May 13, 2019 minutes COUNCIL MEETING MINUTES
MAY 139 2019
DATE WOODBURN POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MAY 13,2019
CONVENED The meeting convened at 6:51 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Staff Present: Assistant City Administrator Row, Assistant City Attorney Granum, Public
Works Director Liljequist, Police Chief Ferraris, Community Development Director Kerr,
Economic Development Director Johnk, Economic Development Assistant Guerrero, City
Recorder Pierson
ANNOUNCEMENTS
The City Council Meeting scheduled for Monday, May 27, has been cancelled in observance
of Memorial Day.
City Hall, the Library and the Transit System will be closed Monday, May 27, in observance
of Memorial Day. The Aquatic Center will be open from 9:00 a.m.—5:00 p.m.
Mayor Swenson announced that the June 10, City Council meeting will take place at the high
school.
APPOINTMENTS
Carney/Ellsworth... appoint Debbie Cabrales as City Councilor for Ward 1. The motion
passed unanimously. City Recorder Pierson provided the Oath of Office to Debbie Cabrales.
Councilor Cabrales took her seat with the City Council.
WORK SESSION WITH WOODBURN PLANNING COMMISSION
Transportation System Plan (TSP) -Matt Hughart, with Kittelson and Associates provided
an update of the TSP and provided the next steps for the project. He also reviewed the goals
of the project and pointed out some of the highlights.
Mayor Swenson called for a five-minute recess.
CONSENT AGENDA
A. Woodburn City Council minutes of April 22, 2019,
B. Building Activity for April 2019.
Ellsworth/Schaub... adopt the Consent Agenda. The motion passed unanimously.
STAFF BRIEFING ON RECOMMENDED LEGISLATIVE CODE AMENDMENTS
RELATED TO MULTI-FAMILY HOUSING IN THE COMMERCIAL GENERAL
(CG) ZONING DISTRICT (LA 2019-01)
Community Development Director Kerr provided a staff report. He noted that these
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COUNCIL MEETING MINUTES
MAY 13, 2019
amendments will be coming to the Planning Commission on May 23 and a recommendation
from the Planning Commission will be coming to the City Council on June 10. No action was
taken by the City Council.
AWARD OF CONSTRUCTION CONTRACT FOR THE WASTEWATER
TREATMENT PLANT DIGESTER CLEANING & MIXER UPGRADE PROJECT
GOAL 5
Public Works Director Liljequist provided a staff report. Carney/Ellsworth... award the
construction contract for the Wastewater Treatment Plant (WWTP) Digester Cleaning &
Mixer Upgrade Project to the lowest responsible bidder, Stettler Supply Company, in the
amount of$552,200. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE 2019 SPRING PAVEMENT
MAINTENANCE PROJECT
Public Works Director Liljequist provided a staff report. Carney/Schaub...award the
construction contract for the 2019 Spring Pavement Maintenance Project to the lowest
responsible bidder, Knife River Corporation - Northwest in the amount of$518,888.45 and
authorize an additional $175,000.00 for this project as a contingency for potential project
change orders for additional pavement maintenance activities that add components or phases
of work specified in or reasonably implied from the Solicitation Document.The motion passed
unanimously.
FUND EXCHANGE AGREEMENT — FIRST STREET IMPROVEMENTS
HARDCASTLE AVENUE REALIGNMENT A, RAILROAD, AND W. HAYES
STREET IMPROVEMENTS PROJECTS, MISC. CONTRACTS AND
AGREEMENTS NO. 33397, NO. 33398 & NO. 33399 (GOAL 4, 5)
Public Works Director Liljequist provided a staff report.Carney/Schaub... authorize the City
Administrator to execute three Intergovernmental Agreements between the State of Oregon
and the City of Woodburn pertaining to Fund Exchange Agreements for the First Street
Improvements Project(MC&A No. 33397), The Hardcastle Avenue Realignment @ Railroad
Project (MC&A No. 33398), and the West Hayes Street Improvements Project (MC&A No.
33399). The motion passed unanimously.
INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICERS
(GOAL 4, 7)
Police Chief Ferraris provided a staff report. Carney/Morris... authorize the City
Administrator to sign an agreement with Woodburn School District for School Resource
Officer services. The motion passed unanimously.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Call-Up Briefing: Public Arts and Mural Committee Approval of a Mural to be Located at
1750 Park Avenue (Colonia Unidad) (Goal 3)
The City Council declined to call this item up.
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COUNCIL MEETING MINUTES
MAY 13, 2019
CITY ADMINISTRATOR'S REPORT
Assistant City Administrator Row reported the following:
• The City Hall project is on schedule and on budget. We are looking at a mid-July
completion date and late July to move back to City Hall.
• The Pix Project is moving along. Last week the contractor discovered an underground
fuel tank that will need to be removed and testing of the soil would need to be done.
A boiler they were unaware of was also found boarded up in the building.
• The Museum project kicked off last week and should be completed this summer.
• The City was officially notified that they received the $200,000 grant for the historic
city hall property.
• The Hardcastle realignment project should begin in early July and finish up in October.
The timing really depends on the railroads schedule.
• There is an open house tonight on the housing needs analysis at Success High School.
This report will go to the Planning Commission and then to City Council and adopted
into the Comprehensive Plan.
• The Police Department will be kicking off their good neighbor program. On June 1,
June 8, and June 15, Code Enforcement Officers will be working with residents who
may be in violation of certain codes and will answer questions on the various codes.
• The new Pizza Hut is complete and opened last week.
MAYOR SWENSON'S SISTER CITY PROPOSAL (GOAL 3,5)
Mayor Swenson provided information on the Sister City program. He stated that he would
bring back more information at a future meeting for the Council to review.
MAYOR AND COUNCIL REPORTS
Mayor Swenson stated that he was shadowed last week by Lincoln,a high school student who
will be attending Notre Dame next year. He was asked to introduce the Mexican Consulate at
Cinco de Mayo. He added that he went to a presentation on housing along with other Mayor's.
He stated that he attended and spoke at the employee lunch and was very impressed with it.
He noted that he will be attending a meeting with PGE along with Council President Carney
and Councilor Schaub. He also announced that Taste of Woodburn is June 1 and 2.
Councilor Schaub thanked Bill, a resident of Senior Estates,for planting and watering flowers
at the Senior Estates Park. She added that other members have volunteered to keep the park
nice and she thanks them as well.
Councilor Ellsworth announced that the Relay for Life Do it Best garage sale will take place
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COUNCIL MEETING MINUTES
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June 8 in the Do it Best warehouse parking lot.
Councilor Cornwell stated that there is a lot of crime stopping issues she is dealing with in her
neighborhood.
Councilor Carney thanked the economic development team for getting that grant.
Mayor Swenson noted that the June 10 meeting will be taking place at Woodburn High
School.
ADJOURNMENT
Ellsworth/Morris... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:08 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST WW
Heather Pierson, City Recorder
City of Woodburn, Oregon
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