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June 10, 2019 URA Agenda (2) CITY OF WOODBURN ERIDMEMB MEMBER DEBBIE CABRALES,BOARD MEMBER WARD � LISA ELLSWORTH,BOARD MEMBER WARD II ROBERT CARNEY, BOARD MEMBER WARD III URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV MARY BETH CORNWELL,BOARD MEMBER WARD V AGENDA ERIC MORRIS,BOARD MEMBER WARD VI JUNE 10, 2019 - 6:45 P.M. WOODBURN HIGH SCHOOL AUDITORIUM- 1785 N FRONT ST. 1 . CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal meeting minutes of May 13, 2019 1 Recommended Action: Approve the minutes. 4. PRESENTATIONS None. 5. PUBLIC HEARINGS A. Fiscal Year (FY) 2019-2020 Woodburn Urban Renewal Agency 2 Budget (Goals 1-12) 6. GENERAL BUSINESS A. A Resolution Adopting the City of Woodburn Urban Renewal Budget 3 for the Fiscal Year (FY) 2019-20; Making Budget Appropriations; and Authorizing a Certification to the Marion County Tax Assessor Recommendation Action: Conduct a public hearing to consider the budget as approved by the Budget Committee, and upon completion of the hearing, approve the resolution adopting the budget and capital improvement plan, making appropriations, and imposing taxes for FY 2019-20. B. URG 2018-13: 290 Young Street (Young St LLC) - Additional Funding 5 Request Recommendation Action: DARS is recommending to the Urban Renewal Agency approval of additional funds from the Building Improvements Program Grant Application (Program) for Young St LLC (Applicant) for$3,065 (50%) to cover unexpectedly higher costs to disconnect, move and reconnect the electrical and HVAC systems once the roof is replaced at 290 Young Street. The total June 10, 2019 Urban Renewal Agency Page i estimate for the work from their preferred contractors (Creation Electric and Total Comfort, Inc.) is $8,630. 7. PUBLIC COMMENT 8. ADJOURNMENT COUNCIL GOALS 2019-2021 Thematic Goals 1. Create an inclusive environment where residents participate and are engaged in the community (that is vibrant,safe and active). 2. Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural and community assets. Strategic Goals 3. Create an inclusive environment where Woodburn residents want to participate and are engaged in the community. 4. Develop innovative funding sources to help support the completion of capital improvement projects. 5. Grow and support strategic partnerships for economic health. 6. Explore the development of a non-profit consolidation facility. 7. Improve Communication and Coordination with School District on matters of mutual interest. 8. Completion of the First Street remodel. 9. Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc steering committee to review and recommend design. 10. Creation of the Dick Jennings Community Leadership Academy. 11. Develop a strategy to limit PERS liability. 12. Establishment of a Woodburn 20 year community-visioning plan. June 10, 2019 URBAN RENEWAL AGENCY BOARD MEETING MINUTES MAY 13, 2019 DATE WOODBURN POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 13, 2019 CONVENED The meeting convened at 6:36 p.m. with Chair Swenson presiding. ROLL CALL Chair Swenson Present Member Schaub Present—6:40 p.m. Member Cornwell Present Member Carney Present Member Morris Present Member Ellsworth Present Staff Present: Assistant City Administrator Row, Assistant City Attorney Granum, Public Works Director Liljequist, Police Chief Ferraris, Community Development Director Kerr, Economic Development Director Johnk, Economic Development Assistant Guerrero, City Recorder Pierson CONSENT AGENDA A. Urban Renewal Agency minutes of April 22, 2019 Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. URG 2018-13: 290 YOUNG STREET (YOUNG STREET LLC) (GOAL 2,3) Economic Development Director Johnk provided a staff report. The applicant, Theodora Schrier with Young St. LLC, provided information on the request. Carney/Morris... approve the Building Improvements Program Grant Application from Young St LLC for $23,150; 50% of the overall cost of exterior improvements of$46,300 on the property located at 290 Young Street. The motion passed unanimously. URG 2018-14: 553 N. FRONT STREET (ENRIQUE MARQUEZ/CASA MARQUEZ) (GOAL 2,3) Economic Development Director Johnk provided a staff report. Carney/Ellsworth...approve the Building Improvements Program Grant Application from Enrique Marquez/Casa Marquez Restaurant for $2,627.50; 50% of the overall cost of exterior improvements of$5,225 on the property located at 553 N. Front Street. The motion passed unanimously. ADJOURNMENT Carney/Ellsworth... adjourn the meeting. The meeting adjourned at 6:49 p.m. APPROVED ERIC SWENSON, CHAIR ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 —URA Board Minutes, May 13, 2019 1 �'I'1�r I Iii♦ r} Y 9M& Its BU Pri,a�.;rrt rr rf aA'!R7 June 10, 2019 TO: Woodburn Urban Renewal Agency Chair and Board through City Administrator FROM: Sandra Montoya, Finance Director SUBJECT: Fiscal Year (FY) 2019-20 Woodburn Urban Renewal Agency Budget Adoption (Goalsl-12) RECOMMENDATION: Conduct a public hearing to consider the budget as approved by the Budget Committee, and upon