10/22/2018 Agenda -NO QUORUM MEETING DID NOT TAKE PLACE. FIGLEY,MAYOR
HRYN
CITY OF W OO D B U R N JUAN SERRATOS,TCOUNCILOR WARD 1
LISA ELLSWORTH,COUNCILOR WARD II
CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
FRANK LONERGAN,COUNCILOR WARD V
OCTOBER 22, 2018 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. A Special Meeting of the City Council will take place October 29, 2018
at 6:30 p.m. during which time a Public Hearing will be held regarding
the Smith Creek Residential Development Project.
B. City Hall and the Library will be closed on November 12 in observance
of Veterans Day. The Aquatic Center will be open normal hours.
C. The City Council meeting scheduled for Monday, November 12 has
been moved to Tuesday, November 13.
Appointments:
None.
4. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5. PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
A. Oregon Main Street Award
6. 15- MINUTE RECESS
7. COMMUNICATIONS
None.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318 at least 24 hours prior to this meeting.
**Habrd int6rpretes disponibles para aquellas personas Clue no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980-2485.**
October 22, 2018 Council Agenda Page i
8, BUSINESS FROM THE PUBLIC -This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
9. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion at
the request of a Council member.
A. Woodburn City Council Meeting minutes of September 24, 2018 1
Recommended Action: Approve the minutes.
B. Woodburn City Council Meeting Executive Session minutes of 4
September 24, 2018
Recommended Action: Approve the minutes.
C. Woodburn Special City Council Meeting minutes of October 9,2018 5
Recommended Action: Approve the minutes.
D. Woodburn City Council Meeting Executive Session minutes of 6
October 9, 2018
Recommended Action: Approve the minutes.
E. Woodburn Planning Commission Meeting minutes of June 28, 2018 8
Recommended Action: Receive the minutes.
F. Acceptance of Public Utility Easement at 1055 MT. Hood Avenue, 12
Woodburn, OR 97071 (Tax Lot 051 W08BC00600)
Recommended Action: That City Council authorize the dedication
of public utility easement granted by KWG Enterprises, LLC for the
property located at 1055 Mt. Hood Avenue, Woodburn, OR 97071
(Tax Lot 051 W08BC00600).
G. Building Activity for September 2018 20
Recommended Action: Receive the report.
H. Crime Statistics through September 2018 21
Recommended Action: Receive the report.
10. TABLED BUSINESS
None.
October 22, 2018 Council Agenda Page ii
11. PUBLIC HEARINGS
None.
12. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
A. First Street Improvements - Oak Street to Harrison Street Design Update 26
Recommended Action: That the City Council direct staff to proceed
with the original street design conceptforthe First Street Improvements
Project, which includes modified bulb-outs (curb extensions).
B. Firearms Range Use Agreement With Silverton Police Department 28
Recommended Action:The Woodburn City Council recommends that
the City of Woodburn enter into an agreementwith the City of Silverton
to allow Silverton Police Department (SPD) personnel to use the
Woodburn Police Department (WPD) Firearms Range.
13. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
14. CITY ADMINISTRATOR'S REPORT
15. MAYOR AND COUNCIL REPORTS
16. EXECUTIVE SESSION
None.
17. ADJOURNMENT
October 22, 2018 Council Agenda Page iii
COUNCIL MEETING MINUTES
SEPTEMBER 24, 2018
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, SEPTEMBER 24, 2018
CONVENED The meeting convened at 7:00 p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley Absent
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present—7:16
Councilor Serratos Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Public Works Director Liljequist, Economic Development Director
Johnk, Police Chief Ferraris, Library Manager Hunter, City Engineer Garcia,
Communications Coordinator Moore, Community Relations Manager Gutierrez-Gomez, City
Recorder Pierson
COMMUNITY GOVERNMENT ORGANIZATIONS
Woodburn Chamber of Commerce - Tourism Update—Stuart Rodgers, Executive Director of
the Woodburn Chamber of Commerce, and Economic Development Director Johnk provided
an update on the Woodburn Tourism Development Plan and provided information on the
accomplishments of the first two years of the plan.
PRESENTATION
First Street Public Survey/Design Recommendation — City Engineer Garcia and Economic
Development Director Johnk provided the results of the First Street design recommendations
survey. Councilor Carney stated that he has no problem incorporating the survey results and
added that he would like to see something done to tighten the wires on the power poles.
Councilor Morris asked if it was possible for the bulb-outs to be removed. Economic
Development Director Johnk stated that would be a call for the City Council and the work
would need to be re-engineered. Councilor Lonergan stated that he would like to have a
discussion now about whether the Council wants to see if the design can be re-engineered
without them. City Engineer Garcia stated that some of the bulb-outs would need to stay for
ADA reasons. There was a consensus of the Council that staff evaluate an alternate street
design that does not include bulb-outs due to pedestrian and truck traffic concerns. There was
a consensus of the City Council to include the results of the survey into the project.
CONSENT AGENDA
A. Woodburn City Council minutes of September 10, 2018,
B. New Outlet, Limited On-Premise Sales for Bar 347,
C. Crime Statistics through August 2018.
Ellsworth/Schaub... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3080 — A RESOLUTION RENAMING LIBRARY PARK AS
Page 1 - Council Meeting Minutes, September 24, 2018
1
COUNCIL MEETING MINUTES
SEPTEMBER 24, 2018
LIBRARY SQUARE
Carney introduced Council Bill No. 3080. City Recorder Pierson read the bill by title only
since there were no objections from the Council. Library Manager Hunter provided a staff
report. On roll call vote for final passage, the bill passed 5-1 with Councilor Morris voting
nay. Council President Lonergan declared Council Bill No. 3080 duly passed.
ORDINANCE REVIEW/REVISION
City Attorney Shields provided a staff report. Councilor Ellsworth stated that she would like
the ordinance that allows for chicken's to be reviewed. Serratos/Morris... Accept the report
regarding the status of the Ordinance Review/Revision Project. The motion passed
unanimously.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson introduced Tommy Moore, the City's new Public Affairs and
Communications Coordinator. Mr. Moore introduced himself to the City Council. City
Administrator Derickson stated that he will be attending the League of Oregon Cities annual
conference this week and announced that he has been nominated by OCMA to be on the
League of Oregon Cities Board. He also mentioned that the first hearing on the Smith Creek
Project is taking place at this Thursday's Planning Commission meeting. He added that he
had a meeting with the Downtown Association about some future partnerships and other
issues downtown.
MAYOR AND COUNCIL REPORTS
Councilor Lonergan stated that he attended the Community Celebration and that it was a great
event.
Councilor Ellsworth stated that she also attended the community celebration. She added that
she will be attending the League of Oregon Cities conference and is signed up to take the
mural tour in Eugene.
Councilor Schaub stated that she will also be attending the League of Oregon Cities
conference and the mural tour.
EXECUTIVE SESSION
Council President Lonergan entertained a motion to adjourn into executive session under the
authority of ORS 192.660 (2)(i). Morris/Schaub... move into executive session. The motion
passed unanimously. The Council adjourned to executive session at 8:39 p.m. and reconvened
at 9:46 p.m. Council President Lonergan stated that no action was taken by the Council while
in executive session.
