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November 9, 2015 URA AgendaCITY OF WOODBURN URBAN RENEWAL AGENCY AGENDA KATHRYN FIGLEY, CHAIR TERESA ALONSO LEON, BOARD MEMBER WARD 1 LISA ELLSWORTH, BOARD MEMBER WARD II ROBERT CARNEY, BOARD MEMBER WARD III SHARON SCHAUB, BOARD MEMBER WARD IV FRANK LONERGAN, BOARD MEMBER WARD V ERIC MORRIS, BOARD MEMBER WARD VI NOVEMBER 9, 2015 - 6:30 P.M. CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of September 14, 2015 1 Recommended Action: Approve the minutes. 4. PRESENTATIONS None. 5. PUBLIC HEARINGS None. 6. GENERAL BUSINESS A. URG 2014-03 145 Arthur Street Masonic Lodge - Second 3 Extension Recommended Action: Agency approval, since there were extenuating circumstances associated with this project that caused delays beyond the typical grant cycle period. B. URG 2015-12 702-722 Young Street (Rosera) 6 Recommended Action: Applicant Charles Rosera requests that the Urban Renewal Agency Board approve an exterior Urban Renewal grant in the amount of $3,325. C. URG 2015-13 303 N. Pacific Highway, Crossroads Grocery & 25 Deli Recommended Action: As recommended by the Downtown Advisory Review Subcommittee (DABS), approve Sang Park's request for an exterior Urban Renewal November 9, 2015 Urban Renewal Agency Page i grant in the amount of $7,565. DARS supports that it may be necessary for the applicant to proceed with work prior to Agency action. D. URG 2015-14 405 N. First Street (Chay Properties, LLC) 44 Recommended Action: In agreement with the Downtown Advisory Renewal Subcommittee (DABS), it is recommended that the Woodburn Urban Renewal Agency Board approve an exterior grant application from Chay Properties, LLC (Applicant), for up to $1,766. DARS supports that it was necessary for the applicant to proceed with work prior to Agency action. 7. PUBLIC COMMENT 8. ADJOURNMENT November 9, 2015 Urban Renewal Agency Page ii 0:00 0:00 0:01 URBAN RENEWAL AGENCY BOARD MEETING MINUTES SEPTEMBER 14, 2015 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 14, 2015 CONVENED The meeting convened at 6:05 p.m. with Member Lonergan presiding. ROLL CALL Chair Figley Member Schaub Member Lonergan Member Carney Member Morris Member Ellsworth Member Alonso Leon Absent Present — 6:30 p.m. Present Present Present — 6:15 p.m. Present Present Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Russell, Public Works Director Scott, Assistant City Administrator Row, Human Resources Director Hereford, Communications Coordinator Horton, Urban Renewal Manager Stowers, City Engineer Liljequist, Executive Legal Assistant Veliz CONSENT AGENDA A. Urban Renewal Agency minutes of June 22, 2015. Ellsworth/Alonso Leon... adopt the Consent Agenda. The motion passed unanimously. PRESENTATION Public Works Director Scott provided a staff report and presentation on First Street improvements from Oak to Harrison and information on options for a downtown restroom. Members asked questions and provided comments and direction regarding the First Street improvements. Member Carney stated that he favors the head in parking option with the idea of incorporating the parking lot behind the post office as part of it. Member Lonergan stated that he likes where we are going with the options but wants to see how the businesses feel about this. Member Alonso Leon concurred with Member Lonergan. Member Ellsworth stated that she likes the idea of the angled parking and feels it's a safer option. Member Lonergan stated that he is in favor of rehabbing the downtown Second Street, he is in favor of the alleys and going with the restroom and doing away with the splash fountain. He added that he would like to dedicate $100,000 of Urban Renewal funds to go to an art project that can go along with this project. Member Carney stated that he liked that idea and that perhaps the City could provide art grants. Member Ellsworth stated that she is in support of hardscapes over landscapes that we have to maintain. City Administrator Derickson asked if the agency wanted staff to come back with a plan that includes the alleys as part of the overall project. Member Lonergan stated that the unimproved alleys should be improved. Member Morris stated that the City should poll the public before they spend any money on art. Member Alonso Leon concurred. Member Schaub stated that this could be a great opportunity for talented artists in the community to get involved and that she is in favor of a splash fountain in one of our parks. She added that she is in favor of angled parking and Page 1 — URA Board Minutes, September 14, 2015 URBAN RENEWAL AGENCY BOARD MEETING MINUTES SEPTEMBER 14, 2015 supports getting feedback on this from businesses and the citizens. Member Ellsworth stated that she supports option one, that she doesn't want to have any dead planters and is in favor or updating the parking lot. She added that she likes the idea of attaching the bathroom to the library and she would love to see a splash fountain at Centennial Park. Member Carney stated that he is also in favor of option one. City Administrator Derickson stated that they can come back with a plan for a public bubbler and the alleys. He added that it appears the restroom option has been decided and that option one is the member's preference but that they will keep option two available for public discussion and outreach. He stated that they could do a survey on an art project and could look and see what other cities have done. 0:27 ADJOURNMENT Ellsworth/Carney ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:10 p.m. ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon APPROVED KATHRYN FIGLEY, CHAIR Page 2 — URA Board Minutes, September 14, 2015 2 �'I �'1��r I Iii ♦ r�} Y 9M& Its BU November 9, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Subject: URG 2014-03 145 Arthur Street Masonic Lodge - Second Extension RECOMMENDATION: Agency approval, since there were extenuating circumstances associated with this project that caused delays beyond the typical grant cycle period. BACKGROUND: The Agency approved the above referenced $5,000 interior grant for the Masonic Lodge in May 2014. Due to pending reroofing of the building, the interior project was delayed until the roofing was completed. Unfortunately, prior to completion of the re -roof project, the building was severely damaged due to a sudden storm, further delaying the interior restoration. The applicant requested, and was granted, a six month grant extension to complete the interior work, which expired this past October. Program guidelines limit grant completion to 12 months, with one six month extension, for a total of 18 months. Work on damage caused by the storm was delayed due to a number of factors, including settlement with the contractor's insurance agency. Don Judson, President of the Woodburn Masonic Trustees, submitted a request for additional time to complete the interior