URA Resolution 2015-04 (2)URBAN RENEWAL RESOLUTION NO. 2015-04
A RESOLUTION AMENDING THE DOWNTOWN GRANT AND LOAN PROGRAM
PROCEDURES AND REQUIREMENTS
WHEREAS, with the adoption of Resolution 2011-01, the Urban
Renewal Agency Board established the Downtown Grant and Loan
Program in February 2011; and
WHEREAS, the Downtown Grant and Loan Program includes
procedures and requirements; and
WHEREAS, the Downtown Grant and Loan Program procedures and
requirements need to be amended to clarify and improve the efficiency
of the program; NOW, THEREFORE,
THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS:
Section 1. The revised Downtown Grant and Loan Program
procedures (Exhibit A) allow the Downtown Advisory Review
Subcommittee to approve six-month extensions, increase matching ratio
to 3:1, classify single-family dwellings as ineligible for grant funding, and
require applicants to post a sign promoting the Urban Renewal Grant and
Loan Program at construction sites.
Approved as to Form:
City AttornPv
Passed by the Agency
Submitted to the Chair
Approved by the Chair
A
Date
ATTEST:
1w ��1�I
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 - RESOLUTION NO. 2015-04
,3k)
a `z 2-075'
(Exhibit A)
Woodburn Urban Renewal Agency
Urban Renewal Grant and Loan Requirements
Program Requirements
1) Projects must be located within the Urban Renewal Grant and Loan
District as identified below.
2) The applicant, after meeting with staff to discuss the proposed project,
shall submit a completed Urban Renewal Grant and Loan application and
all supplemental materials provided.
3) Projects assisted by this program are to be rehabilitation and renovation
projects showing significant improvement to the property and must be
compatible with the area streetscape.
4) Exterior Evaluation Criteria:
• Comply with the City of Woodburn Downtown Architectural
Design, Woodburn Development Ordinance Standards, and
Signage Standards. (Requirement not specific to program)
• Shall work towards restoring the building as closely to its
original design as possible.
Shall be designed, constructed, and maintained to
compliment and accept the architectural features of the
building. All accessories, signs, awnings, etc. shall likewise
compliment the overall character of the building.
5) Grants are available for up to $10,000 for exterior renovation and up to
$5,000 for interior renovation.
6) Loans are available to property owners in amounts up to $25,000 and are
secured by a Trust Deed in the amount of the loan.
7) Applications may be made for a combination of grant and loan funds.
Eligible Projects:
The following list is not exhaustive, but covers the majority of types of
exterior projects that are eligible:
_ADA accessibility
_Awnings/canopies
_Code deficiencies
_Cornices
_Design & architectural services (up to $1,000)
_Electrical
_Energy efficient upgrades (some restrictions apply)
_Environmental remediation
_Exterior lighting
_Exterior painting and cleaning -Panting
_Gutters & downspouts
_HVAC
Permits
Page 1 - RESOLUTION NO. 2013-03
_Plumbing
_Seismic
_Sign installation and hardware
_Storefronts
—Re -pointing
_Replacement of missing decorative features
_Removal of non -historic materials or additions
_Roofing
Windows
Ineligible Activities:
_Administrative costs or payments to borrower for direct labor costs
_Building acquisition
_Improvements to non-public faces of buildings
_Improvements to interiors of single/multifamily residential properties
_Improvements to exteriors of single-family residential properties
_Inventory or other working capital
_Landscape improvements
_ Property maintenance
_ Work (wages) not performed by a licensed contractor
8) There is a 3:1 match requirement required for the Grant program.
Invoices must be submitted for reimbursement. No grant money will be
disbursed until the project is completed and is approved by the Agency.
9) Grant and loan funds cannot be used for any work commenced or
completed prior to project approval.
10) Grant and loan funds may be used for materials and services provided by
licensed contractors.
11) All necessary building, electrical, plumbing permits must be obtained and
work inspected and approved.
12) Grants and loans are dependent upon the availability of funds and must
be reviewed and approved by the Downtown Advisory Review
Subcommittee and the Urban Renewal Agency Board.
13) Projects shall be completed within one year of approval in order to be
eligible for reimbursement. Grants provide for a single payment after
receipts are provided and all completed work is accepted by the City.
14) The Downtown Advisory Review Subcommittee may grant one 6 month
extension for work to be completed under this program. The applicant
must submit a written request for the extension and provide justification for
the Subcommittee's consideration. The action shall appear on the Urban
Renewal Agency consent agenda as an informal item.
15) All work will be done by licensed contractors and the applicant needs to
provide at least three bids for every aspect of work greater than $2,500.
16) Business and/or property owners may reapply for grant and/or loan funds
until the grant and/or loan limit is reached. They must then wait 12 months
to reapply.
17) After grant and loan limits have been reached on the property, business
and/or property owners may reapply for grant and/or loan funds every 12
months for the same property
Page 2 - RESOLUTION NO. 2013-03
18) Grant and loan funds are limited to physical improvements to the buildings
themselves. Non -permanent improvements, such as purchasing new
equipment, do not qualify for this program.
19) The Downtown Advisory Review Subcommittee may authorize to increase
funding and modify project scope to approved grant and/or loan request
when project costs rise above original estimates.
20) Requests must be made in writing, must include specific documentation,
and are to be submitted prior to commencement of work on the requested
project element(s).
21) All requests are subject to available funds.
22) Project scope remains consistent with the originally approved project, and
the request is not associated with a new project element.
23) Overall project cost cannot exceed grant and loan fund limitations.
Maximum exterior and interior grants are limited to $10,000 & $5,000
respectively. Maximum loan amounts cannot exceed $25,000.
24) Property owners may request to convert an Urban Renewal grant into a
loan. Upon approval of the Downtown Advisory Review Subcommittee, the
property owner must separately apply and qualify for a loan through the
Mid -Willamette Council of Governments.
25) The Downtown Advisory Review Subcommittee's action shall appear on
the Urban Renewal Agency consent agenda as an informal item.
26) A flyer promoting the Urban Renewal Grant and Loan Program must be
prominently displayed on site during construction period.
Page 3 - RESOLUTION NO. 2013-03