January 14, 2019 URA Agenda CITY OF WOODBURN ERIDMEMB MEMBER
JUAN SERRATOS,BOARD MEMBER WARD�
LISA ELLSWORTH,BOARD MEMBER WARD II
ROBERT CARNEY, BOARD MEMBER WARD III
URBAN RENEWAL AGENCY SHARON SCHAUB,BOARD MEMBER WARD IV
MARY BETH CORNWELL,BOARD MEMBER WARD V
AGENDA ERIC MORRIS,BOARD MEMBER WARD VI
JANUARY 14, 2019 - 6:30 P.M.
WOODBURN POLICE DEPARTMENT COMMUNITY ROOM- 1060 MT. HOOD AVE
1 . CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal meeting minutes of October 29, 2018 1
Recommended Action: Approve the minutes.
B. Urban Renewal Executive Session meeting minutes of October 29, 2018 3
Recommended Action: Approve the minutes.
4. PRESENTATIONS
None.
5. PUBLIC HEARINGS
None.
6. GENERAL BUSINESS
A. URG 2018-05: 237 N. First Street (Flomer Furniture Warehouse) - 4
Additional Costs
Recommended Action: DARS is recommending to the Urban
Renewal Agency approval for the additional costs for Building
Improvements Program Grant Application (Program) from
Thomas Flomer/Flomer Furniture & Appliance (Applicant) for
$2,305 (50% of the additional costs incurred in repairing and
replacing roof and gutters of $4,610); on the property located at
237 N. First Street.
B. URG 2018-09: 175 S. Front Street (Case Automotive) 8
Recommended Action: DARS is recommending to the Urban
Renewal Agency approval for the Building Improvements
January 14, 2019 Urban Renewal Agency Page i
Program Grant Application (Program) from Robert Bennett/Case
Automotive (Applicant) for $1 ,288.75 (25% of the overall cost of
interior improvements of $5,155) for the property located at 175 S.
Front Street.
7. PUBLIC COMMENT
8. ADJOURNMENT
January 14, 2019 Urban Renewal Agency Page ii
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
OCTOBER 29, 2018
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, OCTOBER 29, 2018
CONVENED The meeting convened at 6:31 p.m. with Chair Figley presiding.
ROLL CALL
Chair Figley Present
Member Schaub Present
Member Lonergan Present
Member Carney Present
Member Morris Absent
Member Ellsworth Present
Member Serratos Absent
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator
Row, Community Development Director Kerr, Public Works Director Liljequist, Economic
Development Director Johnk, City Engineer Garcia, Senior Planner Cortes, Assistant City Attorney
Granum, Communications Coordinator Moore, City Recorder Pierson
CONSENT AGENDA
A. Urban Renewal Agency minutes of September 10, 2018.
Lonergan/Schaub... adopt the Consent Agenda. The motion passed unanimously.
EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS
192.660 (2)(h), ORS 192.660 (2)(f), ORS 192.660(2)(e), Lonergan/Ellsworth... move into
executive session. The motion passed unanimously. The Urban Renewal Agency adjourned to
executive session at 6:33 p.m. and reconvened at 6:47 p.m. Mayor Figley stated that no action was
taken by the Urban Renewal Agency while in executive session.
FY 2018-19 SUPPLEMENTAL BUDGET FOR PURCHASE OF PROPERTY LOCATED AT
461 N. FIRST STREET (AKA PIX THEATER)
City Administrator Derickson provided a staff report. Lonergan/Ellsworth... authorize the Option
to Purchase Real Property from Ayesh Shanah (.0174-acre/Tax Lot No. 051 W 18BA00200) and
approve Resolution No. 2018-02 increasing FY 2018-19 spending authority through a supplemental
budget. The motion passed unanimously.
FIRST STREET IMPROVEMENTS - OAK STREET TO HARRISON STREET DESIGN
UPDATE
Ellsworth/Schaub... direct staff to proceed with the original street design concept for the First Street
Improvements Project, which includes modified bulb-outs (curb extensions). The motion passed
unanimously.
