March 25, 2019 minutes COUNCIL MEETING MINUTES
MARCH 25, 2019
DATE WOODBURN FIRE DISTRICT, CONFERENCE ROOM, CITY OF
WOODBURN, COUNTY OF MARION, STATE OF OREGON,MARCH 25,2019
CONVENED The meeting convened at 7:00 p.m. with Mayor Swenson presiding.
ROLL CALL
Mayor Swenson Present
Councilor Carney Present
Councilor Cornwell Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Serratos Absent
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Finance Director Montoya, Public Works Director Liljequist, Economic
Development Director Johnk, Deputy Police Chief Pilcher, Communications Coordinator
Moore, City Recorder Pierson
APPOINTMENTS
Ellsworth/Schaub...approve the appointment of Beronica Rios to the Woodburn Recreation
and Park Board. The motion passed unanimously.
PRESENTATIONS
Assistant City Administrator Row provided background information on the Community
Center Project and updated the Council on the progress so far. Martin Segura, with Carleton
Hart Architecture, provided information on the proposed amenities and layout of the
community center. Connie Lum, Director with the Woodburn Senior Center, stated that they
are forgetting the people part of it and seniors need to be part of the solution. She provided
the City Council with handout on the Woodburn Senior Center. Ricardo Vazquez, a member
of the Woodburn Recreation and Park Board, stated that he believes this is a great idea and
agrees that seniors need attention, including Hispanic seniors. He added that they need to
reach out to the Latino community and get their support as well and that the City needs to find
a way to help the entire community understand this project. Anthony Veliz thanked the City
for getting the project to this point. He added that he believes the City should look at getting
private investment or have non-profit run it similar to the Kroc Center or YMCA.
CONSENT AGENDA
A. Woodburn City Council minutes of March 11, 2019,
B. Woodburn City Council Goal Setting Workshop minutes of March 2, 2019,
C. Liquor License Application for Tienda Mexicana Monte Alban, LLC.,
D. Crime Statistics through February 2019.
Carney/Morris... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3094 - A RESOLUTION APPROVING TRANSFERS OF FY
2018-2019 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET
Carney introduced Council Bill No. 3094. Finance Director Montoya provided a staff report.
City Recorder Pierson read the bill by title only since there were no objections from the
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MARCH 25, 2019
Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson
declared Council Bill No. 3094 duly passed.
SYSTEM DEVELOPMENT CHARGE (SDC) CREDITS FOR DEVELOPMENT
CONTRIBUTIONS OF QUALIFIED PUBLIC IMPROVEMENTS IN PHASES 4 AND
5 OF THE BOONES CROSSING PLANNED UNIT DEVELOPMENT (PUD)
Carney/Schaub... authorize an agreement for future reimbursement of excess sanitary sewer
SDC contribution credits in the amount of $19,256 to Woodburn Development LLC for
contributions of qualified public improvements that exceed the required capacity necessary
for construction of phases 4 & 5 of the Boones Crossing PUD. The motion passed
unanimously.
AWARD A CONTRACT FOR PRELIMINARY DESIGN SERVICES FOR THE I-5
PUMP STATION AND FORCE MAIN UPGRADES TO MURRAYSMITH, INC.
Carney/Ellsworth... accept the proposal of Murraysmith,Inc.for preliminary design services
for the I-5 Pump Station and Force Main Upgrades and authorize the City Administrator to
sign an Agreement. The motion passed unanimously.
CITY COUNCIL FY 2019-21 GOALS
Ellsworth/Schaub... approve the 2019-21 City Council Goals. The motion passed
unanimously. Councilor Ellsworth asked that the updated goals be placed on the City's
website.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson reported the following:
— A short executive session will be occurring after Council reports.
— Councilor Serratos resigned his position on the City Council. He noted that the Mayor
will appoint the next Councilor and the Councilor will confirm. The process for filling a
vacancy is to accept applications for those wanting to serve,have a public meet and greet
of the candidates, a Mayoral interview and then recommendation. He noted that he will
like to initiate the process soon.
— ODOT Fund Exchange is federal dollars that are exchanged for state dollars which can
be used in ways that federal dollars can not. These agreements will be coming to the
Council. The City is going to allocate $1 million of this money to the First Street Project
and there will be two $800,000 allocations that will be used for the Hardcastle
realignment and Hayes Street. This program will provide $350,000 annually to the City
for continuation of transportation improvements.
— The Mural Committee went through public hearing and ordinance training. They will be
holding a public hearing on April 17th at the police department at 5:30 p.m.
— First Street Ribbon Cutting Ceremony will take place during the first Council meeting in
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MARCH 25, 2019
April and that the City Council meeting will take place.
— The water tower survey is still open and has received 168 responses so far.
— The Pix Theater work is underway. The historic society did a walk through to see if there
was anything salvageable of historic significance. They found nothing except perhaps the
exterior marquee and there may be a plan to preserve that and find something to do with
it.
— The City would like to do a Woodburn behind the scenes video with Councilors and both
Councilor Ellsworth and Councilor Morris have agreed to do it. If other Councilors are
interested, they should let him know. He added that he would like to do a video of the
Mayor giving the State of the City speech.
— The budget draft is almost complete and that it is a pretty tight budget,particularly in the
General Fund, but he is pleased with it.
— He will be conducting a new Budget Committee Member orientation for the new budget
committee members and invited Councilor Cornwell and Mayor Swenson to attend. The
budget meeting will take place April 27th
— ODOT is proposing a pedestrian crossing on Hwy 99E near the Endzone. ODOT is asking
the City to agree to the maintenance of the crossing and added that the City has some
safety concerns about the crosswalk going over the 4 lane highway. An IGA may be
coming in the future in regards to this.
— The police department is working on a proposal to our Redflex agreement to include
speeding.
— Jackie Franke, with Catholic Charities, has sent him an abatement proposal and he will
forward it to the City Council so they can provide direction on the proposal. Councilor
Carney stated that he would like her to come to the Council in person so that they can ask
her questions on the proposal. Councilor Morris and the Mayor concurred.
MAYOR AND COUNCIL REPORTS
Councilor Cornwell stated that it is spring break and she looks forward to the week off.
Councilor Ellsworth thanked the City's community partners for allowing the Council to use
their space.
Councilor Schaub thanked staff for the behind-the-scenes video of the kids visiting the water
and wastewater plants.
Mayor Swenson thanked staff for getting the room setup for the Council Meetings. He stated
that the Woodburn Proud Clean-up Day went great and thanked the Public Works Department
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for their help.
EXECUTIVE SESSION
Mayor Swenson entertained a motion to adjourn into executive session under the authority of
ORS 192.660(2)(e), Ellsworth/Schaub ... move into executive session. The motion passed
unanimously. The Council adjourned to executive session at 8:40 p.m. and reconvened at 8:53
p.m. Mayor Swenson stated that no action was taken by the Council while in executive
session.
ADJOURNMENT
Morris/Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:54 p.m.
APPROVED /d-1-1*11ell
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ATTEST
Heather Pierson', City Recorder
City of Woodburn, Oregon
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