Schaub/Ellsworth...award five days to the vacation bank for Bob Shields our City Attorney.
The motion passed unanimously.
Schaub/Morris... add five day's to the vacation bank plus add one year to the City
Page 2 - Council Meeting Minutes, September 24, 2018
2
COUNCIL MEETING MINUTES
SEPTEMBER 24, 2018
Administrators four year contract for Scott Derickson. The motion passed unanimously.
ADJOURNMENT
Morris/Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:50 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, September 24, 2018
3
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
SEPTEMBER 24, 2018
DATE CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, SEPTEMBER 24, 2018
CONVENED The Council met in executive session at 8:40 p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley Absent
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Serratos Present
Council President Lonergan reminded Councilors and staff that information discussed in executive
session is not to be discussed with the public.
Media Present: None.
Staff Present: City Administrator Derickson, City Attorney Shields, City Recorder Pierson
The executive session was called:
To review and evaluate, pursuant to standards, criteria and policy
directives adopted by the governing body, the employment-related
performance of the chief executive officer of any public body, a public
officer, employee or staff member unless the person whose performance
is being reviewed and evaluated requests an open hearing pursuant to ORS
192.660 (2)(i).
ADJOURNMENT
The executive session adjourned at 9:46 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page I —Executive Session, Council Meeting Minutes, September 24, 2018
4
SPECIAL COUNCIL MEETING MINUTES
OCTOBER 9, 2018
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, OCTOBER 9, 2018
CONVENED The meeting convened at 6:31 p.m. with Council President Lonergan presiding.
ROLL CALL
Mayor Figley Absent
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Absent
Councilor Ellsworth Present
Councilor Serratos Absent
Staff Present: City Administrator Derickson, Assistant City Attorney Granum, Assistant City
Administrator Row, Economic and Development Director Johnk, Communications Coordinator
Moore, City Recorder Pierson
EXECUTIVE SESSION
Council President Lonergan entertained a motion to adjourn into executive session under the
authority of ORS 192.660 (2)(h), ORS 192.660 (2)(f), ORS 192.660(2)(e), Schaub/Ellsworth...
move into executive session. The motion passed unanimously. The Council adjourned to
executive session at 6:32 p.m. and reconvened at 7:23 p.m. Council President Lonergan stated
that no action was taken by the Council while in executive session.
ADJOURNMENT
Ellsworth/Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:23 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
5
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
OCTOBER 9, 2018
DATE CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, OCTOBER 9, 2018
CONVENED The Council met in executive session at 6:32p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley Absent
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Absent
Councilor Ellsworth Present
Councilor Serratos Absent
Council President Lonergan reminded Councilors and staff that information discussed in executive
session is not to be discussed with the public.
Media Present: None.
Staff Present: City Administrator Derickson, Assistant City Attorney Granum, Assistant City
Administrator Row, Economic and Development Director Johnk, Communications Coordinator
Moore, City Recorder Pierson
The executive session was called:
To consult with counsel concerning the legal rights and duties of a public body with regard to
current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection pursuant to ORS 192.660(2)(f).
To conduct deliberations with persons designated by the governing body to negotiate real property
transactions pursuant to ORS 192.660(2)(e).
ADJOURNMENT
The executive session adjourned at 7:23 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
Page I —Executive Session, Council Meeting Minutes, October 9, 2018
6
City of Woodburn, Oregon
Page 2—Executive Session, Council Meeting Minutes, October 9, 2018
7
WOODBURN PLANNING COMMISSION PUBLIC
HEARING/MEETING MINUTES
June 28, 2018
CONVENED: The Planning Commission met in a public meeting session at
7 p.m. in the City Hall Council Chambers, with Chair Charles Piper
presiding.
ROLL CALL:
Chair Piper Present
Vice-Chair Bandelow Present
Commissioner Aiken Present
Commissioner Corning Present
Commissioner Dos Reis Present
Commissioner Lassen Present
Commissioner Vacant
Staff Present: Chris Kerr, Community Development Director
McKenzie Granum, Assistant City Attorney
Colin Cortes, Senior Planner
Introduction
Chair Piper opened the workshop/meeting at 7 pm, and led the Commissioners
in the flag salute.
Minutes
None
Business from the Audience
None
Communication
None
Public Hearing:
A. Brown Street Properties / Icon Annexation (ANX 2018-01) A request to
bring County property into City jurisdiction.
Senior Planner Cortes gave the staff presentation.
Commissioners Bandelow and Dos Reis disclosed ex parte contact, but stated
that it would not affect their decision.
1
8
Proponent Testimon :
Rick Givens, Planning Consultant for Icon Construction and Development, 18680
Sun Blaze Drive, Oregon City, stated that the primary reason for annexing at this
time is to install a regional pump station facility on this property. Eventually,
Boones Crossing 4, 5 and 6 will file subdivision applications.
Opponent Testimp :
No testimony given by direct opponents of the proposed application.
Commission Deliberation:
Commissioner Bandelow stated that the proposal fit right in.
Chair Piper entertained a motion to approve recommendation to the City Council
regarding the Brown Street properties request for annexation, ANX 2018-01.
Commissioner Bandelow seconded the motion. It passed by a unanimous vote of
the Commission (6-0).
The recommendation will go before the City Council on August 13, 2018.
B. Salem Health Clinic (DR 2018-03 & VAR 2018-01) Proposal to build a
two-story medical clinic of 30,700 square feet for Salem Health at the west
side of the Woodburn Station strip mall.
Senior Planner Cortes gave the staff presentation.
Commissioner Bandelow asked for clarification as to whether the temporary
modular clinic has the option of remaining permanently. Senior Planner Cortes
said that it might remain. Staff has a list of conditions to comply with if it
becomes permanent. It is significantly better than most modular buildings and
not radically different from other strip malls.
Chair Piper asked if the modular has fire sprinklers and Senior Planner Cortes
responded that it does not, but if it becomes a permanent structure, fire
suppression would be required.
Chair Piper questioned the variance requirement for exceeding maximum
exterior lighting, as long as the light is fully shielded from bleeding outwards.
Director Kerr agreed that a Woodburn Development Ordinance (WDO)
modification allowing maximum lighting requirements could avoid being a
variance trigger in the future, if the focus was on the shielding instead.
Commissioner Aiken asked if there would be overnight patients in the either
medical clinic, expressing concerns about fire hazards.
2
9
Applicant Testimony:
Alden Kasiewicz, 5405 NE 29th Ave, Portland, OR 97211, architect on the
project, stated that no patients would be staying overnight. The permanent
medical clinic is meant for primary care, urgent care, lab and imaging equipment
clinic. The modular is a modern medical facility built to a very high standard,
meeting all codes. It is meant for primary care and determining the community's
needs.
Proponents/Opponents:
No testimony given by direct proponents or opponents of the proposed
application.
Hearing Closed
Commission Deliberation:
Chair Piper noted his understanding that the Certificate of Occupancy would not
be issued for the permanent medical clinic until the modular is removed. If the
modular becomes permanent, both right-of-way and sprinkler system issues
must be resolved.
