedestrian and bicycle pathway and its lateral and supporting structures; and (ii)construction, reconstruction, operation, maintenance, and repair of public utilities,over,across, in and through the real property("property")owned by GRANTOR located in Marion County,State of Oregon, and more particularly described as follows: See attached Exhibit"A"Legal Description of Permanent Easement and attached Exhibit "B"Sketch for Legal Description of Permanent Easement, which are by this reference incorporated herein. The easement results from Variance VAR 2018-03 Conditions V6 and V-2035. C1TYshall have the exclusive right to construct, install, maintain, operate and access the pathway and public utilities, and all related facilities within the easement. GRANTOR may use the surface of the easement provided such use does not interfere with CITY's rights contained in this easement. Prohibited uses shall consist of, but are not limited to, permanent structures, buildings, fences,or any excavation or alteration within the easement area. GRANTOR shall not permit any other utilities to be located in the easement without the written consent of CITY. CITY shall not construct the segment of the Mill Creek Greenway Trail as a capital improvement project over and across GRANTOR's property as described above earlier than January 2, 2035 pursuant to Condition V-2035.The easement and all rights granted herein shall perpetually encumber the property. Upon completion of any public improvements,the CITY shall be responsible for the maintenance of the pathway and public utilities, and related facilities located within the easement. CITY's use of the easement shall not unreasonably interfere with GRANTOR's use of its property. Upon completion of any public improvements,the CITYshall indemnify and hold GRANTOR harmless against any and all loss, cost,or damage arising out of the existence of the rights granted herein. The true consideration of this conveyance is zero dollars ($0.00), and other good and valuable consideration,the receipt and sufficiency of which is hereby acknowledged by GRANTOR. Pathway&Utility Easements Page 1 of 2 31 BICYCLE AND PEDESTRIAN ACCESS EASEMENT PAGE 2OF5 GRANTOR covenants to C1TYthat GRANTOR is lawfully seized in fee simple of the above-granted premises,free from all encumbrances and that GRANTOR and its heirs and personal representatives shall warrant and forever defend the said premises and every part thereof to C/TY against the lawful claims and demands of all person claiming by,through,and under GRANTOR. DATED this day of 2019. MID-VALLEY COMMUNITY CHURCH, an Oregon Non-Profit Corporation By ..._.. Its: State of Oregon,County of ) ss. The foregoing instrument was acknowledged before me this®day of mITIT _ �ITITITIT , 2019 by As of a Corporation and the foregoing instrument was signed and sealed on behalf of said corporation by authority of its Board of Directors: and each of them acknowledged said instrument to be its voluntary act and deed. NOTARY PUBLIC FOR OREGON ................._....... My Commission Expires: City of Woodburn 270 Montgomery Street OR 97071 Woo...�urn,........ By Signature below,the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808 City Recorder: Heather Person Pathway&Utility Easements Page 2 of 2 32 PG3OF5 EXHIBIT A VARIABLE WIDTH, PUBLIC BICYCLE AND PEDESTRIAN EASEMENT AN AREA IN THE NORTHEAST QUARTER OF SECTION 18,TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, CITY OF WOODBURN, MARION COUNTY,OREGON: BEGINNING AT A POINT ON THE RECENTLY DEDICATED NORTH RIGHT OF WAY OF YOUNG STREET, WHICH BEARS NORTH 22'42'47" EAST 2.32 FEET FROM A 5/8" IRON ROD AS SET ON MARION COUNTY SURVEY RECORD NO.36336, ROD BEARS SOUTH 47°00'00"WEST 1283.82 FEET FROM THE NORTHEAST CORNER OF DLC NO. 64;THENCE SOUTH 59°54'44" EAST 32.49 FEET;THENCE SOUTH 74'12'27" EAST 12.38 FEET;THENCE NORTH 40°30'04" EAST 157.10 FEET;THENCE NORTH 07°44'05" EAST 102.98 FEET; THENCE NORTH 33°03'49" EAST 44.47 FEET;THENCE NORTH 49°10'47" EAST 85.12 FEET,THENCE NORTH 70°24'31" EAST 113.77 FEET;THENCE SOUTH 54'02'15" EAST 82.75 FEET;THENCE NORTH 15°19'55" EAST 31.45 FEET;THENCE NORTH 41°38'45" EAST 33.33 FEET;THENCE NORTH 73°37'46" EAST 45.41 FEET;THENCE SOUTH 89°50'00" EAST 82.94 FEET;THENCE NORTH 68'45'09" EAST 211.06 FEET; THENCE NORTH 20'22'17" EAST 209.65 FEET; THENCE NORTH 38'50'43" EAST 104.18 FEET;THENCE SOUTH 84'08'42" EAST 96.39 FEET;THENCE NORTH 24'38'10" EAST 61.28 FEET;THENCE NORTH 10'22'01"WEST 43.89 FEET;THENCE NORTH 39'42'09" EAST 18.64 FEET;THENCE NORTH 80'07'26" EAST 20.52 FEET;THENCE NORTH 09'52'30" WEST 102.59 FEET;THENCE SOUTH 86'53'08"WEST 55.89 FEET;THENCE NORTH 00'00'14"WEST 23.64 FEET TO THE SOUTH LINE OF EAST LINCOLN STREET; THENCE SOUTH 88'46'18" WEST 34.00 FEET,THENCE SOUTH 0'24'42" EAST 59.83 FEET;THENCE SOUTH 85'44'03" WEST 11.46 FEET;THENCE SOUTH 20'30'00"WEST 165.48 FEET;THENCE SOUTH 51'15'27" WEST 93.52 FEET;THENCE SOUTH 73'23'17" WEST 464.27 FEET;THENCE SOUTH 59'34'36"WEST 82.41 FEET;THENCE SOUTH 52'35'27"WEST 120.02 FEET;THENCE SOUTH 43'57'52"WEST 132.10 FEET; THENCE SOUTH 26'43'47"WEST 89.34 FEET;THENCE SOUTH 16'42'13"WEST 144.03 FEET;THENCE SOUTH 13'10'59" EAST 30.16 FEET;THENCE SOUTH 22'42'47"WEST 76.26 FEETTO THE POINT OF BEGINNING. MCSR#38711 WAS USED AS A REFERENCE FOR THIS DESCRIPTION. REGISTERED PROFESSIONAL LAND SURVEYOR 1 / R OREGON ]UNE 12, 2013 KYLE W. LATIMER 80442 EXPIRES 12-31-2020 33 EXHIBIT 'B' PG4OF5 PG I OF 2 L22. L21 NEW RIGHT OF WAY � L20COuN�CREE� L24 �rn �J h L17 ; PUBLIC BICYLCE &PEDESTRIAN -�, �1�L18 �� EASEMENT AREA J' 500 YOUNG STREET ; TAX LOT 2500 ' I TAX MAP 05-1W-18AA �ZCv/ It ui 591 GATCH STREET _ TAX LOT 5700 TAX MAP 05-1W-18AA �y0 Lg _L10_, v5 M vi L35. ;,, '�136 � SCALE E�Fr 0' zoo' NEW RIGHT OF WAY REGISTERED PROFESSIONAL D SURVEYOR OREGON JUNE 12,2013 KYLE W. LATIMER � ., EXPIRES 12-31-2020 019 MID-VALLEY COMMUNITY UDELL ENGINEERING SHEET i CHURCH AND LAND SURVEYING, LLC of z (ERDR:AWNY.KW� PEDESTRIAN EASEMENT 63�T ASH ST. WOODBURN, OREGON LEBANON,OREGON,9 55 34 .. r E ......... IBIT 'B' PG50F5 PG2OF2 LINE TABLE LINE TABLE LINE # BEARING 11 EINGTH II...IIMIE # BEARING LENGTH U. IM400 30" 04"IE 157„1.0 11...21 NOOO 00" '14"W 23064 L2 N07-44" 05"IE 102.98 1...22 5880 46" 18""W 34..00 L3 N330 03" 49""IE 44.47 L23 SOOO 24' 42"IE. 59.83 1 L4 rlN4900" 47""IE 85.12 II...24 S850 44"03""W 1'.1.46 1...5 4" 3I"E 1I377 1.25 S20c' 30"00"W 165„48 11...6 S540 02” :15"E 8235 11...26 5510 15"27"W 93052 11...7 N1.50 19' 55"E 31.45 11...27 5730 2.3" :17"W 464„27 L8 N+10 38” 45"IE 3333 IL28 5590 34' 36"W 82„41 11...9 11 730 37' 46"E 45.41 IL29 5520 35' 27"W 120„02 .......... ........ ..... 1...10 S89050 I' 00""E. 82,,94 1...30 S43® 57° 52""W 132.101 L11 IN680 45" 09"IE 211.06 I1...3I 5260 43'47"W 89.34 1...x.2 IN200 2.2" I.7""E 2.09„65 11...32 5160 42” 13"W 144..03 L 1 3 IN 380 50"43"E 104,1.8 11...33 SI3cl 10" 59"E 30.16 L14 5840 08" 42"IE 96839 134 5220 42'47"W 76026 L15 IN240 38" .10"E 61.,,28 1 L35 S590 54'44"'E 32.49 L16 NIOO 22' 01"W 4189 L36 5740 12" 27"IE x.2,38 SCALE: LI'2 IN390 42' 09"E 18.64 i 717.77.77 777777, ------------------ LIS IM800 07" 26"IE 20.52 0200' REGISTERED - TERED 11-x.9 N090 .52" 30""W � 102.59 SSIONAL L20 5860 53'08"W 55089 LAND SURVEYOR "- � � ...._..