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May 13, 2019 Agenda E RIC S WENSON,M AYOR V ACANT,C OUNCILOR W ARD 1 C ITY OF W OODBURN L ISA E LLSWORTH,C OUNCILOR W ARD II R OBERT C ARNEY,C OUNCILOR W ARD III C ITY C OUNCIL A GENDA S HARON S CHAUB,C OUNCILOR W ARD IV M ARY B ETH C ORNWELL,C OUNCILOR W ARD V M AY 13,2019–6:45 P.M. E RIC M ORRIS,C OUNCILOR W ARD VI W OODBURN P OLICE D EPARTMENT C OMMUNITY R OOM -1060M T.H OOD A VE 1.CALL TO ORDER AND FLAG SALUTE 2.ROLL CALL 3.ANNOUNCEMENTS AND APPOINTMENTS Announcements: A.The City Council Meeting scheduled for Monday, May 27th has been cancelled in observance of Memorial Day. B.City Hall, the Library and the Transit System will be Closed Monday, May 27th in observance of Memorial Day. The Aquatic Center will be open from 9:00am –5:00pm. Appointments: C.Appointmentand Swearing-in ofDebbie Cabrales to City Council Ward1 1-Term Expiring December 2020 4.COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. WORK SESSIONWITH WOODBURN PLANNING COMMISSION A.Transportation Systems Plan (TSP)-Matt Hughart Kittelson and Associates 6.PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: None. This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318at least 24 hours prior to this meeting. **Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo. Comuníquese al (503) 980-2485.** May 13, 2019Council Agenda Page i 7.COMMUNICATIONS None. 8.BUSINESS FROM THE PUBLIC–This allows the public to introduce items for Council Comment time will be consideration not already scheduled on the agenda. limited to 3 minutes. 9.CONSENT AGENDA–Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. A.Woodburn City Council minutes of April 22, 20196 Recommended Action: Approve the minutes. B.Building Activity for April 20199 Recommended Action:Receive the report. 10.TABLED BUSINESS None. 11.PUBLIC HEARINGS None. 12.GENERAL BUSINESS –Members of the public wishing to comment on items of general business must complete and submit a speaker’s card to the City Recorder prior to commencing this portion of the Council’s agenda. Comment time will be limited to 3 minutes. A.Staff briefing on recommended legislative code amendments related 21 to multi-family housing in the Commercial General (CG) Zoning District (LA 2019-01) th Recommended Action:No formal action is required at your May 13 meeting. The purpose is to brief the Council on this issue and to receive direction regarding a potential code amendment prior to your June 10, 2019 hearing on this item. This Memorandum provides some background information on this topic, a review of how other Cities address this issue, and Staff’s recommended code amendment for your consideration and feedback. B.Award of Construction Contract for the Wastewater Treatment Plant 30 Digester Cleaning & Mixer Upgrade Project(Goal 5) Recommended Action:That the City Council, acting in its capacity as May13,2019Council Agenda Page ii the Local Contract Review Board, award the construction contract for the Wastewater Treatment Plant (WWTP) Digester Cleaning & Mixer Upgrade Project to the lowest responsible bidder, Stettler Supply Company, in the amount of $552,200. C.Award of Construction Contract for the 2019 Spring Pavement 32 Maintenance Project Recommended Action: 1.That the City Council, acting in its capacity as the Local Contract Review Board, award the construction contract for the 2019 Spring Pavement Maintenance Projectto the lowest responsible bidder, Knife River Corporation -Northwest in the amount of $518,888.45. 2.That the City Council authorize an additional $175,000.00 for this project as a contingency for potential project change orders for additional pavement maintenance activities that add components or phases of work specified in or reasonably implied from the Solicitation Document. D.Fund Exchange Agreement –First Street Improvements, Hardcastle 61 Avenue Realignment @ Railroad, and W. Hayes Street Improvements Projects, Misc. Contracts and Agreements No.33397, No. 33398 & No. 33399(Goal 4, 5) Recommended Action:Authorize the City Administrator to execute three Intergovernmental Agreementsbetween the State of Oregon and the City of Woodburn pertaining to Fund Exchange Agreements ), The for the First Street Improvements Project (MC&A No. 33397 Hardcastle Avenue Realignment @ Railroad Project (MC&A No. 33398), and the West Hayes Street Improvements Project (MC&A No. 33399). E.Intergovernmental Agreement for School Resource Officers(Goal 4, 7)63 Recommended Action:It is recommended the City Council authorize the City Administrator to sign an agreement with Woodburn School District for School Resource Officer services. F.Mayor Swenson’s Sister City Proposal(Goal 3,5) Recommended Action:Presentation to be provided by Mayor 13.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS–These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. A.Call-Up Briefing: Public Arts and Mural Committee Approval of a 65 May13,2019Council Agenda Page iii Muralto be Located at 1750 Park Avenue (Colonia Unidad)(Goal 3) Recommended Action:Staff recommends no action on this item and is providing this summary as an information item to the Council pursuant to Ordinance 2555. This Ordinance give the Council the option of calling up this item for review if desired, and by majority vote, initiate a review of this decision. 14.CITY ADMINISTRATOR’S REPORT 15.MAYOR AND COUNCIL REPORTS 16.EXECUTIVE SESSION None. 17.ADJOURNMENT COUNCIL GOALS 2019-2021 Thematic Goals 1.Create an inclusive environment where residents participate and are engaged in the community (that is vibrant, safe and active). 