project. The request requires Agency approval and has not been reviewed by the Design Review Advisory Subcommittee (DABS), since the request is outside their authority to approve. Additionally, the request came in the day after the most recent DARS meeting. Staff is submitting the request for the Agency's consideration. There are extenuating circumstances associated with this project that caused delays beyond the typical grant cycle period. I Urban Renewal Grant and Loan Application Review URG 2014-03 145 Arthur Street (Masonic Lodge) Proposal The Applicant requests additional time to complete the project, since there were extenuating circumstances that affected the building and greatly delayed the work. Program guidelines limit grants to 18 months and Agency action is required to approve this request. Financial Impact Already budgeted Attachments: Request for Second Extension Letter W October 30, 2015 Woodburn Urban Renewal Agency C/o James N.P. Hendrix Economic & Development Services 270 Montgomery Street Woodburn, Oregon 97071 Dear Mr. Hendryx: The Woodburn Masonic Trustees, Inc., custodians for the Woodburn Masonic Lodge building at 145 Arthur Street are requesting an extension beyond the 18 months allowed by grant guidelines for the $5,000 interior portion of the grant approved May 8, 2014. This interior grant was conditional upon first completing our roof replacement, which was part of the grant and which has been completed. During this latter process a sudden wind and rain storm in late July, 2014 blew off the protective tarp covering the roof, causing extensive water damage to the interior of the building. We did not obtain a settlement from our contractor's insurance company until March 27 of this year, which then allowed us to embark on a much more extensive renovation than originally planned. We solicited bids from three local companies, and on May 13 approved Belfor Property Restoration to begin this project. All of the interior walls on the stairways and second floor have been repaired, resurfaced and painted, with the exception of one bathroom, and some trim painting remains, which will be completed within the next two weeks. Carpet has been ordered for the entire second floor, which we anticipate being installed by the end of November. The remaining projects will be the third floor kitchen and dining room, ceiling, wall and floors, and the renovation of the building entrance on Arthur Street. We expect the entire project will be done by year end, but would appreciate a six month extension in case there are any more setbacks. Thank you for your consideration. Sincerely, Don R, Judsn President, Woodburn Masonic Trustees, Inc. I �'I �'1��r I Iii ♦ r�} Y 9M& Its BU November 9, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Subject: URG 2015-12 702-722 Young Street (Rosera) RECOMMENDATION: Applicant Charles Rosera requests that the Urban Renewal Agency Board approve an exterior Urban Renewal grant in the amount of $3,325. BACKGROUND: On July 8, 2013, the Urban Renewal Agency Board adopted a resolution expanding the downtown Grant and Loan Program to include properties along the Young Street corridor and the Young/99E intersection, as specified in the resolution. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to properties located in the Urban Renewal Grant and Loan District. The program also provides loan funds ($25,000) to further these same improvements. On June 22, 2015 the Agency reduced the public grant match from 1:1 (50%) to 3:1 (25%). The Applicant has owned the Rosemont Townhouses since its construction in 1989. The property includes ten townhouses with an average rental occupancy of 7-10 years. On September 8, 2014 the Applicant was awarded $5,000 to update the fagade on four of his ten rental units. The Applicant originally requested $6,650 (50% of total project cost) to update the fapade on the remaining units. However, the new guidelines limit the match to 25% of project cost, or $3,325. DARS considered the Applicant's written request to increase the grant amount to 50% at their October 29, 2015 meeting, but concluded that the application could only receive the current City match of 25%. DARS recommended that the Agency approve the grant request. 9 Urban Renewal Grant and Loan Application Review URG 201 5-1 2 702-722 Young Street (Rosera) Proposal The exterior grant proposal is to install new energy-efficient windows and siding on six rental units. Exterior grant (25%): $ 3,325 Estimated cost of all improvements: $13,300 Program Criteria: Property Location & Ownership The property is located at 702-722 Young Street. • That the property is within the Urban Renewal Grant and Loan District The property is within the Urban Renewal Grant and Loan District. • That the proposal complies with the downtown architectural design standards and signage standards The proposal complies with the downtown architectural design standards and signage standards. • That the project encourages greater marketability of the Urban Renewal Grant and Loan District. Exterior improvements are intended to improve efficiency of the multi -family residential property. Improving the longevity of the property encourages greater marketability of the area. • That the proposal will complement the existing surrounding community. Improvements to the property do not impact the aesthetics of the property. • That the project design works toward restoring the building as closely to its original design as possible The proposed improvements maintain the original facade design. 7 Urban Renewal Grant and Loan Application Review URG 201 5-1 2 702-722 Young Street (Rosera) • That building interiors are improved with a focus on addressing code -related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. Summary and Conclusion The Grant and Loan Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This particular grant application is intended to assist the Applicant to replace windows and siding on four of his ten rental units. Conditions of Approval 1. There is a 3/1 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Grant Application Pictures Letter from applicant 9 � ll5 l 6AI qo a 9 A mood6aA4J /ova- a. a r A 041t- lsm4u, X)d S-WA-e, WOP lrlclq l I dA" ,cie o 4e- L gahZj i � jX)6y--,eeW oaf" toe& all,42 .Z h"6 I-ecieved 4em "� yM� 44 XJX4CfdcW A404 404,91 � i 00111r,)1- 40 !11r,) - 41 holvl � all. -t, ASG �` dW4L R5&k&-,, r7!