__........_ww.__° . OREGON..�.. - ]UNE 12,2013 KYLE W. LATIMER #80442 , EXPIRES 12-31-2020 61172019 MID—VALLEY COMMUNITY UDELL ENGINEERING LET16-171 CHURCH LAND SURVEYING, LLCAA DRAWN BY:KWL PEDESTRIAN EASEMENT 63 EAST ASH ST. WOODBURN OREGON LEBANON , 51 5 97355 35 �'I'1 r I Iii♦ r} B V' June 24, 2019 TO: Honorable Mayor and City Council through City Administrator FROM: Eric Liljequist, Public Works Director SUBJECT: Acceptance of Three Warranty Deeds at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W18AA05700) RECOMMENDATION: That City Council accept three warranty deeds granted by Mid-Valley Community Church for their property located at 591 Gatch Street, Woodburn, OR 97071 (Tax Lot 051 W 18AA05700). BACKGROUND: The property owner is required to provide three warranty deeds to the City in order to satisfy the conditions of approval of Design Review (DR 2017-01 ). DISCUSSION: The first public right-of-way dedication is located along the northern property boundary, adjacent to E. Lincoln Street. This 1 1-foot wide public right-of-way provides the required proportional dedication for compliance with the service collector street classification width per the Woodburn Transportation System Plan WTSP). The second public right-of-way dedication is located along the eastern property boundary, adjacent to Gatch Street. This variable width public right-of- way provides the required proportional dedication for compliance with the access street classification width per the WTSP. The third public right-of-way dedication is located along the southern property boundary, adjacent to Young Street. This 7-foot public right-of-way provides the required proportional dedication for compliance with the minor arterial street classification width per the WTSP. FINANCIAL IMPACT: There is no cost to the City for the Warranty deeds. Agenda Item Review: City Administrator x_ City Attorney x_ Finance_x_ 36 Mayor and City Council June 24, 2019 Page 2 Attachments A Copy of the three Warranty Deed documents is included as Exhibit "A" and Exhibit "B" for each dedication. 37 UA I U1 ul- b After Recording Return to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Send Tax Statements to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 STATUTORY WARRANTY DEED MID-VALLEY COMMUNITY CHURCH, Grantor, conveys and warrants to CITY OF WOODBURN, a municipal corporation of the State of Oregon, Grantee, the following described real property free of encumbrances except as specifically set forth herein: Description: AS DESCRIBED IN EXHIBITS "A" AND "B" Exceptions: NONE The true and whole consideration for this conveyance is $ 0.00 BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE PERSON'S RIGHTS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010. THIS INSTRUMENT DOES NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY THAT THE UNIT OF LAND BEING TRANSFERRED IS A LAWFULLY ESTABLISHED LOT OR PARCEL, AS DEFINED IN ORS 92.010 OR 215.010, TO VERIFY THE APPROVED USES OF THE LOT OR PARCEL, TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES, AS DEFINED IN ORS 30.930, AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING PROPERTY OWNERS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010. Dated this I 'day of 201q 38 UA I L;H VU 2 OF 8 Signed: "Ie 7 MNTOk—/ STATE OF OREGON ) Ss County of Marion This instrument was acknowledged before me on_Ly,L01 201 ,by OFFICIAL STAMP By: NICOLE MARIE POWELL NOTARY PUBLIC-OREGON Notary Publi�for Oregon My CommissionMires: 7cii- COMMISSION NO. 948428 MY COMMISSION EXPIRES MARCH 17,2020 City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93,808. City Recorder: Heather Pierson 39 PG3OF8 EXHIBIT A ADDITIONAL RIGHT OF WAY TO GATCH STREET AN AREA OF LAND IN THE NORTHEAST QUARTER OF SECTION 18,TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN,CITY OF WOODBURN, MARION COUNTY,OREGON: BEGINNING AT A POINT ON THE WEST LINE OF GATCH STREETAND BEING THE NORTHEAST CORNER OF THE LAND DESCRIBED IN REEL 3183, PAGE 280 AND WHICH BEARS SOUTH 21°37'25" EAST 556.54 FEET FROM THE NORTHEAST CORNER OF DLC NO. 64;THENCE NORTH 81°09'00"WEST 13.00 FEET;THENCE NORTH 8034'56" EAST 244.40 FEET;THENCE NORTH 0°08'07"WEST 159.53 FEET TO THE WEST LINE OF GATCH STREET;THENCE SOUTH 10010'08" EAST 74.62 FEET;THENCE SOUTH 0008'07" EAST 87.04 FEET; THENCE SOUTH 8°3456" WEST 245.45 FEET TO THE POINT OF BEGINNING. MCSR#38711 WAS USED AS A REFERENCE FOR THIS DESCRIPTION. REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JUNE 12, 2013 KYLE W. LATIMER 80442 EXPIRES 12-31-2020 40 41 YUUN(3 P(31 OF 8 After Recording Return to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Send Tax Statements to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 STATUTORY WARRANTY DEED MID-VALLEY COMMUNITY CHURCH, Grantor, conveys and warrants to CITY OF WOODBURN, a municipal corporation of the State of Oregon, Grantee, the following described real property free of encumbrances except as specifically set forth herein: Description: AS DESCRIBED IN EXHIBITS "A" AND 11B11 Exceptions: NONE The true and whole consideration for this conveyance is $-0.00 BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE PERSON'S RIGHTS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 71 CHAPTER 8, OREGON LAWS 2010. THIS INSTRUMENT DOES NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY THAT THE UNIT OF LAND BEING TRANSFERRED IS A LAWFULLY ESTABLISHED LOT OR PARCEL, AS DEFINED IN ORS 92.010 OR 215.010, TO VERIFY THE APPROVED USES OF THE LOT OR PARCEL, TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES, AS DEFINED IN ORS 30.930, AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING PROPERTY OWNERS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010. Dated this&�day of dll' , 2017 . Page 1 of 4 42 YUUNU PG 2 OF 8 Signed: G�r,TOR':J STATE OF OREGON ) SS County of Marion This instrument was acknowledged before me on 201 , by By: ov OFFICIAL STAMP Notary Pub 'c for 04gon NICOLE MARIE POWELL NOTARY PUBLIC -OREGON My Commission Expires:Aia,,rv, COMMISSION NO.948428 MY COMMISSION EXPIRES MARCH 17,2020 City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808. City Recorder: Heather Pierson Page 2 of 4 43 PG 3 OF 8 EXHIBIT A 7'ADDITIONAL RIGHT OF WAY TO YOUNG STREET AN AREA OF LAND IN THE NORTHEAST QUARTER OF SECTION 18,TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, CITY OF WOODBURN, MARION COUNTY,OREGON: BEGINNING AT A POINT WHICH BEARS SOUTH 22042'47"WEST 4.74' FROM A 5/8" IRON ROD AS SET ON MARION COUNTY SURVEY RECORD (MCSR) NO.36336 WHICH BEARS SOUTH 47°00'00"WEST 1283.82 FEET FROM THE NORTHEAST CORNER OF DLC. NO. 64 AND IS NEAR THE RIGHT OF WAY OF YOUNG STREET;THENCE SOUTH 59°53'55" EAST 32.46 FEET;THENCE SOUTH 74°12'27" EAST 10.04 FEET; THENCE NORTH 40030'04" EAST 7.71 FEET;THENCE NORTH 74°12'27"WEST 12.38 FEET;THENCE NORTH 59°53'55"WEST 32.49 FEET;THENCE SOUTH 22`42'47"WEST 7.06 FEETTO THE POINT OF BEGINNING. MCSR#38711 WAS USED AS A REFERENCE FOR THIS DESCRIPTION. REGISTERED PROFESSIONAL LAND SURVEYOR OREGON JUNE 12, 2013 KYLE W. LATIMER 80442 EXPIRES 12-31-2020 44 TAX LOT 2500 EXHIBIT 'B PG40F8 MAP 05-1W-18AA (N "AREA A" PER MCSR 38711 SCALE: 0 TAX LOT 5700 of 10, MAP 05-1W-18AA [5.04'] FD 5/8" IR W/YPC "HANER ROSS 5.00' PUBLIC UTILITY EASEMENT &SPORSEEN" C.S 36336 [4.74'1 [574012'27"E 14.05'] 4�,;<!6 EXISTING CURB [N40030-04"E] 5.50' 12-38 [ ] 7 TAX LOT 4800 7.00' RIGHT OF WAY MAP 05-IW-18AD TO CITY OF WOODBURN ,,-'Zz� ."