2.Promote an environment that encourages sustainable economic health maximizing our geographic, workforce, cultural and community assets. Strategic Goals 3.Create an inclusive environment where Woodburn residents want to participate and are engaged in the community. 4.Develop innovative funding sources to help support the completion of capital improvement projects. 5.Grow and support strategic partnerships for economic health. 6.Explore the development of a non-profit consolidation facility. 7.Improve Communication and Coordination with School District on matters of mutual interest. 8.Completion of the First Street remodel. 9.Completion of Phase 1 & 2 of the Community Center Project including the formation of an ad hoc steering committee to review and recommend design. 10.Creation of the Dick Jennings Community Leadership Academy. 11.Develop a strategy to limit PERS liability. 12.Establishment of a Woodburn 20 year community-visioning plan. May13,2019Council Agenda Page iv Agenda Item May 8, 2019 TO:City Council FROM:Eric Swenson, Mayor SUBJECT:City Council Appointment The following appointment is made, subject to the approval of the Council. Please forward any adverse comments to me prior to the Council meeting on Monday, May 13, 2019. Noreply is required if you approve of my decision. City Councilor - Ward I Debbie Cabrales – Term Expiring December 2020 1 2 Debbie D. Cabrales . Woodburn, OR 97071 EDUCATION: B.A., Social Science with Business Minor June 2015 Western Oregon University, Monmouth OR WORK: Senior Family Stability Program Coordinator Latino Network, Portland, OR July 2016-Present Verify eligibility of clients based on the source funding guidelines Maintain a detailed and confidential case file for each client. Work with eligible clients to form a comprehensive service plan and regularly update this plan to reflect any changes in services accessed or needed. Assist clients with budgeting and money management and refer to additional workshops and classes that support family stability. Utilize Assertive Engagement training to help clients gain access to rent assistance, energy assistance, and toassist clients at risk of becoming homeless to stabilize their housing situation. Data entry into Multnomah County and Latino Network case management software. Patient Advocate Willamette Valley Medical Center, McMinnville, OR September 2015-July 2016 Helped Patients apply for Health Insurance (OHP) Contacted the state to check status of applications Contacted patients to screen for health plans Billed insurance, and added insurance information to hospital programs Walked patients through the steps of the application process Building Manager January 2014-June 2015 Warner University Center, Monmouth, OR Provide great customer service to students Open and close Werner University Center before and after operating hours Oversaw building operations such as custodial crews, managing student staff, and event set-up Evaluated student staff members on yearly performance and completion of duties Handled a till of $200 daily Carried a master set of building keys with me at all times Presided over hiring process of student staff and training of hired employees 3 ACTIVITIES & COMMUNITY INVOLVEMENT Woodburn Budget Committee April 2019-Present Meet with Woodburn City Council Go over a very detailed budget Ask questions and approve the city budget Woodburn Proud Committee March 2019-Present Meet with other community members to discuss ways of helping the community Create the structure of projects for the community Fundraise money to have programs and events for community Apply for grants for projects that benefit the community Build a strong sense of community and example what it is to be Woodburn Proud Lideres: Graduated leadership academyJanuary 2017- June 2018 Met with other students to learn about leadership skills Canvassed for elections Learned how to structure a committee Student Activities Board (SAB) June 2013- June 2015 Fundraising Coordinator/Marketing Coordinator Organizing and planning fundraisers Organizing and Planning events through out the year for the student body Responsible for creating fliers and posters for various activities Problem solving and adapting to situations Latino Mentor Program at The GAP January 2015-March 2015 Mentored at-risk youth through helping them with schoolwork Accompanied them to do interactive activities at a local church Kept thorough journal of interactions and daily activities Oregon Campus Compact (ORCC) June 2013-June 2014 Student Advisory Board Communicate with students from campuses all across Oregon Engage college students across Oregon to get involved with local communities Organize team building exercises Organize service projects for students all across Oregon DebbieD.Cabrales 4 05/2/19 4® 7§®¬ )³ - ¸ #®¢¤±Ȁ 4§ ª ¸®´ ¥®± ¦¨µ¨¦ ¬¤ ³§¤ ®¯¯®±³´¨³¸ ³® ¡¤ ¡«¤ ³® ¯¯«¸ ¥®± ³§¤ 7®®£¡´± 7 ±£ ) #¨³¸ #®´¢¨« ¯®²¨³¨®ȁ ) ¬ ¤·³±¤¬¤«¸ ¤·¢¨³¤£ ³® ¡¤ ¡«¤ ³® ¦¨µ¤ ¡ ¢ª ³® ³§¤ ¢®¬¬´¨³¸ ³§ ³ § ² ¦¨µ¤ ²® ¬´¢§ ³® ¬¤ȁ ) § µ¤ ¡¤¤ «¨µ¨¦ ¨ 7®®£¡´± ¥®± ΑΒ ¸¤ ±²Ǿ £ «¨µ¨¦ ¨ 7 ±£ ) § ² ±¤ ««¸ ®¯¤¤£ ´¯ ¬¸ ¤¸¤² ² ³® §®¶ ¥ ²³ ³§¨¦² ±¤ ¢§ ¦¨¦ £ §®¶ ¦±¤ ³ ³§ ³ ¨² ¥®± ®´± ¢¨³¸ȁ 7®®£¡´± § ² ±¨¢§ £¨µ¤±²¤ §¤±¨³ ¦¤ȁ !² ¥´³´±¤ ¢®´¢¨« ¬¤¬¡¤±Ǿ ) ¶®´«£ «¨ª¤ ³® ±¤¯±¤²¤³ «« ³§¤ ²³±¤¦³§² ®¥ ®´± communityȁ 4®¦¤³§¤± ¶¤ ¢ ¢±¤ ³¤ £¨µ¤±²¤ ¥ ¡±¨¢ ®¥ «¤ £¤±²§¨¯ ³§ ³ ²´¯¯®±³² £ ££±¤²²¤² ³§¤ ¤¤£² ®¥ ®´± ¢®¬¬´¨³¸Ǿ ¡´³ «²® ¤¢®´± ¦¤ £ ¡´¨«£ ®¥¥ ®¥ ®´± ²³±¤¦³§² £ ²´¢¢¤²²¤²ȁ !