March 25, 2019 Agenda EIC SWENSON,MAYOR
CITY OF WOODBURN JUAN SERRAT SR COUNCILOR WARD I
LISA ELLSWORTH,COUNCILOR WARD II
CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
MARY BETH CORNWELL,COUNCILOR WARD V
MARCH 25, 2019- 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI
WOODBURN FIRE DISTRICT- 1776 NEWBERG Hwy
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
A. Woodburn Recreation and Park Board 1
- Beronica Rios
4. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
A. Community Center Update
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda. Comment time will be
limited to 3 minutes.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318 at least 24 hours prior to this meeting.
**Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980-2485.**
March 25, 2019 Council Agenda Page i
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A. Woodburn City Council minutes of March 11, 2019 2
Recommended Action: Approve the minutes.
B. Woodburn City Council Goal Setting Workshop minutes of March 2, 6
2019
Recommended Action: Approve the minutes.
C. Liquor License Application for Tienda Mexicana Monte Alban, LLC 8
Recommended Action: Recommend that the OLCC does approve
the Liquor License Application for Tienda Mexicana Monte Alban,
LLC.
D. Crime Statistics through February 2019 10
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time will be limited to
3 minutes.
A. Council Bill No. 3094- A Resolution Approving Transfers of FY 2018- 15
2019 Appropriations and Approving a Supplemental Budget
Recommended Action: Adopt Resolution 2130 authorizing a
$40,000 prepayment of debt service on the 2017 Police Facility
general obligation (GO).
B. System Development Charge (SDC) Credits for Development 19
Contributions of Qualified Public Improvements in Phases 4 and 5 of
the Boones Crossing Planned Unit Development (PUD)
Recommended Action: By motion, in accordance with Ordinance
2070, authorize an agreement for future reimbursement of excess
sanitary sewer SDC contribution credits in the amount of $19,256 to
Woodburn Development LLC for contributions of qualified public
March 25, 2019 Council Agenda Page ii
improvements that exceed the required capacity necessary for
construction of phases 4 & 5 of the Boones Crossing PUD.
C. Award a Contract for Preliminary Design Services for the 1-5 Pump 22
Station and Force Main Upgrades to Murraysmith, Inc.
Recommended Action: That the Woodburn City Council, acting in its
capacity as the Local Contract Review Board, accept the proposal
of Murraysmith, Inc. for preliminary design services for the 1-5 Pump
Station and Force Main Upgrades and authorize the City
Administrator to sign an Agreement.
D. City Council FY 2019-21 Goals 24
Recommended Action: Via a motion, approve the 2019-21 City
Council Goals.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. EXECUTIVE SESSION
To conduct deliberations with persons designated by the governing body
to negotiate real property transactions pursuant to ORS 192.660(2)(e).
16. ADJOURNMENT
March 25, 2019 Council Agenda Page iii
OFF I Iii♦ r}
B V'
March 20, 2019
TO: City Council
FROM: Eric Swenson, Mayor
SUBJECT: New Committee Appointment
The following appointment is made, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, March 25, 2019. No reply is required if you approve of my decision.
Woodburn Recreation and Parks Board
- Beronica Rios
1
COUNCIL MEETING MINUTES
MARCH 11, 2019
DATE WOODBURN SCHOOL DISTRICT, CONFERENCE ROOM, CITY OF
WOODBURN, COUNTY OF MARION, STATE OF OREGON, MARCH 11, 2019
CONVENED The meeting convened at 7:01 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Absent
Councilor Morris Present
Councilor Ellsworth Present
Councilor Serratos Absent
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Community Development Director Kerr, Police Chief Ferraris,
Communications Coordinator Moore, Community Relations Manager Gutierrez-Gomez, City
Recorder Pierson
APPOINTMENTS
Carney/Ellsworth...approve the appointments of Steven Kufeldt and Debbie Cabrales to the
Budget Committee. The motion passed unanimously.
WOODBURN BULLDOGS 4A STATE WRESTLING CHAMPIONS
The Mayor and City Councilors recognized the Woodburn Bulldogs Boys Wrestling Team
and Wrestlers Wesley Vasquez and Giovanni Bravo for their State Championship win and
presented the Wrestling Team with a key to the City. Wrestling Coach Dusty Price provided
a presentation on the wrestling team and the hard work they put in to the sport.