�—[S40030'04"W 7.71'] [S74-12-27"E 10.04-] kou REGISTERED PROFESSIONAL LAND SURVEYOR OREGON ry JUNE 12,2013 KYLE W. LATIMER #80442 EXPIRES 12-31-2020 MID-VALLEY COMMUNITY UDELL ENGINEERING SHEET 1 16-171 CHURCHAND LAND SURVEYING, LLC of I DRAWN BY:KWL YOUNG STREET RIGHT OF WAY 63 EAST ASH ST. LEBANON,OREGON,97355 WOODBURN, OREGON 541-451-5125 45 LINUULN P(31 OF 8 After Recording Return to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 Send Tax Statements to: City Recorder City of Woodburn 270 Montgomery Street Woodburn, Oregon 97071 STATUTORY WARRANTY DEED MID-VALLEY COMMUNITY CHURCH, Grantor, conveys and warrants to CITY OF WOODBURN, a municipal corporation of the State of Oregon, Grantee, the following described real property free of encumbrances except as specifically set forth herein: Description: AS DESCRIBED IN EXHIBITS "A" AND "B" Exceptions: NONE The true and whole consideration for this conveyance is $-0.00 BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON TRANSFERRING FEE TITLE SHOULD INQUIRE ABOUT THE PERSON'S RIGHTS, IF ANY, UNDER ORS 195.300, 195.301 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010. THIS INSTRUMENT DOES NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PLANNING DEPARTMENT TO VERIFY THAT THE UNIT OF LAND BEING TRANSFERRED IS A LAWFULLY ESTABLISHED LOT OR PARCEL, AS DEFINED IN ORS 92.010 OR 215.010, TO VERIFY THE APPROVED USES OF THE LOT OR PARCEL, TO DETERMINE ANY LIMITS ON LAWSUITS AGAINST FARMING OR FOREST PRACTICES, AS DEFINED IN ORS 30.930, AND TO INQUIRE ABOUT THE RIGHTS OF NEIGHBORING PROPERTY OWNERS, IF ANY, UNDER ORS 195.300, 195.361 AND 195.305 TO 195.336 AND SECTIONS 5 TO 11, CHAPTER 424, OREGON LAWS 2007, SECTIONS 2 TO 9 AND 17, CHAPTER 855, OREGON LAWS 2009, AND SECTIONS 2 TO 7, CHAPTER 8, OREGON LAWS 2010. til Dated this // tday of 201 . Page I of 4 46 LINL;ULN K3 2 OF 8 Signed: TOR 61 STATE OF OREGON ss County of Marion This instrument was acknowledged before me on 201f by By:_ zc-:� or OFFICIAL STAMP Notary Publk for 04gon NICOLE MARIE POWELL NOTARY PUBLIC-OREGON My Commission Expires: Plp COMMISSION NO.948428 MY COMMISSION EXPIRES MARCH 17,2020 City of Woodburn 270 Montgomery Street Woodburn, OR 97071 (Grantee's Name and Address) By Signature below, the City of Woodburn, Oregon, Approves and Accepts this Conveyance Pursuant to ORS 93.808. City Recorder: Heather Pierson Page 2 of 4 47 PG3OF8 EXHIBIT A 11'ADDITIONAL RIGHT OF WAY TO EAST LINCOLN STREET AN AREA OF LAND IN THE NORTHEAST QUARTER OF SECTION 18,TOWNSHIP 5 SOUTH, RANGE 1 WEST, WILLAMETTE MERIDIAN, CITY OF WOODBURN, MARION COUNTY,OREGON: BEGINNING AT A POINT WHICH BEARS NORTH 85044'03" EAST 11.46 FEET AND NORTH 0024'42"WEST 70.83 FEET FROM THE NORTHEAST CORNER OF DLC NO. 64;THENCE NORTH 88°46'18" EAST 91.43 FEET; THENCE NORTH 78°14'34" EAST 90.93 FEET;THENCE SOUTH 10°09'43" EAST 11.00 FEET;THENCE SOUTH 78014'34"WEST 91.64 FEET;THENCE SOUTH 88'46'18"WEST 92.60 FEET;THENCE NORTH 0°24'42" WEST 11.00 FEET TO THE POINT OF BEGINNING. MCSR#38711 WAS USED AS A REFERENCE FOR THIS DESCRIPTION. REGISTERED PROFESSIONAL LAND SURVEYOR A f OREGON JUNE 12, 2013 KYLE W. LATIMER 80442 EXPIRES 12-31-2020 48 PG4OF8 EXHIBITB' - SCALE: 0' 30' ~� E. LINCOLN STREET [SIO-09'43"E 11.00] 11.00' RIGHT OF WAY TO CITY OF WOODBURN - - . EXISTING CURB --��g 1414 �� —— A[NB8046'18"E 9143'] ——— — f LN'8o14'34,,E 91.641 j [N88°46'18"E 92.60'1 $oi4134,�� 00 ------------------------ - t c; [N88046'18"E 93.13'] [5.00`] 5.00' PUBLIC UTILITY EASEMENT 't 1 N 'AREA A' c, PER MCSR 38711 TAX LOT 5700 1 MAP 05-1W-18AA 't t t 1 + REGISTERED `t PROFESSIONAL LAND SURVEYOR ' � t 1 OREGON , k+ JUNE 12,2013 KYLE W. LATIMER =< 1 #80442 ---- �:v-� EXPIRES 12-31-2020 = - 5(1912019 MID-VALLEY COMMUNITY UDELL ENGINEERING SHEET 1 LDRAA'WN 71 CHURCH AND LAND SURVEYING LLC of 1 BY:KW� E. LINCOLN ST. RIGHT OF WAY 63 EAST ASH sr. ' WOODBURN, OREGON LEBANON,41 OftEGOu 97355 49 6/17/2019 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES 2019 Year to Date CHARGE DESCRIPTION Jan Feb Mar Apr May Total AGGRAVATED ASSAULT 2 1 1 3 5 12 ANIMAL CRUELTY 0 0 0 1 0 1 ANIMAL ORDINANCES 6 1 4 0 3 1 ARSON 0 2 0 0 0 2 ASSAULT SIMPLE 10 9 1 9 10 39 ATTEMPTED MURDER 0 0 0 1 0 1 BURGLARY- BUSINESS 0 0 1 0 0 1 BURGLARY-OTHER STRUCTURE 0 0 0 0 1 1 BURGLARY- RESIDENCE 1 0 3 0 4 8 CRIME DAMAGE-NO VANDALISM OR ARSON 2 1 1 4 1 9 CURFEW 1 0 0 1 0 2 CUSTODY- MENTAL 9 6 8 5 5 33 CUSTODY- PROTECITVE 0 0 0 2 0 2 DISORDERLY CONDUCT 3 10 3 5 14 3 DRIVING UNDER INFLUENCE 5 6 8 5 9 33 DRUG LAW VIOLATIONS 9 6 13 16 10 5 DWS/REVOKED-MISDEMEANOR 1 1 1 2 1 6 ELUDE 0 0 2 0 1 3 ESCAPE FROM YOUR CUSTODY 0 0 2 0 0 2 FAIL TO DISPLAY OPERATORS LICENSE 1 0 0 0 0 1 FORCIBLE RAPE 3 0 0 2 1 6 FORGERY/COUNTERFEITING 2 0 3 1 2 8 FRAUD - BY DECEPTION/FALSE PRETENSES 1 0 3 0 1 FRAUD -CREDIT CARD/AUTOMATIC TELLER MACHINE 0 0 1 0 0 1 FRAUD - NOT SUFFICIENT FUNDS CHECK 0 0 0 1 0 1 FRAUD -WIRE 0 0 0 1 0 1 FUGITIVE ARREST FOR ANOTHER AGENCY 45 26 37 37 38 183 FURNISHING 0 0 1 0 0 1 GARBAGE LITTERING 1 0 0 0 0 1 HIT AND RUN FELONY 0 0 1 0 1 2 HIT AND RUN-MISDEMEANOR 6 2 3 5 3 19 IDENTITY THEFT 2 0 1 0 2 INTIMIDATION /OTHER CRIMINAL THREAT 1 2 1 5 2 11 KIDNAP -FOR ADDITIONAL CRIMINAL PURPOSE 1 0 0 0 0 1 MINOR IN POSSESSION 0 0 5 1 2 8 MOTOR VEHICLE THEFT 1 1 0 0 2 OTHER 7 2 5 4 7 2 RECKLESS DRIVING 1 4 3 3 5 16 RECKLESSLY ENDANDERING 2 2 2 0 5 11 RESTRAINING ORDER VIOLATION 1 1 0 3 0 ROBBERY-CONV.STORE 0 0 0 0 1 1 RUNAWAY 0 0 0 0 1 1 EX CRIME -CONTRIBUTE TO SEX DELINQUENCY 1 0 1 0 0 2 EX CRIME -EXPOSER 1 0 1 0 0 2 EX CRIME -FORCIBLE SODOMY 2 0 0 01 0 2 EX CRIME -INCEST 2 0 0 0 0 2 EX CRIME -MOLEST(PHYSICAL) 1 0 0 0 01 1 EX CRIME -NON-FORCE RAPE 0 0 1 0 0 1 EX CRIME -OTHER 1 0 0 0 0 1 EX CRIME -SEXUAL ASSAULT WITH AN OBJECT 1 0 0 1 0 2 TALKER 0 1 1 0 2 TOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 1 0 0 0 1 HEFT- BUILDING 1 0 0 1 01 2 HEFT- FROM MOTOR VEHICLE 4 1 3 01 01 8 Page 1 of 2 50 6/17/2019 Woodburn Police Department MONTHLY ARRESTS BY OFFENSES 2019 Year to Date an Feb Mar Apr May Total HEFT-OTHER 5 1 0 2 1 9 HEFT- PURSE SNATCH 0 1 0 0 0 1 HEFT-SHOPLIFT 2 8 7 5 12 3 TRAFFIC VIOLATIONS 10 11 8 7 8 4 TRESPASS 18 3 9 6 7 43 UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 1 1 2 0 0 VANDALISM 1 0 2 0 1 VEHICLE RECOVERD FOR OTHER AGENCY 1 0 5 1 1 8 EAPON -CARRY CONCEALED 1 1 1 1 0 EAPON -EX FELON IN POSSESSION 10 1 1 0 3 EAPON -POSSESS ILLEGAL 0 2 1 4 3 10 EAPON -SHOOTING IN PROHIBITED AREA 0j 0 0 0 1 Jan Feb Mar Apr May Total 2019 Total 178 115 157 146 172 768 2018 Total 187 111 138 136 147 719 2017 Total 135 169 176 166 164 810 Arrests/Year 1000 800 600 Q 400 200 0 2017 2018 2019 Year Page 2 of 2 51 6/17/2019 Woodburn Police Department MONTHLY CRIMINAL OFFENSES 2019 