² ¢ ²¤ ¬ ¦¤± ¶®±ª¨¦ ¨ -´«³®¬ § ¢®´³¸Ǿ ) ¶ ³ ³® ¡¤ ¡«¤ ³® ¡±¨¦ ®³ ®«¸ ¬¸ ¤·¯¤±¨¤¢¤² £ «¤²²®²Ǿ ¡´³ «²® ³§¤ § ±£ ¶®±ª £ £¤£¨¢ ³¨® ³§ ³ ¦®¤² ¨³® ¢±¤ ³¨¦ ¬®±¤ ´¨³¸ ² ¢®¬¬´¨³¸ ¡¸ ¡¤¨¦ ¡«¤ ³® ¦¨µ¤ µ®¨¢¤ ³® ³§¤ ¯¤®¯«¤ ³§ ³ ¬ ª¤ ´¯ ³§¤ ¬ ¹¨¦ #¨³¸ ®¥ 7®®£¡´± ¶¤ ¢ «« §®¬¤ȁ 5 COUNCIL MEETING MINUTES APRIL 22, 2019 DATEWOODBURNPOLICE DEPARTMENT,CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON,APRIL22, 2019 CONVENEDThe meeting convenedat7:00 p.m. withpresiding. ROLL CALL Mayor Swenson Present Councilor CarneyPresent Councilor Cornwell Present Councilor SchaubPresent Councilor MorrisAbsent Councilor EllsworthPresent Staff Present:City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row,Public Works Director Liljequist, Economic Development Director Johnk, Community Development Director Kerr, Police Chief Ferraris,City Recorder Pierson ANNOUNCEMENTS The City's Budget Meeting will be held at 9:00 a.m. on Saturday, April 27, 2019 at Woodburn Police Department Community Room. PRESENTATION Woodburn Library Board -Bethany Weathersby,member of the Woodburn Library Board, provided presentation to the City Council on the types of things the Library Board works on, which includes policy input, programming, facility enhancements, and increasing access to the library. Mayor Swenson introduced Katrina Charfauros, an applicant for a position on the Library Board. BUSINESS FROM THE PUBLIC Nancy Kirksey, 1049 McKinley St.announced that the Mayor’s Prayer Breakfast will take place on April 25 at7:30 a.m. at the Woodburn United Methodist Church and tickets can be purchased for $15. She added that Andrew Palau is the speaker this year. CONSENT AGENDA A.Woodburn City Council minutes of April 8, 2019, B.Woodburn City Council Executive Session minutes of April 8, 2019, C.Liquor License Application for El Potrero Night Club, Corp., D.Woodburn Planning Commission minutes of January 24, 2019, E.Woodburn Planning Commission minutes of February 14, 2019, F.Woodburn Planning Commission minutes of March 14, 2019. Carney/Schaub… adopt the Consent Agenda. The motion passed unanimously. HARDCASTLE AVENUE REALIGNMENT AT RAILROAD PROJECT – AGREEMENT BETWEEN UNION PACIFIC RAILROAD AND THE CITY OF WOODBURN (GOAL NUMBERS 2, 5) Public Works Director Liljequist provided a staff report.Carney/Schaub…Authorize the City Administrator to execute a Public Highway At-Grade Crossing Agreement for the Page 1 - Council Meeting Minutes,April 22, 2019 6 COUNCIL MEETING MINUTES APRIL 22, 2019 Hardcastle Avenue Realignment at Railroad project. The motion passed unanimously. INTERGOVERNMENTAL AGREEMENT –HARDCASTLE AVENUE REALIGNMENT AND RAILROAD GRADE CROSSING ALTERATION, MISC. CONTRACTS AND AGREEMENTS NO. 33267 (GOAL NUMBER 4) Carney/Ellsworth…Authorize the City Administrator to execute an Intergovernmental Agreement (IGA) between the State of Oregon and the City of Woodburn pertaining to a $200,000 contribution from Oregon Department of Transportation Rail Division for the Hardcastle Avenue Realignment at Railroad project. The motion passed unanimously. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS Call-Up Briefing: Planning Commission Denial of a Variance Application for Do It Best Corp. at 333 S. Woodland Ave (VAR 2018-04) The City Council declined to call this item up. Call-Up Briefing: Planning Commission Approval of a Conditional Use Application for Monte Alban at 425 & 445 N. First St (CU 2019-01) The City Council declined to call this item up. CITY ADMINISTRATOR’S REPORT City Administrator Derickson reported the following: There will be an open house for the TSP (Transportation System Plan) this Wednesday from 5:30 - 7:00 p.m. at Nuevo Amanecer. There is also a virtual open house available as well at WoodburnTSP.org. Theconsultant that is working on the TSPwill be presenting TSP updates at the May 13 City Council Meetingand the Planning Commission members have been invited to attend. Atthe last meeting the Council initiated WDO code amendments and the Planning Director has notified DLCD and has sent Measure 56 notice to 350 property owners in the City limits explaining the process and what it could mean. The next steps are that staff is planning for a public hearing at the May 23 Planning Commission meeting for their recommendation and then awork session with the City Council and a public hearing on June 10. The Salem Hospital Clinic is scheduled to be completed by November and are hoping to begin accepting patients on January 1. Held a meeting with Emmanuel Lutheran Church and Love Inc., on a joint non-profit center whichis one of the City Councils goals and next week he will be working with Council of Governments and the community development block grant program administratorand writeron targeting HUD moneythat might help get this facility started here in Woodburn. The Pix Theater is coming down tomorrow. Closed on 333 First Street and they are working ondifferent concepts for this property. Page 2 - Council Meeting Minutes,April 22, 2019 7 COUNCIL MEETING MINUTES APRIL 22, 2019 Economic Development Director Johnk has been looking at pocket park concepts. The City applied for a grant with the State Historic Preservation Office for the old City Hall building and the announcement will be coming on May 2. He added that they are feeling very optimistic about it. If the City receives this $200,000 grant award itwill be a biannual of $50,000 from the Urban Renewal Fund and a half a million dollars in private capital to match that money for an $800,000 remodel project for that building. This is a great start to rebid for potential investors with the property owners. The budget meeting will take place this Saturday, April 27 at 9:00 a.m. at the Woodburn Police Department Community Room. The primary message of the budget is that we are stable and it will be a hold the line budget. A budget orientation meeting will take place 3:30 p.m. this Thursday. The Mayor, Councilor Cornwell, and the new Budget Committee members will be attending. He