WOODBURN POLICE DEPARTMENT AWARDS CEREMONY
Police Chief Ferraris presented the following awards to officers of the Woodburn Police
Department:
Lifesaving Medal —Officer Jesse Ponce and Officer Charles Gill
Lifesaving Medal—Officer Jacob Stout and Officer Jorge Gaspar
Lifesaving Medal—Officer Matt Stearns and Officer Zach Williams
Achievement Award - Officer Linda Hedricks
Unit Commendation Award - Code Enforcement Unit - Community Service Officer Jeff
Solders and Community Service Officer Nick Weathermon
Chiefs Letter of Commendation—Rob Gaspar, Police Records Technician
Page 1 - Council Meeting Minutes, March 11, 2019
2
COUNCIL MEETING MINUTES
MARCH 11, 2019
Chiefs Letter of Commendation—Jon Ferrell
Police Chief Ferraris presented the Chief's Certificate of Appreciation to the following
members of the community:
• Meredith Huyck, Manager Woodburn Wal-Mart
• Pastor Benjamin Duarte, Iglesia Evangelica Hispana de Woodburn
• Pastor Luis Molina, Woodburn Foursquare Church
Mayor Swenson called for a 15-minute recess.
CONSENT AGENDA
A. Woodburn City Council minutes of February 25, 2019,
B. Liquor License Application for MJ Brother Inc.,
C. Building Activity for February 2019.
City Administrator Derickson provided a staff report on the Railroad Quiet Zone.
Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARINGS
Legislative amendment to incorporate an updated Public Facilities Plan into the City's
Comprehensive Plan (LA 2018-03)
A Public Hearing to consider input on the Legislative amendment to incorporate an updated
Public Facilities Plan into the City's Comprehensive Plan (LA 2018-03). Mayor Swenson
declared the hearing open at 7:55 p.m. for hearing public input on the Legislative amendment
to incorporate an updated Public Facilities Plan into the City's Comprehensive Plan(LA 2018-
03). Community Development Director Kerr provided a staff report. Brian Ginter PE, of
Murraysmith, provided an overview of the plan. Mayor Swenson asked if anyone from the
public would like to speak either for or against the Legislative amendment to incorporate an
updated Public Facilities Plan into the City's Comprehensive Plan(LA 2018-03).No members
of the public wished to speak in either support or opposition. Mayor Swenson declared the
hearing closed at 8:13 p.m. Councilor Ellsworth stated that she is happy to see us planning for
the future. Councilor Cornwell stated that the updates make perfect sense.
COUNCIL BILL NO. 3091 -AN ORDINANCE ADOPTING AN UPDATED CITY OF
WOODBURN PUBLIC FACILITIES PLAN AS EXHIBIT`B"OF THE WOODBURN
COMPREHENSIVE PLAN (LA 2018-03)
Carney introduced Council Bill No. 3091. City Recorder Pierson read the bill twice by title
only since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Swenson declared Council Bill No. 3091 duly passed.
COUNCIL BILL NO.3092-AN ORDINANCE ANNEXING APPROXIMATELY 24.65
ACRES OF TERRITORY KNOWN AS THE LOWRIE PROPERTY (LOCATED AT
9008 PARR ROAD NE, MARION COUNTY, OREGON) INTO THE CITY OF
WOODBURN
Carney introduced Council Bill No. 3092. City Recorder Pierson read the bill twice by title
only since there were no objections from the Council. On roll call vote for final passage, the
Page 2 - Council Meeting Minutes, March 11, 2019
3
COUNCIL MEETING MINUTES
MARCH 11, 2019
bill passed unanimously. Mayor Swenson declared Council Bill No. 3092 duly passed.
COUNCIL BILL NO. 3093 - AN ORDINANCE DESIGNATING ZONING TO
APPROXIMATELY 24.65 ACRES OF ANNEXED TERRITORY KNOWN AS THE
LOWRIE PROPERTY, LOCATED AT 9008 PARR ROAD NE, MARION COUNTY,
OREGON AS NODAL SINGLE FAMILY RESIDENTIAL(RSN)ZONING DISTRICT
Carney introduced Council Bill No. 3093. City Recorder Pierson read the bill twice by title
only since there were no objections from the Council. On roll call vote for final passage, the
bill passed unanimously. Mayor Swenson declared Council Bill No. 3093 duly passed.
AWARD OF CONSTRUCTION CONTRACT FOR THE BUILDING DEMOLITION
SERVICES AT 461 N. FIRST STREET
Carney/Morris...award the construction contract for the building demolition services at 461
N. First Street to Konell Construction & Demolition Corp., the lowest responsible and
responsive bidder, in the amount of$147,207.00. The motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson reported the following:
— This Wednesday he will be at DPSST with Chief Ferraris to speak with up and coming
police officers who aspire to be police chiefs on how to work well with city managers.
— April 121h he will be at the League of Oregon Cities Conference in Ashland and invited
Councilors to attend as well and to let him know if they would like to attend.
— He was asked to sit on a panel in Hood River on May 1-3, to talk about managing crisis
in local government. They are interested in hearing about how Woodburn worked through
the bombing.
— First Street is moving forward and there has been a lot of activity down there, including
the utility providers prepping and moving utilities in preparation for the contractor to get
in there and do their work.
— He mentioned that Council might have noticed that there is a lot of fencing that has been
put up around City Hall and added that the work is going well.