Year to Date CHARGE DESCRIPTION Jan Feb Mar Apr May Total AGGRAVATED ASSAULT 3 4 2 4 5 18 ANIMAL CRUELTY 0 0 0 1 1 2 ANIMAL ORDINANCES 3 1 3 0 2 9 ARSON 1 2 0 0 0 3 ASSAULT SIMPLE 12 8 7 14 13 5 ATTEMPTED MURDER 0 0 0 1 0 1 BURGLARY- BUSINESS 2 1 1 0 3 7 BURGLARY-OTHER STRUCTURE 2 1 3 1 4 11 BURGLARY- RESIDENCE 8 2 5 6 14 3 CRIME DAMAGE-NO VANDALISM OR ARSON 16 14 15 10 15 70 CRIMINAL MISTREATMENT 1 0 0 0 0 1 CURFEW 1 0 0 1 0 2 CUSTODY- MENTAL 10 6 9 5 5 3 CUSTODY- PROTECITVE 0 0 0 1 0 1 DISORDERLY CONDUCT 3 6 5 5 11 30 DRIVING UNDER INFLUENCE 5 7 8 5 9 3 DRUG LAW VIOLATIONS 9 7 15 9 11 51 DWS/REVOKED-MISDEMEANOR 1 1 1 2 1 6 ELUDE 1 1 1 2 1 6 ESCAPE FROM YOUR CUSTODY 0 0 2 0 0 2 EXPLOSIVES 1 0 0 0 0 1 FAIL TO DISPLAY OPERATORS LICENSE 1 0 0 0 0 1 FORCIBLE RAPE 2 1 1 3 4 11 FORGERY/COUNTERFEITING 9 2 7 3 4 2 FRAUD- BY DECEPTION/FALSE PRETENSES 2 5 6 2 4 19 FRAUD- CREDIT CARD/AUTOMATIC TELLER MACHINE 3 2 2 2 0 9 FRAUD- NOT SUFFICIENT FUNDS CHECK 0 0 0 1 0 1 FRAUD- OF SERVICES/FALSE PRETENSES 1 0 0 0 1 2 FUGITIVE ARREST FOR ANOTHER AGENCY 27 18 28 26 29 128 FURNISHING 0 0 1 0 1 2 GARBAGE LITTERING 1 0 0 0 0 1 HIT AND RUN FELONY 1 1 1 0 3 6 HIT AND RUN-MISDEMEANOR 23 8 13 19 19 82 IDENTITY THEFT 6 5 3 3 4 21 INTIMIDATION /OTHER CRIMINAL THREAT 1 0 1 6 2 10 INVASION OF PERSONAL PRIVACY 0 0 0 0 1 1 KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 0 0 0 0 1 MINOR IN POSSESSION 0 0 2 1 1 MISCELLANEOUS 19 18 25 21 23 106 MOTOR VEHICLE THEFT 8 6 13 9 15 51 NON CRIMINAL DOMESTIC DISTURBANCE 20 12 8 12 12 6 OTHER 6 3 7 5 9 30 PROPERTY- FOUND LOST MISLAID 3 4 4 2 1 1 PROPERTY RECOVER FOR OTHER AGENCY 2 2 0 0 0 RECKLESS DRIVING 2 6 3 5 6 22 RESTRAINING ORDER VIOLATION 2 3 0 3 1 9 ROBBERY- BUSINESS 0 0 0 0 1 1 ROBBERY- CONV.STORE 0 0 0 0 1 1 ROBBERY- OTHER 0 0 0 0 1 1 RUNAWAY 0 1 1 3 4 9 SEX CRIME - EXPOSER 1 0 0 1 0 2 SEX CRIME - FORCIBLE SODOMY 2 0 0 0 0 2 SEX CRIME - INCEST 1 0 0 0 0 1 SEX CRIME - MOLEST (PHYSICAL) 2 1 1 0 2 6 SEX CRIME - NON-FORCE RAPE 1 0 2 0 1 SEX CRIME - OTHER 1 0 0 0 0 1 SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 0 01 0 0 3 3 Page 1 of 2 52 6/17/2019 Woodburn Police Department MONTHLY CRIMINAL OFFENSES 2019 Year to Date an Feb Mar Apr May Total SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 01 0 1 1 0 2 STALKER 0 1 1 0 2 STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 1 0 0 0 1 HEFT- BICYCLE 1 1 0 6 8 16 HEFT- BUILDING 0 2 5 3 1 11 HEFT- COIN OP MACHINE 0 1 0 1 0 2 HEFT- FROM MOTOR VEHICLE 25 18 27 8 15 93 HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 2 2 1 1 3 9 HEFT- OTHER 14 7 16 24 23 8 HEFT- PICKPOCKET 1 1 1 0 1 HEFT- PURSE SNATCH 1 1 0 0 2 HEFT- SHOPLIFT 12 14 22 21 24 93 TRAFFIC VIOLATIONS 11 6 11 8 9 4 TRESPASS 8 6 10 8 12 4 UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 3 0 2 1 0 6 VANDALISM 16 8 13 12 17 66 VEHICLE RECOVERD FOR OTHER AGENCY 5 3 5 3 2 18 WEAPON -CARRY CONCEALED 1 1 1 1 0 WEAPON - EX FELON IN POSSESSION 1 0 1 1 0 3 WEAPON - POSSESS ILLEGAL 1 0 1 4 3 9 WEAPON -SHOOTING IN PROHIBITED AREA 1 3 1 0 11 6 Jan I Feb I Marl Apr IMaylTotal 2019 Total 1 3301 23q 32q 2971 371 1,558 2018 Total 1 4091 284 3171 3421 316 1,668 2017 Total 1 3221 2921 350 317 330 1,616 Offenses/Year ,800 ,600 ,400 N 1200 W n ,000 W LL 800 LL 0 600 400 200 0 . . 2017 2018 2019 YEAR Page 2 of 2 53 Woodburn Police Department ORDINANCE VIOLATIONS 2019 Year to Date 6/17/2019 Ordinance Discription Jan Feb Mar Apr May Total Animal Complaint 38 29 44 36 50 197 Ordiinance -Abate/Nuisances 0 1 0 0 2 3 Ordinance -Abandoned Vehicles 66 39 50 34 18 207 Ordinance -Abate Graffiti 2 0 1 0 6 9 Ordinance - Land Use Violations 1 0 2 1 2 6 Ordinance -Oth Violation 34 30 51 45 40 200 Ordinance -Tall Grass 0 0 0 0 87 87 2019 Total 141 99 148 116 205 709 2018 Total 176 133 156 182 223 870 2017 Total 94 126 176 177 290 863 Ordinance Violations / Code Enforcement Officers 800 700 600 N 500 Z O Q 400 J O 300 200 100 0 2017 2018 2019 COMBINED TOTAL-CODE ENFORCEMENT OFFICERS Ordinance Violations / Year 1000 800 N Z 600 O F O 400 200 0 2017 2018 2019 YEAR TOTALS FOR ALL OFFICERS 1 54 �'I'1 r I Iii♦ r} Y 9M& Its BU June 24, 2019 TO: Honorable Mayor and City Council through City Administrator FROM: Chris Kerr, Community Development Director SUBJECT: Legislative Amendment related to uses allowed in the Commercial General ("CG") Zoning District (LA 2019-01) RECOMMENDATION: Staff recommends that the Council adopt the attached ordinance amending the CG Zoning District provisions in the Woodburn Development Ordinance. BACKGROUND: On June 10, 2019, the City Council conducted a public hearing, closed the record and passed a motion directing Staff to prepare a final ordinance modifying the WDO pursuant to the recommendation of the Planning Commission and Staff. Attached is the ordinance effecting this change as well as accompanying required Legislative Findings. No changes have been made to the proposed text from what was provided to the Council at the June 10, 2019 hearing. Agenda Item Review: City Administrator_x_ City Attorney x_ Finance—x- 55 COUNCIL BILL NO. 3101 ORDINANCE NO. 2573 AN ORDINANCE AMENDING TABLE 2.03C, WHICH IS CONTAINED IN SECTION 2.03, COMMERCIAL ZONES OF THE WOODBURN DEVELOPMENT ORDINANCE (WDO) (LA 2019-01) AND DECLARING AN EMERGENCY WHEREAS, on August 12, 2013, the City Council adopted Ordinance 2509 (a 240 page document) that was an overall amendment to the WDO; and; WHEREAS, as part of this WDO amendment, Table 2.03C, which is contained in Section 2.03, Commercial Zones of the WDO was changed to expand the residential uses permitted in commercial zones; and WHEREAS, the record indicates that the Planning Staff Report and the City Council's deliberations did not address the policy or legal implications of making the change in Table 2.03C; and WHEREAS, because this WDO amendment occurred with errors in the Planning process, issues are created regarding public involvement and adequate notice; and WHEREAS, the City Council believed that these errors should be remedied through the land use process, and it initiated a legislative amendment by the adoption of Resolution 2131 , which is attached hereto as Exhibit A; and WHEREAS, on May 23, 2019, the Planning Commission, pursuant to Section 4.01 .09 of the WDO, held a public hearing and recommended approval of the proposed amendment to Table 2.03C; and WHEREAS, on June 10, 2019, the City Council conducted a public hearing, heard public testimony, closed the hearing record, deliberated and then directed Staff to prepare this Ordinance effecting the recommended WDO amendment (LA 2019-01 ); NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. The WDO is amended as specified in Exhibit B, which is attached hereto. Section 2. For purposes of this WDO amendment (see Exhibit B), all new text is shown as underlined (i.e. new text) and all deleted text is shown as stricken (i.e. rAcIcex ). After this ordinance amendment is adopted, the Community Page - 1 - Council Bill No. 3101 Ordinance No. 2573 56 Development Director shall correct the WDO to incorporate all revisions contained herein. Section 3. The legislative action taken by this