Loading...
URA Resolution 2017-02 - Building Improvements Program URBAN RENEWAL RESOLUTION NO. 2017-02 A RESOLUTION ADOPTING BUILDING IMPROVEMENTS PROGRAM PROCEDURES WHEREAS, Resolution 2011-01 , established the Downtown Grant and Loan Program, in February 2011 ; and WHEREAS, the procedures and guidelines for the Downtown Grant and Loan Program have been modified, as needed, by the Urban Renewal Agency Board; and WHEREAS, in May 2016 these procedures and guidelines were consolidated into one document entitled Building Improvements Program Procedures, and WHEREAS, the Downtown Advisory Review Board (DABS) approved recommended revisions to the Building Improvements Program at their September 21 , 2017 meeting in order to promote additional investment and improvements; NOW, THEREFORE, THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS: Section 1. The Building Improvements Program Procedures attached hereto as Exhibit "A" are hereby adopted. Section 2. Any previously adopted Program Procedures and guidelines that are inconsistent with the attached Building Improvements Program Procedures are hereby repealed. Approved as to Form: City Attorney Date APPR0Vt-/DD:X0--a Kathry Figl y, hail� Passed by the Agency .r Submitted to the Chair Approved by the Chair Page 1 - RESOLUTION NO, 2017-02 ATTEST: Heafher Pierson, City Recorder City of Woodburn, Oregon Page 2- RESOLUTION NO. 2017-02 Exhibit A 01 0'a p Building Improvements Program Program Funded By: O////, /, ,i� City CD Woodburn Urban Renewal µ R 0111, I/G IG � �Y,d I 9rif Oi 611% u uu uuu V����fl uuuuuu�uuuuu umm�i uu Vuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu'u'uuuuuuuuuuuuuuuu'u"'' u r /�l0 / l i% Pli 4, W�QODBURN ............ Yf. �i a 111 " , r r, ,r i r 270 iVlo ntgornery,Street I Woodburn, OR 97071 Plho ne,. 503-980-63'19 61rn a i 1l,. � Iry it .u Ih lrn l� �il. nr s sa b u n lr lrn. Ir.u n Exhibit A Building Improvements Program Purpose f-the Program The City of Woodburn Urban Renewal Agency is providing an incentive program designed to promote improvement to the buildings within targeted redevelopment areas. By enhancing the appearance of buildings, the program serves to improve the area's overall economic viability. Better aesthetics increase property values, improve the marketability of space within the buildings and draws business and residents to the area. Target Areas The current building improvement program target areas is the within the existing Urban Renewal boundaries (see map attached) with a primary focus to downtown Woodburn. Application Process Applications for the Building Improvements Program will be available from the City's Economic Development Office or online at the City of Woodburn's website (Ittl.:: rnr.ci, rrrrLau„i,ir.ri,. u ). Applicants will be required to complete the program application and provide a project timeline, conceptual or architectural drawings, specifications, and breakdown of costs for the proposed building improvement work. Proposals must pass a threshold review for eligibility, and will then be reviewed for quality and impact of the proposed improvements by the Downtown Advisory Review Subcommittee (DABS). After review and consideration DABS makes funding recommendations to the City of Woodburn Urban Renewal Agency(URA) for final approval. Approval of applications will be considered based on strength of proposals and economic development impact on the community. Eligibility All property and business owners willing to improve the exterior of properties located within the designated program area may be eligible through this program. A recipient may utilize the Building Improvements Program in conjunction with other public financial resources. Property owners may receive assistance for more than one building based on funding availability. Business owners must submit a signed acknowledgement from the property owners authorizing participation in the Building Improvements Program. Eligible buildings include any commercial or mixed-use buildings located within the designated program area (see map attached). New construction may be considered for this program; however, additional design review criteria may be required. Individual residences are not eligible for funding under the conditions of this program. However if a percentage of the commercial building is used for residential purposes, consideration may be given for program eligibility. Buildings will not be required to be occupied to be eligible for this program. During the application process, applicants will be required to demonstrate financial capacity to meet the program match-funding requirements, and must be current on all property taxes, mortgages, insurance and City utilities. Eligible Activities Building improvement activities must involve the general upgrading of a building's exterior and/or interior improvements that enhances the overall appeal and preservation of a property. All improvements must comply with the City of Woodburn's design standards and must be approved by the Downtown Advisory Review Subcommittee and the Urban Renewal Agency Board. Exhibit A Examples of Eligible Activities • Masonry repairs, tuck-pointing, cornice repair ® Side and rear building fagades and other repairs to preserve the character and improvements historical significance of architectural details • Storefront reconstruction including painting and 0 Interior/exterior lighting and energy stucco repair/replacement efficiency upgrades • Window and door repair or replacement 0 Interior renovation and repairs • Awnings and canopies 0 Seismic upgrades • Roof repairs/replacement 0 Code related improvements • Repair/replacement of gutters and down spouts 0 ADA accessibility • Construction of decking and stairs 0 Environmental remediation • Permanent exterior signage integrated into the ® Restore/repair flooring storefront design • HVAC, electrical, plumbing improvements and repairs Examples of Non-Eligible Activities • Unapproved signage 0 Conversion of use • Billboards 0 Refinance of existing debt • Property acquisition 0 Working capital • Parking lots 0 Payment of delinquent taxes • Temporary, portable or non-permanent 0 Incomplete, previously funded projects improvements Funding Available Funding is available on a first-come, first-served basis. There are three (3) building improvements funding sources for an applicant to consider, as follows: • ,41.;,41 Grant Program: .c. ..................Exterior Grant Maximum 24.5 ON up to $.