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Woodburn Library Park Restroom Deca Arch.dee ,i a r c la it ec tu re W Iiie September 13, 2016 Eric Liljequist, PE Assistant Clty Engineer CITY OF WOODBURN 190 Garfield Street Woodburn, OR 97071 Re: Woodburn Library Park Res,trooms Fee Proposal for Remodel Option Dear Eric: We are pleased to submit the following proposal to provide architectural and engineering services to renovate the existing well -head room in the Woodburn Public Library into one men's and one women's public restroom. The design will be based on the attached floor plan. Our fee proposal includes structural, mechanical and electrical engineering and cost estimating. Our understanding is that tire City will be responsible for all civil engineering and removal and decommissioning of the well head and associated equipment. The City Council approved $200,000 for the project, including hard and soft costs. INCLUDED IN FEE FOR ARCHITECTURAL AND ENGINEERING SERVICES Schematic Design • Prepare schematic design floor plans, interior elevations and a reflected ceiling p8an • Submit to steering committee for approval • Coordlnate with cost estimator (see supplemental services below) to provide a construction cost estimate at the end of Schematic Design. Construction Documents • Based on approved schematic design and any authorized adjustments; prepare construction drawings and specifications to describe the project for construction, bidding and permitting. • Structural Engineering • Mechanical, Electrical and Numbing Engineering • We assume that all Civil Engineering, including site utilities and drawings required for permit (if any) will be provided by the Public Works Department. =7 Assist owner with competitive bidding to contractors, including issuing any addenda or clarifications required. 935 SE Alder Street : PorHand Oregon 97214 tel 503 239 1987 fax 503 239 6558 de,ca-inc.com Fee Proposal WOODBURN LIBRARY PARK RESTROOMS September 13, 2016 Page 2 of 4 Permit Application • Prepare building permit drawings and application for submission to City of Woodburn. • Respond to check sheets and make changes, as required. Construction Administration Attend regular jobsite meetings during the course of construction (see assumed number of meetings below), review product submittais and respond to RFI's (requests for information, review change orders, payment applications and prepare a punchlist at the end of the project. Meetings 2 — Schematic Design meetings 2 - Construction Document meetings 1 - Code meeting 1 - Pre -Bid meeting 4 - Jobsite meetings during construction NOT INCLUDED IN FEE FOR ARCHITECTURAL AND ENGINEERING SERVICES • LI=ED or other sustainable design certifications • Civil Engineering (assumed to be provided by Public Works) • Well -head decommissioning and equipment removal • Geotechnical Engineering • Survey • Landscape Design • Cost Estimating (see optional services below) • Fire/Smoke Detection/Sprinkler System design (assumed to be bidder -designed, if required) • Security System design (if applicable) • Special Inspections • Permit or other public agency fees • Building or zoning code appeals, variances, modifications or exceptions. • Meetings in excess of those described above • Changes to the documents after the design has been approved BASIC ARCHITECTURAL AND ENGINEERING SERVICE FEES Based on the assumptions for the scope of work listed above, we agree to provide architectural and engineering services on an hourly not -to -exceed basis as follows: Architectural Services Design and Documentation. ......................................................... 9,500 Construction Administration......................................................... 3,500 Fee Proposal WOODBURN LIBRARY PARK RESTROOMS September 13, 2016 Page 3 of 4 Structural Engineering, ........ ....... ....................... 2,500 (includes CA. Site Visits hourly (if req'd) Mechanical, Electrical and Plumbing Engineering.... ................... ..... 5,500 (includes CA and 1 site visit) Total Architecture and Engineering: $21',000 SUPPLEMENTAL SERVICES Cost Estimating (1 estimate after SID). ............ DELA Architecture, Inc. will invoice on an hourly basis on a monthly cycle using the rates outlined in the City of Woodburn Basic Ordering Agreement (BOA). Any additional authorized work beyond the scope of basic design services will be billed on an hourly basis in accordance with DECA's rates and terms and conditions in the Owner/Architect agreement. Consultant rates and terms may differ. Reimbursable Expenses Reimbursable expenses, such as reproduction costs, postage and delivery, materials and supplies, mileage, etc. will be billed in accordance with the Owner/Architect Agreement, Weestimate those expenses, including sub -consultants to be approximately $400. Any additional Owner approved Consultant Services Linder contract with DELA will be billed at invoice cost of services and expenses plus 10%, DURATION OF AGREEMENT 'The terms of this agreement will be valid for a period of 8 months from the date of signature. If the scopof)and fee meet withAour approval, please sign and date below: Sigrfed: orized Representative We appreciate the opportunity to work with you again. Sincerely, David Hyman, AIA, LEED Principal OPTION 6.- REMODEL