— He announced that Economic Development Director Johnk is having two community
outreach open houses at the library on March 12 for those interested in getting updates
and a timeline on the First Street Project. The first one will take place at 10:00 a.m. and
the second at 5:30 p.m.
— He stated that he asked Economic Development Director Johnk to provide him with a
report on the urban renewal grant and loan program and that this current fiscal year the
URA has, through the DARS program, loaned out $151,820, which has been matched
Page 3 - Council Meeting Minutes, March 11, 2019
4
COUNCIL MEETING MINUTES
MARCH 11, 2019
with $343,264 of private investment.
— Economic Development Department worked on a grant application to the Main Street
Program in partnership with the State Historic Preservation office for a $200,000 grant
to match with about a half million dollars of private capital to start the preservation of the
old city hall building. If the grant is funded, they will come back to the Urban Renewal
Agency to look at moving additional urban renewal money into the project.
MAYOR AND COUNCIL REPORTS
Councilor Ellsworth reported that she attended the DSA awards dinner and that it was nice
seeing all the people come out to honor the volunteers. She also stated that she is a member
of the DARS Committee and is proud of the work that has been done and that they are starting
to see the results.
Councilor Carney thanked Jamie for getting on top of the grant opportunity and complimented
staff on their efforts for setting up the City Council meetings while City Hall is being
renovated.
Councilor Cornwell stated that she feels the City Council goal setting retreat brought the
Council together more as a group and they ended up with well-done results. She also thanked
Chief Ferraris for believing in Woodburn so much.
Mayor Swenson noted that the goals from the City Council Goal Setting would be on the
agenda of the next City Council meeting. He also mentioned that the Woodburn Proud Clean-
up day will take place on March 16 and they will be meeting at the library at 8:00 a.m.
ADJOURNMENT
Ellsworth/Morris... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:31 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, March 11, 2019
5
COUNCIL GOAL SETTING WORKSHOP MEETING
MINUTES
MARCH 2, 2019
DATE COMMUNITY ROOM, POLICE DEPARTMENT, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MARCH 2, 2019
CONVENED The meeting convened at 9:15 a.m.
COUNCIL PRESENT:
Mayor Swenson
Councilor Schaub
Councilor Cornwell
Councilor Carney
Councilor Morris
Councilor Ellsworth
Councilor Serratos
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row,
City Recorder Pierson, Public Affairs and Communications Coordinator Moore
Others Present: John Morgan, Facilitator
INTRODUCTION
City Administrator Derickson provided opening remarks and explained the purpose and expectations of
this goal setting session. He introduced John Morgan, founder of the Chinook Institute, who was the
facilitator of the meeting.
John Morgan, introduced himself and provided information on his background.
COUNCIL DISCUSSION
The Council members shared information on themselves and explained their reasons for serving on the
City Council.
GOAL DISCUSSION AND DEVELOPMENT
Mr. Morgan discussed the goal setting process and the desired outcome of today. Mayor Swenson
reviewed the goals from 2015 and 2017 and Council discussed the goals that they accomplished from
those years. City Administrator Derickson provided information on the progress of 2018 goals and
provided a list of possible goals for 2019 and beyond. Council discussed the results from the community
survey. After discussion, the City Council identified the following goals:
— Create an inclusive environment where Woodburn residents want to participate and are engaged
in the community.
— Develop innovative funding sources to help support the completion of capital improvement
proj ects.
— Grow and support strategic partnerships for economic health.
Page 1-Council Goal Setting Workshop Meeting Minutes March 2, 2019
6
— Explore the development of a non-profit consolidation facility.
— Improve communication and coordination with School District on matters of mutual interest.
— Completion of the First Street remodel.
— Completion of Phase 1 &2 of the Community Center Project including the formation of an ad hoc
steering committee to review and recommend design.
— Creation of a Community Leadership Academy—possibly named after Dick Jennings.
— Develop a strategy to limit PERS liability.
— Establishment of a Woodburn 20 year community-visioning plan - possibly named Woodburn
Tomorrow.
COUNCIL PROJECT
Members of the Council discussed a Council project that they would like to undertake and there was a
consensus of the Council to improve the seating at the Plaza and add game tables.
ADJOURNMENT
The meeting ended at 3:52 p.m.
APPROVED
Eric Swenson, Mayor
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2-Council Goal Setting Workshop Meeting Minutes March 2, 2019
7
�'I'1�r I Iii♦ r}
B V'
March 25, 2019
TO: Honorable Mayor and City Council through City Administrator
THRU: James C. Ferraris, Chief of Police
FROM: Andy Shadrin, Lieutenant
SUBJECT: Liquor License Application
RECOMMENDATION:
The Woodburn City Council recommend that the OLCC does approve the
Liquor License Application for Tienda Mexicana Monte Alban, LLC.