- a 3 G Sr6 q " )'Zrz,0a-- City of Woodburn Urban Renewal Agency SMALL RENOVATION GRANT APPLICATION Exterior Grant ($10,000) ❑ Interior Grant ($5,000) ❑ 1. Applicant Name: 6&L16 C -,Y- Eosexa� Address: E-mail: Sole Proprietorship Partnership ❑ corporation ❑ Non -Profit ❑ 2. Building or Business to be rehabilitated Name: d Street Address: Tax Map/Lot N u I f mber: (7 3. Property Owner Name Address: � , ,, Work Phone: Home Phone: i; 4. Exterior Grant - Give a brief description of the proposed improvements and provide three bids for every aspect of work greater than $2,500. Grant amount: $ Total estimated cost of all work: $ y 31 �� , m"' Percentage of grant to total project costs: Small Renovation Grant Application 1 10 R G. ......TOZtAd .SSS City of Woodburn Urban Renewal Agency CERTIFICATION BYAPPLICANT The Applicant certifies that all information provided in this application is true and complete to the best of the Applicant's knowledge and belief. The Applicant represents to the City that this Agreement has been duly authorized by all necessary action on the part of the Applicant and no other corporate or other action on the part of the Applicant is legally required. If the Applicant is not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. Applicant's ignatu W ACKNOWLEDGMENT BY PROPERTY OWNER (if different than Applicant) The Property Owner hereby acknowledges all the above terms of this application and agrees that the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. Property Owner's Signature Return application to: Urban Renewal Manager 270 Montgomery Street Woodburn, OR 97071 Phone: 503-980-2485 E-mail: robyn.stowers@ci.woodburni,or.us 11 Date Small Renovation Grant Application 3 ��., Mo. .. yy/l ,� .... /l „ Matthew R. Montgomery Construction, Inc. General Contractor ,rAd CCB #152340 P.O. Box 283 • Woodburn, OR 97071 Home: 503-393- 052 Mobile 503-932-3051 CONTRACT AGREEMENT f d s SUBMITTED TO, ��i�w �u. ��"Daim� �� BONE DATE m 1 ADDRESS 720 0 JOB NAME AND LOCATION�� __..__......___ . ....._ _W . ...... _. WORK TO BE PERFORMED: " V ESTIMATED JOB All workmanship is guaranteed for one year from date of completion. I/we hereby agree that payment of the entire balance of this agreement shall become due and payable within 30 days following completion of the project, unless otherwise agreed upon hereon and I/we further agree that in the event that Matthew R. Montgomery Construction becomes obligated to hire an attorney for purpose of collecting any amount due or enforcing any other term of this agreement then I/we will pay the reasonable attorney's fees incurred, regardless of whether suit is filed, at trial and upon appeal thereon. In addition to such sums as allowed by law, I/we agree that the unpaid balance of this agreenment shall bear interest at a rate of 1.5% per month from the date of completion of the project and said interest shall continue to accrue until all sums due hereunder are paid in full. All material is: guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders. All agreements contingent upon accidents or delays beyond our control Owner to carry all necessary insurance. Our workers are fully cov ref by Workman's Compensation insurance. Any extra work will be an extra cost of +"' " °r` •m_mmm„ per man hour plus materials.w,., AUTHORIZED This contract constitutes the entire agreement of the parties. You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after the date of the transaction. Oregon law requires a Notice of the Right to Lien be provided to the buyer when the contract price exceeds $1000.00. See attached information Notice of the Right to Lien form for an explanation of these rights. The undersigned owners acknowledge receipt of a completed copy of this agreement, Notice of Cancellation and Information Notice of the Right to Lien. NOTE: This agreement may be withdrawn by us if not accepted within.._.._....__. ..... . ACCEPTANCE OF AGREEMENT The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. DATE OF ACCEPTANCE AUTHORIZED SIGNATURE TITLE AUTHORIZED SIGNATURE _ ,,..._,., -, __,.. TITLE 12 �e I 'm Precision Cutt - CCB# 197724"VJ�tO7'( 6f �( 705 w marquam st Mt. Angel, OR 97362 503 932 1182 garykraskov@gmail.com Name / Address Chuck Ldp si e Date I Estimate # 5/4/2015 1 338 Description Qty Rate Project Total 700 rosemont woodbrun tear off Tl -11 and ins tall new osb sheeting 800 1.50 1,200.00 install new 5 inch reveal cement fiber siding 1,600 1.25 2,000.00 remove old windows and install new windows 12 100.00 1,200.00 install waterproofing 1,600 0.25 400.00 Total $4,800.00 13 -712), Nicholas Sorenson ConstructionWa Estil ate M. 38484 S. Hardy Rd. Molalla, OR 97038° "° Date Estimate # CCB #156589° ` '� ' � 6/22/2015 186 Name / Address Chuck Rosera 700 Young St Woodburn, OR 97071 Description Tear off existing second story siding on front of building and re -sheet wall with OSB. Remove and replace windows on front of building. Reside entire front of building with Hardie Plank siding. Customer to supply materials and dispose of construction debris. Nick Sorenson (503)319-6608 Project Qty n Cost I Total 7,500.001 7,500.00 Total $7,500.00 Customer Signature 14 C ANBY BUILDEAUPUPL/)YI C.;"O 102 S PINE CANBY, OR 97013 Phone 503-266-2244 Fax 503-651-5470 QUOTE - QT001965-478155790 Job Name: Rosemont 6 units Bid For: (Business Address)hip "1"o A dro5,�; Chuck Rosera t ,e ��Q y 1l�st.ri Icon ia�, Nt taY. Total .. _.k..�.�,..__._...... .w.......m _ SLIDER 6 9130 XOX SLID __._......-.._._....__..... _...... _..........�_... �_...-., 170.47 T 022,8o 170.47 Window Sizing: WINPRO SERIES 7030 (84" x 36" RO) Operation: XOX Color: WHT Glass Options: EC LOW -E ARGON IS 5 11� Frame Options: * 3 1/4" NAIL FIN Hardware Opts: AUTO LOCK Perform. Data: U-VALUE=0.3 SHGC=0.3 3. VLT=0.56 STC.VALUE=26 2. __...6 9100_-°..___ _e m n.. SLIDER 214.57 1,287.42 Window Sizing: WINPRO SERIES 6036 (72" x 42" RO) Operation: XO Color: WHT Glass Options: EC LOW -E ARGON X1.5 II Frame Options: * 3 1/4" NAIL FIN Hardware Opts: AUTO LOCK Perform. Data: U-VALUE=0.3 SHGC=0.3 VLT=0.56 71: STC.VALUE=26 Bid By Total Material + Labor + Delivery + 0% Tax: .. �....�m.,.•-� .0.00 O, .�..e.. � .._._..� ..___.._. 2,310.24 .e..._....._.._� _.. a 00 0.00 Ver: 7.01.0195 Page 1 of 1 15 Sub Total 2,310.24 Less Deposit 0.00 Balance Due: $ 2,310.24 Bid Dated: 4/16/2015 lqn� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIII IIIIII II II X14...... if/ BUILDERS SUPPLY �" 102 S. Pine St., Canby OR. 97013-4520 UOt1ti017�� f")'tr', Telephone: 503-266-2244 Fax: 503-266-8037 'Gobsite: www.canbybuilderssupply.com 79335 Email: sales@canbybuilderssupply.com Customer: Rosemont Townhouses# Delivery Address Quote Date 4/16/2015 8:27 am g Contact Name k 702-722 Young St. Chuc„ Woodburn, Oregon, 97071 Contact Number 971-235-6860 Customer Ref: ement siding --six units Created By: Jon D Delivery Date 1 On 04/16/2015 Page 1,of 2 I/ w A r J rXF /ltCBr.! frr r "„ ,�lr /rr rl 9 Xr, i r,' X r 1/Y/ HlJ +f, r „„J •, "r , ,,- y.. ,::: r., (.n � ". :� '. wi 1/,,� � v,� r ✓,,, 6/./X 1 o-1 �fi ,, ,ru �,�.. r J u k, i y I n,,rli ,, ,✓ , � ✓ �•, s f� ,,,!