ADJOURNMENT
Page 1 —URA Board Minutes, October 29, 2018
1
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
OCTOBER 29, 2018
Ellsworth/Lonergan... meeting be adjourned. The motion passed unanimously. The meeting
adjourned at 7:13 p.m.
APPROVED
ERIC SWENSON, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2—URA Board Minutes, October 29, 2018
2
EXECUTIVE SESSION
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
OCTOBER 29, 2018
0:00 DATE CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF
OREGON, OCTOBER 29, 2018
CONVENED The Urban Renewal Agency met in Executive Session at 6:32 p.m. with Mayor
Figley presiding.
ROLL CALL
Chair Figley Present
Member Schaub Present
Member Lonergan Present
Member Carney Present
Member Morris Absent
Member Ellsworth Present
Member Serratos Absent
Mayor Figley reminded Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Media Present: Lindsay Keefer, Woodburn Independent
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator
Row, Economic Development Director Johnk, Assistant City Attorney Granum, Communications
Coordinator Moore, City Recorder Pierson
The executive session was called:
To consult with counsel concerning the legal rights and duties of a public body with regard to
current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection pursuant to ORS 192.660(2)(f).
To conduct deliberations with persons designated by the governing body to negotiate real property
transactions pursuant to ORS 192.660(2)(e).
ADJOURNMENT
The executive session adjourned at 6:49 p.m.
APPROVED
ERIC SWENSON, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 — Executive Session, URA Board Minutes, October 29, 2018
3
OODBURN
To: Urban Renewal Agency
From: Downtown Advisory Review Subcommittee (DARS)
Re: WRG 2018-05: 237N' First Street (HormmrFurniture Warehouse)—Additional Costs
DARS is recommending to the Urban Renewal Agency approval for the additional costs for Building
Improvements Program Grant Application (Program) from Thomas F|omer/F|omerFumiture &
Appliance (Applicant) for$2,305 (50Y6 of the additional costs incurred in repairing and replacing
roof and gutters of$4,610); on the property located at 237 N. First Street.
At the September 10, 2018 Urban Renewal meeting the Agency approved the Building
Improvements Program Grant Application from Thomas Flomer/Flomer Furniture &Appliance
(App|ioant) for$13,872; 5OY6ofthe cost tocomplete roof and gutter repairs ($27,563) onthe
property located at237N. First Street. During the completion ofthe work, additional costs were
incurred due to unforeseen issues with the repair and replacement of the roof and gutters in the
amount of$4,61O.
The Applicant has requested Program assistance to assist with the additional costs incurred with
the exterior improvements/repairs to the building and has submitted the required documents to
support the application.
The additional cost of exterior improvements for the property located at 237 N. First Street:
Building Improvements Program Grant
Estimated cost ofall improvements $4,610
Percentage ofgrant 50Y6
4
Re: URG 2018-05: 237 N. First Street (Flomer Furniture Warehouse)
Page 2
Program Criteria:
• The property is located at 237 N. First Street and within the Urban Renewal District.
• The proposal complies with the downtown architectural design standards and
signage standards. Making exterior improvements/repairs to the building with
the installation of a new roof, vents, and gutters.
• The project encourages greater marketability of the Urban Renewal Grant
and Loan District. Repairs to the property will provide marketability of the
property for current and future tenancy.
• The proposal will complement the existing surrounding community. Repairs and
improvements to the building will enhance the overall appeal of downtown Woodburn
and provide economic opportunities to the tenants and to the property owner.
• The project design works toward restoring the building as closely to its original design
as possible. Not applicable
• That building interiors are improved with a focus on addressing code- related
improvements. Not applicable
• The project is in the public interest. The Urban Renewal Program specifically identifies
the need to improve buildings within Woodburn's Urban Renewal Grant and Loan
District.
Summary and Conclusion:
The Program is intended to encourage and assist business and property owners to invest in the
Urban Renewal District. This Application reflects the intent of the program by making
improvements/repairs to the property and maintaining the useful life of the building.
Conditions of Armroval:
1. There is a 50% match requirement required for exterior improvements through the
Program. Invoices must be submitted for reimbursement. No grant money will be disbursed
until the project is completed and is approved by the Agency.