noted that he invited Sharon Corning to attend as well. Chief Ferraris was promoted to Vice President of the Oregon Police Chiefs Association and next year he will be president. MAYOR AND COUNCIL REPORTS Councilor Carneyasked that the Mayor enlighten the Council and the audience on a recent letter he drafted. Mayor Swenson stated that hewas asked by Representative Alonso Leonto write a letter in favor of House Bill 2015 that would restore driver license to people regardless of their immigration status. He noted that he made it clear that the letter was from him and that he did not represent that the letter was from the entire Council. Councilor Schaub thanked City Attorney Shields for the fantastic newsletter he sent to City Council. She added that it was informative and helpful. Councilor Ellsworth asked people to participate in the water tower survey. She noted that you can really see the pride downtown and added that the City is making good decisions. She added that as we get towards the end of some of these projects, it is exciting to see all of the things that they have been working on come together. ADJOURNMENT Ellsworth/Schaub… meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:51 p.m. APPROVED ERIC SWENSON,MAYOR ATTEST Heather Pierson,City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes,April 22, 2019 8 9 10 11 12 13 14 10 11 12 13 14 15 15 16 17 18 19 20 Agenda Item May 13, 2019 To: Honorable Mayor and City Council through City Administrator From:Chris Kerr,Community Development Director Subject:Staff briefing on recommended legislative code amendments related to multi-family housing in the Commercial General (CG) Zoning District (LA 2019-01) RECOMMENDATION: th No formal action is required at your May 13meeting. The purpose is to brief the Council on this issue and to receive direction regarding a potentialcode amendment prior to your June 10, 2019 hearing on this item. This Memorandum provides some background information on this topic, a review of how other Cities address this issue, and Staff’s recommended code amendment for your consideration and feedback. BACKGROUND: As part of a major re-write of the Woodburn Development Ordinance (WDO) in 2013, multi-family dwelling units became allowable as a permitted use in the City’s General Commercial (CG) Zoning District; previously, they had been prohibited in the district. As a result of a significant increase in interest from multi-family developers pursuing projects on CG zoned property in the City, Staff reviewed the specifics of how this code change was adopted. A review of the 2013 record indicated that there was no analysis or deliberation related to the implications of this critical policy decision.Utilizing commercial land for multi-family residential purposes has significant long and short term ramifications. th Based on these factors, on April 8, the Council approved Resolution 2131 initiating this legislative process to review and consider specific code amendments on this issue. DISCUSSION: At the heart of the issue is the fact that the City’s WDO now allows multi-family 21 housing to be constructed in the CG Zoning District as a permitted use.A permitted useunder the code is a use that is allowed outright, subject only to objective standardsof the WDO. There is no opportunity for decision makers to consider the appropriatenessor suitabilityof the use in the CG Zone or apply impact-based site specific conditionsfor such developments. Examples of typical permitted uses would be retail sales in the CG District or multi-family housing in the Residential Medium Zoning District. Some cities simplyprohibit multi-family dwellings in their commercial districts entirely. However, it is not unusual for communities to allow multi-family housing to be allowed in certain commercial districtsor under specific development requirements (typically as part of a mixed use development). Approving these developments usually includes amore detailed reviewprocess such as a Conditional Use review. A Conditional Use review allows for greater scrutiny of a project. For example, the WDO allows schools in residential zoned areas; however, due to the incongruous nature of the activities that often occur, they are subject to a Conditional Useapproval. This allows schools in this residential districts, but allows the Planning Commission to consider applicable Comprehensive Plan Policies and to apply reasonable conditions of approval to mitigate any adverse impacts. The principal purpose of applying zoning districts to property is to provide for a basic level of predictability regarding future development. While land use regulations and the Zoning Map are not static and can be modified as necessary, it is imperative that communities be able to reliably forecast and plan for growth over time. Woodburn has completed numerous analyses related to housing, employment and retail needs. The expected uses on property in the city serve as the basis for decision making at all levels of government. Decisions about fees, taxes, levels of service, infrastructure, transportation, employment, parks, schools, police and fire are all predicated on the type of development (residential, commercial, office, multi-family) that will occur in the future. This predictability is fundamental for private sector investments as well. All of the City’s long-range population and planning documents have assumed that property zoned CG would be utilized and developed predominantly for commercial uses, not multi-family housing. The property zoned CG in the City is expected to develop over time in a manner that will meet the community’s retail and employment needs. If they