Ordinance is explained and justified by the Legislative Findings attached hereto and incorporated herein as Exhibit C. Section 4. Emergency Clause. This Ordinance being necessary for the immediate preservation of the public peace, health and safety so that the City may remedy errors in the previous Planning process at the earliest possible time, an emergency is declared to exist and this ordinance shall take effect immediately upon passage by the City Council and approval by the Mayor. Approved as to form: City Attorney Date Approved: Eric Swenson, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page - 2 - Council Bill No. 3101 Ordinance No. 2573 57 Exhibit A COUNCIL BILL NO. 3096 RESOLUTION NO. 2131 A RESOLUTION INITIATING CONSIDERATION OF LEGISLATIVE AMENDMENTS THE ODBUN DEVELOPMENT ORDINANCE AND THE WOODBURN COMPREHENSIVE PLA WHEREAS, the Woodburn Development Ordinance (the WDO) establishes development standards and requirements that must be consistent with State law and the Woodburn Comprehensive Plan; and WHEREAS, frequent amendments to the WDO are required to comply with State law, ensure consistency with the Woodburn Comprehensive Plan and to address community issues; and WHEREAS, on August 12, 2013, the City Council adopted Ordinance 2509 (a 240 page document) that was an overall revision of the then existing WDO; and WHEREAS, part of Ordinance 2509 expanded residential uses permitted in commercial zones; and WHEREAS, the record indicates that the Planning staff report and the City Council's deliberations did not address the policy or legal implications of expanding the residential uses permitted in commercial zones; and WHEREAS, because this WDO modification occurred with errors in the Planning process, issues are created regarding public involvement and adequate notice; and WHEREAS, the City Council believes that the above-mentioned deficiencies can and should be remedied by the City's land use process; and WHEREAS, Section 4.01 .09 of the WDO allows for the City Council to initiate the consideration of any potential legislative amendments to the WDO by resolution; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. Pursuant to Section 4.01 .09 of the WDO, the City Council initiates for consideration legislative amendments to the Comprehensive Plan and WDO as they relate to residential uses allowable in commercial zones and directs staff to expedite this process. 01. Af 0 Approved as to form: Page 1 - Council Bill No. 3096 Resolution No. 2131 58 Exhibit A City Attorney Date Approved: Passed by the Council x"i 1 Submitted to the Mayor Approved by the Mayor Filed in the Office"e Recorder l ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 - Council Bill No. 3096 Resolution No. 2131 59 Exhibit B Uses Allowed in Commercial Zones Table 2.03C Use Zone Accessory Uses(A) Conditional Uses(CU) Permitted Uses(P) DDC CG CO MUV NNC Special Permitted Uses(S) Specific Conditional Uses(SCU) E Residential 1 Attached single-family(row houses) dwellings P P 2 P P 2 Child care facility, group home, and nursing home P 8 P 8 P 8 P 8 P 8 3 One dwelling unit, in conjunction with a commercial use P P P P P 4 Multiple-family dwellings I P CCts CU I P I P°.. 1. Not allowed in the Gateway Overlay District 2. Only allowed in the Gateway Overlay District 3. Allowed outright if not within 200 feet of residentially zoned properties 4. Within a building, no outdoor storage or repair 5. All outdoor storage and display shall be enclosed by a seven foot masonry wall. 6. Existing uses are allowed as a permitted use, new uses are not allowed in the MUV 7. Drive-throughs are not allowed 8. Child care facility for 13 or more children, group home for six or more persons C, .... Il c 'lt allCed as a III '.lnftte„ use in tlme Gateway OCLIaC III �shIct....and III ."olfllfted in .:elm ' hiterclliang2 IIOgngg2!n2ut Lea Oeeda IC'.Ashjct 60 Exhibit C - Legislative Findings will be added to the packet by June 21 , 2019 . �'I'1 r I Iii♦ r} Y 9M& Its BU Pri,a�<;rrt rr rf aA'!R7 June 24, 2019 TO: Honorable Mayor and City Council FROM: Jim Row, Assistant City Administrator SUBJECT: Community Center Citizen Advisory Committee RECOMMENDATION: It is recommended that the City Council approve the attached resolution establishing a Community Center Citizens Advisory Committee (CAC); specifying objectives; and providing membership composition. BACKGROUND: Also on this evening's agenda, the City Council will be asked to award a contract to Opsis Architecture LLP to create the architectural and engineering design for the community center project. The CAC, as established by the enclosed resolution, will assist the City by reviewing the community center design work and providing critical feedback to City staff, the design team, the City Administrator, and the City Council in order to ensure that the project is developed in a manner that will effectively serve the needs of the Woodburn Community. DISCUSSION: As provided by the enclosed resolution, the CAC will be established with a membership structure comprised of up to twelve (12) community members including the following: ✓ Between one (1 ) and two (2) City Councilors, including the Mayor ✓ One (1 ) representative of the Boys & Girls Club ✓ One (1 ) member of the Recreation & Park Board ✓ Between One (1 ) and two (2) members of the Woodburn Senior Center ✓ One (1 ) representative of the Northwest Senior & Disability Meals on Wheels Program Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x- 62 Honorable Mayor and City Council June 24, 2019 Page 2 The purpose of the committee will be to review the design of the community center as that work progresses and to provide feedback to staff, the design team, the City Administrator and the City Council, in order to ensure that: A. The physical appearance of the community center is attractive as would be expected for a landmark civic building B. The facility is designed to include the active and passive recreation opportunities desired by the community C. The facility provides spaces designed to serve people of all ages and abilities D. The design of the community center provides for safe, functional, sustainable and efficient operation E. Desired improvements to the existing aquatic center are included in the project Oregon law prohibits the use of public funds or public employee work time to support or oppose any candidate, petition, recall or measure that appears on an election ballot. Appointed members of advisory committees are subject to this restriction. Therefore, in order to prevent inadvertent violations of election law from occurring, the CAC will dissolve on August 1 , 2020, prior to the filing of bond measure language with the Marion County Elections Official. Nothing will prohibit members or former members of the CAC from forming a political action committee or otherwise supporting or opposing a potential community center bond measure. However, the City will not support or be involved in these activities in any manner. FINANCIAL IMPACT: There is no direct financial impact from this item 63 COUNCIL BILL NO. 3102 RESOLUTION NO. 2136 A RESOLUTION