2. Grant and loan funds may be used for materials and services provided by licensed
contractors.
3. Projects shall be completed within one year of approval in order to be eligible for
reimbursement. Grants provide for a single payment after receipts are provided and all
completed work is accepted by the City.
4. Licensed contractors will complete all work.
5
Invoice Date Customer ID Invoice ID
11/02/2018 FLOMER 180897-1
INTERSTATE
ROOFING �n
15065 SW 74AVENUE
PORTLAND,tOR 97224 LJ �J O t`I'
503-684-5611 • 1-888-766-3270 AMOUNT ENCLOSED
To: r Job Number: 18-0897
Flomer Furniture/ Job Location:
Kester Schuler LLC Flomer Furniture
237 N. Front
Woodburn, OR 97071
PLEASE RETURN THIS PORTION WITH PAYMENT
Roof completed as per contracted: 27,563.00
Additional work performed:
Carpentry work to replace rot and fabricate new metal at southside of 3,711.00
building.
Permits and time to obtain. 900.00
Thank you for choosing Interstate! Our customers have told us that they want
to hear our recommendations and/or if we noticed potential construction
concerns on or around their properties. We listened, and here are our
suggestions:
Just as cars need scheduled maintenance and tune ups, so does the ducting and
mechanical devices in your attic. Now that you have a beautiful new roof, it
is an ideal time to have a licensed HVAC contractor inspect those ducts and
fans. Air leaking from ducts and inadequate fans can allow warm moist air to
escape into the attic space. This can lead to premature aging of your new
roof and cause organic growth. While in the attic they can also positively
connect your existing ducts to the new vents, and also inform us if they need
additional vents to connect to, or vents relocated. We recommend Watts
Heating and Cooling 503-786-2858.
If you ever notice anything that you think may be a leak, please make sure to
notify us right away in order to prevent damage and the potential for organic
growth.
We are able to accept Visa, Mastercard and Discover with an additional 1.5%
processing fee.
*continued* Date Due:
*****THANK YOU FOR YOUR BUSINESS****
INVOICE IS DUE UPON RECEIPT AS PER YOUR CONTRACT.
A LATE FEE OF 1.5% PER MONTH WILL BE CHARGED ON ALL DELINQUENT ACCOUNTS
REPAIRS CANNOT BE GUARANTEED IF ORIGINAL ROOF WAS NOT PROVIDED BY INTERSTATE ROOFING
6
Invoice Date Customer ID Invoice ID
11/02/2018 FLOMER 180897-1
uw mw�: ,vw
INTERSTATE
ROOFING
1
PORTLAND, h5065 SWtOR 97224 on
503-684-5611 • 1-888-766-3270 AMOUNT ENCLOSED
To: Job Number: 18-0897
Flomer Furniture/ Job Location:
Kester Schuler LLC Flomer Furniture
237 N. Front
Woodburn, OR 97071
PLEASE RETURN THIS PORTION WITH PAYMENT
Payment of invoice recognizes that you accept substantial completion of the
project. Returning to the project for repairs and/or maintenance, at any time
in the future, does not constitute an extension or delay in the date of
substantial completion, nor does it extend the warranty or limitations of
actions.
Amount Billed $32,174.00
Total Tax .00
Retainage Held .00
Date Due: 11/12/2018 Invoice Total: $32,174.00
*****THANK YOU FOR YOUR BUSINESS****
INVOICE IS DUE UPON RECEIPT AS PER YOUR CONTRACT.
A LATE FEE OF 1.5% PER MONTH WILL BE CHARGED ON ALL DELINQUENT ACCOUNTS
REPAIRS CANNOT BE GUARANTEED IF ORIGINAL ROOF WAS NOT PROVIDED BY INTERSTATE ROOFING
7
WQODBU'-RN
To: Urban Renewal Agency
From: Downtown Advisory Review Subcommittee (DARS)
Re: WRG 2018-09: 175 S. Front Street (Case Automotive)
DARS is recommending to the Urban Renewal Agency approval for the Building Improvements
Program Grant Application (Program) from Robert Bennett/Case Automotive (Applicant) for
$1,288.75 (25Y6ofthe overall cost ofinterior improvements of$5,155) for the property located at
175 S. Front Street.
The Applicant completed an application for interior improvements oftheir business (175 S. Front
Street) including sheetrock, painting, carpeting, lighting, and heater upgrades. These
improvements and upgrades will enhance the visual appeal of the customer services area of the
business aswell astoallow for more efficient operations.
