April 25, 2016 Urban Renewal Agency AgendaCITY OF WOODBURN
URBAN RENEWAL AGENCY
AGENDA
APRIL 25, 2016 - 6:45 P.M.
KATHRYN FIGLEY, CHAIR
TERESA ALONSO LEON, BOARD MEMBER WARD 1
LISA ELLSWORTH, BOARD MEMBER WARD II
ROBERT CARNEY, BOARD MEMBER WARD III
SHARON SCHAUB, BOARD MEMBER WARD IV
FRANK LONERGAN, BOARD MEMBER WARD V
ERIC MORRIS, BOARD MEMBER WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal Agency minutes of February 8, 2016 1
Recommended Action: Approve the minutes.
4. PRESENTATIONS
None.
5. PUBLIC HEARINGS
None.
6. GENERAL BUSINESS
A. Removal of Structures Located at 137 S. First Street and 175 2
S. First Street
Recommended Action: It is recommended that the Urban
Renewal Agency, by motion, authorize staff to contract
with Oregon Demolition on the removal of the structures
located at 137 S. First Street and 175 S. First Street.
7. PUBLIC COMMENT
8. ADJOURNMENT
April 25, 2016 Urban Renewal Agency Page i
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
FEBRUARY 8, 2016
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, FEBRUARY 8, 2016
CONVENED The meeting convened at 6:48 p.m. with Chair Figley presiding.
ROLL CALL
Chair Figley
Present
Member Schaub
Present
Member Lonergan
Present
Member Carney
Present
Member Morris
Present
Member Ellsworth
Present
Member Alonso Leon
Present
Staff Present: City Administrator Derickson, Assistant City Administrator Row, City
Attorney Shields, Police Chief Ferraris, Public Works Director Scott, Economic and
Development Services Director Hendryx, Finance Director Head, Economic Development
Director Johnk, Communications Coordinator Horton, City Recorder Pierson
0:00 CONSENT AGENDA
A. Urban Renewal Agency minutes of November 9, 2015.
Ellsworth/Alonso Leon... adopt the Consent Agenda. The motion passed unanimously.
0:01 ECONORTHWEST SERVICES AGREEMENT FOR URBAN RENEWAL
FINANCIAL FORECAST ANALYSIS
Economic Development Director Johnk provided a staff report. Member Lonergan stated
that he is in favor of this. Member Carney stated that he is a proponent of the First Street
project and believes this is a valuable exercise. Lonergan/Schaub... enter into a
professional services agreement with ECONorthwest in order to complete the scope of work
provided for the Urban Renewal Financial Forecast Analysis. The motion passed
unanimously.
oils ADJOURNMENT
Morris/Lonergan... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:03 p.m.
APPROVED
KATHRYN FIGLEY, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 — URA Board Minutes, February 8, 2016
-'49M& Item
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April 25, 2016
TO: Urban Renewal Agency Chair and Members
FROM: Jamie Johnk, Economic Development Director
SUBJECT: Removal of Structures Located at 137 S. First Street and 175 S. First
Street
RECOMMENDATION:
Of the bids received one company, Oregon Demolition, can complete the work
as specified by staff. Keeping with the City sustainability goals, Oregon Demolition
will salvage as much of the structures as possible, will provide safety fencing
throughout the demolition process and will leave a clean, level site when the work
is complete. Oregon Demolition can also complete the hazardous materials testing
and any remediation work necessary.
It is recommended that the Urban Renewal Agency, by motion, authorize staff to
contract with Oregon Demolition on the removal of the structures located at 137
S. First Street and 175 S. First Street.
BACKGROUND:
The City purchased the properties located at 137 S. First Street and 175 S. First Street
in the years between 2007 and 2004, respectively, with the intent for use for future
community facilities expansions and/or public space. City Council directed staff to
complete an appraisal on the properties, completed in April 2015 and presented
to Council in September 2015.
DISCUSSION:
Under the direction of the City Council, staff has met with four construction
companies to discuss removal of the structures. Staff selected four contractors with
varying removal techniques:
Deconstruction -which includes removal of the structures and salvage of reusable
materials and disposal of debris, however these companies do not remove
concrete from foundations, parking or walkways, nor do they complete site
Agenda Item Review: City Administrator _x City Attorney _x Finance _x_
2
Honorable Mayor and City Council
April 25, 2016
Page 2
backfill, leveling, grading or service disconnections. Deconstruction will take
approximately 3-4 weeks to complete.
