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November 14, 2016 URA AgendaCITY OF WOODBURN URBAN RENEWAL AGENCY AGENDA KATHRYN FIGLEY, CHAIR TERESA ALONSO LEON, BOARD MEMBER WARD 1 LISA ELLSWORTH, BOARD MEMBER WARD II ROBERT CARNEY, BOARD MEMBER WARD III SHARON SCHAUB, BOARD MEMBER WARD IV FRANK LONERGAN, BOARD MEMBER WARD V ERIC MORRIS, BOARD MEMBER WARD VI NOVEMBER 14, 2016 - 6:15 P.M. CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal minutes of September 12, 2016 1 Recommended Action: Approve the minutes. 4. PRESENTATIONS A. Audit Report 5. PUBLIC HEARINGS zL''MIT 6. GENERAL BUSINESS A. U RG 2016-01 253 N. Front Street (Cortes) 3 Recommended Action: In agreement with the Downtown Advisory Renewal Subcommittee (DABS), it is recommended that the Woodburn Urban Renewal Agency Board (Agency) approve the Urban Renewal Grant applications from Jesus Cortes (Applicant), for up to $3,805 (25% of total project). B. Woodburn Alleyway Beautification Project Update 11 Recommended Action: Proceed with Alleyway Beautification Project Option #2. 7. PUBLIC COMMENT 8. ADJOURNMENT November 14, 2016 Urban Renewal Agency Page i URBAN RENEWAL AGENCY BOARD MEETING MINUTES SEPTEMBER 12, 2016 0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 12, 2016 CONVENED The meeting convened at 6:17 p.m. with Chair Figley presiding. ROLL CALL Chair Figley Member Schaub Member Lonergan Member Carney Member Morris Member Ellsworth Member Alonso Leon Present Absent Present Present Present Present Present — 6:53 p.m. Staff Present: City Administrator Derickson, Assistant City Administrator Row, City Attorney Shields, Economic and Development Services Director Hendryx, Police Chief Ferraris, Economic Development Director Johnk, Public Works Director Scott, Community Relations Manager Gutierrez -Gomez, Communications Coordinator Horton, City Recorder Pierson 0:00 CONSENT AGENDA A. Urban Renewal Agency minutes of June 13, 2016. Lonergan/Ellsworth... adopt the Consent Agenda. The motion passed unanimously. 0:00 PRESENTATIONS Woodburn Alleyway Beautification Project — Economic Development Director Johnk provided a presentation on the Woodburn Alleyway Beautification Project and provided various design concepts that could achieve the goal of obtaining safe, clean pedestrian friendly downtown alleyways. Mayor Figley stated that she is in favor of enclosing the dumpsters, painting and adding lighting. She added that she would like to see a commitment from business owners if planters were added. Councilor Lonergan concurred with Mayor Figley and added that he is in favor of this project but has concerns about funding. Councilor Morris stated that this project is a lot of money and would like to see business owners have some leather in the game. Councilor Ellsworth stated that she would like to see improvements to the infrastructure such as lighting and fixing the street in the alley. She added that she agrees that the property owners and business owners need to be committed. Councilor Alonso Leon stated that she is in support of this and has heard from business owners downtown who are in support of this as well. Councilor Carney stated that he is in support of this project. 0:45 ADJOURNMENT Morris/Ellsworth... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:03 p.m. APPROVED KATHRYN FIGLEY, CHAIR Page 1 — URA Board Minutes, September 12, 2016 ATTEST URBAN RENEWAL AGENCY BOARD MEETING MINUTES SEPTEMBER 12, 2016 Heather Pierson, City Recorder City of Woodburn, Oregon Page 2 — URA Board Minutes, September 12, 2016 To: Urban Renewal Agency Board November 14, 2016 From: Jamie Johnk, Economic Development Director Subject: URG 2016-01253 N. Front Street (Cortes) RECOMMENDATION: In agreement with the Downtown Advisory Renewal Subcommittee (DARS), it is recommended that the Woodburn Urban Renewal Agency Board (Agency) approve the Urban Renewal Grant applications from Jesus Cortes (Applicant), for up to $3,805 (25% of total project). BACKGROUND: The Applicant is an out-of-town property owner located in southern California. His tenant (Zapateria) recently reported a significant leak in the roof which was causing damage to the building as well as jeopardizing the businesses inventory. With the rain, the leak was becoming a tremendous concern to the business and property owner. The Applicant is applying for a Building Improvements Program grant to complete the roof repairs and install insulation required by the City's building codes. The Applicant does not have contractor contacts in Oregon and was able to identify a contractor to make rood repairs and to install insulation. In light of the impending weather a waiver of the three bid process was requested and approved by DARS. Proposal The Applicant has proposed to reroof the building and install the appropriate insulation per City code. The work will be completed upon approval of the funding request. The overall cost of repairs for the property located at 253 N. Front Street: Building Improvements Program Grant 3,805 Estimated cost of all improvements $15,220 Percentage of grant 25% Urban Renewal Building Improvements Program URG 2016-01 - 253 N. Front Street (Cortes) • The