Senior Planner Cortes said that there is a three-year approval expiration date for
the design review on the new building. One condition for final approval is that
issues with the modular must be resolved prior to occupying the new building.
The Chair entertained a motion for approval of DR 2018-03 and VAR 2018-01,
subject to the amended conditions of approval and allowing the Chair to sign the
Final Order. The motion was moved by Commissioner Bandelow and seconded
by Commissioner Corning. The motion passed by unanimous vote of the
Commission (6-0).
Business from the Commission
Chair Piper complimented Senior Planner Cortes for his clear and concise work
in resolving land use application obstacles prior to his Planning Commission
presentations.
Updates to Staff- Director Kerr
There is no Planning Commission meeting on July 12, but possibly on July 26.
Director Kerr gave a presentation to the City Council regarding LA 2018-01
(PUD's) and LA 2018-02 (ADU's), including the Planning Commission's
recommendations. The July 9 Council meeting will be a formal public hearing.
Development activity includes the self-storage on Hwy 214, Success High
School, which may open in the fall, Fazzoli's Restaurant, the Lincoln St
Apartments, and Colonia Unidad, a farmworker-supported 44 unit, four building
3
10
development, which should begin construction in the fall. There is no further
information regarding the Young Street Market.
Commissioner Corning said that she heard that the County finalizing their
foreclosure on the property with the burned house that was recently cleared
away.
Modifications to the WDO, including lighting standards, will be discussed in a
future Planning Commission meeting at the end of the summer.
Adjournment ..
The meeting was a ed.
APPROVED
Char a r, ai Date
ATTEST
Chris rr Date
Community Development Director
City of Woodburn, Oregon
4
11
�'I'1 r I Iii♦ r}
B V'
October 22, 2018
TO: Honorable Mayor and City Council through City Administrator
FROM: Eric Liljequist, Public Works Director
SUBJECT: Acceptance of Public Utility Easement at 1055 MT. Hood Avenue,
Woodburn, OR 97071 (Tax Lot 051W08BC00600)
RECOMMENDATION:
That City Council authorize the dedication of public utility easement granted by
KWG Enterprises, LLC for the property located at 1055 Mt. Hood Avenue,
Woodburn, OR 97071 (Tax Lot 051 W08BC00600).
BACKGROUND:
The property owner is required to provide a 16-foot wide public waterline
easement in order to satisfy the conditions of approval of Design Review (DR 2017-
07).
DISCUSSION:
The 16-foot wide public waterline easement is located along the interior of the
property, extending to the northerly and easterly property limits to provide a
connection for potential development on the adjoining parcels. The 16-foot wide
public waterline easement provides a permanent easement and right-of-way to
construct, reconstruct, operate, and maintain a public water line.
FINANCIAL IMPACT:
There is no cost to the City for the Public Utility Easement.
ATTACHMENTS
A Copy of the Public Utility Easement documents are included in Exhibit "B" and
Exhibit "C".
Agenda Item Review: City Administrator_x City Attorney_x_ Finance—x-
12
AFTER RECORDING RETURN TO:
Woodburn City Recorder City of Woodburn
270 Montgomery Street Woodburn, OR
97071
CITY OF WOODBURN, OREGON
PUBLIC UTILITY EASEMENTS
KWG Enterprises, LLC, GRANTOR, grants to the CITY OF WOODBURN, OREGON,
hereinafter called CITY, a permanent easement and right-of-way, including the permanent right
to construct, reconstruct, operate, and maintain public water including fire hydrants on the
following described land:.
See attached Exhibit "B"Legal Description of Permanent Easement and
attached Exhibit "C"Sketch for Legal Description of Permanent Easement
which are by this reference incorporated herein
GRANTOR reserves the right to use the surface of the land for any purpose that will not be
inconsistent or interfere with the use of the easement by CITY. No building or utility shall be
placed upon, under, or within the property subject to the foregoing easement during the term
thereof, however, without the written permission of CITY.
Upon completion of the construction, CITY shall restore the surface of the property to its
original condition after any City activity and shall indemnify and hold GRANTOR harmless
against any and all loss, cost, or damage arising out of the exercise of the rights granted
herein.
The true consideration of this conveyance is $0.00 (zero dollars), and other valuable
consideration, the receipt of which is acknowledged by GRANTOR.
GRANTOR covenants to CITY that GRANTOR is lawfully seized in fee simple of the
above-granted premises, free from all encumbrances and that GRANTOR and their heirs and
personal representatives shall warrant and forever defend the said premises and every part
thereof to CITY against the lawful claims and demands of all persons claiming by, through, or
under GRANTOR.
DATED this day of , 201.
r
BY:
Walter F. Griffi hs, anaging Member
KWG Enterprises, LLC
13
CORPORATE ACKNOWLEDGEMENT
STATE OF OREGON, County of L;/ict lk- ) ss.
The foregoing instrument was acknowledged bef me this day of
'A<f- 0 as
JUA`_l 20 1?by
I
M .,XC4)1y101 of
KLJ12 a corporation and the
foregoing instrument was signed and 'sealed on behalf of said corporation by authority of its
Board of Directors; and each of them acknowledged said instrument to be its voluntary act and
deed.
