Loading...
February 11, 2019 minutes COUNCIL MEETING MINUTES n FEBRUARY 11, 2019 0:00 DATE POLICE DEPARTMENT COMMUNITY ROOM, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, FEBRUARY 11,2019 CONVENED The meeting convened at 7:01 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Morris Present Councilor Ellsworth Present Councilor Serratos Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Community Development Director Kerr, Police Chief Ferraris, Human Resources Director Gregg, Deputy Police Chief Pilcher, Communications Coordinator Moore, Community Relations Manager Gutierrez-Gomez, City Recorder Pierson ANNOUNCEMENTS City Hall and the Library will be closed on February 18 in observance of President's Day.The Aquatic Center and Transit will be open regular business hours that day. APPOINTMENTS Carney/Ellsworth...approve the appointments of Ayanna Zamora—Position VI, Sonny Ybarra—Position IV, and Alexandra Sanarov-Ramirez—Student Position II, to the Woodburn Recreation and Park Board. The motion passed unanimously. WOODBURN POLICE DEPARTMENT SWEARING-IN CEREMONY Woodburn Police Chief Ferraris administered the oath of office to Andy Shadrin who has been promoted to Lieutenant. Mayor Swenson called for a 15-minute recess. BUSINESS FROM THE PUBLIC Charlie Piper, 2625 Meadow Lane, stated that he is there in his capacity as the Chairman of the Planning Commission and asked that the City Council make sure they keep the Hayes Street at Settlemier project a priority. CONSENT AGENDA Page 1 - Council Meeting Minutes, February 11, 2019 COUNCIL MEETING MINUTES FEBRUARY 11, 2019 A. Woodburn City Council minutes of January 28, 2019, B. Report on Electric Fences, C. City Administrator Employment Agreement, D. Briefing: Planning Commission Meeting to Host Discussion of Rent Burden/Housing Affordability as Required by HB 4006 and OAR 813-112-0030, E. Crime Statistics through December 2018. Human Resources Director Gregg provided a staff report on the City Administrator's Employment Agreement explaining that the change would align the language in his contract regarding vacation with standard contract language. Carney/Morris... adopt the Consent Agenda. The motion passed unanimously. COUNCIL BILL NO. 3087 — A RESOLUTION SETTING THE AMOUNT OF THE PARKS AND RECREATION SYSTEMS DEVELOPMENT CHARGES UNDER AN EXISTING METHODOLOGY; ESTABLISHING AN ALTERNATIVE RATE REVIEW FEE; AND SETTING AN EFFECTIVE DATE FOR IMPOSITION OF THE FEES AND CHARGES Carney introduced Council Bill No. 3087. Assistant City Administrator Row provided a staff report. City Recorder Pierson read the bili by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3087 duly passed. AWARD OF CONSTRUCTION CONTRACT FOR THE WOODBURN CITY HALL INTEGRATED AUDIOVISUAL SYSTEMS PROJECT Assistant City Administrator Row provided a staff report. Carney/Ellsworth... to approve contract. Councilor Morris asked Councilor Carney for clarification on if the approval was in the amount of$86,521.10 and Councilor Carney answered that yes,it was. The motion passed unanimously. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS Call-Up Briefing: Planning Commission Approval of Variance Application for Mid- Valley Community Church Gravel Driveway at 591 Gatch St (VAR 2018-03) Planning Director Kerr provided a presentation on the application. There was a question on the provision of the application that lists that no construction of the Mill Creek Greenway Trail on the property would occur until January 2, 2035. Charlie Piper, Planning Commission Chair, stated that the testimony Mr. Lenhardt, who testified in favor of the variance but in opposition to the Mill Creek Greenway generally, motivated the Planning Commission to choose the January 2,2035 date to help get the access easement for the City. Councilor Morris stated that he does not believe we are going to make anything better by calling this up, what's done is done. He added that moving forward he does not think this should be done again and it should not set a precedent. He added that he recommends not calling this up. Mayor Swenson stated based on what Councilor Morris said he would be in favor of calling it up so that it does not set a precedent. Councilor Carney stated that he agrees with the Mayor. Councilor Serratos stated that the Planning Commission has done a lot of work on this and had a hearing and he is not sure that we could find a better solution for this. Councilor Ellsworth stated that she believes they have charged the Planning Commission to do their due Page 2 - Council Meeting Minutes, February 11, 2019 COUNCIL MEETING MINUTES FEBRUARY 11, 2019 diligence and listen and attend the hearings, and that she is a little uncomfortable with the 15 years but it is getting the City the easement, which seems like a semi reasonable solution. Councilor Cornwell stated that the City Council should work with what the Planning Commission came up with. Councilor Schaub stated that she agrees with what has been said but does not recommend calling it up. Councilor Carney moved to call this item up and put