April 8, 2019 minutes COUNCIL MEETING MINUTES
APRIL 8, 2019
DATE WOODBURN PUBLIC LIBRARY, CONFERENCE ROOM, CITY OF
WOODBURN, COUNTY OF MARION, STATE OF OREGON,APRIL 8,2019
CONVENED The meeting convened at 7:10 p.m. with Council President Carney presiding.
ROLL CALL
Mayor Swenson Absent
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Public Works Director Liljequist, Economic Development Director
Johnk, Community Development Director Kerr, Deputy Police Chief Pilcher, Assistant City
Attorney Granum, Communications Coordinator Moore, Community Relations Manager
Gutierrez-Gomez, City Recorder Pierson
ANNOUNCEMENTS
Ward 1 City Council position is vacant. Applications to fill the vacancy will be accepted
beginning Friday, April 5 through Friday, May 3.
PROCLAMATIONS
Council President Carney read the proclamation declaring April 2019, as Child Abuse
Prevention Month. Deputy Chief Pilcher thanked Liberty House for their services to families.
Alison Kelley and Kelley Parosa, of Liberty House provided information on the services that
Liberty House provides and thanked the City Council for the proclamation and their support.
Teri Alexander, with Safe Families for Children, spoke about Safe Families for Children and
their work to provide a network of support to families in crisis.
WOODBURN RECREATION AND PARK BOARD
David Piper, Chair of the Woodburn Recreation and Park Committee, provided the City
Council with the Committee's 2019 project ranking. The Committee ranked the projects as
follows:(1)Community Center,(2)Legion Park Phase II,(3)Replace Burlingham Park Picnic
Shelter, (4) Museum/Bungalow Rehabilitation, (5) Senior Estates Park Improvements, (6)
Continue Greenway Projects, (7) Dog Park Improvements, (8) Nelson Park/Soccer Field
Improvements, (9) Add/Improve park comfort and convenience features, (10) Burlingham
Park Master Plan, (11) Lights at Centennial Park Baseball Fields, and (12) Boones Crossing
Plan.
BUSINESS FROM THE PUBLIC
Nancy Kirksey, 1049 McKinley St. announced that the Mayor's Prayer Breakfast will take
place on April 25 at 7:30 a.m. at the Woodburn United Methodist Church and tickets can be
purchased for$15. She added that Andrew Palau is the speaker this year.
Sergio Gonzalez, 1155 Orchard Lane, stated that he had concerns with the $10 charge and the
yellow shut off notice that is received when a bill is not paid on the due date.
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COUNCIL MEETING MINUTES
APRIL 8, 2019
CONSENT AGENDA
A. Woodburn City Council minutes of March 25, 2019,
B. Woodburn City Council Executive Session minutes of March 25, 2019,
C. Woodburn Planning Commission minutes of December 13, 2018,
D. Liquor License Application for Tito's Bar, LLC.,
E. Building Activity for March 2019.
Councilor Ellsworth asked that item D.,the liquor license application for Tito's Bar,LLC.,be
removed from the consent agenda. Ellsworth/Schaub... adopt the Consent Agenda after
removing item D., the liquor license application for Tito's Bar, LLC. The motion passed
unanimously.
LIQUOR LICENSE APPLICATION FOR TITO'S BAR,LLC.
Deputy Police Chief Pilcher provided a staff report and explained their recommendation for
denial was based on the criminal history of the applicant. Ellsworth/Cornwell... recommend
to not approve the liquor license application for Tito's Bar, LLC. The motion passed
unanimously.
COUNCIL BILL NO. 3095 - AN ORDINANCE RELATING TO WARD
BOUNDARIES,PLACING ANNEXED PROPERTY IN WARD V,AND DECLARING
AN EMERGENCY
Schaub introduced Council Bill No. 3095. City Administrator Derickson provided a staff
report. City Recorder Pierson read the bill twice by title only since there were no objections
from the Council. On roll call vote for final passage, the bill passed unanimously. Council
President Carney declared Council Bill No. 3095 duly passed.