ESTABLISHING A COMMUNITY CENTER CITIZENS ADVISORY COMMITTEE; SPECIFYING OBJECTIVES; AND PROVIDING MEMBERSHIP COMPOSITION WHEREAS, the City recently completed an update to the community center feasibility study; and WHEREAS, during the 2017 Regular Session, the Oregon Legislature authorized the award of a $1 ,000,000 Lottery Bond Grant to the City for the community center project; and WHEREAS, the City has allocated an additional $285,347 from the sale of City owned property to the project, bringing the total available funding to $1 ,285,347; and WHEREAS, the Woodburn City Council has decided to utilize this funding to complete the Architectural and Engineering design work for the community center project; and WHEREAS, the Woodburn City Council has determined that the establishment of the Community Center Citizens Advisory Committee ("the CAC') will benefit the community center design process by providing for transparency and continued public input; and WHEREAS, the CAC will make recommendations to the City Council regarding a City-wide bond measure to finance the construction of a new Community Center; and WHEREAS, to ensure compliance with Oregon elections Law, the CAC shall be dissolved prior to filing bond measure ballot language with the Marion County Elections Official; WHEREAS, the Woodburn City Charter provides the Mayor with the ability to appoint volunteer committee and commissioner positions with the consent of the City Council; and WHEREAS, the Woodburn City Charter further provides that the City Administrator is the administrative head of the City responsible for overseeing the day to day operations of the City departments, services, programs and Page 1—COUNCIL BILL NO. 3102 RESOLUTION NO. 2136 64 community outreach efforts and takes advice from various committees and groups; NOW, THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. Establishment. The CAC is hereby established to assist the City in completing the Architectural and Engineering design for the community center project. Section 2. Objectives. In its efforts to assist the City with the community center architectural and engineering work, the CAC will review the design and provide feedback to staff, the design team and the City Council, in order to ensure that: A. The physical appearance of the community center is attractive as would be expected for a landmark civic building B. The facility is designed to include the active and passive recreation opportunities desired by the community C. The facility provides spaces designed to serve people of all ages and abilities D. The design of the community center provides for safe, functional, sustainable and efficient operation E. Desired improvements to the existing aquatic center are included in the project Section 3. Termination. In order to ensure compliance with Oregon Elections Laws, the CAC will dissolve effective August 1 , 2020. This will ensure that the committee no longer exists at the point that bond measure language is filed with the Marion County Elections Official. Section 4. Authority. The CAC is an advisory committee and shall have no authority over the City's final decisions related to the design of the community center. Recommendations, suggestions or ideas of the CAC shall be strictly advisory and non-binding. Section 5. Representation. Neither the CAC, nor individual appointed members of the CAC, are authorized to represent the City of Woodburn in any official capacity without obtaining the written permission of the City Council or the City Administrator. Page 2—COUNCIL BILL NO. 3102 RESOLUTION NO. 2136 65 Section 6. Appointments. Members of the CAC shall be appointed by the Mayor, with the consent of the City Council, for a term that expires upon the termination of the committee on August 1 , 2020. Members interested in serving on the CAC shall submit a completed Application for Commission/Committee/Board Member Form to the City Administrator's Office. Section 7. Membership. The CAC will consist of up to twelve (12) community members, including the following: A. Between one (1 ) and two (2) members of the Woodburn City Council, including the Mayor B. One (1 ) representative of the Boys & Girls Club C. One (1 ) member of the Recreation & Park Board D. Between One (1 ) and two (2) members of the Woodburn Senior Center E. One (1 ) representative of the Northwest Senior & Disability Meals on Wheels Program Section 8. Chair. At the first meeting of the CAC, the appointed membership will nominate and select a Chair for a duration deemed appropriate. The Chair will preside over meetings, facilitate discussion and assist in formulating recommendations to City staff, the design team, the City Council or the City Administrator. City employees are not eligible to serve as Chair. Section 9. Meeting Notices, Agendas & Minutes. The City Administrator through the City Recorder is responsible for developing and providing meeting notices, agendas and meeting minutes. Section 10. Meeting Schedule. Meetings may be scheduled monthly, or as otherwise deemed appropriate by the CAC's Chair or City Administrator at a time and date deemed appropriate by the CAC. Meeting locations will be determined by the City Administrator's Office. Section 11. Quorum. Because the CAC is advisory in nature, no quorum shall be required for the CAC to meet, discuss or provide advice or recommendations to the City Council or the City Administrator. Page 3 —COUNCIL BILL NO. 3102 RESOLUTION NO. 2136 66 Approved as to form: City Attorney Date Approved: Eric Swenson, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 4—COUNCIL BILL NO. 3102 RESOLUTION NO. 2136 67 Iii♦ r�} RRYiN�� /y1 fun.- June 24, 2019 TO: Mayor and City Council through City Administrator FROM: James C. Ferraris, Chief of Police SUBJECT: Redflex Contract Extension Amendment (Goal 9) RECOMMENDATION: It is recommended the City Council authorize the City Administrator to sign the attached Fifth Extension of the Agreement with Redflex Traffic Systems, Inc. to provide Red Light Photo Enforcement Services. BACKGROUND: In 2010, the City entered into an Agreement with Redflex Traffic Systems, Inc. to provide Red Light Photo Enforcement Services. The initial terms of the Agreement expired on June 30, 2015. Under the terms and conditions of the Original Agreement, the City had, and continues to have the option to elect to extend the contract for up to seven (7) additional one (1 ) year periods. Since 2015, there have been 4 extensions authorized by the City Council. The current extension will expire June 30, 2019. The city has (3) 1-year extensions available. The City has the legal right to renew the Agreement for another one (1 ) year period at its discretion, and Staff believes that it is in the City's interest to exercise this option. DISCUSSION: Red Light Photo Enforcement Services currently include the maintenance of, and violation processing for equipment and program services located at the intersection of State Hwy. 99E and State Hwy. 211/Mt. Hood Ave. The City and Redflex have enjoyed a professional working relationship and Redflex has provided exceptional service. Redflex has already agreed to the proposed extension of the Agreement. Agenda Item Review: City Administrator City Attorney Finance 68 Mayor and City Council June 24, 2019 Page 2 FINANCIAL IMPACT: Contract terms remain unchanged and Redflex receives a portion of fines collected from violations captured by the system. There is no direct cost to the City Budget. 