OFFICIAL STAMP
STEVEN RIVAS
NOTARY PUBLIC-OREGON
COMMISSION NO.954766 NOTARY F6 FOR OREGON My
MY COMMISSION EXPIRES SEPTEMBER 25,2020 Commission Expires: Zs/202-C,
City of Woodburn 270
Montgomery Street Woodburn,
OR 97071
(Grantee's Name and Address) Accepted on
behalf of the City of Woodburn:
City Recorder:
Heather Pierson
14
Exhibit "B"
Waterline Easement
Being in a portion of the Northwest one-quarter of section 8 T. 5 S., R. I W., W.M., and lot 8
Block I Walilale Homes "Tracts; Marion County Woodburn, Oregon more particularly described ,
as follows:
Commencing at a 5/8"iron rod at the Southeast corner of parcel I of partition plat recorded in
2000-55 Marion County auditors records. Said point being on the North Right-of=Way of State
Highway 214 (Mt. Hood Avenue);
Thence North 80°35'57 West along said Right-of-Way for a distance of 123.66 feet to the Point
of Beginning;
"Thence North 05°08'40" East for a distance of 108.63 feet;
Thence North 35°29'23" West for a distance of 9.88 feet;
Thence North 80°35'57" West for a distance of 24.58 feet;
Thence North 09°24'03" East for a distance of 15.00 feet;
"Thence North 80°35'57" West for a distance of 258.57 feet;
Thence South 09°24'03" West for a distance of 13.17 feet;
Thence North 80°3557" West for a distance of 12.50 feet;
Thence North 09°24'03"East for a distance of 29.17 feet;
Thence South 80°35'57" East for a distance of 20.00 feet;
Thence North 09°24'03" East for a distance of 19.53 feet;
Thence North 42'57'15" East for a distance of 215.86 feet;
Thence North 02°59'32"East for a distance of 37.59 feet;
Thence South 87°00'28" East for a distance of 16.00 feet;
Thence South 02°59'32" West for a distance of 37.59 feet;
15
Thence South 87°00'28" East for a distance of 147.56 feet;
Thence North 47°59"32" East for a distance of 16.34 feet;
Thence South 87°00'28" East for a distance of 97.16 feet;
Thence South 05°08'40" West for a distance of 16.01 feet;
Thence North 87°00'28" West for a distance of 15.42 feet;
Thence South 02°59'32" West for a distance of 5.98 feet;
Thence North 87°00'28" West for a distance of 16.00 feet;
Thence North 02°59'32", East for a distance of 598 feet;
Thence North 87°00'28" West for a distance of 58.51 feet:
Thence South 47°59'32'' West for a distance of 16.34 feet;
Thence North 87°00'28" West for a distance of 162.72 feet;
Thence South 42'57'15" West for a distance of 15.42 feet;
Thence South 47°02'45" East for a distance of 2.53 feet;
Thence South 09°24'03" West for a distance of 6.00 feet;
Thence North 47°02'45" West for a distance of 5.85 feet;
Thence South 42°57'15" West for a distance of 183.14 feet;
Thence South 09°24'03" West for a distance of 14.70 feet;
Thence South 80°35'57" East for a distance of 251.36 feet;
16
Thence South 35°29'2 3" East for a distance of 46.00 feet;
Thence South 84°51'20" East for a distance of 15.87 feet;
Thence South 05°08'40" West for a distance of 12.86 feet;
Thence South 86°25'38" East for a distance of 54.75 feet;
Thence North 03°34'22" bast for a distance of 7.20 feet;
Thence South 86°25'38" East for a distance of 13.14 feet;
Thence South 05°08'40" West for a distance of 2.98 feet;
Thence South 84°51'20" East for a distance of 2.94 feet;
Thence South 03'34'22" West for a distance of 20.14 feet;
Thence North 86°25'38" West for a distance of 88.62 feet;
Thence South 05°08'40" West for a distance of 30.21 feet;
Thence South 84°51'20" East for a distance of 20.00 feet;
Thence South 05°08'40" West for a distance of 16.00;
Thence North 84°51'20" West for a distance of 20.00;
Thence South 05°08'40" West for a distance of 38.39 feet to the North Right-of-Way of said
State Route 214;
Thence North 80°35'57" West along said Right-of-Way for a distance of 16.04 feet back to the
Paint of Beginning.
Containing 18,181.7 more or less square feet.
Subject to and together with public roads, easements, and restrictions of record.
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LINE TABLE LINE TABLE
LINE BEARING DISTANCE LINE BEARING DISTANCE
Ll N 05*08'40" E 108.63' L21 S 47*59'32" W 16.34'
L2 N 35 29'23" W 9.88' L22 S 4257'15" W 15.42'
LJ N 8035'57" W 24;58' L23 S 47*0245" E 2.53'
L4 N 09 24'03" E 15.00' L24 S 09 24'03" W 6.00'
L5 S 09'24'03" W 13.17' L25 N 47'02'45" W 5.85'
L6 N 80*35'57" W 12.50' L26 S 09 24'03" W 14.70'
L7 N 0924'03" E 29.17' L27 S 35*29'23" E 46.00'
L8 S 803557" E 20.00' L28 S 84*51'20" E 15.87'
L9 N 09 24'03" E 19.53' L29 S 05'08'40" W 12.86'
L10 N 0259132" E 37.59' LJO S 86*25'38" E 54.75'
L 1 S 87*00'28" E 16.00' L31 N 0334 22" E 7.20'
L12 S 02*5932" W 37.59' L32 S 8625'38" E 13.14'
L13 N 475932" E 16.34' LJJ S 0508'40" W 2.98'
L14 S 87*00'28" E 97.16' L34 S 84'51'20" E 2.94'
L15 S 05'08'40" W 16.01' L35 S 03 34'22" W 20.14'
L16 N 87'00'28" W 15.42' L36 N 86 25'38" W 88.62'
L17 S 02 59'32" W 5.98' L37 S 05'08'40" W 30.21'
L18 N 87*00'28" W 16.00' L38 S 84 5120" E 20.00'
L19 N 02"5932" E 5.98' L39 S 05'08'40" W 16.00'
L20 N 87*0028" W 58.51' L40 N 84*5120" W 20.00'
R-
LINE TABLE PROFESSIOi 1^L
LAND SURVEYOR
LINE BEARING DISTANCE
L41 S 05 08'40" W 38.39' T)
L42 N 803557" W16.04' OREGON
NE 30, 1997
DAME
WEL A.MENTON
' N
2£30
EXPIR,,'t170A]DATE:Of-C.31,
C SCALE.• N.TS.ff
2008 C Street,Vancouver,WA 986631 PH(360)944-6519 EXHIBff 9
FOR WATER EA SEMEN T L OCA 7ED IN LOT 8 JOB NO.-2736
PLS ENGINEERING BLOCK 1 IN THE NW 114 OF SECTION 8 T DATE: 04-24-18
5 S., R. 1 W, W.M., WALILALE HOMES
TRACT, MARION COUNTY, WOODBURN, DWG FILE.-2 7J6L 1.dwq
OREGON DRA WN 8 K VA
19
CITY OF WOODBURN
Community Development Department
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071 (503)982-5246
Date: October 2, 2018
To: Chris Kerr, Community Development Department Director
From: Ted Cuno, Building Divisiovoll"7 �v
Subject: Building Activity for September 2018
.......... ................................................................................................
2016 2017 2018
..... ..........
No, Dollar Amount No. Dollar A .... ............�.-.....�..... .�
_.
mount No. Dollar Amount
mm ._
Single-Family Reside . al
ntial 0 $0 1 $252,460 0 $0
Multi-Family Residential 0.............._...... .. $0 0 $0 0 $0
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds &Alts 5 $54,100 5.......... mmmmmmITITITITITITITITITITIT $314,565 3 $19,787
......................................................._.............
Industrial 0 $0 0 $0 0 $0
........ .—. ....._.. _ m................................
.................
........_ .....1"6
Commercial 8 $295,209 8 $1,198,342 16 $264,232
. _..........
............_____._._____ ____________-__----.-----
Signs and Fences0 $00
$0 1 $9,800
ManufacturedHomes1 $15,000 _ _...
............................._...... -..._..........._
0 $0 0 $0
TOTALS 14 $394,309 14_-l. $1,765,367 20 $362,427
Fiscal Y
Year to Date (Jul 1 – .... $3,079,107 $3,142,284 $22,298,224
June 30 _ ...