are used for housing instead of commercial, that need will not be met. One way to allow/limit alternative uses in a zone is to apply an Overlay to a Zoning District. The WDO includes Overlay Districts which serve to apply unique development standards to specific geographic areas. An example of this is the Gateway Commercial General Overlay District which applies to a portion of the CG District east of downtown. This area is still zoned CG, but it has an additional Gateway Overlay District standards.A stated purpose of the Gateway Page 2 of 5 22 Commercial General Overlay District is to allow for multi-family residential housing only on these specific CG properties adjacent to the downtown. Gateway Commercial Overlay District Another overlay district in the City is the Interchange Management Area Overlay (IMA) District. One of the stated purposes of this Overlay District is to ensure that interchange capacity is to ensure that “ needed industrial, commercial and residential lands within the IMA are protected from incompatible development generating excessive vehicle trips." Page 3 of 5 23 Interchange Management Overlay District Proposed Amendment Staff would request that the Council direct Staff to draft specific WDO and Comprehensive Plan amendments that would accomplish the following: 1.Require Conditional Use approval for multi-family dwellings on CG District properties. 2. Prohibit multi-family dwellings in the CG District within the IMA Overlay. (This would still allow multi-family units as ‘permitted uses’ in the Gateway Commercial Overlay) Staff believes this change to the code would serve two vital purposes: (1) allow for a mixture of residential and commercial uses while provided reasonable regulationsand oversighton multi-family housing development proposed in the CG District; and (2) preserve and protect critical commercial landswithin the interchange overlay areafor commercial uses. Next Steps: Modifications to the Comprehensive Plan and/or land use regulations are processed pursuant to the legislative hearing processes found in Section 4.01.10 of the WDO. A public hearing and recommendation is required from the Planning Commissionfollowed by a public hearing and adopting Ordinance by the Council. Staff has already noticed the Planning Commission hearing for May 23, 2019 and the Council hearing for June 10, 2019. Page 4 of 5 24 Attachments: WDO Table 2.03A –Uses Allowed in Commercial Zones Municipal Survey of Provisions for Multifamily Development in Commercial Zones Page 5 of 5 25 26 27 Additional Notes Up to 32 units/net acre.No density limits specified.No density limits specified.Minimum density of 20 units/acre for single-use multifamily development (not mixed use). The permitted density shall be stated on the conditional use permit.In R-4 zone: 1,500 sq ft minimum for units with 2 or fewer bedrooms; 1750 sq ft minimum for each unit with 3 bedrooms. Additional 500 sq ft required for each bedroom in excess of three.No land in town carries this zoning designation. The City is considering eliminating the zone.No density limits specified.The majority of the total ground floor area must be commercial. 28 Provisions for Multifamily Development Permitted, subject to provisions of the R-4 Multiple-Family Residential zone. If developer wants to build at higher density than what is permitted outright, it becomes a Conditional Use. Permitted. Conditional Use. Permitted.Conditional Use. Conditional Use.Permitted if within a mixed-use development; Conditional Use if purely residential.Prohibited.Conditional Use.Prohibited.Prohibi ted.Prohibited.Permitted only within mixed use development.Permitted only if part of a vertical mixed-use development. Zone C-3 General Commercial CG - Commercial GeneralCO - Commercial OfficeGateway Commercial Overlay DistrictCR - Retail CommercialCG - General CommercialPine Street Mixed-Use Overlay ZoneC-1 - Neighborhood CommercialC-2 - Community CommercialCG - Commercial GeneralCR - Commercial RetailC-C Convenience CommercialC-2 Highway CommercialPDC - Planned Development Commercial (4.131.01A.5.) City SalemKeizer Canby Newberg Woodburn McMinnville Wilsonville . 58.050) llings may also occupy a portion Dweof the ground floor in the Willamette Falls Drive Commercial Design District (pursuant to CDCNo density limits specified.No density limits specified.No density limits specified.No density limits specified. 29 Prohibited.Permitted only if part of a vertical mixed-use development. Permitted.Permitted only if the ground floor of the development is commercial/non-residential uses.Permitted.Permitted.Prohibite d.Prohibited.Permitted only above ground floor commercial.Permitted only above ground floor commercial. NC - Neighborhood CommercialGC - General CommercialC-2 General CommercialC-1 Neighborhood CommercialC-2 Community CommercialC-3 Major CommercialCN - Neighborhood CommercialCG - General CommercialGC - General CommercialDCF - Downtown Commercial Fringe Eugene Molalla Tualatin Silverton West Linn Agenda Item May13, 2019 TO:Honorable Mayor and City Council through City Administrator FROM:Eric Liljequist, Public Works Director SUBJECT:Award of Construction Contract for the Wastewater Treatment Plant Digester Cleaning & Mixer Upgrade Project (Goal 5) RECOMMENDATION: That the City Council, acting in its capacity as the LocalContract Review Board, awardthe construction contract for theWastewater Treatment Plant (WWTP) Digester Cleaning& Mixer UpgradeProject to the lowest responsible bidder, Stettler Supply Company, in the amount of$552,200. BACKGROUND: This project is included in the approvedFY 18/19 budgetand includes a complete cleaning of the primary and secondary