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January 28, 2019 minutes COUNCIL MEETING MINUTES JANUARY 28, 2019 0:00 DATE POLICE DEPARTMENT COMMUNITY ROOM, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON,JANUARY 28,2019 CONVENED The meeting convened at 7:14 p.m. with Mayor Swenson presiding. ROLL CALL Mayor Swenson Present Councilor Carney Present Councilor Cornwell Present Councilor Schaub Present Councilor Morris Present—via telephone Councilor Ellsworth Absent Councilor Serratos Absent Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Public Works Director Liljequist, Community Development Director Kerr, Police Chief Ferraris,Finance Director Montoya, Communications Coordinator Moore, Community Relations Manager Gutierrez-Gomez, City Recorder Pierson COMMUNITY/GOVERNMENT ORGANIZATIONS Woodburn Area Chamber of Commerce - Stuart Rodgers, Executive Director of the Woodburn Area Chamber of Commerce, provided information on a large scale soccer tournament that the Chamber is planning and that it is expected to bring in a lot of people to participate in the event and who will also visit the local businesses while they are here. He announced that the Annual Meeting of the Chamber would take place at Country Meadows this Friday at 7:30 a.m. He also announced that the Distinguished Service Awards event will take place on March 8 at 6:00 p.m. at the Metropolis and that nominations are due February 8. BUSINESS FROM THE PUBLIC Gary Seeger, St. Luke School, invited the City Council and the public to their annual dinner and auction that will take place on March 2 at 4:30 p.m. CONSENT AGENDA A. Woodburn City Council minutes of January 14, 2019, B. 2019 OLCC Renewal, C. Community Center Project Timeline & Update. City Administrator Derickson provided a staff report. Carney/Schaub... adopt the Consent Agenda with the commentary of the City Administrator. The motion passed unanimously. COUNCIL BILL NO. 3086 - A RESOLUTION ADOPTING THE TIER II TRANSIT ASSET MANAGEMENT GROUP PLAN Carney introduced Council Bill No. 3086. City Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Swenson declared Council Bill No. 3086 duly passed. FY 2019/20 FINANCIAL PLAN AND FIVE-YEAR FORECAST City Administrator Derickson provided a staff report. Finance Director Montoya provided Page 1 - Council Meeting Minutes, January 28, 2019 COUNCIL MEETING MINUTES JANUARY 28, 2019 information on the Five-Year Forecast and PERS costs. Carney/Schaub... adopt the 2019/20 Financial Plan and Five-Year Forecast. The motion passed unanimously. AWARD OF CONSTRUCTION CONTRACT FOR THE CITY HALL REMODEL & HVAC UPGRADE PROJECT City Administrator Derickson informed the Council that there was an error on the agenda that did not correspond with the staff report and that the correct dollar amount for the contract is $2,511,537. Councilor Carney stated that he would like to see a report when change orders occur. Assistant City Administrator Row stated that staff will bring back updates to Council periodically on the project and they will include the change orders in that. Carney/Schaub... award the contract for the City Hall remodel and HVAC upgrade project as presented in the materials. The motion passed unanimously. LIBRARY OVERDUE FINES—ELIMINATE FINES ON YOUTH MATERIALS Library Manager Hunter provided a staff report. Carney/Cornwell...accept the library overdue fines proposal and the one-year pilot project as described by John Hunter.The motion passed unanimously. RENEWAL OF PRIVATE OFFICE LICENSE AGREEMENT WITH THE WOODBURN AREA CHAMBER OF COMMERCE Stuart Rodgers,Executive Director of the Woodburn Area Chamber of Commerce, stated that the Chamber is in favor of renewing this agreement. City Administrator Derickson provided a staff report. Carney/Schaub... renew the Private Office License Agreement with the Woodburn Area Chamber of Commerce. The motion passed unanimously. TRANSIENT OCCUPANCY GRANT DISTRIBUTION AND PROPOSED THREE- YEAR AGREEMENT WITH THE WOODBURN AREA CHAMBER OF COMMERCE City Administrator Derickson provided a staff report. Carney/Schaub...accept the Transient Occupancy Grant Distribution and three-year agreement with the Woodburn Area Chamber of Commerce. The motion passed unanimously. CITY ADMINISTRATOR'S REPORT City Administrator Derickson stated that at the next City Council meeting the Council would receive a memo on the electric fence issue and that at the meeting after that they will receive a staff report on the noise ordinance. City Administrator Derickson also clarified that the recent domestic tragedy that occurred and was reported to be in Woodburn, actually occurred in Canby. He also added that there was another news report of a former deputy sheriff who was charged with sex crimes and he wanted to make it clear this person lived in Woodburn and that he was not a Woodburn Police Officer. He also announced that the Pix Theater demolition bid and the First Street Project bid are out and they hope to have those bids in front of the Council in the next month or two. MAYOR AND COUNCIL REPORTS Councilor Schaub thanked staff for their work and looks forward to all the projects in the coming year. Mayor Swenson stated that he attended the French Prairie Forum and that he also attended a Page 2 - Council Meeting Minutes, January 28, 2019 COUNCIL ETN IN TES JANUARY 28, 2019 new city official training. He mentioned that on Saturday he and Councilor Carney attended a workshop put on by Better Angels, which helps people talk across the political divide. Cynthia O'Brian with Better Angels provided more information on Better Angels workshops. He added that he met with Jeff Merkley's office. He also noted that there is an Industrial Roundtable coming up this Thursday. Economic Development Director Johnk provided information on the Industrial Roundtable. ADJOURNMENT Carney/Schaub... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:27 p.m. APPROVED ERIC SWENSON, MAYOR ATTEST .� Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - Council Meeting Minutes, January 28, 2019