April 22, 2019 minutesCOUNCIL MEETING MINUTES
APRIL 22, 2019
DATE WOODBURN POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, APRIL 22, 2019
CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson
Present
Councilor Carney
Present
Councilor Cornwell
Present
Councilor Schaub
Present
Councilor Morris
Absent
Councilor Ellsworth
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Public Works Director Liljequist, Economic Development Director
Johnk, Community Development Director Kerr, Police Chief Ferraris, City Recorder Pierson
ANNOUNCEMENTS
The City's Budget Meeting will be held at 9:00 a.m. on Saturday, April 27, 2019 at Woodburn
Police Department Community Room.
PRESENTATION
Woodburn Library Board - Bethany Weathersby, member of the Woodburn Library Board,
provided presentation to the City Council on the types of things the Library Board works on,
which includes policy input, programming, facility enhancements, and increasing access to
the library. Mayor Swenson introduced Katrina Charfauros, an applicant for a position on the
Library Board.
BUSINESS FROM THE PUBLIC
Nancy Kirksey, 1049 McKinley St. announced that the Mayor's Prayer Breakfast will take
place on April 25 at 7:30 a.m. at the Woodburn United Methodist Church and tickets can be
purchased for $15. She added that Andrew Palau is the speaker this year.
CONSENT AGENDA
A. Woodburn City Council minutes of April 8, 2019,
B. Woodburn City Council Executive Session minutes of April 8, 2019,
C. Liquor License Application for El Potrero Night Club, Corp.,
D. Woodburn Planning Commission minutes of January 24, 2019,
E. Woodburn Planning Commission minutes of February 14, 2019,
F. Woodburn Planning Commission minutes of March 14, 2019.
Carney/Schaub... adopt the Consent Agenda. The motion passed unanimously.
HARDCASTLE AVENUE REALIGNMENT AT RAILROAD PROJECT —
AGREEMENT BETWEEN UNION PACIFIC RAILROAD AND THE CITY OF
WOODBURN (GOAL NUMBERS 2,5)
Public Works Director Liljequist provided a staff report. Carney/Schaub... Authorize the
City Administrator to execute a Public Highway At -Grade Crossing Agreement for the
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COUNCIL MEETING MINUTES
APRIL 22, 2019
Hardcastle Avenue Realignment at Railroad project. The motion passed unanimously.
INTERGOVERNMENTAL AGREEMENT — HARDCASTLE AVENUE
REALIGNMENT AND RAILROAD GRADE CROSSING ALTERATION, MISC.
CONTRACTS AND AGREEMENTS NO. 33267 (GOAL NUMBER 4)
Carney/Ellsworth... Authorize the City Administrator to execute an Intergovernmental
Agreement (IGA) between the State of Oregon and the City of Woodburn pertaining to a
$200,000 contribution from Oregon Department of Transportation Rail Division for the
Hardcastle Avenue Realignment at Railroad project. The motion passed unanimously.
PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Call -Up Briefing: Planning Commission Denial of a Variance Application for Do It Best
Corp. at 333 S. Woodland Ave (VAR 2018-04)
The City Council declined to call this item up.
Call -Up Briefing: Planning Commission Approval of a Conditional Use Application for
Monte Alban at 425 & 445 N. First St (CU 2019-01)
The City Council declined to call this item up.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson reported the following:
— There will be an open house for the TSP (Transportation System Plan) this Wednesday
from 5:30 - 7:00 p.m. at Nuevo Amanecer. There is also a virtual open house available
as well at WoodburnTSP.org. The consultant that is working on the TSP will be
presenting TSP updates at the May 13 City Council Meeting and the Planning
Commission members have been invited to attend.
— At the last meeting the Council initiated WDO code amendments and the Planning
Director has notified DLCD and has sent Measure 56 notice to 350 property owners in
the City limits explaining the process and what it could mean. The next steps are that
staff is planning for a public hearing at the May 23 Planning Commission meeting for
their recommendation and then a work session with the City Council and a public hearing
on June 10.
— The Salem Hospital Clinic is scheduled to be completed by November and are hoping
to begin accepting patients on January 1.
— Held a meeting with Emmanuel Lutheran Church and Love Inc., on a joint non-profit
center which is one of the City Councils goals and next week he will be working with
Council of Governments and the community development block grant program
administrator and writer on targeting HUD money that might help get this facility started
here in Woodburn.
— The Pix Theater is coming down tomorrow.
— Closed on 333 First Street and they are working on different concepts for this property.
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APRIL 22, 2019
Economic Development Director Johnk has been looking at pocket park concepts.
— The City applied for a grant with the State Historic Preservation Office for the old City
Hall building and the announcement will be coming on May 2. He added that they are
feeling very optimistic about it. If the City receives this $200,000 grant award it will be
a biannual of $50,000 from the Urban Renewal Fund and a half a million dollars in private
capital to match that money for an $800,000 remodel project for that building. This is a
great start to rebid for potential investors with the property owners.
— The budget meeting will take place this Saturday, April 27 at 9:00 a.m. at the Woodburn
Police Department Community Room. The primary message of the budget is that we are
stable and it will be a hold the line budget.
— A budget orientation meeting will take place 3:30 p.m. this Thursday. The Mayor,
Councilor Cornwell, and the new Budget Committee members will be attending. He
noted that he invited Sharon Coming to attend as well.
— Chief Ferraris was promoted to Vice President of the Oregon Police Chiefs Association
and next year he will be president.
Councilor Carney asked that the Mayor enlighten the Council and the audience on a recent
letter he drafted.
Mayor Swenson stated that he was asked by Representative Alonso Leon to write a letter in
favor of House Bill 2015 that would restore driver license to people regardless of their
immigration status. He noted that he made it clear that the letter was from him and that he did
not represent that the letter was from the entire Council.
Councilor Schaub thanked City Attorney Shields for the fantastic newsletter he sent to City
Council. She added that it was informative and helpful.
Councilor Ellsworth asked people to participate in the water tower survey. She noted that you
can really see the pride downtown and added that the City is making good decisions. She
added that as we get towards the end of some of these projects, it is exciting to see all of the
things that they have been working on come together.
ADJOURNMENT
Ellsworth/Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:51 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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