property is located at 253 N. Front Street and within the Urban Renewal District. • The proposal complies with the downtown architectural design standards and signage standards. Reroofing the building preserves the overall structural integrity of the property. • The project encourages greater marketability of the Urban Renewal Grant and Loan District. Repairs to the property will provide marketability of the property for current and future tenancy. • The proposal will complement the existing surrounding community. Said repairs will prevent damage to this property as well as surrounding properties. • The project design works toward restoring the building as closely to its original design as possible. The project complements the rest ofthe building andfurthers the overall structural integrity and preservation of the property. • That building interiors are improved with a focus on addressing code- related improvements. Not applicable • The project is in the public interest. The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. Summary and Conclusion: The Building Improvements Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This particular grant application is intended to assist the Applicant to make emergency improvements to their property by re- roofing and installing insulation per City code. Conditions of Approval: 1. There is a 75% match requirement required to the Programs 25%. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds may be used for materials and services provided by licensed contractors. 3. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 4. All work will be done by licensed contractors. Attachments: URG 20116-001 Grant Application RX DatelTime 10118120,16, 111:25 Building Improvements Program APPLICATION 13mall' Crant 01.argeGrant Uloan(reesiso) [DDesl,gn Services (Fee APPOCANT INFORMATION FOR OFF)CE VSE Oft V PROPERTY OWNER INFORMATION Applitation Date. App;wol oat ; Al"SUKtAwomad'. Esq ed Cmt of impmem-ft.. s, ab Receipt ar Poo mm 9� RX Date/Time 111111812016 11125 Liecosed d Insured CCB, # 191w, Address jniorajevq0j&majLcom 12,320 sw Maeor r ear . e"ve^r% Oregon P708 (50 $41-..923 7 ($03) 528-6274 0=!7. SCOPE OF WORK: New Roof TNO AS NEED 1 Pelt 30POUNDS FIBER Roof Fid i . COUNTER ,^^ FLASWGX ChimneY Flashing: NIA — .._----- _ valla 1asbi�X Metal "alleys ( REFLASHING an MERL" ". " 0'R GRF 35R_.. NI w, Roof R.A D ME Rubbedzeda' M., a r... Ra D.. oMEMBRANEpo M L4bOr Casa'i-duldf ' ar`� s urh 19la r has;,vsIaI'4 a, place, ] 1" j*OW T1 Afd br 'e TraAa Dl?u .t' i $T 6,49 .,9 W iarrat o k t no � jrslubts'K any leak girt t�lj rrrr mr���� fif in�rlude ujatt , Bishop & on Consiruction hie. Po, Box 183 Amity, Otegon 97 10 1 503.,83 5 0794 I)IISOII ei,,'CoIIiCIStJI(If, OR CCRO - 154 121 Jesus Cortes Soto 253 N. Front Street, Woodburn Oregon, 97071 I . R-38 Attic Blown -in Ffiber glass=$ MOM RX Date/Time 10118120161 11:25 CERTIFICATION SY APPUCANT The Applicant certifies that all information provicied in this application is true and complete to the best of the AppileariVs knowledge! and belief, The Applicant represents to the City that this Agreement has been duly authorized by all necessary, action on the Ipart of the AppIlcant and' no other corporate or other action on the part of the Applicant Is legally required. If the Applicant is not the owner of the Property to be rehabilitated, the Applicant certifies, that It has the legal' authority to sign'Aind enter into an, agreement to Perform the proposed work on the buil ling, Evideirep of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no Wigation to Pay any persons providing materials or perforrning labor or to causzw* 3twaa. - Is Applicanrs Signature tate 111'", 171� 11111� U01 X MINITNU � i Property Owner herebyacknowlediefs,15 all - i ".,Mll SOIND11 I 01 Lu Cause The release ot any me ---nics ornth-r liens that may be recorded, against the above property in, connection with the proposed Improvements. MlPortir Owswrls Signature Date P.003 DOWNTOWN ADVISORY REVIEW SUBCONINUTTEE IMEETING MINIJUS November 2, 2016 CONVENED: The Downtown Advisory Review Stibcormuittee (I DARS) met at 5:40 p.m. in the City Hall Conference Room to discuss the Urban Renewal Chant and Loan Programs. The following iteirts were discussed: o Building Improvements Application - 253 N. Front Street MetroPaInt Request, * Javi's Furniture (514]' . Pacific Highway) * James Frackowiak (173 Grant Street) • Reqtiest for Design Assistance. - o Jar nes Frackowiak-(173 Grant Street) • Design Services — Project Updates Members Present: Staff Present: Jim Hen(hyx-Cormurinity Development & planning Director, Jamie Jolink-Econonric Developirient Director Tom Floiner opened the meeting at 5.40 p.ni, Ellsworth moved to approve the Minutes of the October 13, 2016 DARS meeting as presented, Carney seconded. Motion passed (3-0) Staff presented the Bijild,mg 1111provernents Pro rant Applicatimi completed by Jesus Cortes for property located 253 N. Front Street for roof repairs and insulation installation. Ca,iney moved to approve the Al)pfication for a grant of 25% ($3,805) for the project improvements as presented,' Ellsworth seconded. Motion passed (3-0') Staffprovided