The Applicant has requested Program assistance to complete the interior improvements to their
building and has submitted the required documents to support the application.The Applicant
would like to begin improvements as soon as DARS and the URA approves the funding request.
The overall cost of the interior improvements for the property located at 175 S. Front Street:
Building Improvements Program Grant
Estimated cost ofall improvements $5,155.00
Percentage ofgrant 25%
Program Criteria:
• The property is located at 175 S. Front Street and within the Urban Renewal District.
• The proposal complies with the downtown architectural design standards and
signage standards. Making interior improvements and upgrades tmthe building.
• The project encourages greater marketability of the Urban Renewal Grant
and Loan District. Repairs twthe property will provide marketability nfthe
pnmpertyfmrcurrent ondfuturetenancy.
8
Re: URG 2018-09: 175 S. Front Street (Case Automotive)
Page 2
• The proposal will complement the existing surrounding community. Repairs and
improvements to the building will enhance the overall appeal of downtown Woodburn
and provide economic opportunities to the tenants and to the property owner.
• The project design works toward restoring the building as closely to its original design
as possible. Not applicable
• That building interiors are improved with a focus on addressing code- related
improvements. Not applicable
• The project is in the public interest. The Urban Renewal Program specifically identifies
the need to improve buildings within Woodburn's Urban Renewal Grant and Loan
District.
Summary and Conclusion:
The Program is intended to encourage and assist business and property owners to invest in the
Urban Renewal District. This Application reflects the intent of the program by making
improvements/repairs to the property and maintaining the useful life of the building.
Conditions of Approval:
1. There is a 25% match requirement required for interior improvements through the Program.
Invoices must be submitted for reimbursement. No grant money will be disbursed until the
project is completed and is approved by the Agency.
2. Grant and loan funds may be used for materials and services provided by licensed
contractors.
3. Projects shall be completed within one year of approval in order to be eligible for
reimbursement. Grants provide for a single payment after receipts are provided and all
completed work is accepted by the City.
4. Licensed contractors will complete all work.
Attachments:
Building Improvements Application
9
. 1"I4 ,(71 C
BuildingImprovements Prr
EXTERIOR INTERIOR
APPLICATION GRANT Loan rFel$150p
GRANT Design Services(,Fee SsO)
APPLICANT INFORMATION FOR OFFICE USE ONLY
Name: , 12010 (f vA vwf,_t_r Application Gate:
Phone: j'o-3 -- 1 " ( 3 6 Approval Crate:
Tax ID number: Amount Awarded:
PROPERTY OWNER WFORMATION
Property Address:
hone)Email:C"c4Name: b i3e � g / l
c' Cf t i u1/i 1C ' UL Cw":�AjL4 ' ' JB1Cti9 I
Address: �J + �- �� + G City: >c� ��4i`i/{ t: C f� Zip:
9 7G_7/
Owner's signature: -- Date: // 3o 7G�
BUSINESS AND/(DR PROJECT INFORMATION
Name of Business: C"cc,�;• ` L s� �`r1 c� Drisiness Owner's Name:
Address: 115 'S t �"'I-cVt: �s + Phone: 56 ' 761
city. Cbt�s. state: C Zip: 9 —76 l
Type of Business: () Lipper Floor Use:
d_r fir' l•�—
PROPOSED IMPROVEMENTS
Improvements Type: interior Improvements Exterior Improvements ® Other
[7escriptian:
Estimated Cost of Improvements:S
Application pee
Collected By:_
p Receipt#:
Date:
10
CCB#183418 #W150034967
Insured&Bonded
FRED MARTUSHEVIS PAINTING CO,
5399S. BERRYLANE
HUBBARD, OR 97932 HOME REPAIR & MAINTENANCE 503.984.0609
PROPOSAL SUBMITTED TO: No. 1305
