May 13, 2019 URA Agenda
E RIC S WENSON,C HAIR
V ACANT,B OARD M EMBER W ARD 1
C ITY OF W OODBURN
L ISA E LLSWORTH,B OARD M EMBER W ARD II
R OBERT C ARNEY,B OARD M EMBER W ARD III
U RBAN R ENEWAL A GENCY
S HARON S CHAUB,B OARD M EMBER W ARD IV
M ARY B ETH C ORNWELL,B OARD M EMBER W ARD V
E RIC M ORRIS,B OARD M EMBER W ARD VI
A GENDA
M AY 13,2019–6:30 P.M.
WOODBURNPOLICEDEPARTMENTCOMMUNITYROOM-1060MT.HOODAVE
1.CALL TO ORDER
2.ROLL CALL
3.CONSENT AGENDA
A.Urban Renewalmeetingminutes ofApril22, 20191
Recommended Action:Approve the minutes.
4.PRESENTATIONS
None.
5.PUBLIC HEARINGS
None.
6.GENERAL BUSINESS
A.URG 2018-13: 290 Young Street (Young Street LLC)(Goal 2,3)2
Recommendation Action:DARS is recommending to the Urban
Renewal Agency approval of the Building Improvements Program
Grant Application (Program) from Young St LLC (Applicant) for
$23,150; 50% of the overall cost of exterior improvements of $46,300
on the property located at 290 Young Street.
B.URG 2018-14: 553 N. Front Street (Enrique Marquez/Casa Marquez)4
(Goal 2,3)
Recommendation Action:DARS is recommending to the Urban
Renewal Agency approval of the Building Improvements Program
Grant Application (Program) from Enrique Marquez/Casa Marquez
Restaurant(Applicant) for $2,627.50; 50% of the overall cost of
exterior improvementsof $5,225on the propertylocated at 553 N.
Front Street.
7.PUBLIC COMMENT
May 13,2019Urban Renewal Agency Page i
8.ADJOURNMENT
COUNCIL GOALS 2019-2021
Thematic Goals
1.Create an inclusive environment where residents participate and are engaged in the community (that is
vibrant, safe and active).
2.Promote an environment that encourages sustainable economic health maximizing our geographic,
workforce, cultural and community assets.
Strategic Goals
3.Create an inclusive environment where Woodburn residents want to participate and are engaged in the
community.
4.Develop innovative funding sources to help support the completion of capital improvement projects.
5.Grow and support strategic partnerships for economic health.
6.Explore the development of a non-profit consolidation facility.
7.Improve Communication and Coordination with School District on matters of mutual interest.
8.Completion of the First Street remodel.
9.Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc steering
committee to review and recommend design.
10.Creation of the Dick Jennings Community Leadership Academy.
11.Develop a strategy to limit PERS liability.
12.Establishment of a Woodburn 20 year community-visioning plan.
May 13, 2019
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
APRIL 22, 2019
DATEWOODBURNPOLICE DEPARTMENT, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON,APRIL 22, 2019
CONVENEDThe meeting convened at 6:47 p.m. with Chair Swenson presiding.
ROLL CALL
Chair Swenson Present
Member SchaubPresent
Member Cornwell Present
Member CarneyPresent
Member MorrisAbsent
Member EllsworthPresent
Staff Present:City Administrator Derickson, City Attorney Shields, Assistant City Administrator
Row,Public Works Director Liljequist, Community Development Director Kerr, Finance Director
Montoya, Economic Development Director Johnk, City Recorder Pierson
CONSENT AGENDA
Urban Renewal Agency minutes ofApril 8, 2019
A.
Ellsworth/Schaub … adopt the Consent Agenda. The motion passed unanimously.
RESOLUTION ANDMASTER BORROWING DECLARATION TO FINANCE UP TO $2.9
MILLION FOR URBAN RENEWAL PROJECTS (GOAL NUMBERS 2, 4, 8)
Finance Director Montoya providedastaff report.Carney/Ellsworth…approve theresolution
(incorporating the Master Borrowing Declaration) authorizing the City Administrator,Finance
Director, or their designee, to negotiate theterms tofinance up to $2.9 million for URA projects
(“Projects”).The motion passed unanimously.
ADJOURNMENT
Ellsworth/Schaub… adjourn the meeting.The meeting
adjourned at 6:54 p.m.
APPROVED
ERIC SWENSON, CHAIR
ATTEST
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page1 – URA Board Minutes, April 22, 2019
1
Urban Renewal AgendaItem
May 13, 2019
To: Urban Renewal Agency (URA)
From: Downtown Advisory Review Subcommittee (DARS)
Jamie Johnk, Economic Development Director
Subject: URG 2018-13: 290 Young Street (Young St LLC)(Goal 2,3)
RECOMMENDATION:
DARS is recommending to the Urban Renewal Agency approval ofthe Building
Improvements Program Grant Application (Program) from Young St LLC (Applicant)
for $23,150; 50% of the overall cost of exterior improvements of $46,300on the
propertylocated at 290 Young Street.
BACKGROUND:
The Applicant purchased the property at 290 Young Streetin 2018. The current
tenant (Cox Electric) will be vacating the property in May 2019 at which time the
Applicant will be placing the property on the market for lease.
Prior to leasing the building to a new tenant, there are improvements needed,
including repairs to the roof. Therefore, the Applicant has submitted aProgram
application for exterior improvements for the 290 Young Streetproperty for your
consideration.