an update oil the pending application fi-oril Alejaridro Perez for the property located at 263 N. Front Street. Once the completed application is received, staff will schedule a DARS meeting for discussion. Staff also shared recent corninunications with property owners interested M the Btfilding Iniprovenrents Program.. MetroPaint donated thirty-six 5 -gallon pockets of paint to the City for rise in conjunction witlitlieSt,iildiliglniproveiiieiitsProg,,rrini. Staff has received requests for paint froin Javi's Furniture (514 N. Pacific Highway) and James Frack-owiak ('173 Grant Street). )A,R agreed that use by these Property owners would support the mission of the City's revitalization goal and MetroPaint's purpose for the donation. DARS discussed the request from James Frackowiak for design assistance for his property located at 173 Grant Street. Detailed design renderings were completed by DECA Architects in this property in October 2012. According to the terms of the program, design services were available to those property owners that have not previously received design services. Therefore, the consensus of DARS was that this property is not eligible to receive additional design services. Staff provided update to DARS on projects currently underway and would share completed renderings upon completion. Ellsworth moved to adjourn the meeting; Carney seconded. Motion passed (3-0). APPROVED Chair ATTEST Date Jamie Johnk Date Economic Development Director, City of Woodburn 2 .'49M& Item 8U a 1, d f;' ! 7 November 14, 2016 TO: Urban Renewal Agency Chair and Members FROM: Jamie Johnk, Economic Development Director SUBJECT: Woodburn Alleyway Beautification Project Update RECOMMENDATION: Proceed with Alleyway Beautification Project Option #2. BACKGROUND: In September 2016 staff presented design concepts for Woodburn's Alleyway Beautification Project to the Urban Renewal Agency (URA). The URA provided feedback on the design and directed staff to scale the project by options and bring back to the URA. The goal of the Woodburn Alleyway Beautification Project is to create a pedestrian -friendly, safe, clean Downtown for visitors, residents and patrons. DISCUSSION: Working with project partners, staff scaled the improvements reducing elements of the design in order to reduce estimated costs (see worksheet attached) resulting in revised project costs as followed: DECA Cost Estimate $ 157,805 Option #1 $ 105,255 Option #2 $ 71,742 Option #3 $ 64,972 Scaling included removing design elements from the DECA Architect design concepts such, the reduction of the number of planters, bike racks, light poles, etc. (detailed in worksheet attached). Staff has reached out for donations/ sponsorships to offset costs associated with these improvements. FINANCIAL IMPACT: Impact to the Urban Renewal budget estimated up to $71,742. Project cost with anticipated donations/sponsorships $50,692. Agenda Item Review: City Administrator _x City Attorney _x Finance _x_ WOODBURN ALLEYWAY REVITALIZATION Original Scheme (for reference) deca.ine DRSIGN coLawaoewT-H $157,805 Floor Plan Entry Perspective A Western Aerial Removable tables and umbrellas Street lights with hanging flower pots Business signage P.;nt. l _.t+ l of„ -I- ,, Stained concrete pathways and patio Moveable planters Paint applied to existing facade Paint applied to existing alley- way doors WOODBURN ALLEYWAY REVITALIZATION Option #1 deea.ine DRSIGN coLawaoewT-H $105,255 Floor Plan Entry Perspective A Western Aerial ghts with hanging flower pots Business signage P.;nt. l _.to l Stained concrete pathways and patio Moveable planters Paint applied to existing facades Paint applied to existing alley- way doors Notes: (20) Planters removed (1) Blade sign removed (3) Bike racks removed Patio furniture removed WOODBURN ALLEYWAY REVITALIZATION Option #2 deea.ine DRSIGN coLawaoewT-H $71,742 Floor Plan ry Entry Perspective A Western Aerial Business signage Stained concrete pathways and patio Moveable planters Paint applied to existing facade Paint applied to existing alley- way doors Notes: (30) Planters removed (3) Blade signs removed (3) Bike racks removed (2) Light poles removed Patio furniture removed WOODBURN ALLEYWAY REVITALIZATION Option #3 deea.ine DRSIGN coLawaoewT-H $64,972 Floor Plan 11 Entry Perspective A Western Aerial Business signage Painted metal enclosure Moveable planters Paint applied to existing facades Paint applied to existing alley- way doors Notes: (36) Planters removed • (3) Blade signs removed • (3) Bike racks removed • (2) Light poles removed Patio furniture removed WOODBURN ALLEY IMPROVEMENTS COST ESTIMATE " of planters -removing from private property ber of bike racks to one - Hayes Street ber of blade signs to be hung in alley dated with installing light poles and plumbing ber of irrigation based w nhh,ber d hanging baskets fiber d light poles installing by Metr,P,i,t fiber d light poles installing fiber of light poles installing fiber of light poles installing fiber of light poles installing fiber of light poles installing fiber d light poles installing public Services est form PG E? Also working with Cox Electric f area to be stained m