BACKGROUND:
Applicant: Tienda Mexicana Monte Alban, LLC
425 N. First St.
Woodburn, Oregon 97071
Point of
Contact: Irma Nocedal
257 W. Lincoln St.
Woodburn, Oregon 97071
503-993-8701
Business: Tienda Mexicana Monte Alban, LLC
425 N. First St.
Woodburn, Oregon 97071
Owners: Irma Nocedal
License Type: Of-Premises - Permits beer, wine, and cider sales for consumption
off the business premises. No On-Premises consumption allowed.
Agenda Item Review: City Administrator_x_ City Attorney x_ Finance_x-
8
Honorable Mayor and City Council
March 25, 2019
Page 2
On February 16, 2019, the Woodburn Police Department received an
application for Off-Premises liquor license for Tienda Mexicana Monte Alban,
LLC. The business is a convenience store that sells grocery items to include the
eventual Off-Premises sale of beer, wine and cider.
Tienda Mexicana Monte Alban, LLC will be located at 425 N. First St., Woodburn,
Oregon 97071 . The hours of operation will be from 09:00 A.M. to 10:00 P.M. on
Sunday. 09:00 AM to 11 :00 P.M. Monday through Thursday. 09:00 AM to 11 :59
PM on Friday and Saturday. The establishment provides no entertainment either
live or recorded. The business has no indoor customer seating and no
accommodation for outside seating. The Woodburn Police Department has not
received any communication from the public or surrounding businesses in
support of or against the proposed change.
DISCUSSION:
The Police Department has completed a background investigation on the
subjects listed on the OLCC application. Irma Nocedal was clear in all database
checks with a valid ODL and no criminal record.
FINANCIAL IMPACT:
None.
9
3/18/2019 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2019 Year to Date
CHARGE DESCRIPTION Jan Feb Total
AGGRAVATED ASSAULT 2 1 3
ANIMAL ORDINANCES 6 1 7
ARSON 0 2 2
ASSAULT SIMPLE 10 9 19
BURGLARY- RESIDENCE 1 0 1
CRIME DAMAGE-NO VANDALISM OR ARSON 2 1 3
CURFEW 1 0 1
CUSTODY- MENTAL 9 6 1
DISORDERLY CONDUCT 3 10 13
DRIVING UNDER INFLUENCE 5 6 11
DRUG LAW VIOLATIONS 9 6 1
DWS/REVOKED-MISDEMEANOR 1 1 2
FAIL TO DISPLAY OPERATORS LICENSE 1 0 1
FORCIBLE RAPE 3 0 3
FORGERY/COUNTERFEITING 2 0 2
FRAUD - BY DECEPTION/FALSE PRETENSES 1 0 1
FUGITIVE ARREST FOR ANOTHER AGENCY 45 26 71
GARBAGE LITTERING 1 0 1
HIT AND RUN-MISDEMEANOR 6 2 8
IDENTITY THEFT 2 0 2
INTIMIDATION /OTHER CRIMINAL THREAT 1 2 3
KIDNAP -FOR ADDITIONAL CRIMINAL PURPOSE 1 0 1
MOTOR VEHICLE THEFT 1 1 2
OTHER 7 2 9
RECKLESS DRIVING 1 4
RECKLESSLY ENDANDERING 2 2
RESTRAINING ORDER VIOLATION 1 1 2
EX CRIME -CONTRIBUTE TO SEX DELINQUENCY 1 0 1
EX CRIME -EXPOSER 1 0 1
EX CRIME -FORCIBLE SODOMY 2 0 2
EX CRIME -INCEST 2 0 2
EX CRIME -MOLEST(PHYSICAL) 1 0 1
EX CRIME -OTHER 1 0 1
EX CRIME -SEXUAL ASSAULT WITH AN OBJECT 1 0 1
TALKER 0 1 1
TOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 1 1
HEFT- BUILDING 1 0 1
HEFT- FROM MOTOR VEHICLE 4 1
HEFT-OTHER 5 1 6
HEFT- PURSE SNATCH 0 1 1
HEFT-SHOPLIFT 2 8 10
RAFFIC VIOLATIONS 10 11 21
RESPASS 18 3 21
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 1 1 2
VANDALISM 1 0 1
VEHICLE RECOVERD FOR OTHER AGENCY 1 0 1
WEAPON -CARRY CONCEALED 1 1 2
WEAPON -EX FELON IN POSSESSION 1 0 1
EAPON -POSSESS ILLEGAL 0 2 2
EAPON -SHOOTING IN PROHIBITED AREA 0 1 1
Jan Feb Total
2019 Total 178 115 293
2018 Total 187 111 298
2017 Total 135 169 30
Page 1 of 2
10