digesters and installation of a new mixer for both digesters. Bids were publicly opened May 2, 2019. Three (3)responsible and responsive bidswere received as follows: Stettler Supply Company $552,200.00 McClure & Sons, Inc. $880,997.00 Stellar JCompany $991,000.00 The Engineer's Estimatefor the project is: $500,000.00 The recommended award is approximately 10% higher than the Engineer’s Estimate DISCUSSION: The existing WWTP Digesters are failing and need to be cleaned and upgraded to enable a fully functioning wastewater treatment system. This Digester Cleaning & Mixer Upgrade Project will provide necessary maintenance and upgrades of the Digester system that will facilitatecontinued compliance with Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___ 30 Honorable Mayor and City Council May13, 2019 Page 2 the City’s Department of Environmental Quality (DEQ) NationalPollutant Discharge Elimination System (NPDES) Permit. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City of Woodburn, therefore, staff is recommending the contract be awarded. FINANCIAL IMPACT: The subject project is identified in the adoptedfiscal year 2018/19 Budget and funded by the Sewer Fund. 31 Agenda Item May13, 2019 TO:Honorable Mayor and City Council through City Administrator FROM:Eric Liljequist, Public Works Director SUBJECT:Award of Construction Contract for the 2019 Spring Pavement Maintenance Project RECOMMENDATION: 1.That the City Council, acting in its capacity as the LocalContract Review Board, awardthe construction contract for the 2019 Spring Pavement Maintenance Projectto the lowest responsiblebidder,Knife River Corporation - Northwest in the amount of $518,888.45. 2.That the City Council authorize an additional $175,000.00 for this project as a contingency for potential project change orders for additional pavement maintenance activities that add components or phases of work specified in or reasonably implied from the Solicitation Document. BACKGROUND: The subject Maintenance Project is identified in the approvedbudgetfor fiscal year2018/19. This project involves maintenance of existing pavement at various locationsthroughout the City. This maintenance projectincludes the replacement of deteriorated pavement,the construction of asphaltic concrete overlaysand the preservation of existing roadways. Bids were publicly opened April30, 2019. Five (5)bids were received as follows: Knife River Corporation – Northwest $518,888.45 CPM Development Corporation dba Riverbend Materials $540,352.80 North Santiam Paving Co. $568,968.50 Roy Houck Construction LLC $679,271.60 S-2 Contractors, Inc $679,585.50 The Engineer's Estimate is: $678,081.20 Agenda Item Review:City Administrator ____x__City Attorney __x____Finance __x___ 32 Honorable Mayor and City Council May 13, 2019 Page 2 DISCUSSION: This project is a continuing effort by the Public Works Department to maintain and preserve existing pavement throughout the City transportation system.This project includes pavement maintenance activities on Country Club Road,E. Lincoln Street, Hardcastle Avenue, Settlemier Avenue, N. Boones Ferry Road, Brown Street, Progress Way, Young Street and Brown Court. Due to lower than expected project bids, additional pavement preservation options are being considered for this Project. Additional options include paving Quinn Road between Country Club Road & Princeton Road and performing additional Asphalt Concrete Pavement & Crack Sealing Repairs at prioritized locations, depending on City Council approval of the second item in the recommendation section of this staff report. The contract award is in conformance with public contracting laws of the State of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City of Woodburn, therefore, staff is recommending the contract be awarded. : FINANCIAL IMPACT The subject project is identified in the adoptedfiscal year 2018/19 Budget and funded by the Street Maintenance Fund (Fund 140). 33 34 0 µ¤¬¤³ ΕΓΔΜ 3¯±¨¦ - ¨³¤ ¢¤ 0±®©¤¢³ May 13, 2019 isused AllStreets Condition forAsphalt for which 100 Pavement pavement and Sections a 0 Conditions The SpecifiedCriteria on Street 35 Pavement conditionof Based ditionIndex) sting ent Management Software on Exi C mmended general o Selection Procedure the Pavem Restoration Rec City numericalindexbetween a the is 2019 SPRING PAVEMENT MAINTENANCE PROJECT (Pavement indicate Contains/StoreswithinProvidesPavementPCIIndexto ••• StreetSaver– • 36 Localized Base Failures, Rutting – 50) Very Few Distresses, No Rutting, No Like New Condition, Very Few Minor - - – Base and/or Structural Failures, Rutting, – Few Localized Distresses, Minimal Base 85) - – 100) Progressive Cracking, Few Base Failures, 25) - - – Selection Procedure (Continued) 70) - 2019 SPRING PAVEMENT MAINTENANCE PROJECT 60) - Description of Pavement Condition Index (PCI) ValuesExcellent (85Distresses, Smooth Ride, Good DrainageVery Good (70Base FailuresGood (60FailuresFair (50Localized DistressesPoor to Marginal (25at Intersections, Extensive CrackingVery Poor (0Excessive Cracking are and Major 50 Versusa for Moderate Repairs or Costs StreetSection, . Thin between a to the for Pavement Candidates of thusSaving increase Rehabilitation Concrete Candidate can Generally : 37 Overlay, orMajor Sealed” if any cracks are evident are - Reconstruction Viable value Asphalt a 40 Between PCI Full Pavement Rebuild w Street or the Values Selected Belo if PCI …. Selection Procedure (Continued) Concrete Candidates for a Thin Pavement Overlay Or A Slurry Seal Should be “CrackIdeal Candidates For A Thin To Moderate Pavement Candidates For A Thicker Pavement Overlay, Although 2019 SPRING PAVEMENT MAINTENANCE PROJECT ---- with Values StreetSection MakingThe 85706050 , &&& PCIRehabilitationAlthoughimplemented,70AsphaltFull Streets70 &6050Overlay40Some ACPR’s Are Likely Needed For This Pavement Condition• 38 tiveness for the City (Pavement Performance ec f Ef - 2019 SPRING PAVEMENT MAINTENANCE PROJECT City Maintenance ProjectsFranchise Utility Installations •• Pavement Condition IndexProposed Underground Utility InstallationsFuture Capital Improvement ProjectsProposed DevelopmentVolume of TrafficType of TrafficStreet ClassificationExisting Cross Slope of PavementExisting Pavement Section (Evaluated Via Pavement Cores)Overall CostCurve) •••••••••• Factors to Consider When Evaluating/Prioritizing the Optimal Location & Timing of Paving Projects 39 Pavement Performance Curve 2019 SPRING PAVEMENT MAINTENANCE PROJECT 40 Pavement Core 2019 SPRING PAVEMENT MAINTENANCE PROJECT 41 y Street to Hwy 99E r Way to Princeton Road of Hwy 99E Corb Asto Harrison Street to Parr Road st – – – a E e – enu v Selected Streets 3” Asphalt Concrete Pavement Repairs (ACPR)2” Asphalt Concrete Pavement Overlay4” Grind of Existing AC and Base Rock5” Asphaltic Concrete Pavement Installation17” AC and Rock Section (5” AC, 12” Base Rock) if Needed3” Asphalt Concrete Pavement Repairs3” Asphalt Concrete Pavement Repairs ••••••• 2019 SPRING PAVEMENT MAINTENANCE PROJECT Country Club Road E. Lincoln Street Hardcastle Avenue SettlemierA •••• erbeck Road to Henry’s Blvd r Way to N. Boones Ferry Rd. n Ct. derbeck Rd. to Henry’s Blvd 42 to ow As Van Vand Br – 214 to Industrial Avenue t Street to Hwy 99E – – y – n eland Street to Bridlewood Lane Hw Fro – – Clev – Selected Streets (Continued) 3” Asphalt Concrete Pavement Repairs (ACPR)3” Asphalt Concrete Pavement Repairs Boones Ferry Road Country Club Road Progress Way Young Street Residential Streets 2019 SPRING PAVEMENT MAINTENANCE PROJECT ••••••• N. Boones Ferry Road Brown Street Crack Sealing ••• 43 2019 SPRING PAVEMENT MAINTENANCE PROJECT 3” Asphalt Concrete Pavement Repair (ACPR) 44 2019 SPRING PAVEMENT MAINTENANCE PROJECT 5” Asphalt Concrete Pavement Repair (ACPR) 45 (ACPR) 2019 SPRING PAVEMENT MAINTENANCE PROJECT 17” Asphalt Concrete Pavement Repair 46 2019 SPRING PAVEMENT MAINTENANCE PROJECT Plan Sheet of Country Club Road Overlay 47 Plan Sheet of E. Lincoln Street ACPR 2019 SPRING PAVEMENT MAINTENANCE PROJECT 48 Plan Sheet of Hardcastle Avenue ACPR 2019 SPRING PAVEMENT MAINTENANCE PROJECT Avenue ACPR 49 Settlemier Plan Sheet of 2019 SPRING PAVEMENT MAINTENANCE PROJECT 50 2019 SPRING PAVEMENT MAINTENANCE PROJECT Existing Photos of Country Club Road 51 Existing Photo of E. Lincoln Street 2019 SPRING PAVEMENT MAINTENANCE PROJECT 52 2019 SPRING PAVEMENT MAINTENANCE PROJECT Existing Photo of Hardcastle Avenue 53 SettlemierAvenue 2019 SPRING PAVEMENT MAINTENANCE PROJECT Existing Photo of 54 SettlemierAvenue 2019 SPRING PAVEMENT MAINTENANCE PROJECT Existing Photo of 55 2019 SPRING PAVEMENT MAINTENANCE PROJECT Existing Photo of Boones Ferry Road 56 ry Club Road to Princeton Road t Coun – 2019 SPRING PAVEMENT MAINTENANCE PROJECT ous Locations Throughout the City i Other Pertinent Locations, Depending on Available Funding • ADDITIONAL PAVEMENT MAINTENANCE OPTIONS Quinn Road Additional 3” Asphalt Concrete Pavement Repairs at VarCrack Sealing Due to Lower than Expected Bids for this Project, Following are Pavement Preservation Options that are Being Considered as a Potential Change Order to this Project:••• Industrial Avenue – 57 2019 SPRING PAVEMENT MAINTENANCE PROJECT Photos of 2018 Paving Project Industrial Avenue – 58 2019 SPRING PAVEMENT MAINTENANCE PROJECT Photos of 2018 Paving Project Industrial Avenue – 59 2019 SPRING PAVEMENT MAINTENANCE PROJECT Photos of 2018 Paving Project Industrial Avenue – 60 2019 SPRING PAVEMENT MAINTENANCE PROJECT Photos of 2018 Paving Project Agenda Item May13, 2019 TO:Honorable Mayor and City Council through City Administrator FROM:Eric Liljequist, Public Works Director SUBJECT:Fund Exchange Agreement – First Street Improvements, Hardcastle Avenue Realignment @ Railroad, and W. Hayes Street Improvements Projects, Misc. Contracts and Agreements No.33397, No. 33398 & No. 33399 (Goal 4, 5) RECOMMENDATION: Authorize the City Administrator to execute three Intergovernmental Agreements between the State of Oregon and the City of Woodburn pertaining to Fund Exchange Agreements for the First Street Improvements Project (MC&A No. 33397), The Hardcastle Avenue Realignment @ RailroadProject (MC&A No. 33398), and the West Hayes Street Improvements Project (MC&A No. 33399). : BACKGROUND The Oregon Department of Transportation has an agreement with the Associationof Oregon Counties (AOC) and League of Oregon Cities (LOC) which provides Federal Surface Transportation Program (STP) funds to cities, counties, and non-Transportation Management Area (TMA) Metropolitan Planning Organizations. Fund Exchange provides an opportunity for local cities and counties to exchange their Federal STP dollars for State Highway Fund dollarsat a rate of 94 cents in state dollars for every 1 dollar of federal funds. : DISCUSSION It has been roughly a decade since the City of Woodburn has utilized their accumulating allocation of Federal STP funds. Recent changes in the State’s administration of this program have precipitated a desire for the City to utilize the majority of this fund accumulation toavoid losing the funds in the coming years. Including the projected 2019 allocation of Federal STP funds, the City of Woodburn will have an accumulated balance of over $2,800,000 (or approximately $2,632,000 available after implementation of the State exchange process). Until December of 2019, these funds