„ I � �, r w ,/ .,� r w _T �, J"!.,..,r ta ilu 1 6HPP 5/16"x6 -1/4"x12' Primed Hardilap HZ10 zone (308pc) 390.0000 ea 840.00 mbf 2,047,50; 390/12 2 68TS 6"x8" Misc. Color Tin Shingles 200.0000 ea 0.19 ea 38.00 3 JUMBO 240Sf Roll Super Jumbo Tex Wrap 11.0000 ea 11.60 ea 127.60 4 544RCCP 5/4X4 R/L S1 S2E Primed Cedar Fj 80.0000 If 3,305.19 mbf 110.17 5 71649wb 7/16-4X9 Waferboard 24/16 30.0000 ea 407.00 msf 439.56 6 8917361 A1138 3/8" Crwn Stpl 3/81n Lg 3.0000 ea 1 5.51 ea 16.53 7 6MS 6" X 75Ft Roll Ez-Seal Flashing Partial Adhesive 4.0000 ea 24.53 ea 98.12 8 6ff 6" x 75ft roll of fortiflash flashing Full Adhesive 9.0000 ea 19.72 ea 177.48 i 9 MSS MOISTSTOP FORTIFIBER SEALANT ALL 30.0000 ea 5.66 ea 169.80 PURPOSE POLYURETHANE SEALANT 10.1 OZ 10 FAN238120 2 3/8" .120 Bright Nail Full Head Grip Rite (5M) 1.0000 ea 32.03 ea 32.03 11 FANAC7DRHDG36 2 3/16" x.092 HDG Ring Coil Siding Nail (3.6M) 1.0000 ea 32.98 ea 32.98 12 958659 7-1/4X9-3/4 Lite Block 3-5/8" Primed Cedar 6.0000 ea 11.99 ea 71.94 13 6765226 30060 Wh Light Adh Caulk PI Wh 9.0000 ea 2.99 ea 26.91 14 wv White Vulkem Sealant 9.0000 ea 4.60 ea 41.40 15 2410D 2X4-10' KD -DF DRY 9.0000 ea 565,00 mbf 33.90 16 22RCCP 2X2-R/L S4S Primed Cedar F-Jnt. 80.0000 If 2,673.27 mbf 71,29 17 13RCCP 1X3-R/L S1S2E Primed Cedar Fj 20.0000 If 2,806.60 mbf 14.03 18 TEHB125WH 1 1/4" Wht High Back Z Flashing 110 Deg 124" 6.0000 ea 8.66 ea 51.96 19 TEHB15WH' 1 1/2 Wht High Back Z Flashing 110 Deg 124" 4.0000 ea 8.60 ea 34.40 NOA !"ur,�,. for i nig- r,ltwr $3, 778.40 `�i �jr �i�1�"1�7��r�lra�P, $0.00 l,1d! Y✓r N J' $3,778.4,0 The prices contained on this document are good through 4/23/2015. Prices listed are for quantities/grades shown on this document, Purchaser is responsible for accuracyWof list Buyer Date Subject to our terms and conditions of sale. Further copies available on request. 16 The prices contained on this document are good through 4/23/2015. Prices listed are for quantities/grades shown on this document Purchaser is responsible for accuracy of list Buyer Date Subject to our terms and conditions of sale. Further copies available on request. 17 k'hxY,�C7P11� IIIII I IIII I IIII VIIIA III IIIII IIIIIVIII II II CMBY BUILDERS SU LY Tl 102 S. Pine St., Canby OR. 97013-4520 Quotation "° UMH10S k Telephone: 503-266-2244 Fax: 503-266-8037 .� Website: www.canbybuilderssupply.com 793735 Email: sales@canbybuilderssupply.com Delivery Address Quote Date 4/16/2015 8:27 am Customer: Rosemont Townhouses# �a-9 p702-722 Young St. Contact Name Chuck Woodburn, Customer Ref: ement sidina--six units Oregon, 97071 Contact Number 971-235-6860 Created By: Jon D Delivery Date On 04/16/2015 Page 2, of 2 20 M77 1-1/4"x2" Primed Brickmould M77 120.0000 If 1.19 If 142.80 _. _.__....... t for __.. ..,....... Loading .. .. -. .m...... . am&_.. ,.1 y�No"r� %a(� G % or �r � � � p „t �'� t $3,778.40 � Ali' Ari �Hrri� e��jUg n�hfi� Mrd/I� � !i'�rJ $0.00 i F10``„ V,/ylrN`Jf $3,778.40 The prices contained on this document are good through 4/23/2015. Prices listed are for quantities/grades shown on this document Purchaser is responsible for accuracy of list Buyer Date Subject to our terms and conditions of sale. Further copies available on request. 17 Granite, Quartz, Marble & Acrylic Solid Surfaces Quote Name: Rosemont Townhouses/Additional Windowsills Quote Date: 7/27/2015 Account Name: PNW Job Name: Salesperson: Lauren Brown 503-899-0526 Pacific NW Marble & Granite 2840 Industrial Ave Hubbard, OR 97032 PH: 503-981-3599 Fax: 503-981-0554 12 Windowsills - Fabricate Only 1-42 Sq. ft. Remnants - No Selection Made 1-0" Edge Detail 3/8" Round Subtotal Proposal & Contract Submitted by: Chuck Rosera PNW Job #: Customer PO #: $2,100 Total $2100 Note: This bid is off of plan take -off measurements equal to the square footage above. Due to inaccuracies related to plans and/or construction changes, we reserve the right to adjust final billing after template to reflect final square footage and options. Bid is good for 30 days. Pacific NW Marble & Granite reserves the right to cancel/rescind this job offer any time prior to beginning of work Payment to be made as follows: 50% due at time of template for purchase of material, the remaining 50% due at the install of the completed job. Scheduling contingent upon material availability. Placement of all seams that may be required is at the discretion of Pacific NW Marble & Granite. While we will take every precaution to minimize the appearance of a seam, please know that seams are visible and can be felt. All schedule changes require a 48 hours notice or an additional trip charge will apply. Acceptance: The above prices, specifications and conditions are satisfactory and are hereby accepted. Payment will be made as outlined above. Approved price: Signature: Date: 1 of 2 7/27/2015 10:54:20 AM 18 �r 4��, � � `" �'�� ,�, �ry ,,,,N,,;'�� G. i, "^, uw4;.,aR �'I �'1��r I Iii ♦ r�} Y 9M& Its BU November 9, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Subject: URG 201 5-1 3 303 N. Pacific Highway, Crossroads Grocery & Deli RECOMMENDATION: As recommended by the Downtown Advisory Review Subcommittee (DABS), approve Sang Park's request for an exterior Urban Renewal grant in the amount of $7,565. DARS supports that it may be necessary for the applicant to proceed with work prior to Agency action. BACKGROUND: On July 8, 2013, the Urban Renewal Agency Board adopted a resolution expanding the downtown Grant and Loan program to include properties along the Young Street corridor and the Young/99E intersection, as specified in the resolution. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to properties located in the Urban Renewal Grant and Loan District. On June 22, 2015 the Agency reduced the City's match from 1:1 (50%) to 3:1 (25%). The Applicant is the owner of the Crossroads Grocery & Deli, located at the northwest corner of Hwy 99 E and Young Street. The building was originally constructed in 1964. The application was submitted on October 13, 2015 and includes replacing siding, reroofing and painting the building. According to the applicant, the roof is leaking and is causing interior damage and inventory loss. As a result, the applicant indicated that he may need to proceed with the roof repair in advance of City approval, understanding that this may put part of his request at risk of not receiving Urban Renewal funding. DARS considered Sang Park's request at their October 29, 2015 meeting, including the potential that work may need to be completed in advance of the Agency's decision. DARS recognizes the situation that the applicant faces and recommends agency approval. 