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February 25, 2019 minutes COUNCIL MEETING MINUTES FEBRUARY 25, 2019 0:00 DATE POLICE DEPARTMENT COMMUNITY ROOM, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON,FEBRUARY 25,2019 CONVENED The meeting convened at 7:01 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Morris Absent Councilor Ellsworth Present Councilor Serratos Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Community Development Director Kerr, Finance Director Montoya, Police Chief Ferraris, Deputy Police Chief Pilcher, Senior Planner Cortes, Community Relations Manager Gutierrez-Gomez, City Recorder Pierson APPOINTMENTS Carney/Ellsworth...approve the appointments of Michelle Te and Phillip Corcoran to the Tourism Advisory Committee. The motion passed unanimously. BUSINESS FROM THE PUBLIC Janice Aiken, 1331 Princeton Road, stated that homeowners in Senior Estates are telling them that when they call the police on a drug house that they are being told the HOA needs to take care of it and the police can't do anything. She stated that the HOA's cannot take care of the problem, they can't tell them to leave. Dawn Cole, stated that they heard that the chief of police was going to report back to the Council on the nuisance house ordinance and putting some teeth in it, but when they showed up to the meeting they were disappointed to see that it was not on the agenda. She stated that there are drug homes in Senior Estates and questioned what they should do as a community to remedy this. Chief Ferraris stated that they can report these issues by calling the police department at the non-emergency number. City Administrator Derickson encouraged the Senior Estates Board to reach out to the City when they have questions or concerns. Dagmar Kinne,asked if there was going to be a nuisance ordinance.Mayor Swenson answered that only the noise ordinance is being brought tonight. City Attorney Shields provided an explanation of the Chronic Nuisance Ordinance. Page 1 - Council Meeting Minutes, February 25, 2019 COUNCIL MEETING MINUTES FEBRUARY 25, 2019 CONSENT AGENDA A. Woodburn City Council minutes of February 11, 2019, B. Creation of a Railroad Quiet Zone for the City of Woodburn, C. Business Oregon Brownfields Redevelopment Fund Grant, D. Crime Statistics through January 2019. City Administrator Derickson provided a staff report on the Railroad Quite Zone. Carney/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. PUBLIC HEARINGS Annexation of Approximately 24.65 Acres of Territory Known as Lowrie Property at 9008 Parr Rd NE (ANX 2018-02) A Public Hearing to consider input on the Annexation of Approximately 24.65 Acres of Territory Known as Lowrie Property at 9008 Parr Rd NE (ANX 2018-02). Mayor Swenson declared the hearing open at 7:25 p.m. for hearing public input on the Annexation of Approximately 24.65 Acres of Territory Known as Lowrie Property at 9008 Parr Rd NE(ANX 2018-02). Mayor Swenson asked if there were any conflicts of interest, ex-parte contacts or site visits. Mayor Swenson asked if there were any challenges and there were none. City Recorder Pierson read the Public Hearing Statement. Senior Planner Cortes provided a staff report and answered clarifying questions of the Council. The Applicant, Steve Miller, Senior Planner and Project Manager at Emerio Design, LLC, provided testimony in favor of the annexation and answered questions of the Council. Mayor Swenson asked if anyone from the public would like to speak either for or against this application. Dagmar Kinne, 586 Grant St., stated that she is not opposed to the annexation but is curious to know how many houses are planned and was told by Mr. Miller that there is no proposal yet. Ms. Kinne asked about it being by the park and the amount of traffic going to the park and Mr. Miller answered that they are aware of the proximity to the park and will be working to make sure the development will interface well with the park. Senior Planner Cortes clarified that talk of design is premature because there is no development proposed. He added that when development is proposed, it would come back to the City for approval. Mayor Swenson declared the hearing closed at 7:44 p.m. Councilor Carney stated that he feels comfortable with what has been presented so far and has no more questions. He added that he is prepared to vote positively on this. Ellsworth/Schaub... tentatively approve the application and request staff to bring back ordinances. The motion passed unanimously. FY 2018-2019 Supplemental Budget Request#2 A Public Hearing to consider input on the FY 2018-2019 Supplemental Budget Request #2. Mayor Swenson declared the hearing