I:\Community Development\Building\Building Activity\B1dgAct-2018\B1dg Activity-Memos\memo-2018-8 September.doc
20
10/15/2018 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2018 Year to Date
CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Jul Aug Sep Total
AGGRAVATED ASSAULT 2 2 6 7 3 6 6 2 0 3
ANIMAL CRUELTY 0 0 0 0 0 0 1 0 0 1
ANIMAL ORDINANCES 4 2 3 0 3 4 0 6 1 23
ARSON 0 0 0 2 0 0 0 0 1 3
ASSAULT SIMPLE 4 4 15 10 11 4 18 13 8 87
ATTEMPTED MURDER 0 0 0 0 0 0 0 1 0 1
BURGLARY- BUSINESS 0 0 0 0 0 0 1 1 0 2
BURGLARY-OTHER STRUCTURE 0 3 0 0 0 0 1 0 0 4
BURGLARY- RESIDENCE 2 0 1 0 0 0 2 1 2 8
CITY ORDINANCE 0 0 0 0 1 0 0 0 0 1
CRIME DAMAGE-NO VANDALISM OR ARSON 5 0 1 2 6 1 1 3 3 22
CRIMINAL MISTREATMENT 0 0 0 0 0 0 0 0 1 1
CURFEW 0 0 0 0 0 1 1 8 0 10
CUSTODY- MENTAL 4 2 8 5 9 4 6 11 8 57
CUSTODY- PROTECITVE 0 0 0 0 0 2 0 0 0 2
DISORDERLY CONDUCT 3 8 18 5 7 0 8 6 5 60
DRIVING UNDER INFLUENCE 11 4 8 9 7 8 7 6 8 68
DRUG LAW VIOLATIONS 10 10 7 2 5 5 4 6 2 51
DWS/REVOKED -FELONY 1 0 0 0 0 0 0 0 0 1
DWS/REVOKED-MISDEMEANOR 1 4 0 0 3 0 1 1 2 12
ELUDE 1 0 1 0 0 0 0 0 1 3
EM BEZZLEM ENT 0 0 0 0 0 0 0 0 1 1
ESCAPE FROM YOUR CUSTODY 0 0 0 0 1 0 0 0 0 1
EXPLOSIVES 0 0 1 0 0 0 0 0 0 1
FAIL TO DISPLAY OPERATORS LICENSE 0 0 0 0 1 0 0 0 1 2
FAILURE TO REGISTER AS SEX OFFENDER 1 0 0 0 0 1 1 0 0 3
FORCIBLE RAPE 1 0 0 0 0 0 0 0 0 1
FORGERY/COUNTERFEITING 0 0 0 1 2 3 3 1 1 11
FRAUD - BY DECEPTION/FALSE PRETENSES 0 0 0 0 0 0 0 0 2 2
FRAUD -OF SERVICES/FALSE PRETENSES 1 0 0 0 0 0 0 1 0 2
FUGITIVE ARREST FOR ANOTHER AGENCY 52 25 16 38 38 24 35 32 43 303
FURNISHING 0 0 0 0 1 0 0 0 0 1
HIT AND RUN FELONY 0 0 2 0 0 0 0 0 1 3
HIT AND RUN-MISDEMEANOR 4 1 1 1 4 3 3 3 5 2
IDENTITY THEFT 0 0 1 0 0 0 1 0 0 2
INTIMIDATION /OTHER CRIMINAL THREAT 5 4 4 8 3 1 11 6 2 4
INVASION OF PERSONAL PRIVACY 0 0 1 0 0 0 0 0 0 1
KIDNAP -FOR ADDITIONAL CRIMINAL PURPOSE 1 0 0 0 0 0 1 0 0 2
MINOR IN POSSESSION 5 4 0 2 4 4 1 6 0 26
MINOR IN POSSESSION -TOBACCO 0 0 0 0 0 1 0 0 0 1
MOTOR VEHICLE THEFT 1 1 2 1 1 1 2 0 2 11
NON CRIMINAL DOMESTIC DISTURBANCE 0 0 0 0 1 0 0 0 0 1
OTHER 7 2 4 3 1 2 4 4 5 32
RECKLESS DRIVING 1 0 2 3 2 2 1 3 3 17
RECKLESSLY ENDANDERING 5 0 0 2 3 1 6 3 3 23
RESTRAINING ORDER VIOLATION 2 1 2 0 0 1 0 1 0 7
ROBBERY- BUSINESS 1 1 1 0 3 0 0 0 1 7
ROBBERY- HIGHWAY 0 0 0 2 0 0 0 0 0 2
ROBBERY-OTHER 0 0 0 1 0 0 0 0 1 2
RUNAWAY 0 0 1 1 1 0 0 0 0 3
EX CRIME -CONTRIBUTE TO SEX DELINQUENCY 0 1 0 0 0 0 0 0 0 1
EX CRIME -EXPOSER 1 0 0 0 0 0 1 0 0 2
EX CRIME -FORCIBLE SODOMY 1 0 0 0 0 0 1 0 0 2
EX CRIME -MOLEST(PHYSICAL) 0 0 1 0 0 0 0 0 1 2
Page 1 of 2
21
10/15/2018 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2018 Year to Date
an Feb Mar Apr May Jun Jul Aug Sep Total
EX CRIME -NON FORCE SODOMY 0 0 1 0 0 0 0 0 0 1
EX CRIME -NON-FORCE RAPE 0 1 1 0 0 0 0 0 0 2
EX CRIME -OTHER 0 1 0 0 0 0 0 0 0 1
EX CRIME -PORNOGRAPHY/OBSCENE MATERIAL 0 0 2 1 0 0 0 0 0 3
TALKER 1 1 0 0 0 0 0 0 0 2
TOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 0 1 0 0 1 0 0 0 1 3
HEFT- BICYCLE 1 0 0 0 0 0 0 0 0 1
HEFT- BUILDING 1 0 0 0 0 2 2 0 0
HEFT- FROM MOTOR VEHICLE 2 0 1 0 2 0 2 0 0 7
HEFT-OTHER 3 2 3 2 2 1 2 2 1 18
HEFT-SHOPLIFT 6 6 8 3 4 6 4 9 8 5
TRAFFIC VIOLATIONS 21 7 7 9 8 5 10 6 8 81
TRESPASS 9 4 6 9 2 2 0 0 7 39
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 2 0 1 1 2 1 1 0 0 8
VANDALISM 0 7 0 2 2 3 6 6 1 27
VEHICLE RECOVERD FOR OTHER AGENCY 0 0 0 0 0 2 0 0 0 2
WEAPON -EX FELON IN POSSESSION 2 1 0 0 0 0 1 2 1 7
EAPON -POSSESS ILLEGAL 2 1 1 4 3 0 6 4 3 2
EAPON -SHOOTING IN PROHIBITED AREA 0 0 0 0 0 0 01 1 0 1
Jan Feb Mar Apr May Jun Jul Aug Sep Total
2018 Total 187 111 138 136 147 101 162 155 144 1,281
2017 Total 135 169 176 166 164 143 152 155 138 1398
2016 Total 143 109 143 149 156 137 157 198 192 1384
Arrests/Year
1400
1200
1000
N
H 800
v
Q 600
400
200
0
2016 2017 2018
Year
Page 2 of 2
22
10/15/2018 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2018 Year to Date
CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Jul Aug Sep Total
AGGRAVATED ASSAULT 1 2 9 9 6 6 8 5 2 48
ANIMAL CRUELTY 0 0 0 0 0 1 1 1 0 3
ANIMAL ORDINANCES 2 1 2 0 2 4 1 2 1 1
ARSON 1 0 0 0 0 0 1 1 3 6
ASSAULT SIMPLE 9 14 15 13 9 7 24 181 121 121
ATTEMPTED MURDER 0 0 0 0 0 0 1 0 0 1