25 Urban Renewal Grant and Loan Application Review URG 201 5-1 3 303 N Pacific Highway (Crossroads Grocery & Deli) Proposal The exterior grant proposal is to remove and replace the failing roof, the siding and to paint the exterior of the building. Exterior grant requested (25%) $7,565 Applicant's contribution (75%): $22,695 Estimated cost of all improvements: $30,260 Grant and loan funds cannot be used for any work commenced or completed prior to project approval, without previous consideration by the Agency. The applicant has indicated he may have to proceed with the re -roofing portion of the project before the Agency takes action on the grant. The applicant has had difficulty finding roofing contractors to take on the work since the recent rains, when water damage occurred to the building and stock, and the matter is becoming urgent. DARS discussed this particular situation and supports the need to proceed prior to Agency approval. At the time of original submittal, the applicant was able to include three bids for the roofing portion of the project and two bids for re -siding. Subsequently an additional bid was submitted in time for the DARS meeting. Program Criteria: Property Location & Ownership The property is located at 303 N Pacific Highway. • That the property is within the Urban Renewal Grant and Loan District The property is within the Urban Renewal Grant and Loan District. • That the proposal complies with the downtown architectural design standards and signage standards The request includes re -roofing the building, installing siding and painting the building. The proposal complies with the downtown architectural design standards and signage standards. • That the project encourages greater marketability of the Urban Renewal Grant and Loan District. 26 Urban Renewal Grant and Loan Application Review URG 201 5-1 3 303 N Pacific Highway (Crossroads Grocery & Deli) Exterior improvements are intended to replace the failing roof, re -side and paint the building. Improving the longevity of the property encourages greater marketability of the area. • That the proposal will complement the existing surrounding community. Improvements to the property do not impact the aesthetics of the property. • That the project design works toward restoring the building as closely to its original design as possible The proposed improvements maintain the original facade design. • That building interiors are improved with a focus on addressing code -related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. Summary and Conclusion The Grant and Loan Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This particular grant application is intended to assist the Applicant to re -roof, re -side and paint the building. Conditions of Approval 1. There is a 3 to 1 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds may be used for materials and services provided by licensed contractors. 3. All necessary building, electrical, and plumbing permits must be obtained and the work inspected and approved. 27 Urban Renewal Grant and Loan Application Review URG 201 5-1 3 303 N Pacific Highway (Crossroads Grocery & Deli) 4. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 5. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Grant Application Pictures 28 City of Woodburn Urban Renewal Agency SMALL RENOVATION GRANT APPLICATION Exterior Grant ($10,000) Ef Interior Grant ($5,000) F-] 1. Applicant Name: —,-s e"i rI �'l (" . f,.'ak iL Address: 3c'�o3 i )q,( ", "'C J? -7 0 .... ...... L ('4L, -71 Work Phone: cL °2_3 4 Home Phone: E-mail: c- K ill"I Sole Proprietorship Partnership ❑ Corporation ❑ Non -Profit D 2. Building or Business to be rehabilitated Name:- Otocery ct-- Street Address: -7, (-ti,4' Y q,Jca--7) Tax Map/Lot Number: 3. Property Owner Name S Address: Work Phone:Home Phone: 4. Exterior Grant - Give a brief description of the proposed improvements and provide three bids for every aspect of work greater than $2,500. t , I - .1 ",it, " , (I Grant amount: $_ ? Total estimated cost of all work: 9, 91 Percentage of grant to total project costs: 33-rr % 29 Small Renovation Grant Application I City of Woodburn Urban Renewal Agency CERTIFICATION BY APPLICANT The Applicant certifies that all information provided in this application is true and complete to the best of the Applicant's knowledge and belief. The Applicant represents to the City that this Agreement has been duly authorized by all necessary action on the part of the Applicant and no other corporate or other action on the part of the Applicant is legally required. If the Applicant is not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. , /Ce Applicants Signature Date ACKNOWLEDGMENT BY PROPERTY OWNER (if different than Applicant) The Property Owner hereby acknowledges all the above terms of this application and agrees that the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. a Property Owner Signature Date Return application to: Urban Renewal Manager 270 Montgomery Street Woodburn, OR 97071 Phone: 503-980-2485 E-mail r0byj,, fil Small Renovation Grant Application 3 we hereby submit specification and estimate for: commercial Rome Garage Carport ....—..... .... Palio Cover Other . ..... _.......,.,.,- Prepare grounds for reroofing Vent pipe Hashing No chaulk Lead 'fear off all layers of roofing. Include drop box and disposal. Valleys Pre -pointed metal Hollywood line Insiall % PLY 7/16 OSB Allic venillaffon Replace New Total Sweep off debris, prepare for recover Exhaust Roof vent Ridge vent Power vents 1111 Install over existing = shingles wood deck Soffil Screen Bird block CAUTION New roof will conform to unevenness of existing deck and/or shingles Ridge caps Cusom cul Eq High profile Gullets Clean out Remove Brand Enderlayment 151b Ice and water shield 0 & INS) Entire roof or Valleys Drip edge and gable Hashings (pre -painted) Color Roof to wall =Flashing (painted) Chimney Hashing and/or counter Hashing (pre -painted) Skylight = Re -Hash (painted) Color Safeguard 301D Reseal New continuous gutters 5'A/6" Fascia color Torch apply modified bitumen low slope area Built in Buller = Dead valleys Clean up debris and haul away Inspection: daily and upon completion Roof Pilch Roof Stories 1.2 Est _ " Inveslmenl/warranlY 6. $ m. Total $ Note: Any other replacement or additional needed plywood In other areas wHl be done in addition to bid as per structural damage cause below: Provide inspection of attic spaces and make recommendations with any additional cost of additional Insulation. If may be advisable to consider an upgrade from conventional roof vents, which we normally include In allic spaces to a vented ridge and soffll system to provide a more complete Intake and exhaust air circulation. Structural Damage: Some additional work may be needed, for example, but not limited to: dry rot, fascia boards and railer lads. This work is billed to customer at $55.00 per man hour plus materials. Plywood will be replaced al; CDX $45.00/sheel, ACX $55.00/skeet We propose hereby to furnish material and labor - complete In accordance with above specifications, for the sum of $ DUE UPON COMPLETION In the event of Dreech of Ibis contract, owner agrees to pay Royce Roofing reasonable collection cost including allomey's fee even (hough no still or aellon is Illed. if a suit of action Including arbitration is filed, Royce Roofing shall be entitled to recover It's attorney's fees, cost and disbursements Incurred