Demolition - which includes removals of the structures and some salvage of
reusable materials and disposal of debris, along with removal of concrete
foundations, walkways, etc. and backfill, grade and level the site. These
contractors will also disconnect water/sewer service and place up fencing during
demolition. Demolition will take approximately 2-3 weeks to complete.
Prior to proceeding with structure removal, there must be hazardous materials
testing completed on both properties. These tests will look for any asbestos, lead
based paint, or other hazardous materials commonly used in the construction
process when the houses were built. Staff reached out and received bids from
three agencies to complete this testing. Once testing has been completed a
possible hazardous materials identified, staff will work with contractor to provide
hazardous materials remediation estimates. Please note - three of the four
contractors providing bids for the project can complete the remediation work.
FINANCIAL IMPACT:
The bid for services from Oregon Demolition represents the combined scope of
work for both properties (137 S. First Street and 175 S. First Street):
• Hazardous Materials Testing - $ 1,400
• Structure Demolition Scope of Work - $ 22,900
1. Remove 2 structures including foundation, walkways, slabs & rubbish
2. Remove necessary trees and shrubs
3. Install silt fencing and bio bags for erosion control
4. Cut and cap water and sewer service
5. Import proper soils and rock for backfill and leveling
6. Remove all debris generated from demolition
• Hazardous Materials Remediation - $ TBD
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Oregon Demolition
CCB 202480
WA OREGOD*851QC
19992 South End Rd
Oregon City, OR 97045
(503) 309-1122
Proposal — 2 House Demolition
Dan Prichard Estimator/PM 503-715-7178
Proposal Submitted To: City of Woodburn, Oregon
Date: 3/31/16
Contact: Jamie Johnk 503-980-6349
Address: 270 I ont omeiry St., Woodburn, Or, 97071
Job Location: 137 & 175 S. 1st Str., Woodburn, Or.
Contract Price (Based on current Prevailing wage rates)
Owner shall pay Oregon Demolition for the above listed items for a total price of: $ 22,900.00
Estimated Hazardous materials survey cost .................................................$ 1,400.00
Scope of Work
Oregon Demolition shall perform the following work for G.C.:
1. Remove 2 structures complete including foundation, walkways, slabs & rubish.
2. Remove nessesary trees and shrubs.
3. Install silt fencing and bio bags for erosion control.
4. Cut & cap water and sewer service.
5. Import proper soils & rock for backfill and leveling.
6. Remove all debris generated from demolition
This project is scheduled for 2 weeks.
If there are any change orders that cause project to run over original timeline allotted additional cost will
apply.
Oregon Demolition 19992 S End Rd, Oregon City, OR 97045 Phone: (503) 309-1122 talktous@ore.-Ondeino.com
N
This does not include:
Any Electrical or Gas disconnects or Gas
Any testing or abatement of asbestos or LBPR. (estimate given)
Drawings, engineering, permit fees or any other professional service.
Payment Terms
G.C. shall pay for the work on the following schedule
Balance will be due upon satisfactory completion of the above listed items.
We Hereby Propose
Oregon Demolition hereby proposes to furnish materials and labor necessary for satisfactory
completion of items listed above.
All work is to be completed in a substantial workmanlike manner according to specifications
submitted, per standard practices.
Any alteration or deviation from above specifications involving extra costs will be executed only upon
written change orders and will become an extra charge over and above the original price.
Oregon Demolition is not liable for any incidental damages.
Note: This proposal may be withdrawn by us if not accepted within 30 days.
Acceptance of Proposal
I hereby acknowledge that I have read, understand and agree to the terms of this document.
The price, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified.
Payments will be made as outlined above.
Date of Acceptance Payment Method
Signature(s)
Proposal Prepared By
You may cancel this transaction at any time prior to midnight of the next business day after the date of
this transaction.
Oregon Demolition must retain a signed copy in their files.
Oregon Demolition 19992 S End Rd, Oregon City, OR 97045 Phone: (503) 309-1122 talktous@ore.-Ondeino.com
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