December 10, 2018 minutes COUNCIL MEETING MINUTES
DECEMBER 10, 2018
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, DECEMBER 10,2018
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Serratos Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Public Works Director Liljequist, Finance Directory Montoya, Police
Chief Ferraris, Communications Coordinator Moore, Community Relations Manager
Gutierrez-Gomez, City Recorder Pierson
OATH OF OFFICE AND ELECTION
City Recorder Pierson administered the Oath of Office to Councilor Robert Carney (Ward
III), Councilor Sharon Schaub (Ward IV), Councilor Mary Beth Cornwell (Ward V) and
Mayor Eric Swenson.
Mayor Swenson announced that the vote for Council President would be by ballot. Councilors
Carney, Morris and Ellsworth all stated that they would be willing to serve as Council
President. Ballot forms were distributed to the Council to vote. City Recorder Pierson read
the ballots aloud and Councilor Carney was elected Council President.
OUTGOING CITY COUNCILOR AND MAYOR PRESENTATION
Mayor Swenson thanked Mayor Figley and Councilor Lonergan for the work they have done
for the City of Woodburn. He mentioned that Woodburn Proud will be hosting a dinner and
dance to celebrate the leadership of Mayor Kathy Figley and Councilor Frank Lonergan.
Sean O'Day, Executive Director of the Mid-Willamette Valley Council of Governments,
thanked Mayor Figley for her service on the Mid-Willamette Valley Council of Governments
Board.
WOODBURN BULLDOGS SOCCER TEAM RECOGNITION
The Mayor and City Councilors recognized the Woodburn Bulldogs Boys Soccer Team for
their State Championship win and presented them with a key to the City.
Mayor Swenson called for a 15-minute recess.
ANNOUNCEMENTS
Page 1 - Council Meeting Minutes, December 10, 2018
COUNCIL MEETING MINUTES
DECEMBER 10, 2018
The City Council meeting scheduled for December 24 has been cancelled. The next City
Council meeting will be January 14, 2019, at 7:00 p.m. and will take place at the
Woodburn Police Department Community Room.
Holiday Closures:
Christmas:
City Hall will be closed December 24 and will remain closed until December 28. City
Hall will reopen at its temporary location at 970 N. Cascade Drive on December 31.
The Library and Transit Services will be closed December 25.
The Aquatic Center will be closed December 24 & 25.
New Year: City Hall, the Library and Transit Services will be closed January 1. The
Aquatic Center will be open.
APPOINTMENTS:
Mayor Swenson proposed the following reappointments:
Planning Commission:
— Merri Berlin-Position 6
Woodburn Recreation and Parks Board:
— Ricardo Vazquez Rodriguez - Position I
Budget Committee:
— Elida Sifuentez
— John Reinhardt
Public Art Mural Committee:
— Sharon Schaub
Ellsworth/Morris ...approve the appointments. The motion passed unanimously.
PRESENTATIONS
Auditor's Report — City Administrator Derickson stated that there will be two audit reports
presented tonight, one for the City and one for the Urban Renewal Agency. He noted that
though they are not meeting as the Urban Renewal Agency the City Council has the legal
authority to act as the Urban Renewal Agency. Chuck Swank representing Grove, Mueller&
Swank, P.C., informed the Council that the audits are complete and the City received an
unmodified opinion.
CONSENT AGENDA
A. Woodburn City Council minutes of November 13, 2018,
B. Woodburn Planning Commission minutes of September 27, 2018,
C. Woodburn Planning Commission minutes of October 11, 2018,
D. Certified Election Results—November 6, 2018, General Election,
E. Administrative Order 2018-02—Digital Imaging Policy,
F. Crime Statistics through October 2018,
G. Building Activity for November 2018.
Ellsworth/Schaub... adopt the Consent Agenda. The motion passed unanimously.
Page 2 - Council Meeting Minutes, December 10, 2018
COUNCIL MEETING MINUTES
DECEMBER 10, 2018
AWARD A CONTRACT FOR THE UNDERGROUND FUEL TANK REMOVAL
SERVICES AT 173 GRANT STREET TO PACIFIC NORTHERN
ENVIRONMENTAL COMPANY, DBA, COWLITZ CLEAN SWEEP
City Administrator Derickson provided a staff report. Councilor Ellsworth and Councilor
Morris expressed concern about the property owner not helping pay for the removal of the
tanks. Carney/Schaub ...acting in its capacity as the Local Contract Review Board, award a
Contract for the Underground Fuel Tank Removal Services at 173 Grant Street to Pacific
Northern Environmental Company, dba, Cowlitz Clean Sweep for $27,785.00. The motion
passed unanimously.
APPOINTMENT OF CITY COUNCILOR TO THE PUBLIC ART COMMITTEE
Councilor Cornwell stated that she would be interested in being on the committee.
Ellsworth/Schaub...appoint Councilor Cornwell to the Public Art Mural Committee. The
motion passed unanimously.
CALL-UP BRIEFING: PLANNING COMMISSION APPROVAL OF DESIGN
REVIEW, PARTITION, AND VARIANCE APPLICATIONS FOR OREGON STATE
CREDIT UNION AT 1550 MT. HOOD AVE (DR 2018-04, PAR 2018-01, & VAR 2018-
02)
The City Council declined to call this item up.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson had nothing to report.
MAYOR AND COUNCIL REPORTS
Councilor Morris thanked the Council for allowing him to be gone and that it is good to be
back.
Councilor Schaub stated that she is pleased to be back on the Council and thanked everyone
who voted for her. She also thanked the City Administrator and his staff for all their work
and Finance Director Montoya and her staff for their work on the financial report. She wished
everyone a Merry Christmas and a Happy New Year.
Councilor Ellsworth welcomed the new mayor and councilor and that she looks forward to
working with them. She added that Woodburn has many great things going for it.
Councilor Serratos stated that it feels good to be back and looks forward to working with the
new appointments.
Councilor Carney stated we have an excellent financial team. He welcomed the new mayor
and city councilor and wished everyone a happy holiday.
Councilor Cornwell stated she is happy to be here and that she would like to make a difference
Page 3 - Council Meeting Minutes, December 10, 2018
COUNCIL MEETING MINUTES
DECEMBER 10, 2018
for her ward and the City as a whole.
Mayor Swenson asked Councilors to keep January 19 and February 8 open for a banquet
celebrating Kathy Figley and Frank Lonergan. He added that Woodburn Proud would be
sponsoring this event. He also asked them to keep the first or second Saturday in March open
for a retreat. Mayor Swenson announced that on December 12 at noon there would be a brief
memorial in remembrance of the 10th anniversary of the bombing. He added that he is pleased
to serve the City.
ADJOURNMENT
Morris/Ellsworth... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:07 p.m.
APPROVED
ERIC SWENSON, MAYOR
ATTEST—
He'athe'r Pierson, City Recorder
City of Woodburn, Oregon
Page 4 - Council Meeting Minutes, December 10, 2018