open at 7:46 p.m. for hearing public input on the FY 2018-2019 Supplemental Budget Request#2. Finance Director Montoya provided a staff report. Mayor Swenson asked if anyone from the public would like to speak on this subject. No members of the public wished to speak in either support or opposition of the FY 2018- 2019 Supplemental Budget Request #2. Mayor Swenson declared the hearing closed at 7:49 p.m. COUNCIL BILL NO.3088—AN ORDINANCE AMENDING ORDINANCE 2312(THE WOODBURN NOISE ORDINANCE) TO CLARIFY AND STRENGTHEN IT AND Page 2 - Council Meeting Minutes, February 25, 2019 COUNCIL MEETING MINUTES FEBRUARY 25, 2019 DECLARING AN EMERGENCY Carney introduced Council Bill No. 3088. City Recorder Pierson read the bill twice by title only since there were no objections from the Council. City Attorney Shields provided a staff report. Chief Ferraris commented that this ordinance will give the police department the tools it needs. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3088 duly passed. COUNCIL BILL NO. 3089 - A RESOLUTION APPROVING TRANSFERS OF FY 2018-2019 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET Carney introduced Council Bill No. 3089. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3089 duly passed. COUNCIL BILL NO.3090—A RESOLUTION AUTHORIZING A FULL FAITH AND CREDIT BORROWING AND RELATED MATTERS Carney introduced Council Bill No. 3090. City Recorder Pierson read the bill by title only since there were no objections from the Council. Finance Director Montoya provided a staff report. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3090 duly passed. AWARD OF CONSTRUCTION CONTRACT FOR THE N. FIRST STREET IMPROVEMENTS PROJECT Public Works Director Liljequist provided a staff report. Carney/Schaub... award the construction contract for the N. First Street Improvements Project to Pacific Excavation Inc., in the amount of$3,688,000.00 and authorizing an additional $300,000 for this project as a contingency for potential project change orders that may occur during the construction process. The motion passed unanimously. CITY COUNCIL GOAL SETTING SPECIAL MEETING DRAFT AGENDA Mayor Swenson reviewed the draft agenda for the City Council Goal Setting Meeting taking place on March 2, 2019. CITY ADMINISTRATOR'S REPORT City Administrator Derickson reported the following: — The March 11, City Council Meeting will be taking place at the Woodburn School District Administrative offices. He added that the Police Department Awards Ceremony would be taking place that night. — The March 25, City Council Meeting will be taking place at the Woodburn Fire District where the Fire Chief will give the URA a tour of the remodeled facilities. — The contamination at the site where tanks were removed on First Street is significant and the City will need to remove an additional 600 tons of contaminated soil. The estimated cost of the contamination removal is$74,460.00. The City has been working with DEQ and they have agreed to pay $37,000 towards the costs of removing the contamination. He added that it is possible that more contamination could be found Page 3 - Council Meeting Minutes, February 25, 2019 COUNCIL MEETING MINUTES FEBRUARx' 25, 2 1 after having the 600 tons removed and if so, they may be coming back to Council for additional budget authority. — Bids for the Pix Theater will be opened on Thursday and the City Council can expect that bid award to be on the March 11, City Council agenda. — The City Hall renovation project is proceeding really well. — FHDC is proposing a mural project on their new residential construction project and it has been introduced to the Mural Committee. — The Bungalow Theater had a fundraiser on Friday night with more than 40 people attending and about $1,500.00 was raised. They plan to have more fundraisers in the future. — This Thursday from 4-7 p.m. at the library, the Planning Department will be conducting an open house on the City's housing needs as part of the Comprehensive Plan update. — On March 4, the Planning Department will be conducting a TSP open house at the library. MAYOR AND COUNCIL REPORTS Councilor Ellsworth congratulated the DSA award recipients. Councilor Cornwell thanked everyone involved with the ordinance changes. Mayor Swenson stated that he attended the annual banquet awards for the Mid-Willamette Valley Council of Governments and that it was heartening to see all the good work that is going on around us. ADJOURNMENT Ellsworth/Schaub... meetinF,,be adjourned. The motion passed unanimously. The meeting adjourned at 9:07 p.m. APPROVED ERIC SWENSON, MAYOR ATTEST_" Heather Pierson, City Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, February 25, 2019