therein Including on appeal. AD work to be completed In a workmen like manner according to standard practices. Any alteration or deviation from above specifications Involving extra cost will become an extra cost over and above the estimate. Owner to carry fire, tornado and other necessary Insurance. Our workers are fully covered by Workers Compensation Insurance. Royce Roofing Is not responsible to any damage or InIUry to persons or property caused directly or indirectly, In whole or In par[, by: any lungus(es) Including, but not limited io; any type or form of mold, moss, mushroom or mildew. And caused Including, but not limited to; roof leakage, Inadequate venlDallon or any other water damages. This proposal may be withdrawn by us D not separate within '-�/ days. signature 31 Entered into on this date f � E X T E R O RS A STONEGATE CONSTRUCTION LLC COMPANY 15177 Stubb Rd NE Gervais OR 97026 Office: (503) 981-9249 Cell: (503) 569-3042 CCB# 173776 SERVICES AGREEMENT By and between Revive Exteriors and Sang C. Park The Client hereby accepts this proposal and requests Revive Exteriors to do the described siding replacement/ paint project. The Client agrees to pay.,,authorizes Revive Exteriors to commence work on ._...... as set forth in this signed agreement. The Client hereby __.. It is understood that all changes to this bid t be in Consumer protection rot ct onsnoti a Information notice o owner ab writing ) p ies_ The customer acknowledges receipt of a P � out construction liens, and a Notice of procedure. • SIDING/ EXTERIOR PAINT SCOPE/ QUOTE Remove all existing siding, trims, utility mounting blocks, signage and existing weather resistant barrier at all parapet walls and all exterior wall areas o Inspect all sub sheeting and framing for rot. Repair as needed Supply and apply EPA approved Bora-Care with Mold -Care treatment to all sub sheathing for mold, mildew, toxin, and wood boring insect cowrol (Optional at no additirnmal cliargnc) ° Supply and apply tarn based scaler to sub shembing drip edge at 1`bundation perimeter to protect fico t't water splaasli back Supply and iiistall Oregon Code Approved I lydro `l'ex Weather Resistant Barrier to integrate with adhesive membrane and metal flashings as perAAfV1A2400-10_ Supply and install metal Clashing for all flashing systems liar' utility boxes, wall penetrations, concrete, trim etc. Supply and install Ilardic urounting blocks lbr call HO.,]Ls and sigoag�e Supply and install 14" x 4" hlardiCl"rind to all areas to replace existing; trim, per naanuliactures specs Supply and install 4x8 l•lardiePanel siding to all parapet walls to replace existing Supply and install 8 Vi prirne,d Cedarmi'll HardiePlank siding, for a 7- reveal, with a joint flashing at all buttjoints, per manufacture specs at all exterior wall elevations Supply and apply Quad Max caulking as needed All fixtures, signage, utility boxes, wires, electrical boxes, gutter downspouts; etc will be reattached to building upon completion ofproject. ° Supply and apply two coals Sherwin Williams Super Paint to all exterior surfaces including siding, trims, soffits, overhang eves and gutters. Up to three colors included. l''ower %tqtsli included. Total sidin realacement X17,859.00 Add for exterior paint $3.500.00 Date of cccpwnce Owner's Signature Revive Exteriors f Other Extras includes: 32 INPINITY RESTORATION & REMODEL Bid Proposal (UVA11 5 k a 0"�X) Contractor: Infinity Restoration and Remodeling Inc. Customer/Owner: _Sang Park DATE OF ISSUED: 10/9/15 ORIGINAL CONTRACT AMOUNT: - $9,681.74 DATE EFFECTIVE: TBD PROJECT MGR: McDilda DESCRIPTION OF WORK: 1) Remove all existing siding from mansard bottom edge down to grade. 2) Remove all existing inside/outside 1x4 trims up to Y tall from grade. 3) Detach all necessary signage and building advertising for siding removal. 4) Detach all exterior electrical conduit for removal and replacement of siding.Re-install jo be performed by others. 5) Supply and install Tyvek building paper to exposed siding elevations. 6) Supply and install building paper seam tape and flashings for openings. 7) Supply and install chalking of siding. 8) Supply and install James Hardie HardiePlank Siding 5/16"x8.25" on elevations where siding is removed. 9) Haul and dispose of all debris from siding removal. 10) General commercial supervision factored within bid cost. Exclusions: This scope assumes that the work will be contracted in its entirety. Deletions or additions to be scope may result in changes to the price of the remaining items. This scope covers visual or known damage as described within the above scope; any unforeseen damages discovered during the normal process of the job shall be supplemental in nature. Asbestos/Lead/Mold sampling, testing, and/or abatement, if necessary, shall be supplemental unless specifically included in the above scope of work. Quantities in this scope are for estimating purposes only and are not guaranteed to be accurate. In some cases, quantities are 33 own to ex $tin , plywood all eq uipnlea�t and nlateri is with equipment as needed, dr board clsu;lation over entit•e roof' area. 1 asten wicovery th #1 ch with 3 Itch steel plates. . : _I,O membrane over entire roof' area. I� aster; iel� eo# 14 I; thr2 inch sheet pl l; ates. Heat weld all seams. App Y g Cad, n re t.bricated l PO pipe boot tlashin6S o�1 all, existing plumbtrig ..r�stall net cu�toi P dt'alns as needed to insure proper` drainage• vents a ld I e t st"ks. lalstal,l 2 Dew drop wit11(tully adhesed) TPO 60 Flash allpennletcr wall tlashia?gs curb cnotunted units, mi Install new "1'PO custom tahric�1Cecf p tclh pockets on all, electrical connections 11 rc'f abricated metal, cap edge dashing along perimeter edge. 9. Insta new P provide10 con"plete cleanup a»d removal of all roofing debris at local landfill. Note ,tra �r rot repair shall. be replaced as needed &Or cost OC tient and materials/disposal l=ees . Cost Or tabor sl�a:ll be charged � ).00 per�l�d d 1 S r U om letion and •�rull Warranty. .PLov e Y payment of project. labor and material warranty . pon c p m 1 &CA, . . ... . . . . . W)or ......... . ... �Juhv as . ...... .... . . . ...... .. .. . ..... . ... . a , K0 Aol"', 3 tia I "'w Fat f" pf", c'us ll,31 HIE", W Tr . .. ....... .......... . 0,1 &CA, . . ... . . . . . W)or ......... . ... �Juhv as . ...... .... . . . ...... .. .. . ..... . ... . a , K0 Aol"', 3 tia I "'w Fat f" pf", c'us ll,31 HIE", W al *TE = Temporary Easement - Work Area SEC. 17, T. 5 S., R. i W., W.M. M 05 -1W -178C-7100 A CP2M.LLC �_. R 1587-592 9.919 ft--± Rem. b *TE w 03 135 fiz-+ rn x(15 -/W-1780-7300 .... +8.5 +05 +5 64 +80154' +78 50'+75 +66 53' 48'+66 43' w 28 *TE a a 328 ftz 1 010 365 SCALE I" = 50' Z Ln N IV rn O C z CA 35' 35' 35' N +91.84 76'1 66'� 1018 ELM ST. Robert D. & Barbara Pattani 05-IW-17BC-1100 R 1352-123 Sang C_ Park & Soon 1 m Lee (C.P.) R 3005-496 3026 19.619 ftz+ Rem. - *TE y � 155 ftz+ *51.19 05-iCJ-17BC-1000 „:1+21 1 93' +51.69 *TE 81'+56 474 ftz+ +62 +65 65' *TE 59.5"+65330 ft2+ + 51 + ^t Ln + � + , 3027 Q . i oo 4. Ln rn 390 ft2_+ ftz+ 43? 