69 FIFTH EXTENSION OF THE AGREEMENT WITH REDFLEX TRAFFIC SYSTEMS, INC. TO PROVIDE RED LIGHT PHOTO ENFORCEMENT SERVICES TO THE CITY OF WOODBURN, OREGON THIS FIFTH AMENDMENT to the Agreement with Redflex Traffic Systems, Inc. to provide Red Light Photo Enforcement Services to the City of Woodburn, Oregon is entered in to this 24th day of June, 2019 (the "Effective Date") by and between the City of Woodburn, Oregon (the "City"), and Redflex Traffic Systems, Inc. ("Redflex") (collectively referred to as the "Parties") A. In 2010 the Parties entered into an Agreement (the "Original Agreement") with Redflex Traffic Systems, Inc. to provide Red Light Photo Enforcement Services to the City of Woodburn , Oregon; and B. The Initial Term of the Original Agreement expired on June 30, 2015. Under the Original Agreement, the City had the option to elect to extend the contract for up to seven (7) additional one (1) year periods. Since 2015, there have been 4 extensions authorized by the City Council. The current extension will expire June 30, 2019. The city currently has (3) 1-year extensions available. C. The City has the right to renew the Agreement for an additional one (1) year period at its discretion; and D. The City has determined that it is in the City's interest to exercise its renewal option; NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein: 1. Pursuant to Article II, Section 2, the City exercises its option to extend the Agreement for an additional one (1) year period until June 30, 2020. 2. Except as expressly amended in this Fifth Amendment, the terms and conditions of the Original Agreement shall remain in full force and effect. To the extent that this Fifth Amendment conflicts with the terms and conditions of the Original Agreement, this Fifth Amendment shall control. CITY OF WOODBURN REDFLEX TRAFFIC SYSTEMS, INC By: By: Scott Derickson, City Administrator Mark Talbot, Group CEO FIFTH EXTENSION OF REDFLEX AGREEMENT 70 �'I'1�r I Iii♦ r} Y 9M& Item BU Pri,e.�;:rri tr f AR'7R7 June 24, 2019 TO: Honorable Mayor and City Council FROM: Jim Row, Assistant City Administrator SUBJECT: Award Personal Service Agreement to Opsis Architecture LLP (Goal 9) RECOMMENDATION: That the City Council authorize the City Administrator to enter into a Personal Services Agreement with Opsis Architecture LLP to conduct preliminary architectural design and program planning services for the Community Center Project. BACKGROUND: Staff issued a Request for Proposals (RFP) to solicit Architectural and engineering services for the design of the Community Center Project. The RFP was advertised on the City website and in the Daily Journal of Commerce. The City received a total of four proposals that satisfied the requirements of the RFP. Staff reviewed the proposals in accordance with the RFP guidelines and state requirements and Opsis Architecture LLP was selected as the highest ranked proposer. During initial discussions, staff elected to task Opsis Architecture LLP with undertaking phase 1 program planning and preliminary design work, prior to initiating the completion of full design documents. The phase 1 project will include a needs assessment, operational & program evaluation, site, land use & zoning analysis, an operating financial pro-forma, and an updated concept plan. Opsis Architecture LLP brings a comprehensive consulting team to the project, including firms specializing in recreational facilities, aquatics, landscape architecture, engineering, land use planning, cost consulting, and public involvement. Agenda Item Review: City Administrator_X City Attorney_X Finance_X_ 71 Woodburn Urban Renewal Agency June 24, 2019 Page 2 The Professional Services Agreement is in the amount of $179,480 plus reimbursable expenses, which are estimated to be approximately $10,000. The phase 1 design & program planning project is anticipated to take 3 months to complete. At its conclusion, staff will return to the Council for authorization to begin the phase 2, detailed architectural and engineering project. DISCUSSION: In January 2017, The City Council authorized staff to contract with Carleton Hart Architecture to update the 2008 Community Center Feasibility Study. This decision came after local stakeholders and interested residents expressed a desire to move the project forward now that the economic climate has improved. This project included a significant amount of feedback from the public and resulted in an updated community center concept plan, which was presented to the City Council in March 2019. Following the completion of the concept plan update, staff enlisted the services of a market research firm to conduct a telephone survey of registered voters to gather additional feedback regarding desired community center amenities and to gauge the support for a potential bond measure. Staff will now work with Opsis Architecture LLP to incorporate the information gleaned from the survey into the community center design project. The City is still targeting a November 2020 bond measure election. FINANCIAL IMPACT: During the 2017 Regular Session, the Oregon Legislature authorized the award of a $1 ,000,000 Lottery Bond Grant to the City for the community center project. The City has also allocated an additional $285,347 from the sale of City owned property to the project, bringing the total available funding to $1 ,285,347. The funds are included in the adopted FY 19/20 budget. 72 Iii♦ 4 B V' June 24, 2019 TO: Honorable Mayor and City Council through City Administrator FROM: Eric Liljequist, Public Works Director SUBJECT: Award of Construction Contract for the Hardcastle Avenue Realignment at Railroad Crossing Project RECOMMENDATION: That the City Council, acting in its capacity as the Local Contract Review Board, award the construction contract for the Hardcastle Avenue Realignment at Railroad Crossing Project to the lowest responsible bidder, Pacific Excavation, Inc. in the amount of $777,000. BACKGROUND: This project is included in the approved FY 18/19 budget and includes a perpendicular realignment of the existing intersection of Hardcastle Avenue and Front Street that will enable safer pedestrian and vehicular movements. Bids were publicly opened June 13, 2019. Three (3) responsible bids were received as follows: Pacific Excavation, Inc. $777,000.00 Kerr Contractors Oregon, Inc. $994,777.00 Knife River Corporation - NW $1 ,054,746.25 The Engineer's Estimate for the project is: $772,993.00 The recommended award is approximately 1% higher than the Engineer's Estimate DISCUSSION: The existing intersection of Hardcastle Avenue and Front Street join together in a skewed manner, which makes truck turning movements more difficult, especially during peak-hour travel times. The culmination of this project will result in a perpendicular intersection configuration, enabling improved truck turning Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance_x- 73 Honorable Mayor and City Council June 24, 2019 Page 2 movements. Also included in this project are sidewalk improvements that will allow safer pedestrian movements through this intersection. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City of Woodburn, therefore, staff is recommending the contract be awarded. FINANCIAL IMPACT: The subject project is identified in the adopted fiscal year 2018/19 & 2019/20 Budgets and funded by the Street SDC Fund, Street Fund and ODOT Fund Exchange. 74 �'I'1�r I Iii♦ r} Y 9M& Its BU Pri,a�.;rrt rr,a' a8'!R7 June 24, 2019 TO: Honorable Mayor and City Council FROM: Scott Derickson, City Administrator SUBJECT: Workers' Compensation Insurance Provider RECOMMENDATION: Authorize the City Administrator to withdraw from Citycounty Insurance Services (CIS) workers' compensation insurance and contract with SAIF Corporation (SAIF) for workers' compensation insurance. BACKGROUND: The City of Woodburn is required by law to provide workers' compensation insurance for employees. Currently, the City purchases worker's compensation insurance through CIS in addition to our general liability, property and automobile insurance. As part of our insurance renewal process the City worked with our Insurance Agent of Record to solicit bids to ensure that our costs remain low and competitive. This year we obtained a bid from SAIF to provide our workers' compensation coverage that could result in significant savings. DISCUSSION: The City is currently on a workers' compensation retrospective plan. This plan has the City paying a reduced premium up front and assuming responsibility for an initial aggregate layer of paid claims. CIS's FY 2019-20 quote for initial premium and minimum amount to be paid came in at $183,194. The City's maximum liability for this plan would be $639,337. Which means that the City would be responsible for paying any claims up to that amount. While the City has saved money on the retrospective plan in the past, the costs of the initial reduced premiums and maximum liability have risen significantly. This increase in costs moved the City to request a quote from SAIF. SAIF's FY 2019-20 quote for a guaranteed cost plan for workers' compensation came in at $176,058. This plan has no other additional costs for the City for the policy period and any claims under this policy are paid by SAIF. Agenda Item Review: City Administrator_x City Attorney_x Finance—X- 75 Honorable Mayor and City Council June 24, 2019 Page 2 FINANCIAL IMPACT: For Fiscal Year 2019-20, choosing SAIF for workers' compensation insurance will initially save the City approximately $7,000 in initial premium costs. However, depending on the costs of any workers' compensation claims in the fiscal year, even greater savings could be seen. An amount to cover the FY 2019-20 workers' compensation premium has been included in the adopted budget. 76 Woodburn Fire District Fire Prevention Programs • Program Development — Administration / Policies — Construction & Operational Permits / Plans Review — Lys poection — Public Education — Complaints / Trouble Calls — Investigations — Mitigation Initial ans m......... i f 'C ITS" OF +w„ C�rashy Ikcl s f _ fti 1)GA 1' roar+r OGA AFE t Y n > aRmar 6:6urSe" a Y I9 m 1 � � N• ,� � 1, c " { h N-t".;fir l� m u �r g jrr �.. �rilvertlttu-7Yd- ,ys chad r ONKIK P ark® 21ttq. olY Goiarse ISM oodbum Map amwnln an Downtown d P.1im IDepame"m w � "3a. ,. 1 _,._. 0 City Nall Libray / � Y � � � ) l ^°^'Miti"E � ...•.. 6 ...._......_ ham,,., � F1WumGl'fl 4GnPv wo, u~ 7� Mru*seunifSemtteuUv�7dneite al lel waapwe;;i .. _.._ ` corvyay "�"`"'�""y= �""•, 0 SettfemVe.r Nause Initial & Modified Inspection Plan Initial October 2018 Modified July 2019 ❑ Most Life Loss Potential LJ Most Life Loss Potential — Yr 1 : Woodburn City Limits — Yr 1 : Woodburn City Limits — Yr 1 : Woodburn Urban — Yr 2 : Woodburn City Limits Growth Boundary — Yr 3 : Woodburn City Limits — Yr 2 : Gervais City Limits — Yr 4: Woodburn Urban — Yr 2 : Gervais Urban Growth Growth Boundary ( 1-3 yrs) Boundary — Yr 5 : Gervais & Urban — Yr 3 : Remaining Fire Growth Boundary ( 1-3 yrs) District — Yr 5 : Remaining District / Everything based on a Marion County ( 1-3 yrs) inspection ,elan divided by Cities accomplished in quadrants conjunction with the Council Wards Area of Responsibility p �� , r� � � f r ��,�� i�%Ili 1�� 1"� � ,�..... �A��;!r lw� � ry ➢"/ � > a S� m�mwuwwu „,�w r :m,� r;,�w�w r,�e�y wia�.wa� �✓,i��ryl�„ � � �%W7 � !;,,�;%/)�l�i��/l i y m�� ,rr' a°1 1 ��.. WOO 1; r �� r r,d ',.�a� fl � �'° U/i � �': rrriiii,�i rd' ';�((f n y � ��',' r a � � A '��iNWuNJ✓ i '''�'yd' 1 p'�� ;"T ,J�. � i t Tvµy 3 ,�Jroim� " �lfG J �;� '� µ �m�: !,�, �� 'b�i� �i ��/� llµ ii i °r� i/ �r�, ''` per',/ �� ,,�i l ��,,r,„ YI ,� �� r'' !Tl ,,, ,�f o ,as u,� nwu �� iii///;ftr� �%"� � �ry,P� �J ,�iy(� !� "'��1 „� Yi�I�Y✓ immr � r ��" ! � �� rf�R� , K r m,�,„.v,,,,,W, I r��rtr r �l;�i(dfPl„r ,„ /i , % ,�'i , ..,. ,x, „ f.rr� ii,.i, >a//r�..� ;: ,, r M,,. ➢w/ ,,,; j <, rt A i; rid////// ,,.. �� /r;;,,,„,/// //i�,��, ,;,, ,., rm��r ori,,.;,{.„ �; � ✓� N /,..,gym, ,e,r��./',, �.:,,,. �� .v,� i, �r` ,!r � ��, � � ( ..„. ....... rw.�mw��w✓��w� .,y. 0 r w� r; �i wwwHii 7/ Wrt r w� i it i i ! q of 'µU'o'xljfvarr "�'” ^'ulDm� fro°➢ Ai/” ri' r r fir r "a� N rwrw«w'^��r� 1 fohv%Iµ'w'l al”" UUMV IwrI Oct Oko"wro - "d Pra II'M y4jr]v Art,r �✓�rwr�mnwX` tow", r i9#61 µetl� City of Woodburn Council Wards LI Ward / Area 1 LJ Ward / Area 4 ➢ Commercial : 146 ➢ Commercial : 55 ➢ Residential : Exterior ➢ Residential : Exterior LJ Ward / Area 2 LI Ward / Area 5 ➢ Commercial : 94 ➢ Commercial : 60 ➢ Residential : Exterior ➢ Residential : Exterior LI Ward / Area 3 LI Ward / Area 6 ➢ Commercial : 144 ➢ Commercial : 117 ➢ Residential : Exterior ➢ Residential : Exterior Two Levels of I Company Inspections & Pre- Fire Marshal & Staff Inspections Fire Planning • Al-41 B, E, F1-21 Hl-51 I1-41 • "B" Occupancies M, R1-41 S1-3 and U • "R-2" Occupancies occupancies. Based on the (Apartments & non- complexity per NFPA 1730 complicated Congregational Residential Facilities) • Community Risk Assessment • Some ��M" Occupancies (Walgreens, Outlet Mall, etc.) • High-Risk, Moderate-Risk, Low-Risk, & Critical • Some ""U" Occupancies Infrastructure • All Occupancies for Pre-Fire • Based on Demographics, Planning Purposes (on a 3 Responses, Hazards, etc. . . year cycle) Goal in 3 - 5 Years • To inspect all businesses with the City of Woodburn (616+) and in the Fire District — Initially to determine the frequency of inspection (Annual, Bi-Annual, orTri-Annual) — Complete the Risk Assessment — Improve Safety and Compliance for Businesses — Reduce / Prevent Incidents from loss of life, loss of property use, loss of business operations, exposures to surrounding businesses/properties — Establish the needs to maintain and support the growth of the community • Develop an all inclusive Pre-Fire Plan for Emergency Responders Any Questions