�:.I..0'000 ?�.pp..........!J"c a r't M a t"c h.....................................................................................................5 0%' o Interior Grant Maximum 25% up to $ 7 5,000 ■ Applicant Match 75% .e-----4;faPt-N44x444+U411--------------------------P- 04, • Loan Program: • Loan Maximum $25,000 • Loan Terms Up to 10 years with no pre-payment penalty • Incremental Interest Rate 0%two years; 2%three years; 5%five years • Loan Application Fee $150 plus transaction fee of 2.5% (minimum fee$600) • Design Services Grant: o Application Fee $ 50 Exhibit A The applicant will be reimbursed by program funds upon completion of the project followed by a site inspection and submission of a "Completed Work Statement" along with the required supporting materials. The project must be completed within twelve (12) months of the grant award. Consideration of a six (6) month extension may be awarded upon approval by the DABS or URA Board of an Extension Request Form, submitted by the applicant. Financing Policies • Reimbursements: All grants are funded on a reimbursement basis following completion of the project. The total reimbursement for all forms of building improvement assistance shall not exceed $50,000 per project. • Site Inspection: Prior to disbursement of grant funds,the City will conduct a site inspection of the property in order to verify that all of the work as prescribed in the funding application has been finished. Also,the applicant will be required to submit a "Completed Work Statement" along with the required supporting documents in order to process reimbursement. Reimbursement will not be made until the site inspection and Statement has been submitted to the City's Economic Development Director. • Taxes, Licenses and Insurance Requirements: At the time of application, property and/or business owners must be current on property taxes, City licenses and utilities and must have adequate property insurance. Recipients of Building Improvement Program funds must adhere to the following during the grant funding period: o If the applicant is the property owner, retention of the property for the duration of the project, grant funds are not transferrable. o Maintain property insurance during improvement period. o Operate in compliance with all applicable local, state, and federal codes, laws, and regulations. o Maintain the property improvements after improvements are completed. o Remain current on city and county property taxes for the duration of the project. Non-compliance with any of the above mentioned items shall be considered in default and may constitute repayment of all or a portion thereof of the grant funds awarded through the Building Improvements Program. Design Guidelines Eligible proposals will be required to conform the Urban Renewal Goals. These goals are provided to assure appropriateness of the proposed work and to provide for compatibility with the Urban Renewal funding criteria. Where appropriate, the City of Woodburn may also require adherence to design standards that complement the historic downtown area and how the proposed improvements affects the historic significance of the subject property and properties within their vicinity. Exhibit A Urban Renewal Goals to address in the application process include: ❑ Eliminate Conditions of Blight—Address blighted conditions including underutilized land and/or deteriorated buildings and structures ❑ Promote Economic Development— Enhance the downtown's attractiveness as a place to live, work, or seek entertainment ❑ Create Jobs— Bring new employers and employment opportunities to Woodburn ❑ Community Benefit— Create amenities for the Woodburn community ❑ Physical Impact– Improve the attractiveness of the property and downtown Review Committee Applications will be reviewed by a DABS in order to assure, through an equitable process, that the application meets all applicable program guidelines. After review, DABS will make recommendation to the URA Board to either approve or deny the application. If the application is denied, the applicant has the opportunity to appeal the decision directly to the URA. Architectural Drawings and Specifications Applicants will be required to include a detailed description of the proposed improvements along with architectural drawings and specifications (where applicable) as part of their application. If architectural assistance for design of improvements is needed,the Program provides a Design Services Grant designed to provide architectural assistance. Application Requirements Application packages must include enough documentation to illustrate the visual impact of the project, its costs and compliance with the Urban Renewal Guidelines. Failure to provide required information will delay the review and approval process. Application supplemental documents required at the time of application include: A completed application form ..... Written consent from property owner giving permission to conduct building improvements (if applicable) Color photographs of existing conditions Samples of materials and colors to be used and other documentation necessary to illustrate the visual impact of the proposed project Proposed project completion schedule App!