3/18/2019 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2019 Year to Date
Arrests/Year
320
280
240
y 200
N
�1 160
Q 120
80
40
0
2017 2018 2019
Year
Page 2 of 2
11
3/18/2019 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2019 Year to Date
CHARGE DESCRIPTION Jan Feb Total
AGGRAVATED ASSAULT 3 4 7
ANIMAL ORDINANCES 3 1
ARSON 1 2 3
ASSAULT SIMPLE 12 8 20
BURGLARY- BUSINESS 2 1 3
BURGLARY-OTHER STRUCTURE 2 1 3
BURGLARY- RESIDENCE 8 2 10
CRIME DAMAGE-NO VANDALISM OR ARSON 16 14 30
CRIMINAL MISTREATMENT 1 0 1
CURFEW 1 0 1
CUSTODY- MENTAL 10 6 16
DISORDERLY CONDUCT 3 6 9
DRIVING UNDER INFLUENCE 5 7 12
DRUG LAW VIOLATIONS 9 7 16
DWS/REVOKED-MISDEMEANOR 1 1 2
ELUDE 1 1 2
EXPLOSIVES 1 0 1
FAIL TO DISPLAY OPERATORS LICENSE 1 0 1
FORCIBLE RAPE 2 1 3
FORGERY/COUNTERFEITING 9 2 11
FRAUD- BY DECEPTION/FALSE PRETENSES 2 5 7
FRAUD- CREDIT CARD/AUTOMATIC TELLER MACHINE 3 2
FRAUD- OF SERVICES/FALSE PRETENSES 1 0 1
FUGITIVE ARREST FOR ANOTHER AGENCY 27 18 4
GARBAGE LITTERING 1 0 1
HIT AND RUN FELONY 1 1 2
HIT AND RUN-MISDEMEANOR 23 8 31
IDENTITY THEFT 6 5 11
INTIMIDATION /OTHER CRIMINAL THREAT 1 0 1
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 0 1
MISCELLANEOUS 19 18 37
MOTOR VEHICLE THEFT 8 6 1
NON CRIMINAL DOMESTIC DISTURBANCE 20 12 32
OTHER 6 3 9
PROPERTY- FOUND LOST MISLAID 3 41 7
PROPERTY RECOVER FOR OTHER AGENCY 2 2
RECKLESS DRIVING 2 6 8
RESTRAINING ORDER VIOLATION 2 3
RUNAWAY 0 1 1
SEX CRIME - EXPOSER 1 0 1
SEX CRIME - FORCIBLE SODOMY 2 0 2
SEX CRIME - INCEST 1 0 1
SEX CRIME - MOLEST (PHYSICAL) 2 1 3
SEX CRIME - NON-FORCE RAPE 1 0 1
SEX CRIME - OTHER 1 0 1
STALKER 0 1 1
STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 1 1
HEFT- BICYCLE 1 1 2
HEFT- BUILDING 0 2 2
HEFT- COIN OP MACHINE 0 1 1
HEFT- FROM MOTOR VEHICLE 25 18 43
HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 2 2
HEFT- OTHER 14 7 21
HEFT- PICKPOCKET 1 1 2
HEFT- PURSE SNATCH 1 1 2
HEFT- SHOPLIFT 12 14 26
RAFFIC VIOLATIONS 11 6 17
Page 1 of 2 12
3/18/2019 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2019 Year to Date
Jan IFeb Total
TRESPASS 8 6 1
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 3 0 3
VANDALISM 16 8 2
VEHICLE RECOVERD FOR OTHER AGENCY 5 3 8
WEAPON -CARRY CONCEALED 1 1 2
WEAPON - EX FELON IN POSSESSION 1 0 1
WEAPON - POSSESS ILLEGAL 1 0 1
WEAPON -SHOOTING IN PROHIBITED AREA 1 3
Jan I Feb ITotal
2019 Total 1 3301 234 56
2018 Total 1 409 28 693
2017 Total 1 322 292 61
Offenses/Year
700
600
soo
Z 400
W
LL 300
O
200
00
0
2017 2018 2019
YEAR
Page 2 of 2 13
Woodburn Police Department
ORDINANCE VIOLATIONS
2019 Year to Date
3/18/2019
Ordinance Discription Jan Feb Total
Animal Complaint 38 29 67
Ordiinance -Abate/Nuisances 0 1 1
Ordinance -Abandoned Vehicles 66 39 105
Ordinance -Abate Graffiti 2 0 2
Ordinance - Land Use Violations 1 0 1
Ordinance -Oth Violation 34 30 64
2019 Total 141 99 240
2018 Total 176 133 309
2017 Total 94 126 220
Ordinance Violations / Code Enforcement Officers
320
280
240
Z 200
O
F
Q 160
J
O
120
80
40
0
2017 2018 2019
COMBINED TOTAL-CODE ENFORCEMENT OFFICERS
Ordinance Violations / Year
320
280
240
N
200
Z
O
J 160
O
> 120
80
40
0
2017 2018 2019
YEAR TOTALS FOR ALL OFFICERS
1
14
f,�'IPr ,vera
} LSU N I&M
March 25, 2019
TO: Honorable Mayor and Council through City Administrator
FROM: Sandra Montoya, Finance Director
SUBJECT: FY 2018-2019 Supplemental Budget Request #3 for Debt
RECOMMENDATION:
Adopt Resolution 2130 authorizing a $40,000 prepayment of debt service on the
2017 Police Facility general obligation (GO).
BACKGROUND:
Every year, after Council budget adoption, circumstances arise that were either
unforeseen, unquantifiable, or discovered as errors. Oregon Budget Law, ORS
294.471 (1 ) provides for changes to adopted budgets through a supplemental
budget process that notices the proposed changes, and if the change is greater
than 10% of any fund's total expenditures, requires a public hearing to accept
public testimony on the item under consideration.
No public hearing was required for this supplemental budget because the
estimated expenditures contained in it are less than the threshold amount
specified by ORS 294.473(1 )(a). Like the adopted budget, supplemental budget
requests must be balanced; in other words, net revenue and net expense for the
request must be equal. This can be accomplished by budgeting additional
revenue or by reducing another expenditure category (such as contingencies).
DISCUSSION:
The GO Bond Fund is projected to have $40,000 in excess revenue from beginning
fund balance, interest earnings, and property tax revenue. The bond agreement
allows prepayment of the debt with a 30-day notice.
FINANCIAL IMPACT:
If resolution is approved, a prepayment notice will be sent to the bank.
Agenda Item Review: City Administrator_x_City Attorney_x_Finance x_
15
Honorable Mayor and City Council
March 25, 2019
Page 2
SUMMARY OF PROPOSED BUDGET CHANGES
GO Debt Service(250)
Resource Original Change Revised Requirement Amended Change Revised
1 Fund Balance 960 21,820 22,780 Principal 484,000 40,000 524,000
2 Taxes 546,830 17,450 564,280 Interest 69,230 - 69,230
3Interest 5,440 730 6,170
Revised Total Fund Resources 40,0001 593,230 Revised Total Fund Requirements 40,000 593,230
Comments: Debt service adjustment based on increased revenue and beginning fund balance
16
COUNCIL BILL NO. 3094
RESOLUTION NO. 2130
A RESOLUTION APPROVING TRANSFERS OF FY 2018-2019 APPROPRIATIONS AND
APPROVING A SUPPLEMENTAL BUDGET
WHEREAS, ORS 294.463(1 ) permits "transfers of appropriations" within any
fund "when authorized by official resolution or ordinance of the governing body";
and
WHEREAS, ORS 294.463(2) limits "transfers of general operating contingency
appropriations to no more than fifteen (15) percent of the total appropriations of
the fund" unless adopted pursuant to a supplemental budget; and
WHEREAS, transfers made pursuant to any of the above must state the need
for the transfer, the purpose for the authorized expenditure, and the amount of
the appropriation transferred; and
WHEREAS, ORS 294.471 (1 )(a) permits supplemental budgets when "an
occurrence of condition which had not been ascertained at the time of the
preparation of a budget for the current year or current budget period which
requires a change in financial planning"; and
WHEREAS, ORS 294.473 requires the governing body to hold a public
hearing on the supplemental budget when the estimated expenditures
contained in the supplemental budget for fiscal year or budget period differ by
ten (10) percent or more of any one of the individual funds contained in the
regular budget for that fiscal year; and
WHEREAS, no public hearing was required for this supplemental budget
because the estimated expenditures contained in it are less than the threshold
amount specified by ORS 294.473(1 )(a); and
WHEREAS, the transfers contained herein are made pursuant to ORS
294.463; and
WHEREAS, the supplemental budget contained herein is made pursuant to
ORS 294.471 ; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That pursuant to the applicable ORS provisions cited above, the
City Council hereby approves the transfers of appropriations and/or
supplemental budget for FY 2018-19 in the amounts shown in the summary.
Page 1 - COUNCIL BILL NO. 3094
RESOLUTION NO. 2130
17
SUMMARY OF PROPOSED BUDGET CHANGES
GO Debt Service(250)
Resource Original Change Revised Requirement Amended Change Revised
1 Fund Balance 960 21,820 22,780 Principal 484,000 40,000 524,000
2 Taxes 546,830 17,450 564,280 Interest 69,230 - 69,230
3Interest 5,440 730 6,170
Revised Total Fund Resources 40,000 593,230 Revised Total Fund Requirements 40,000 593,230
Comments: Debt service adjustment based on increased revenue and beginning fund balance
Approved as to Form:
City Attorney Date
APPROVED:
Eric Swenson, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2- COUNCIL BILL NO. 3094
RESOLUTION NO. 2130
18
Iii♦ 4
B V'
March 25, 2019
TO: Honorable Mayor and City Council
FROM: Scott Derickson, City Administrator
SUBJECT: System Development Charge (SDC) Credits for Development
Contributions of Qualified Public Improvements in Phases 4 and 5 of
the Boones Crossing Planned Unit Development (PUD)
RECOMMENDATION:
By motion, in accordance with Ordinance 2070, authorize an agreement for
future reimbursement of excess sanitary sewer SDC contribution credits in the
amount of $19,256 to Woodburn Development LLC for contributions of qualified
public improvements that exceed the required capacity necessary for
construction of phases 4 & 5 of the Boones Crossing PUD.