completion of the hearing, approve the resolution adopting the budget and capital improvement plan, making appropriations, and imposing taxes for FY 2019-20. BACKGROUND: On April 27, 2019, the Woodburn Urban Renewal Agency (URA) Budget Committee approved the proposed FY 2019-20 Woodburn Urban Renewal Agency Budget. A financial summary of the Budget Committee's approved budget and a notice of the budget hearing before the Woodburn URA Board were published in the Woodburn Independent on Wednesday, May 29, 2019, in accordance with Oregon Local Budget Law (ORS 294.438). DISCUSSION: Under Oregon Budget Law (ORS 294.456) the URA Board may modify the Budget Committee's approved budget by an amount not to exceed $5,000 or 10% of a fund's expenditures, whichever is greater, without publishing a notice of a second budget hearing. The Finance Department is proposing adoption of the budget as approved by the Budget Committee. FINANCIAL IMPACT: The resolution adopts the FY 2019-20 annual budget of $4,984,000. Agenda Item Review: City Administrator_x_ City Attorney_x Finance_x 2 WOODBURN URBAN RENEWAL AGENCY RESOLUTION NO. 2019-02 A RESOLUTION ADOPTING THE CITY OF WOODBURN URBAN RENEWAL BUDGET FOR THE FISCAL YEAR (FY) 2019-20; MAKING BUDGET APPROPRIATIONS; AND AUTHORIZING A CERTIFICATION TO THE MARION COUNTY TAX ASSESSOR WHEREAS, the Woodburn Urban Renewal Agency Budget Committee met and approved the Proposed Budget on April 27, 2019; and WHEREAS, the Notice of Budget Hearing and Financial Summary were published in the Woodburn Independent on May 29, 2019 as required by ORS 294.438; and WHEREAS, a public hearing was held on June 10, 2019; NOW, THEREFORE, THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS: Section 1. The Woodburn Urban Renewal Agency Board adopts the budget for the fiscal year 2019-20 in the sum of $4,984,000. A copy of the budget document is now on file at Temporary City Hall, 970 N. Cascade Drive, Woodburn, Oregon. Section 2. The amounts for the fiscal year beginning July 1 , 2019 and for the purposes shown below are hereby appropriated as follows: Urban Renewal Fund FY 2019-20 Personnel Services $ 228,580 Materials&Services 271,120 Capital Outlay 3,713,500 Debt Service 268,500 Transfers 2,290 Contingency 200,010 Total Appropriations $ 4,684,000 Unappropriated &Reserves $ 300,000 Total Budget $ 4,984,000 Section 3. Pursuant to Article IX (Finance) Section 1 c (Financing Redevelopment and Urban Renewal Projects) of the Oregon Constitution and ORS Chapter 457, the Woodburn Urban Renewal District, as an "Option Pagel— RESOLUTION NO. 2019-02 3 1" urban renewal agency, authorizes certification to the Marion County Assessor for the Woodburn Urban Renewal Agency Plan Area a request for the maximum amount of revenue that may be raised by dividing the taxes under Article IX, Section 1c of the Oregon Constitution with $0 of this amount to be raised by a special levy. Approved as to Form: City Attorney Date APPROVED: Eric Swenson, Mayor Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 2— RESOLUTION NO. 2019-02 4 �'�'�i'1^�it I Iii♦ r} Y 9M& Its BU June 10 2019 TO: Urban Renewal Agency (URA) FROM: Downtown Advisory Review Subcommittee (DABS) Jamie Johnk, Economic Development Director SUBJECT: URG 2018-13: 290 Young Street (Young St LLC) -Additional Funding Request RECOMMENDATION: DARS is recommending to the Urban Renewal Agency approval of additional funds from the Building Improvements Program Grant Application (Program) for Young St LLC (Applicant) for$3,065 (50%) to cover unexpectedly higher costs to disconnect, move and reconnect the electrical and HVAC systems once the roof is replaced at 290 Young Street. The total estimate for the work from their preferred contractors (Creation Electric and Total Comfort, Inc.) is $8,630. BACKGROUND: The Urban Renewal Agency approved, at the May 13, 2019 URA meeting, an initial funding request of $23,150 (50% of total project cost $46,300). The original funding award included a $2,500 allowance for moving the electrical service on the roof, however since having electrical contractors on site to scope the work, the costs to disconnect, move and reconnect the electrical and HVAC was more complex than originally considered, thus resulting in an addition request for funding. PROPOSAL: The Applicant has requested additional Program assistance to disconnect, move and reconnect the electrical and HVAC systems once the reroofing is complete and has provided bids from at least three (3) contractors to complete the work. DARS has reviewed the estimates and determined that the overall scope of work is consistent. The Applicant has indicated that their preferred contractor for electrical work is Creation Electric and for the HVAC Total Comfort Inc. The additional costs for the electrical and HVAC work at the property located at 290 Young Street: Building Improvement Program $ 3,065 $ 23,150 $ 26,215 48% Property Owner Match $ 5,565 $ 23,150 $ 28,715 52% Total Improvements $ 8,630 $46,300 $ 54,930 5 Fl,i',,,,,� UHF G 201&-1 1 290 Your,�ig S`�kree`�� (Your"�ig