Name:
Address:
Date: 1"4-
City: State:
Phone: Page of
We hereby propose to furnish the materials and perform the labor necessary for the completion of
i'
9 v ,
p - 00
- i
m
f }
Respectfully S bmitted � _ Peri^-
.3' q
N O T E: This roposal m y be withdrawn by us if not accepted within
i
ACCEPTANCEOF .PROPOSAL . °
The above prices,specific tions and conditions are satisfactory,and arehereby accepted You ar authorized to do
the work as sp Dcified. Pay Tlent will be made as outlined above "
`a '� ' "AR, '� A"'
Signature �J`�
Date: Signature
11 �
Dousten Construction Inc. Sales Representative
ll
CCB#219295 Carlos Ledesma IM
4343 CAMPBELL DR SE (503)562-0396
Salem,OR 97317 ledesmadcr@gmaii.com
(503)800-1453
Case Automotive
175 S Front St Estimate# 1022
Woodburn,OR Date 4!9/2018
item Description Qty Price Amount
Remodel Old Remove old walls and windows. 1.00 $700.00 $700.00
Garbage disposal Dispose of roofing garbage. 17.00 $40.00 $680.00
Sheet rock Install,Tape and texture 50.00 $61.00 $3,050.00
Can lights Install up to 20 can lights run electricity. 20.00 $35.00 $700.00
No bulbs.
Replace heater. Replace heater with the one provided by owner. 1.00 $380.00 $380.00
frame new windows Frame in to cover windows. 2.00 $125.00 $250.00
A/C removal Remove and framel the A/C.Match as best as possible 1.00 $450.00 $450.00
the exterior brick wall where A/C is removed.
Note:This estimate is not a contract or a bill.11 is our best guess at the total price to complete the work stated above,based upon
W initial inspection,but may be subject to change.If prices change or additional material and labor are required,we will Sub Total $6,210.00
inform you prior to proceeding with the work.If any questions please conlacl the sales representative.Thank you!
I accept the price on this estimate for this estimate by signing below 1 agree with the job description.
Total $6,210.00
DATE
S P E C I A L I N S T R U C T 1 0 N S
Framing that need to be done will be charged separately if not stated on estimate.Material prices change from time to time I added the cost as of
4/9/18.1 have added the taper charge and garbage disposal in Woodburn area.any equations please call me estimate good till Friday 4/13/18
12
a.
INW00% "Awff�� ID4 ZS;
1585 Aztec Drive Woodburn Or 97071
503-569-0209
simonsnaintingllc@gmail.com
Licensed, Bonded, &Insured CCB#195876
0411812018 Estimate
Case Automotive
Interior office Remodel
• Demolition& dump
$1,600.00
• Repair frame as needed
• Install new sheet rock on walls &ceilings
• taping&texture
• Labor $3,500.00
• Install new rubber base $200.00
Materials
• Drywall mud&texture $320.00
• Rubber base $30.00
• Glue $16.00
Total labor & materials $5,666.00
Electrical
Estimated 9 can lights
• Stretching wires
• Remove & install new electrical heater
• Labor $2,900.00
Materials $450.00
13
//LC i
LEUPITZ CONTRACTORSINCCCB#391 86
CONTRACTED ITEMS
DATE:07/26/18
PROPERTY LOCATION:1755 S FRONT ST WOODBURN OR 97071
Customer to clear office before work starts.
Remove ceiling lights and save them to be re-installed.
Remove and dispose of existing crown molding and base board.
Remove and dispose of window trim on two windows on south dividing wall and one
door on west wall.Frame, insulate, and have it ready to sheet rock over openings.
Overhang ''/,-"drywall entire ceiling and walls; tape and texture orange peel on walls and
hand texture on ceilings.
NOTE: Customer will be in charge of priming,painting and flooring.
After customer has finished with flooring we will come back and set basic wood base.
Clean up and dispose of all construction debris.
ESTIMATED GET: $7,200.00 to$7,595.00
-2 -
14
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