BACKGROUND:
The subject property was originally annexed and the Boones Crossing PUD
approved in 1997 through the adoption of Ordinance 2246. Due to various
factors, the PUD did not materialize as approved through the original land use
process.
In 2015, Woodburn Development (now the owners of phases 4 and 5) asked
staff how to proceed with the development, given the outstanding conditions of
approval. Around the same time, Premier Homes submitted a final plat for
Phase 3, which was also pending resolution of the development's status. Staff
determined that there were serious questions about what exactly had been
approved and whether the PUD was still valid.
Ultimately, the City negotiated a Statutory Development Agreement (SDA) with
all of the involved parties to assist in promulgating completion of the
development. The SDA was approved by the City Council on December 20,
2016.
The SDA involves agreements between the City of Woodburn and the property
owners of phases 3, 4, 5, and 6 and serves as the tool that resolved previous
unresolved PUD issues and established a schedule for development to occur.
Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—X-
19
Honorable Mayor and City Council
March 25, 2019
Page 2
The SDA included provisions clarifying the SDC credit methodology that would
apply to the qualified public improvements the developers would be required to
construct.
DISCUSSION:
The SDA provides that the owner of phases 4 and 5 is required to install a sanitary
sewer wet well and pump apparatus (lift station). The wet well is required to be
adequate to serve the entire SE regional drainage basin and the pump
apparatus must be adequate to serve phases 4, 5 and 6 of the Boones Crossing
development and the adjacent properties within the Urban Growth Boundary.
The SDA also stipulates that the owner of phases 4 and 5 can apply for SDC
credits for the cost of oversizing specific public improvements, including the
sewer lift station, and that the City will also reimburse the developer in cash
equal to the amount of unusable SDC credits against the cost of oversizing the
lift station up to a maximum reimbursement of $80,000. During the design of the
lift station, City staff requested that the developer upsize the pump controls to
be adequate to serve an expanded "intermediate-sized" drainage basin. The
City agreed to reimburse the developer for these costs, as well.
Architect certified cost estimates show the total cost of constructing the lift
station to be $880,441 . The costs are broken down as follows:
• Lift Station adequate to serve phases 4, 5 and 6: $403,238
• Additional costs required to serve entire regional basin: $429,703
• Control upgrades requested by City: $47,500
The City Administrator reviewed Woodburn Development's SDC credits and
reimbursement application and, pursuant to the SDA and the Sewer SDC
Ordinance No. 2070, approved the issuance of sewer SDC credits in the amount
of $330,447 (111 lots at $2,977 each), the $80,000 cash payment, and the
$47,500 control upgrades reimbursement for a total of $457,947 in compensation
from the City. Since Woodburn Development's total costs to upsize the lift
station are $477,203, they are left with $19,256 in unreimbursed expenses related
to the oversizing of the lift station.
As provided for in the Sewer SDC Ordinance No. 2070, Woodburn Development
submitted documentation required for City review and determination of
requested sanitary sewer SDC credits for development contributions of qualified
20
Honorable Mayor and City Council
March 25, 2019
Page 3
public improvements. The submitted documents have been reviewed and
evaluated in accordance with Ordinance No. 2070 requirements.
Section 3 (F) (5) of Ordinance No. 2070 (the Sewer SDC Ordinance), provides
that in the event that a developer's approved contribution exceeds the total
amount of SDC's due by the applicant, the City may execute with the applicant
an agreement for future reimbursement of the excess of such contribution credit
from future applicable system development charges. "Such agreement shall be
subject to City Council approval and not be for a period in excess of five years
from the date of completion of the approval plan of contribution and shall
provide for a forfeiture of any remaining reimbursement balance at the end of
such five-year period."
Pursuant to this provision, Woodburn Development is requesting future
reimbursement in the amount of $19,256 for the qualified public improvements
that exceed the total sanitary sewer SDC's due for phases 4 & 5 of the Boones
Crossing PUD.
FINANCIAL IMPACT:
If the City Council approves this SDC credit request, the City will forgo the
collection of $19,256 in future sewer SDC credits that might have otherwise been
collected from Woodburn Development within the next five years. However, the
developer will already have incurred that expense in constructing the regional
sanitary sewer lift station.