BURGLARY- BUSINESS 2 8 4 1 1 1 2 2 1 22
BURGLARY-OTHER STRUCTURE 3 2 1 2 2 2 3 3 1 19
BURGLARY- RESIDENCE 3 1 8 12 1 5 12 6 4 52
CHILD NEGLECT 0 0 0 1 0 0 0 0 0 1
CITY ORDINANCE 0 0 0 0 1 0 0 0 0 1
COMPUTER CRIME 0 0 1 0 0 0 0 0 0 1
CRIME DAMAGE-NO VANDALISM OR ARSON 13 11 16 17 7 7 10 12 9 102
CRIMINAL MISTREATMENT 0 0 0 0 0 0 0 2 0 2
CURFEW 0 0 0 0 0 1 1 3 1 6
CUSTODY- MENTAL 4 2 9 4 9 4 6 11 8 57
CUSTODY- PROTECITVE 0 0 0 0 0 1 0 0 0 1
DISORDERLY CONDUCT 4 10 5 7 7 3 11 4 5 56
DRIVING UNDER INFLUENCE 11 4 8 10 7 8 7 6 8 69
DRUG LAW VIOLATIONS 10 8 6 2 7 5 4 6 4 52
DWS/REVOKED- FELONY 1 0 0 0 0 0 0 0 0 1
DWS/REVOKED-MISDEMEANOR 1 6 0 1 4 0 1 2 1 16
ELUDE 2 2 3 1 0 0 2 0 1 11
EMBEZZLEMENT 0 0 0 0 0 0 0 0 2 2
ESCAPE FROM YOUR CUSTODY 0 0 0 0 2 0 0 0 0 2
EXPLOSIVES 0 1 0 0 0 0 0 0 0 1
EXTORTION/BLACKMAIL 0 0 0 0 0 0 0 1 0 1
FAIL TO DISPLAY OPERATORS LICENSE 0 0 0 0 1 0 0 0 1 2
FAILURE TO REGISTER AS SEX OFFENDER 1 0 0 0 0 1 1 0 0 3
FORCIBLE RAPE 4 2 0 0 2 1 1 2 1 13
FORGERY/COUNTERFEITING 3 3 3 8 6 4 2 4 3 36
FRAUD-ACCOUNT CLOSED CHECK 0 0 0 1 1 0 0 0 1 3
FRAUD- BY DECEPTION/FALSE PRETENSES 3 4 3 3 7 4 5 2 7 38
FRAUD- CREDIT CARD/AUTOMATIC TELLER MACHINE 2 1 1 3 0 8 1 5 2 23
FRAUD- OF SERVICES/FALSE PRETENSES 3 0 0 1 1 0 1 1 0 7
FRAUD-OTHER 0 0 0 0 0 0 0 0 1 1
FUGITIVE ARREST FOR ANOTHER AGENCY 36 20 14 25 27 22 25 21 29 219
FURNISHING 0 0 0 0 1 0 0 0 0 1
HIT AND RUN FELONY 0 0 2 0 1 0 1 0 1 5
HIT AND RUN-MISDEMEANOR 22 13 12 17 12 18 23 16 16 149
IDENTITY THEFT 1 3 3 9 5 6 1 4 2 3
INTIMIDATION /OTHER CRIMINAL THREAT 5 7 2 2 3 5 5 5 2 36
INVASION OF PERSONAL PRIVACY 0 0 1 0 0 0 0 0 0 1
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 1 0 0 0 0 0 1 0 0 2
MINOR IN POSSESSION 2 2 0 1 1 2 1 2 0 11
MINOR IN POSSESSION -TOBACCO 0 0 0 0 0 1 0 0 0 1
MISCELLANEOUS 30 19 21 16 15 24 15 19 16 175
MOTOR VEHICLE THEFT 10 14 5 16 13 3 4 8 12 8
NON CRIMINAL DOMESTIC DISTURBANCE 10 6 10 14 27 20 16 6 15 124
OTHER 7 3 3 5 4 5 4 6 6 43
PROPERTY- FOUND LOST MISLAID 1 4 2 4 4 1 3 0 3 22
PROPERTY RECOVER FOR OTHER AGENCY 0 0 0 0 0 0 1 0 0 1
RECKLESS DRIVING 3 2 4 3 3 2 1 3 3 2
RESTRAINING ORDER VIOLATION 3 21 1 3 0 2 0 1 0 12
ROBBERY- BUSINESS 1 1 0 0 2 0 1 0 1 6
ROBBERY- CAR JACKING 0 1 1 0 0 0 0 0 0 2
ROBBERY- HIGHWAY 0 0 0 1 0 01 01 01 0 1
Page 1 of 2 23
10/15/2018 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2018 Year to Date
an Feb Mar Apr May Jun Jul Aug Sep Total
ROBBERY- OTHER 2 2 1 1 0 2 0 2 2 12
ROBBERY- RESIDENCE 0 1 0 0 0 0 1 0 0 2
RUNAWAY 0 0 3 5 1 1 5 3 1 19
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 0 1 0 0 0 1 0 0 0 2
SEX CRIME - EXPOSER 1 0 0 0 0 0 1 0 0 2
SEX CRIME - FORCIBLE SODOMY 1 0 0 0 1 0 1 0 0 3
SEX CRIME - MOLEST (PHYSICAL) 0 0 1 1 1 0 1 1 1 6
SEX CRIME - NON FORCE SODOMY 0 0 2 0 0 0 0 0 0 2
SEX CRIME - NON-FORCE RAPE 0 1 3 1 1 0 0 0 1 7
SEX CRIME - OTHER 1 1 0 0 0 0 0 0 0 2
SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 1 0 2 1 1 0 1 0 0 6
STALKER 1 1 0 0 1 0 0 0 0 3
STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 1 1 0 0 0 0 1 1 2 6
SUICIDE 0 0 1 0 0 2 0 1 1
HEFT- BICYCLE 2 1 1 0 1 3 3 3 2 16
HEFT- BUILDING 5 3 6 4 2 6 3 1 3 33
HEFT- COIN OP MACHINE 0 0 0 1 0 0 0 0 1 2
HEFT- FROM MOTOR VEHICLE 42 14 26 22 18 24 12 14 23 195
HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 1 5 3 2 2 4 1 2 0 20
HEFT- OTHER 30 24 22 26 16 16 24 21 13 192
HEFT- PICKPOCKET 0 1 0 0 0 1 0 0 2
HEFT- PURSE SNATCH 1 0 0 0 0 3 1 1 0 6
HEFT- SHOPLIFT 11 13 20 15 13 17 16 19 14 138
TRAFFIC VIOLATIONS 28 10 9 11 16 6 7 9 14 110
TRESPASS 21 4 8 10 6 3 1 3 71 63
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 14 0 3 2 0 5 2 0 1 27
VANDALISM 23 17 23 20 31 27 15 31 12 199
VEHICLE RECOVERD FOR OTHER AGENCY 4 1 4 4 2 3 0 1 2 21
WEAPON - EX FELON IN POSSESSION 2 1 0 0 0 0 1 2 1 7
WEAPON - POSSESS ILLEGAL 2 2 1 3 2 1 5 3 4 23
WEAPON -SHOOTING IN PROHIBITED AREA 0 1 3F 11 01 01 1 01 01 6
W Feb I Marl Apr IMayl Jun I Jul lAug I Sep ITotal
2018 Total 1 4091 284 3171 3421 3161 3091 3111 3081 292 2,888
2017 Total 1 3221 2921 35 3171 3301 3071 3171 3211 307 2,868
2016 Total 1 2651 2371 2821 2751 31 2651 2901 3171 289 2,535
Offenses/Year
3200
2800
2400
W 2000
0)
W 600 j
LL
0 1200
800
400
0 . .