S`�� Add��,fi�onall F)�,..jjnd��ng Req)�,..Jjesii 2 PROGRAM CRITERIA: • The property is located at 290 Young Street and within the Urban Renewal District. • The proposal complies with the downtown architectural design standards and signage standards. Making exterior improvements and upgrades to the building. • The project encourages greater marketability of the Urban Renewal Grant and Loan District. Repairs to the property will provide marketability of the property for current and future tenancy. • The proposal will complement the existing surrounding community. Making repairs and improvements to the property will enhance the overall appeal of downtown Woodburn and provide economic opportunities to future tenants and to the property owner. • The project design works toward restoring the building as closely to its original design as possible. Not applicable • That building interiors are improved with a focus on addressing code- related improvements. NIA • The project is in the public interest. The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. SUMMARY AND CONCLUSION: The Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This Application reflects the intent of the program by making improvements/repairs to the property and maintaining the useful life of the building. In addition, a future occupant of the building will add value to the business environment to downtown Woodburn. CONDITIONS OF APPROVAL: 1. There is a 50% match requirement required for exterior improvements through the Program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds may be used for materials and services provided by licensed contractors. 3. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 4. Licensed contractors will complete all work. 6 Fl,i',,,,,� UF G 201&-1 1 290 Your,�ig S`�kree`�� (Your"�ig S"�� AddHNbnall h,.jjnd�ng Req)�,..Jjesii 2 Attachments: Supporting Documents Jamie Johnk From: Theodora Schrier <theodora@pudding riverpropertygroup.com> Sent: Monday, May 20, 2019 12:43 PM To: Jamie Johnk Cc: Mike Schrier Subject: Request to Amend Grant Agreement for 290 Young St Attachments: Estimates for 290 Young St; Request to Amend Grant Agreement.pdf Hi Jamie, We are very grateful to the City of Woodburn Urban Renewal Agency for approving our Building Improvements Grant Application. We are thrilled with the grant award for our roofing project. The installation of our new roofing system requires us to disconnect, move,and re-connect existing electrical and HVAC systems on the roof. We have thoroughly researched the most cost-effective way to make this happen while ensuring the fewest penetrations in the roof and the most secure waterproof roofing system. I am attaching estimates from four commercial electrical contractors and three commercial HVAC installers that each address the scope of work involved. I am expecting one more HVAC installer to submit a written proposal before the end of the day today. The total estimated cost of the electrical and HVAC components of our roofing project is$8,630. $4,350 for electrical and$4,280 for HVAC. We already have a$2,500 allowance in our roofing budget for moving 2 junction boxes off of the roof surface. The difference between the total cost of$8,630 and the$2,500 electrical allowance is $6,130. We expect the additional cost to complete our roofing project to be$6,130. I would like to request an amendment to our grant agreement to include the scope of work required to address the electrical and HVAC components of our roofing project. We would like to submit the additional cost of$6,130 to complete our roof installation for consideration of cost sharing with Urban Renewal Grant Funding. Please let me know if you would like me to write a letter to the Urban Renewal Agency outlining our request. My preferred electrical contractor is Creation Electric, Inc. from Hubbard, Oregon. I have used them exclusively for all of my commercial and residential electrical work since the 1990's. They have met with Mike and I and multiple times at our building at 290 Young St and have spent several hours evaluating the best way to accomplish the necessary electrical work. Creation Electric, Inc. also met directly with Fidel Montes,owner of Professional Quality Roofing, our selected roofing contractor,on the roof of the 290 Young St building to coordinate their plan. My preferred HVAC contractor is Total Comfort Inc. of Aurora,Oregon. Total Comfort has a proven track record of commercial HVAC experience and will work closely with the roofers and the electricians to complete our project successfully. Please let me know if you have any questions or require additional explanation or photos. Thank you for your assistance with our request. Sincerely, Theodora Schrier,Manager Young St LLC 1 8 CREATION ELECTRIC c5: toc, j' w P, k v 4ufr,'vy�a tie I 'f 0 "NId j Proj,,)osal fivyw: WNW 1XITINg ;w6u VAR 1140 rvid Chi e h 6t R,r o k�,�I��I os, i h k i",I ��r� I Income, rand oms A o At Ulm! A"n; Muted to YK ;A A veldowusiO, I I VAt "nits, C10"100 01 w Q106,q!" 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