21
�'I'1 r I Iii♦ r}
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BU
Pri,e�arrt rr rf 1R'!87
March 25, 2019
TO: Honorable Mayor and City Council through City Administrator
FROM: Eric Liljequist, Public Works Director
SUBJECT: Award a Contract for Preliminary Design Services for the 1-5 Pump
Station and Force Main Upgrades to Murraysmith, Inc.
RECOMMENDATION:
That the Woodburn City Council, acting in its capacity as the Local Contract
Review Board, accept the proposal of Murraysmith, Inc. for preliminary design
services for the 1-5 Pump Station and Force Main Upgrades and authorize the City
Administrator to sign an Agreement.
BACKGROUND:
Staff utilized a Request for Proposals (RFP) process to solicit engineering and design
services for the 1-5 Pump Station and Force Main Upgrades Project. The RFP was
advertised on the City website and in the Daily Journal of Commerce. Staff
received a total of three proposals that satisfied the requirements of the RFP. Staff
reviewed all three proposals in accordance with the RFP guidelines and state
requirements (ORS 279C.105). After a thorough evaluation process, the City
selected Murraysmith, Inc. as the highest-ranking proposer. City staff proceeded to
negotiate a scope of work and fee for services to complete this preliminary design
work.
Murraysmith, Inc. is a well-qualified firm and familiar with the current City sewer
system. The negotiated contract for preliminary engineering design work for this
project is in the amount of $93,515.
DISCUSSION:
Per the 2010 Woodburn Wastewater Facilities Plan, the 1-5 Pump Station and Force
Main Upgrades Project will provide an upgraded pump station and force main
piping that will provide service for future customer types within the recently
Agenda Item Review: City Administrator_X City Attorney_X Finance_X_
22
Honorable Mayor and City Council
March 25, 2019
Page 2
expanded urban growth boundary areas for this particular wastewater collection
basin. This contract award is just for the preliminary engineering design and analysis
of the 1-5 Pump Station and Force Main Upgrades Project. Once this work is
completed, the City will negotiate fees for scope of work and fee for services with
Murraysmith for final design and construction management services. This contract
award will be brought to the City Council at a later date.
The procurement process for soliciting these services and the contract award is in
conformance with public contracting laws of the State of Oregon as outlined in
ORS Chapter 279 and the laws and regulations of the City of Woodburn. Therefore,
staff is recommending that the contract be awarded accordingly to the highest
ranked proposer.
FINANCIAL IMPACT:
The Personal Service Contract will be funded from the approved 2018/19 fiscal
year budget from the sewer fund.
23
Iii♦ 4
B V'
March 25, 2019
TO: Honorable Mayor and City Council
FROM: Scott Derickson, City Administrator
SUBJECT: City Council FY 2019-21 Goals
RECOMMENDATION:
Via a motion, approve the 2019-21 City Council Goals.
BACKGROUND:
During the City Council's March 2, 2019 Goal-Setting Retreat, the City Council
developed a set of prioritized goals for 2019-21 . It was also determined that the
goal list, while certainly not all inclusive of all of the City Council's desires for the
community, would focus on a reasonable number of goals the City Council felt
were important and could be accomplished within the next 24 months. Goals
included:
Updated 2015 Thematic Goals
- Create an inclusive environment where residents participate and are
engaged in the community (that is vibrant, safe and active).
- Promote an environment that encourages sustainable economic health
maximizing our geographic, workforce, cultural and community assets.
2019-21 Strategic Goals
- Create an inclusive environment where Woodburn residents want to
participate and are engaged in the community.
- Develop innovative funding sources to help support the completion of
capital improvement projects.
- Grow and support strategic partnerships for economic health.
Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance_x-
24
Honorable Mayor and City Council
March 25, 2019
Page 2
- Explore the development of a non-profit consolidation facility.
- Improve Communication and Coordination with School District on matters
of mutual interest.
- Completion of the First Street remodel.
- Completion of Phase 1 & 2 of the Community Center Project including the
formation of an ad hoc steering committee to review and recommend
design.
- Creation of the Dick Jennings Community Leadership Academy.
- Develop a strategy to limit PERS liability.
- Establishment of a Woodburn 20 year community-visioning plan.
COUNCIL PROJECT
- Improved Seating at the Downtown Plaza and the addition of game
tables.
DISCUSSION:
Now that the City Council has reached consensus on its 2019-21 goals, officially
adopting those goals is the next step in the implementation process. Proposed
2019-21 City Council goals are being presented for Council deliberation and
approval.
FINANCIAL IMPACT:
The fiscal impact, if any, associated with the implementation of these goals is
unknown at this time. Staff will work diligently to utilize existing resources,
partnerships and grant programs whenever possible for achieving City Council
goals in the upcoming year.
25
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NAME:WOODBURN AQUATIC CENTER
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• OWNER:CITY OF WOODBURN
• CONSTRUCTED: 1995
• SIZE:20,599 SF
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