PROPOSAL:
The Applicant has requested Program assistance to complete the exterior roof
improvements for the building and has submitted the required documents and
multiple roof bids to support theapplication. DARS reviewed application and
determined that the scope of the project meets the criteria outlined in the guidelines.
The overall cost of the interior improvements for the property located at 290 Young
Street:
Building Improvements Program Grant$ 23,150
Estimated cost of all improvements $46,300
Percentage of grant 50%
2
Re: URG 2018-13: 290 Young Street (Young St LLC)
Page 2
PROGRAM CRITERIA:
The property is located at 290 Young Streetand within the Urban Renewal
District.
The proposal complies with the downtown architectural design
standards and signagestandards.Making exteriorimprovements
and upgrades to the building.
The project encourages greater marketability of the Urban
Renewal Grant and LoanDistrict.Repairs to the property will
provide marketability of the property for current and future
tenancy.
The proposalwill complement theexisting surroundingcommunity. Making
repairs and improvements to the propertywill enhance the overall appeal
of downtown Woodburn and provide economic opportunities to future
tenants and to the property owner.
The project design works toward restoring thebuilding as closely toits
original design aspossible.Not applicable
Thatbuildinginteriorsareimprovedwith a focuson addressingcode-
relatedimprovements. N/A
The projectis in the publicinterest. The Urban Renewal Program
specifically identifies the need to improve buildings within Woodburn's
Urban Renewal Grant and Loan District.
SUMMARY AND CONCLUSION:
The Program is intended to encourage and assist business and property owners
to invest in the Urban Renewal District. This Application reflects the intent of the
program by making improvements/repairs to the property and maintaining the
useful life of the building.In addition, a future occupant of the building will add
value to the business environment to downtown Woodburn.
CONDITIONS OF APPROVAL:
1.There is a 50% match requirement required for exterior improvements through
the Program. Invoices must be submitted for reimbursement. No grant money
will be disbursed until the project iscompleted andis approved by the Agency.
2.Grant and loan funds may be used for materials and services provided by
licensed contractors.
3.Projects shall be completed within one year of approval in order to be eligible
for reimbursement. Grants provide for a single payment after receipts are
provided and allcompleted workis accepted by theCity.
4.Licensed contractors will complete all work.
3
Urban Renewal AgendaItem
May 13, 2019
To:Urban Renewal Agency (URA)
From:Downtown Advisory Review Subcommittee (DARS)
Jamie Johnk, Economic Development Director
Subject: URG 2018-14: 553 N. Front Street (Casa Marquez)(Goal 2,3)
RECOMMENDATION:
DARS is recommending to the Urban Renewal Agency approval of the Building
Improvements Program Grant Application (Program) from Enrique Marquez/Casa
Marquez Restaurant (Applicant) for $2,627.50; 50% of the overall cost of exterior
improvements of $5,225on the propertylocated at 553 N. Front Street.
BACKGROUND:
The Applicant has a restaurant (Casa Marquez) in downtown Woodburn. In an effort
to maintain the building, the Applicant discovered an area on the roof requiring
immediate attention. Therefore, the property owner (Applicant) is proposing to
make the required repairs and has requested URA Building Improvement Grant
Program funds to assist with the cost.
PROPOSAL:
The Applicant has requested Program assistance to complete the required roof
repairs to the exterior of the building and has submitted the required documents to
support theapplication. DARS reviewed application and determined that the scope
of the project meets the criteria outlined in the guidelines.
The overall cost of the exterior improvements for the property located at 553 N. Front
Street:
Building Improvements Program Grant$2,627.50
Estimated cost of all improvements $5,225.00
Percentage of grant 50%
4
Re: URG 2018-14: 553 N. Front Street (Enrique Marquez/Casa Marquez)
Page 2
PROGRAM CRITERIA:
The property is located at 553 N. Front Streetand within the Urban Renewal
District.
The proposal complies with the downtown architectural design
standards and signagestandards.Making exteriorimprovements
and upgrades to the building.
The project encourages greater marketability of the Urban
Renewal Grant and LoanDistrict.Repairs to the property will
provide preserve the current use of the property.
The proposalwill complement theexisting surroundingcommunity. Making
repairs to the propertywill enhance the overall appeal of downtown
Woodburn and provide economic opportunities to business.
The project design works toward restoring thebuilding as closely toits
original design aspossible.Not applicable
Thatbuildinginteriorsareimprovedwith a focuson addressingcode-
relatedimprovements. Not applicable
The projectis in the publicinterest. The Urban Renewal Program
specifically identifies the need to improve buildings within Woodburn's
Urban Renewal Grant and Loan District.
SUMMARY AND CONCLUSION:
The Program is intended to encourage and assist business and property owners
to invest in the Urban Renewal District. This Application reflects the intent of the
program by making repairs to the property and maintaining the useful life of the
buildingand the value to the business environment to downtown Woodburn.
CONDITIONS OF APPROVAL:
1.There is a 50% match requirement required for exterior improvements through the
Program. Invoices must be submitted for reimbursement. No grant money will be
disbursed until the project iscompleted and is approved by the Agency.
2.Grant and loan funds may be used for materials and services provided by
licensed contractors.
3.Projects shall be completed within one year of approval in order to be eligible for
reimbursement. Grants provide for a single payment after receipts are provided
and allcompleted workis accepted by theCity.
4.Licensed contractors will complete all work.
5