„ica_rn:t:... .Lust,att„c m.pl; t„r� pr2v%rbc T-t.hree (3) competitive proposals from licensed and bonded contractors will be required on portions of the project that exceed $2,500. IIS applio arnt is Lurnablc t:.q. ac uire ualif irn. ro Deals a licarnt: may re uest: in writin consideration of a waiver of the three-bid q..............................q.............................y............g.... ...............r................................ p..p...........................................................y..................q..................................................................................g............................................................................................................................................................................................................. P.rq.L22L..„_ 14c'—se proposals should give detailed information about the work to be .q.. .p.Ic ,the costs, and the project completion schedule. All proposals must include an authorized signature (electronic signatures will not be accepted)as well a CCB#and full address. Once a project is awarded, contractors cannot be changed unless new proposals have been submitted for review and authorization by the DARS. Exhibit A In the event that a property owner is a licensed contractor and is proposing to perform work on their own properties or businesses, said property owner must furnish at least two (2) qualifying proposals other than their own for consideration (for projects over$2,500). .....II Owners and merchants may also perform work on their own buildings; however,they will not be reimbursed for their time while acting as contractor and/or installing material. Material costs and labor of employees are reimbursable; however, documentation must be produced for the number of hours worked on the project by the employees, the rate of pay, etc. Application Amendment Acknowledging that once improvements are underway circumstances may require changes to the original scope of the project. Therefore an amendment to an application due to project scope may be considered after award of the grant. An amendment request will be required in writing, prior to work beginning, clearly stating the changes to the project scope and circumstances prompting said change. Review and approval of the amendment by DARS and/or URA Board is required unless circumstances prevent prior notice at which time applicant must contact City staff prior to work beginning. Request 'for Reimbursement Requirements Reimbursement can be expected in approximately three (3)to six(6)weeks after all of the required documentation has been submitted and reviewed: Completed Work Statement Submit Form W-9 Copies of all paid invoices, canceled checks, and/or bank statements for all of the building improvement work covered by grant.These must equal to or greater than the required grant match (where applicable). All project expenditures must be paid in full.The invoices must be marked paid, signed, and dated by the contractors. Lien waivers cannot be substituted for canceled checks or bank statements. Photographs of completed project. Contact Information For additional information on the City of Woodburn Building Improvement Program, please contact: Jamie Johnk, Economic Development Director City of Woodburn 270 Montgomery Street I Woodburn,OR 97071 Phone: 503-980-6319 Email: ..w.).alirrilii„waaallairirri„wirwa s. q . We U.L N • • I m C 0 r p 0 r a t e d 1 eYt` 9 k Exhibit A Building Improvements Program APPLICATION tj Ej -'' U Loan ff,1�150'j E]Design Seirvices(Fe,E1$50) .G RAI T. GRAW ........................................ APPLICANT 111411FOIRMAT1101IN FOR�FFICE USE ONLY Nairne: Appfication Date'.: PhoneApproval Date:� Tax 111D injumber', Amount Awarded: PROPERTY OWNUR 111141FOIRINIAT110111�4 prop en Address: Namj&: Phione/Emaiii: Address: city: st: Dp: Owner's Signature Date- BIL115111INHIESS AND/OR PRO.111ECT 111NIFORIMATHDINI Name oaf BUSiness: Business Owner's Nlainie: Adldres&: Phone: City: state: zip: Type Of BLIGiness: Upper Flo,or Use: PROPOSED 111I VIROVEMIFINTS Improveimients Type: Ll Inte6or Ilmproveimients 1j, Exterbir Improvenients Other Descriplijon:� .............. ............... ............... .............................. ---------------------------------------------------------------- ................. ......... ............... ----------------------------------------------------------------------------- ............... ............ Estill aced Cost of lmprovemjents: 5 Coffected By; Receipt#. .QODBURN Gate: Exhibit A CERTIFICATION BY APPLICANT The Applicant certifies that all information provided in this application is true and complete to the best of the Applicant's knowledge and belief. The Applicant represents to the City that this Agreement has been duly authorized by all necessary action on the part of the Applicant and no other corporate or other action on the part of the Applicant is legally required. If the Applicant is not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. Applicant's Signature Date ACO NPO BY PROPERTY OWIV'ER ff dfferent than Applicant) The Property Owner hereby acknowledges all the above terms of this application and agrees that the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. Property Owner's Signature Date Exhibit A 10 0 BuildingImprovements BoundarV Map r A�.......... 7........... 0 �b 4vi, n , 0 r I ZZ .......... 4.4 r e . r a ° / ti4V l 4 �pp �zr d