2016 2017 2018
YEAR
Page 2 of 2 24
Woodburn Police Department
ORDINANCE VIOLATIONS
2018 Year to Date
10/15/2018
Ordinance Discription Jan Feb Mar Apr May Jun Jul Aug Sep Total
Animal Complaint 35 27 38 44 55 45 42 45 35 366
Ordiinance -Abate/Nuisances 1 1 1 0 2 2 1 2 0 10
Ordinance -Abandoned Vehicles 83 58 59 72 39 29 44 77 26 487
Ordinance -Abate Graffiti 6 10 4 8 5 9 1 13 0 56
Ordinance - Land Use Violations 0 1 0 0 1 1 1 2 2 8
Ordinance -Oth Violation 51 36 54 58 50 44 46 65 58 462
Ordinance -Tall Grass 0 0 0 0 71 37 5 1 0 114
2018 Total 176 133 156 182 223 167 140 205 11 121 1,503
2017 Total 94 126 176 177 290 284 175 170 149 1,641
2016 Total 122 159 131 106 239 200 181 159 103 1,400
Ordinance Violations / Code Enforcement Officers
1600
1400
1200
N
Z 1000
O
800
O ;
600
400
200
0
2016 2017 2018
COMBINED TOTAL-CODE ENFORCEMENT OFFICERS
Ordinance Violations / Year
1800
1600
1400
N
1200
Z
O 1000
F
800
O_
600
400
200
0
2016 2017 2018
YEAR TOTALS FOR ALL OFFICERS
1
25
u .49 reut
8U
a 1,d f;'! 7
October 22, 2018
TO: Honorable Mayor and City Council
FROM: Eric Liljequist, Public Works Director
SUBJECT: First Street Improvements - Oak Street to Harrison Street Design
Update
RECOMMENDATION
That the City Council direct staff to proceed with the original street design
concept for the First Street Improvements Project, which includes modified bulb-
outs (curb extensions).
BACKGROUND:
During the September 24, 2018 City Council presentation of the First Street
Improvements Project, City Council members directed staff to evaluate the
viability of implementing an alternate street design that did not include bulb-outs.
The City Council's main concerns were pedestrian safety and truck turning
movements.
DISCUSSION:
At tonight's meeting, staff will present a comparison of the original street design
configuration with a modified design, which completely eliminates bulb-outs.
While a change in the current configuration is possible, it was determined that
modifying the design at this point in the project would result in significant re-
design efforts, which would increase costs and delay the project by
approximately two months. There is also some concern that delaying the bid
advertisement might have an adverse impact on bid results, as contractors will
likely be further along in the process of scheduling their projects for 2019.
FINANCIAL IMPACT:
There will be no financial impact if the Council decides to continue with the
original design concept. However, if the Council decides to modify the project
design to eliminate the bulb-outs, it is anticipated that will result in an additional
$75,000 to $100,000 in design costs. While there might be small construction cost
Agenda Item Review: City Administrator_x City Attorney_x Finance_x-
26
Honorable Mayor and City Council
October 22, 2018
Page 2
savings resulting from the elimination of the bulb-outs, it is also possible that
delaying the bidding process deeper into the winter could have a negative
effect on the bid results. This project is funded entirely by the Urban Renewal
Fund.
27
Iii♦ 4
B V'
October 22, 2018
TO: Honorable Mayor and City Council through City Administrator
THRU: James C. Ferraris, Chief of Police
FROM: Martin Pilcher, Deputy Chief
SUBJECT: Firearms Range Use Agreement With Silverton Police Department
RECOMMENDATION:
The Woodburn City Council recommends that the City of Woodburn enter into
an agreement with the City of Silverton to allow Silverton Police Department
(SPD) personnel to use the Woodburn Police Department (WPD) Firearms Range.
BACKGROUND:
The SPD does not possess a firearms range. SPD personnel must travel a
significant distance to conduct necessary firearms training. The WPD Range is
geographically closer and would assist the SPD in conducting necessary
training.
DISCUSSION:
The Police Department has completed a study of the use of the WPD Range by
the SPD. The agreement ensures that WPD personnel will have access to the
facility to conduct all necessary training of WPD personnel.
FINANCIAL IMPACT:
The City of Silverton will pay $300 each year for access to the WPD Range.
Agenda Item Review: City Administrator x_ City Attorney_x Finance_x
28
WOODBURN POLICE DEPARTMENT
1060 Mt. Hood Avenue, Woodburn, Oregon 97071
Phone: (503) 982-2345 FAX: (503) 982-2370
Intergovernmental Agreement for Police Firearms Range Usage
This Intergovernmental Agreement for police Firearms Range Usage ("Agreement") is made and
entered into by and between the City of Woodburn, an Oregon Municipal Corporation
("Woodburn"), and the City of Silverton, an Oregon Municipal Corporation, for the benefit of
the Silverton Police Department ("Silverton"), under the authority of ORS Chapter 190.
RECITALS
1. By the authority granted in ORS Chapter 190, incorporated cities may enter into
agreements with other Law Enforcement agencies for the performance of any of the
functions and activities that they have the legal authority to perform.
2. Under said authority, the City of Woodburn and the City of Silverton desire to enter
into this Agreement, which allows sworn members of the Silverton Police
Department to use Woodburn Police Department's firearms range subject to the
provisions of this Agreement.
3. The Woodburn Police Range will be used to conduct training.
NOW, THEREFORE, the parties agree as follows;
TERM
1. This Agreement is effective upon execution hereof on behalf of both parties, and shall
not be terminated unless subject to the provisions contained herein.
2. This agreement may be terminated by either party effective upon delivery of written
notice to the other party.
3. Notwithstanding the giving of notice of termination, the Silverton Police Department
shall remain obligated with respect to any unfulfilled financial obligation which
accrued hereunder prior to the effective date of such termination.
Integrity + Courage +Pride + Respect +Accountability + Service
29
COMPENSATION
1. Silverton shall pay the City three hundred 0/100 dollar($300) per calendar year for use of
the range.
2. Silverton shall make full payment to Woodburn during the month of July for the
subsequent calendar year (running July 1 —June 31). If this Agreement is Terminated in
the middle of a calendar year, Woodburn shall return to Silverton a prorated amount of
the fee collected for the remaining period of that year.