MEMORANDUM OF AGREEMENT WITH THE OREGON STATE HISTORIC
PRESERVATION OFFICE (SHPO) REGARDING THE FORMER PIX THEATER
PROPERTY(461 N. FIRST STREET)
City Administrator Derickson provided a staff report. Schaub/Ellsworth... Approve the
measures of preservation reached between the City and SHPO regarding artifacts from the
PIX Theater, and authorize the City Administrator to sign a Memorandum of Agreement
(MOA) with SHPO to that effect. The motion passed unanimously.
APPROVAL OF FIRST STREET CONTRACT CHANGE ORDERS FOR
ENGINEERING SERVICES TO HARPER HOUF PETERSON RIGHELLIS(HHPR),
INC.
Public Works Director Liljequist provided a staff report. Schaub/Ellsworth... approve
contract change orders in the amount not to exceed $148,890 to Harper Houf Peterson
Righellis (HHPR), Inc. for additional engineering services for design and construction
management of the First Street Improvements Project and authorize the City Administrator to
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sign the contract change orders. The motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson reported the following:
— They will continue to advertise the Ward 1 vacancy.
— The Library bathrooms have seen extensive damage and are closed while they are being
repaired. The City is looking at ways to try to improve the security of the bathrooms.
— There will be a TSP meeting on April 24 from 5:30 p.m. to 7:00 p.m. at 1274 5th St.
— The Mural Committee will be holding a public hearing on April 17 at the Police
Department Community room at 5:30 p.m.
— The Pix Theater demolition is scheduled to begin on April 22. It may take up to 2 weeks
for the project to be completed.
— The Budget Committee meeting is scheduled for April 27 at 9:00 a.m. and will take place
at the Police Department Community room.
— Local Author Ewart Brown will be providing training to department heads on April 10
and speaking about serving and serving as a local government person.
— The community center poll of the registered voters in Woodburn will be taking place and
wanted to let the community know that it is a legitimate call and hope that people will
respond.
— The City Hall project is on budget and expected to be done by July.
— The City Council Goals have been included at the end of the agenda and he will be
marking agenda items with the goal numbers that correspond with it.
— April 12th he will be at the League of Oregon Cities Conference in Ashland.
— He was invited to speak at the NW Regional Managers Conference on May 1 in Hood
River to speak about emergency management and community recovery from tragic
events.
— He mentioned that Gustavo has resigned from the City,thanked him for his service to the
City, and wished him the best on his next endeavor.
MAYOR AND COUNCIL REPORTS
Councilor Morris encouraged those who live in Ward 1 to consider applying for the open
position and that it is very rewarding to serve on the Council.
Councilor Schaub concurred with Councilor Morris and added that she visited the tulip
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COUNCIL MEETING MINUTES
APRIL 8, 2019
festival and it was gorgeous.
Councilor Ellsworth also encouraged people to apply for Ward 1,but if you do not want to do
that, to please attend the open house to meet the prospective candidates. She also stated that
she would be attending the Mayor's Prayer breakfast.
Councilor Cornwell thanked Councilor Carney for running the meeting so smoothly.
Councilor Carney stated the he is disappointed to hear about the vandalism in the library
bathroom. He expressed his appreciation for the friendship he has formed with Gustavo and
wished him all the best.
EXECUTIVE SESSION
Council President Carney entertained a motion to adjourn into executive session under the
authority of ORS 192.660(2)(h) and ORS 192.660(2)(f), Ellsworth/Schaub ... move into
executive session. The motion passed unanimously. The Council adjourned to executive
session at 8:31 p.m. and reconvened at 9:08 p.m. Council President Carney stated that no
action was taken by the Council while in executive session.
COUNCIL BILL NO. 3096 - A RESOLUTION INITIATING CONSIDERATION OF
LEGISLATIVE AMENDMENTS TO THE WOODBURN DEVELOPMENT
ORDINANCE AND THE WOODBURN COMPREHENSIVE PLAN
City Recorder Pierson read the bill by title only since there were no objections from the
Council. On roll call vote for final passage, the bill passed unanimously. Council President
Carney declared Council Bill No. 3096 duly passed.
ADJOURNMENT
Ellsworth/Cornwell... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:12 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST UA 0,4
Heather Pierson, City Recorder
City of Woodburn, Oregon
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