can be used on any ongoing Agenda Item Review:City Administrator ___X___City Attorney ___X___Finance __X__ 61 Honorable Mayor and City Council May13, 2019 Page 2 transportation project. Therefore, the City elected to utilize the available Federal STP dollars for the following three ongoing projects: First Street Improvements Project ($1,000,000) Hardcastle Avenue Realignment @ Railroad Project ($800,000) West Hayes Street Improvements Project ($800,000) Completion of the fund exchange process will greatly supplement existing City funds, allowing dedicated Citydollars to stretch much farther. FINANCIAL IMPACT: Execution of the three Fund Exchange Agreementswill provide a net value of $1,000,000for the First Street Improvements Project, $800,000 for the Hardcastle Avenue Realignment at Railroad project,and $800,000 for the West Hayes Street improvements Project. 62 Agenda Item May 13, 2019 TO:Mayor and City Council through City Administrator FROM:James C. Ferraris, Chief of Police SUBJECT:Intergovernmental Agreement for School Resource Officers (Goal 4,7) RECOMMENDATION: It is recommended the City Council authorize the City Administrator to sign an agreement with Woodburn School District for School Resource Officer services. BACKGROUND: On November 15, 1999, the City of Woodburn and the Woodburn School District entered into an Intergovernmental Agreement for the purpose of establishing the duties and responsibilities of a School Resource Officer and established the financial obligation of each agency. In previous years, the City and the school district have renewed the School Resource Officer Intergovernmental Agreement several times withsimilarterms and conditions as set forth in the original agreement, with the exception of the financial obligation clause. The term of the current agreement will end on June 30, 2019. The Woodburn Police Department and the WoodburnSchool District both believe that the School Resource Officer Program has proven to be very beneficial and wish to continue the program within the school district. As Police Chief, I am pleased to report that our discussions with the School District led to them agreeing to increase their monetary contribution to $105,000 under the proposed new intergovernmental agreement. This represents an increase of $10,000. Since 2015, we have negotiated a cost share increase from the School District amounting to $60,000. This is a more equitable distribution of the costs of maintaining this needed service. Agenda Item Review:City Administrator ___x___City Attorney __x____Finance _x____ 63 Mayor and City Council May 13, 2019 Page 2 DISCUSSION: This intergovernmental agreement would be effective between July 1, 2019and June 30, 2020. It would continue to provide the services of one School Resource Officer at Woodburn High Schooland one School Resource Officer at the District’s two middle schools, maintaining the City’spartnership with the school district. The broad spectrum of contacts, interactions, and duties conducted by the two School Resource Officers provide great benefits to both the police department and the school district alike. It is an equitable agreement in that the school district provides funding for partof the officers’ time utilized at schools, and the City provides for the remainder of the officers’ time. FINANCIAL IMPACT: Over the course of this agreement, the Woodburn School District has agreed to be responsible for $105,000toward salary and fringe benefits for the two school resource officers, and the revenuehas been included in the FY 2019-20 Police Department budget. The City of Woodburn will provide $228,000toward salary and fringe benefits for the officers. The City’sportion of the funding for these positions is identified within the Woodburn Police Department FY 2019-20 budget. 64 Agenda Item April 29, 2019 To: Honorable Mayor and City Council through City Administrator From:Chris Kerr,Community Development Director Thru:Jamie Johnk, Economic Development Director Subject:Call-Up Briefing: Public Arts and Mural CommitteeApproval of a mural to be located at 1750 Park Avenue (Colonia Unidad) (Goal 3) RECOMMENDATION: Staff recommends noactionon this item and is providing this summary as an information item to the Council pursuant to Ordinance 2555.This Ordinance give the Council the option of calling up this item for review if desired, and by majority vote, initiate a review of this decision. BACKGROUND: On April 17, 2019, the Public Arts and Mural Committee held a public hearing and unanimously approved an application submitted by the Farmworkers Housing Development Corporation (“FHDC”) to install a mural at the Colonia Unidad apartment development (currently under construction). Fivepeople testified in favor at the hearing including Hector Hernandez (the artist) and Claudia Cantu,the Executive Director of FHDC. Additionally, letters of support for the project were provided by Chemeketa Community College, Woodburn School District, Woodburn Independent, and Woodburn Downtown Association. No parties testified in opposition to the proposal. The 28’ X 10’ mural is to be located on two adjacent walls and has a symmetrical composition. Elements include a sunrise with sunbursts, images of students graduating, hands supporting each other, a flowering tree, butterflies and fertile farmland. The work is entitled “Unity and Achievement”. The underlying themes are academic achievement, optimism, transformation, and unification. If approved, the mural is expected to be completed over the summer and installed on the new building in the fall of 2019 to coincide with the opening of the apartment development. 65 Page 2 of 3 66 Page 3 of 3 67