3. Silverton shall pay and be held liable for any damage done during their use of the range.
Any damage done during the course of training at the range shall be reported immediately
to the WPD Rangemaster or a WPD supervisor. If necessary, a member of Public Works
from the City of Woodburn shall inspect the damage to determine the extent of the
damage and whether or not the range is safe to use. A member of Public Works shall
provide a written quote in order to display the costs associated with any damage done.
SPD will only be held responsible for the actual costs to repair the damage.
SAFETY
1. SPD shall be exclusively responsible for the protection of its employees and agents and
shall provide adequate safety provisions and supervision for its employees and agents
who utilize the police firearms range.
2. City of Woodburn shall have no responsibility or obligation with respect to safety or
supervision of SPD officers or agents who may be utilizing the police firearms range.
3. City of Woodburn employees who witness or become aware of violations of good safety
practices at the police firearms range shall report them to the WPD Rangemaster or WPD
supervisor.
LIMITATIONS OF LIABILITY
1. WPD shall be responsible for any claims, loss or damage resulting from the actions of
WPD and its officers, agents and employees in the use of the facilities and participation
in the training provided under this agreement.
2. SPD shall be responsible for any claims,loss or damage resulting from the actions of
SPD and its officers, agents and employees in the use of the facilities and participation in
the training provided under this agreement.
3. City of Woodburn assumes no liability for the actions of SPD officers or agents utilizing
the Woodburn Police Firearms Range. City of Woodburn represents and warrants only
that it will use its best efforts to maintain the police firearms range.
integrity + Courage +Pride + Respect + Accountability + Service
30
4. Silverton agrees, to the extent it may under the Constitution and laws of Oregon, to
indemnify, defend, and save Woodburn harmless from any and all claims arising out of
the acts, errors or omissions of Silverton as a result of SPD's use of the Woodburn firing
range or those for whose acts may be held liable under ORS 30.265, ; and further
provided that with respect to any single claim or occurrence, Silverton liability arising out
of contribution or indemnity shall not exceed the limits provided by ORS 30.270, if
applicable to the asserted claim.
5. Each party shall insure or self-insure and be independently responsible for the risk of its
own liability under this Agreement for claims within the scope of the Oregon tort claims
act(ORS 30.260 to 30.300).
6. Prior to entry to the Firing Range property, Silverton shall provide a certificate of
insurance or certificate of self-insurance which shall name the City of Woodburn, its
officers, agents, and employees as additional insureds and shall be accompanied by an
additional insured endorsement (if applicable).
COMMUNICATION AND NOTICE
1. Any notice in writing required to be given hereunder shall be sufficient if sent by regular
mail or personally delivered to the Chief of Police, City of Woodburn; and to the Chief of
Police, Silverton Police Department,
2. Each party shall designate, and may change from time to time, a representative for
communication, negotiations, and general liaison with the other concerning the content,
future, and administration of this Agreement. No such designated representative shall be
held an agent or attorney-in-fact having authority to bind either party.
RELATIONSHIP OF THE PARTIES
Neither party shall at any time hold itself out as a subsidiary or affiliate of the other party.
Further, nothing contained herein shall be deemed or construed by the Parties, nor by any third
parties, as creating the relationship of a joint venture or partnership between the Parties, or a
relationship between a party and any suppliers, employees, contractors or subcontractors used by
the other party to carry out functions under this Agreement.
ASSIGNMENTS
This Agreement and all rights and obligations of both Parties hereunder are personal to both
parties. As such,neither party shall transfer, assign, or delegate any rights or obligations
hereunder.
GOVERNING LAW
Integrity + Courage + Pride + Respect +Accountability + Service
31
This Agreement is governed by and will be construed in accordance with the laws of the State of
Oregon.
AMENDMENTS
Agreement represents the complete and integrated agreement between the parties with respect to
the subject matter hereof, and may be amended only by written amendirt ent executed by both
parties. As such, this Agreement cancels and supersedes all prior written and oral agreements,
representations, negotiations, and communications between the patties and their representatives
with respect to the subject matter hereof.
IN WITNESS WHEREOF the parties have caused the Agreement to be executed on behalf by
their duly authorized representatives as of the last date of signature set -forth below.
Silverton Police Department City of Woodburn
By-, Ut—I By:
Title: ( j CY15' Ft�L Title:
Date: Date:
Integrity + C0117-age Pride + Respect Accountabilit rvice
Sc
32
CERTIFICATE OF COVERAGE
Agent This certificate is issued as a matter of information only
Gustafson Insurance Agency and confers no rights upon the certificate holder other
than those provided in the coverage document. This
PO Box 927 certificate does not amend,extend or alter the coverage
Canby,OR 97013 afforded by the coverage documents listed herein
. Cl county insurance services
Named Member or Participant Companies Affording Coverage
City of Silverton COMPANY A-CIS
COMPANY B-National Union Fire Insurance Company of Pitts,PA
306 S Water St. COMPANY C-RSUI Indemnity
Silverton,OR 97381
LINES OF COVERAGE
This is to certify that coverage documents listed herein have been issued to the Named Member herein for the Coverage period indicated. Notwithstanding any
requirement,term or condition of any contract or other document with respect to which the certificate may be issued or may pertain,the coverage afforded by the coverage
documents listed herein is subject to all the terms,conditions and exclusions of such coverage documents.
Type of Coverage Company Certificate Effective Letter Number Date Termination Date Coverage Limit
General Liability A 18LSLV 7/1/2018 711/2019 General Aggregate: $15,000,000
X Commercial General Liability Each Occurrence: $5,000,000
X Public Officials Liability
X Employment Practices
X Occurrence
Auto Liability A 18LSLV 7/1/2018 1 7/112019 General Aggregate: None
X Scheduled Autos
Each Occurrence: $5,000,000
X Hired Autos
X Non-Owned Autos
Auto Physical Damage A 18APDSLV 7/112018 1 711/2019
X Scheduled Autos
X Hired Autos
X Non-Owned Autos
X Property A 18PSLV 7/1/2018 7/1/2019 Per Filed Values
X Equipment Breakdown A 18BSLV 7/1/2018 711/2019 Per Filed Values
Excess Liability
Excess Crime
Excess Earthquake
Excess Flood
Difference in Conditions
Excess Cyber Liability
X Workers'Compensation A I BWSLV 711/2011 7/1/2019 Coverage A and B
Descriptiom
City of Woodburn, it's officers, agents, and employees arelisted as Additional Insured per contract with
City of Silverton for use of City of Woodburns FIrearms Range.
Certificate Holder: CANCELLAT10N:Should any of the coverage documents herein be cancelled before the expiration date
thereof,CIS will provide 30 days written notice to the certificate holder named herein,but failure to mail
City of Woodburn such notice shall impose no obligation or liability of any kind upon CIS,its agents or representatives,or the
1060 Mt Hood Ave issuer of this certificate.
Woodburn, OR 97071
By: Date:
Tim Gustafson 10,5.2018 _J
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