009 N 33°5941" E 50 25 0 50 FEET OREGON DEPARTMENT OF TRANSPORTATION RIGHT Of WAY ENGINEERING wCH MAP ACTIVE DRAWING THIS DRAWING SHOWS THE PROPOSED R/W NEEDED TO BE ACQUIRED TD SUPPDRT THE PROJECT DESIGN SUBJECT TO Chi,AN6#E rna v :'-4d,0 Ln � 05 -1W -178C-900 N O Ln �L cn 1' O OR99E *TE 787+25.02 P.O.T. = Q3 210 ft2+ Y' 10+00.00 P.o.r. L u 1026 NV 544=881.9676 E. 7,598.230.8489 � + Sec t ion OR99E: Young Street Safety & ADA Romps (Woodburn) FligIiwciy Pacific East Du G e Jon.. 2014 County Marion File 7687 009 _....... _ _.� .. ip..,u-I c,; R/W Acquisition Seale 1" = 50' See Drawing 11B-7-18 37 Formw_9 (Rev. December 2014) Department of the Treasury Internal Revenue Service on your Request for Taxpayer Give Form to the Identification Number and Certification requester. Do not Send to the IRs. on 3 Check appropriate box for federal tax classification; check only one of the following seven boxes: 4 Exemptions (codes apply only to CE, , individuailsole proprietor or ❑ C Corporation ❑ S Corporation El Partnership Trust/estate Partnershi certain entities, not individuals; see ❑ instructions on page 3): s-ir'rgVe-rattrmtaec LLC Exempt payee code (if any) ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=partnership) ► Note. For a single -member LLC that is disregarded, do not check LLC; check the appropriate box in the line above for Exemption from FATCA reporting the tax classification of the single -member owner. code (if any) Other (ses instruction s) ► (Applies to a=unls maintained outside the Us.) Address (number, street, and apt. or suit, 0t'v, state, and Zip code ( f ) 7 List account number(s) here (optional) Number Requester's name and address (optlional) Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the instructions for line 1 and the chart on page 4 for guidelines on whose number to enter. social seotartty i EFT]— y „r identi Emplo e .....-F Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and �l 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions on page 3. ""J" I Signature of Here I U.S. person 10 - General General Instructions Section references are to the Intemal Revenue Code unless otherwise noted. Future developments. Information about developments affecting Form W-9 (such as lagisfatfon enacted after we release it) is at www irs,gowl/w9. Purpose of Form An individual or entity (Foml W-9 requester) who is requi'r'ed to file aninformation return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), Individual taxpayer identification number (ITIN), adoption taxpayer identification nuniber (ATIN), or employer' Identification number (EIN), to report on an information return the arnolunt paid to you, or other amount reportable on an information relum. Examples of inform'at'ion returns 'include, but are not limited to, the following: • Form 1099 -INT (interest earned or paid) • Form 1099 -DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISC (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) Date 10,1 ,% "! ° • Form 1098 (home mortgage interest), 1098-E (student loan interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup w0hholdhig? on page 2. By signing the filled -out form, you: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3, Cfaim exemption from backup wvit'huhofding if you are a U.S, exempt payee, If applicable, you are also certifying that, as a U.S. persona your alfocable share of any parinersMp income from a U.S. trade or business is not sub)ect to the withholding tax on foreign partners' share of effectively connected income, attd +t. Certify thoiFATCA cade(ua) entered on this foam ('0 any) Indicating that you are exempt from the FATCA reporting, is correcl. See What is FATCA reporting? on page 2 for further information. Cat. No. 10231X W Form W-9 (Rev. 12-2014) Urban Renewal Grant Application Review URG 201 5-1 3 303 N Pacific Highway (Crossroads Grocery & Deli) Urban Renewal Grant Application Review URG 201 5-1 3 303 N Pacific Highway (Crossroads Grocery & Deli) Urban Renewal Grant Application Review URG 201 5-1 3 303 N Pacific Highway (Crossroads Grocery & Deli) Existing siding — south side of building Existing siding — south side of building 41 Oct 18, 2015 Ccb185195 G=*i'1;4a LAI I&"[ &'PKWJ IEI�nKa7UN�J11MS'6:L 43zH: IF I% 9Nn7T..7!+L9 X14;„'!. N A' Job address: LOW SLOPE Crossroads Grocery Sang Park 303 N. Pacific Hwy. Woodburn, OR 97071 1. Set up Safety for project per OSHA requirements. Roof Proposal 2. Set up Building Protection to protect building from damage during Tear -Off 3. Tear Off existing Roofing & Plywood Sheeting, Dispose of properly. Inspect Rafters for Rot with owners rep present to verify. Wood Replacement @ Time & Material x 20% 4. While Sheeting is Off_ .. Supply & install Fiberglass Batt Insulation to bring Roof up to Code. If Batt insulation will not fit Poly -Iso Insulation Board will have to be installed On top of the Sheeting for an UPCHARGE 5. Supply & install new 1/2 CDX Plywood Sheeting for Roof Deck 6. Supply and install GAF Solo Fire Rated Slipsheet.U.L. Class "A' Fire Rating 7. Supply& install White 60 Mil TPO roof membrane system. (Mechanically Attached) 8. Extend TPO Membrane up, over, & down outside of walls. 9. Supply & install New Cap Metal. (Standard Colors ... Owner to choose.) 10. Install new Flashings at all pipes, units, vents and any other protrusions and seal properly. Counter -flash where needed 11. Supply & Install New RVO-38 High Neck Vents to replace existing Low Neck Vents 12. Option ( See Page 2) Supply & install 1/4" Hardy Plank Around Mansard (No Paint) 13. Clean up work area (Daily) Investment .............................$ 18,815 42 Permit not included....Approx 3% of Total Project Cost OPTIONS INITIAL ITear-Off,Re-Sheet & Re -Roof. ............ 189815 MainMansard ........................................$ 39969 Main Mansard to be Hardie Plank Smooth 1/4' & Hardee Trim TOTALINVESTMENT ...........................$ 229784 TERMS ......... 1/3d down for material Balance due upon completion OWNS Frontier will assist in but is NOT responsible for any additional Electrical or HVAC work 43 �'I �'1��r I Iii ♦ r�} Y 9M& Its BU November 9, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Subject: URG 2015-14 405 N. First Street (Chay Properties, LLC) RECOMMENDATION: In agreement with the Downtown Advisory Renewal Subcommittee (DABS), it is recommended that the Woodburn Urban Renewal Agency Board approve an exterior grant application from Chay Properties, LLC (Applicant), for up to $1,766. DARS supports that it was necessary for the applicant to proceed with work prior to Agency action. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. When Chay Properties, LLC, purchased the properties in 2013, the buildings were in need of many structural improvements. With the assistance of the Urban Renewal Grant and Loan Program and the Diamond in the Rough historic preservation grant, the Applicant was able to complete major structural improvements, including two new roofs, a new electrical system and a historic fagade renovation. The current grant proposal continues the Applicant's work to prepare the properties for tenant occupancy. Proposal The exterior grant proposal is for exterior wall restoration on the Hayes Street building, re -plastering, sealing and repainting the wall. Due to time constraints, the initial work was done in September to allow completion of the interior side of Urban Renewal Grant and Loan Application Review URG 201 5-1 4 405 N. First Street (Chat' Properties) the same wall. DARS was unable to meet until recently and supports the Applicant's need to proceed prior to approval. Overall project cost for current exterior wall restoration at 405 N. First Street: Exterior grant: $1,766 Estimated cost of all improvements: $7,064 Percentage of grant to total project costs: 25% Program Criteria: Property Location & Ownership The property is located at 405 N. First Street. • That the property is within the Urban Renewal Grant and Loan District The property is within the Urban Renewal Grant and Loan District. • That the proposal complies with the downtown architectural design standards and signage standards With this final grant, the work completed in September will match the existing wall finish on the rest of the building. • That the project encourages greater marketability of the Urban Renewal Grant and Loan District. The proposed grant is intended to improve properties in the Urban Renewal Grant and Loan District. The exterior improvements further enhance the exterior of the building, which in turn makes the building marketable for future tenants. • That the proposal will complement the existing surrounding community. The work completes the exterior renovation of the building and enhances the downtown. 45 Urban Renewal Grant and Loan Application Review URG 201 5-1 4 405 N. First Street (Chat' Properties) • That the project design works toward restoring the building as closely to its original design as possible The project complements the rest of the building and furthers the overall design. • That building interiors are improved with a focus on addressing code -related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. Summary and Conclusion The Grant and Loan Program is intended to encourage and assist business and property owners to invest in the Urban Renewal Grant and Loan District. This particular grant application is intended to assist the Applicant to make improvements to their property by re -plastering the exterior of the building, sealing and painting the exterior wall. While the initial repairs were made in September, it was necessary to proceed at that time in order to insure that interior work, also funded out of grant funds, would not be damaged. The Agency should address this situation in their motion. Conditions of Approval 1. There is a 1/3 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds may be used for materials and services provided by licensed contractors. 3. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 4. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. M. Urban Renewal Grant and Loan Application Review URG 201 5-1 4 405 N. First Street (Chat' Properties) Attachments: Pictures URG 2015-14 Application Hayes Street Wall 47 Urban Renewal Grant and Loan Application Review URG 201 5-1 4 405 N. First Street (Chat' Properties) Hayes Street Wall Hayes Street Wall City of Woodburn Urban Renewal Agency Exterior Grant ($10,000) rmm,,Interior Grant ($5,000) 1, Applicant /,,"_ ) °.." I v . v .4 Name:-, 'le -TT _j Address: .. . ....... Work rhowl. Home Phon e: E-maW ............ L Sole Proprietorship E] Partnership Corporation ] Non -Profit 2. Building or Business to be rehabilitated Name: 0 Street Address: n_ Tax Map/Lot Number._.., flvgm..,, EMMA Work Phone:Home Phone: 4. Exterior Grant - Give a brief description of the proposed improvements and provide three bids for every aspect of work greater than $2,500. < T_ AR, Orl/ (° (; C -Z(4� Small Renovation Grant Application I W P41 Cle City of Woodburn Urban Renewal Agency Grant amount; Estimated cost of all improvements: Percentage of grant to total project costs JJ I ll I I V Jill I I JJ I I I lJJillJ I J I g I Jill the Urban Renewal Agency Board, Small Renovation Grant Application-" V '101001110 15#11610mr.5 a I �114001 TO: Ann Chay Chay Properties LLC 1980 Willamette Falls Dr ste 120-343 West Linn OR 97068 Ref: 405 N. 1st and 425 N 1st OWLES'HANYMAN SERVICE (503) 358-7680 WOOdbUrn, OR 97071 Exterior wall restoration and sealer/painting 405 N list Street Buildings exterior side wall, I Clean Up and wash. Apply Dry lock on the CMU wall. Two coats of paint. Dryloc and Paint Materials This is an estimate only, not a contract, This estimate is for completing the job described above, based on our evaluation. It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. PREPARED BY 51 July 11 2014 DATE JOB ESTIMATE 1307 S Water St Unit 27 Silverton, OR 97381 503.409.6485 TO: Ann Chay Chay Properties LLC 1980 Willamette Falls Dr ste 120-343 West Linn OR 97068 (503) 358-7680 Ref: 405 N 1st Street, Woodburn, OR 97071 Jos 5ksrl1c Exterior wall restoration and sealer/painting For 405 N 1st Street Buildings on Hayes Street Remove old concrete sheet rock surfac Clean up and wash exterior wall Surface Apply dry lock CMU wall protector. Apply final 2 coats of paint. Materials WX This is an estimate only, not a contract. This estimate is for completing the job described above, based on our evaluation It does not include unforeseen price increases or additional labor and materials which may be required should problems arise, PREPARED BY 52 July 15, 2015 DATE FOXTRON CONSTRUCTION Ell, A4 'i 15 2015 A Unit of Foxtron Corporation )10c H51 X515 General Contractor. Anthoney Chey CCBM 204115 hkay 20, 20 15 1960' illamette Falls Drive., Suite 120-343 Mst Linn, OR 97068 Chay Properties LLC Phone: 503,421,5799 405 N, 1st Street Woodburn, 97071 Email: tchay@foxtronAJS Phone: 503.358,7680 ITEMI Pdlcelun,( Q!� �Uesc4j'PTIONAMOUN't(cf(IgIIT" ATF YLOC405 —1108,00 4--.-- Dry.loc s,ealerllfbu 405 N. I st Project (20 99lions) $ 432.00 , PAINT405 $220,00 4 Flremlilunn ext erip,r wall paint for 425-445 N. 1st Preject (20 qallors 860.00 LABOR405 1 Laborforexterior wall,(wash, scrapping, and grinding) $ 1,500.00 LABU,'M5B 1 Labor for Dryloc CMU wall $ 1,500.00 1 Labor for exterior wall paint (two coats) $ 1,500,001 RENT401!"AA $1".a°10.00 I Scissor Lift (per week)_incl, delivery and pickup l $ 610.00 If you have any question concerning this invoice, please contact Ann Chay at 503,358.7680, Email: ann@foxtron,us Thank youl 53 $ $ TOTAL $ 6,4,22,00 642,20