into effect the procedures that have been outlined by Director Kerr. There was no second to the motion. The City Council declined to call this item up. Call-Up Briefing: Planning Commission Approval of a Modification to Conditions of Approval for Lincoln Street Apartments Landscaping Plan at 1245-1255 E. Lincoln St. (MOC 2018-01) The City Council declined to call this item up. CITY ADMINISTRATOR'S REPORT City Administrator Derickson reported the following: — The bid process for the Pix Theater has been extended by one week so the City could complete some additional structural engineering analysis. He added that there is some concern regarding the common wall that is shared with the adjoining structure and we don't know that we will get a proper bid on the project unless we have addressed that issue to the satisfaction of the bidders. We hope to have the bid award at the March 11, 2019 City Council Meeting. — The First Street Construction bid award is still scheduled and on track for the February 25, City Council Meeting. — The Peace Pole for City Hall is completed and the pole will be installed when the City Hall Project is done. He added that the project would include some landscaping and a rose garden area. — John Morgan,who will be the facilitator for the March 2, Goal Setting Retreat, will be attending the Mayor and Council President meeting this Wednesday to work through the agenda of the meeting. He added that a finalized agenda for the retreat will be placed on the February 25, City Council Meeting Agenda. — The City received an$18,000 Brownfield Grant to remove the tanks as part of the First Street Project and the acceptance of the grant will be on the February 25, City Council Meeting Agenda. However, work on the project will be begin the week of February 18. — The League of Oregon Cities asked him to fill a vacancy on the Department of Public Safety Standards and Training Board of Directors and he agreed to serve. He noted that the agency issues and revokes credentials and sets training standards and practices for police agencies in Oregon. — The Parr Road Annexation is coming to the City Council for a quasi-judicial hearing Page 3 - Council Meeting Minutes, February 11, 2019 COUNCIL MEETING MINUTES a FEBRUARY 11, 2019 on February 25. He reminded Councilors to avoid any conversations about it and to direct them to come speak at the hearing to get their comments in the record. — The Noise Ordinance revisions are on track for the February 25,City Council Meeting. — A community center update will be presented at the March 11, City Council Meeting. The presentation will include the first cost estimates for the project. — During inclement weather people can check the City's Facebook page to find out what City services are closed or may be opening late. He noted that critical staff do come in and work when it snows. MAYOR AND COUNCIL REPORTS Councilor Schaub stated that she was glad she attended the celebration for Kathy Figley and Frank Lonergan. She asked if the Council would support asking or if Mayor Swenson would consider offering a letter collaborating on better communication, such as public meetings,and rumor control with Woodburn Estates and Golf. Councilor Ellsworth stated that it's time for Relay for Life and they have partnered with Molalla and Canby to make up the South Clackamas Relay. The event will be held June 29 from 11:00 a.m. to 11:00 p.m. at the Wooden Shoe Tulip Farm. The kick-off event is happening February 23, from 4-7 p.m. at the Wooden Shoe Tulip Farm. She noted that she also went to the celebration for Kathy Figley and Frank Lonergan and that it was really nice to see quite a few leaders from surrounding communities attend. She mentioned that the work that Kathy and Frank did has had a positive effect on our community and those around us. She also stated that it appears that February 25, is looking to be a long meeting. City Administrator Derickson stated that there is a lot coming on the next agenda, including two hearings and a presentation on the proposed modifications to the Noise Ordinance. Councilor Morris asked that since this is a big meeting that everyone check their schedules to make sure there is a quorum that night. Councilor Cornwell stated that she appreciates the youth that the Council represents and that there was some great dancing happening at the Celebration of Leaders event and she hopes there are more events that encourage festive dancing. Mayor Swenson provided the City Council with the goals from 2015/16 and 2017/18, and the retreat summary from a few years ago for their review. He mentioned that there have been 180 responses to the goal setting survey. He stated that he met with the Mayor of Hubbard last week. ADJOURNMENT Morris/Ellsworth... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:48 p.m. Page 4 - Council Meeting Minutes, February 11, 2019 COUNCIL ETN MINUTES FEBRUARY 1 , 2 APPROVER ERIC SWENSON, MAYOR ATTEST -IVW PUAh-v,�- Heather Pierson, City Recorder City of Woodburn, Oregon Page 5 - Council Meeting Minutes, February 11, 2019