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June 22, 2015 URA AgendaCITY OF WOODBURN URBAN RENEWAL AGENCY AGENDA KATHRYN FIGLEY, CHAIR TERESA ALONSO LEON, BOARD MEMBER WARD 1 LISA ELLSWORTH, BOARD MEMBER WARD II ROBERT CARNEY, BOARD MEMBER WARD III SHARON SCHAUB, BOARD MEMBER WARD IV FRANK LONERGAN, BOARD MEMBER WARD V ERIC MORRIS, BOARD MEMBER WARD VI JUNE 22, 2015 - 6:30 P.M. WOODBURN ESTATES & GOLF AUDITORIUM - 1776 COUNTRY CLUB ROAD CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of June 8, 2015 1 Recommended Action: Approve the minutes. 4. PUBLIC HEARINGS None. 5. GENERAL BUSINESS A. A Resolution Amending Resolution 2015-02 to Correct a 2 Scrivener's Error Regarding the Contingency Amount Listed in the Urban Renewal Fund in the City of Woodburn Urban Renewal Budget for the Fiscal Year 2015-2016 Recommended Action: Adopt the resolution. B. A Resolution Amending the Downtown Grant and Loan 6 Program Procedures and Requirements Recommended Action: Adopt the resolution. DARS also requests that the Urban Renewal Agency Board discuss the option of limiting the district boundary to the Downtown Development and Conservation District (DDC). C. URG 2014-03 145 Arthur Street (Masonic Lodge) Extension Recommended Action: The Downtown Advisory Review Subcommittee (DABS) recommends that the Woodburn Urban Renewal Agency Board (Agency) approve a six (6) month extension of the URG 2014-03 application from Woodburn Masonic Trustees, Inc., for an interior grant up to $5,000. 13 June 22, 2015 Urban Renewal Agency Page i D. Amendments to URG 2015-02 330 N. Second Street (Cornwell) 31 Recommended Action: The Downtown Advisory Review Subcommittee (DABS) approved an amendment to URG 2015- 02 to increase the interior grant amount from $4,200 to $4,600 in order to install new light fixtures. E. URG 2015-07 405 N. First Street & URG 2015-08 445 N. First Street 47 (Chay Properties, LLC) Recommended Action: In agreement with the Downtown Advisory Renewal Subcommittee (DABS), it is recommended that the Woodburn Urban Renewal Agency Board (Agency) approve two Urban Renewal Interior Grant applications from Chay Properties, LLC (Applicant), for up to $8,350 ($5,000 for 405 N. First Street and $3,350 for 445 N. First Street). F. URG 2015-09 1033 Young Street (Parra) 77 Recommended Action: In agreement with the Downtown Advisory Renewal Subcommittee (DABS), it is recommended that the Woodburn Urban Renewal Agency Board (Agency) approve the Urban Renewal Interior Grant applications from Xavier Parra (Applicant), for up to $1,000. 6. PUBLIC COMMENT 7. ADJOURNMENT June 22, 2015 Urban Renewal Agency Page ii URBAN RENEWAL AGENCY BOARD MEETING MINUTES JUNE 8, 2015 0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 8, 2015 CONVENED The meeting convened at 6:45 p.m. with Chair Figley presiding. ROLL CALL Chair Figley Present Member Schaub Present Member Lonergan Present Member Carney Present Member Morris Absent Member Ellsworth Present Member Alonso Leon Present Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Russell, Police Captain Garrett, Public Works Director Scott, Assistant City Administrator Row, Human Resources Director Hereford, Finance Director Head, Accounting Manager Ellerbrook, Communications Coordinator Horton, City Recorder Pierson 0:00 CONSENT AGENDA A. Urban Renewal Agency minutes of April 27, 2015. Lonergan/Alonso Leon... adopt the Consent Agenda. The motion passed unanimously. 0:00 PUBLIC HEARING Chair Figley declared the hearing open at 6:45 p.m. for the purpose of hearing public input on the Agency's Budget for 2015-16. Finance Director Head provided a staff report. No members of the public wished to speak in either support or opposition of the budget. Chair Figley declared the hearing closed at 6:47 p.m. A RESOLUTION ADOPTING THE CITY OF WOODBURN URBAN RENEWAL BUDGET FOR THE FISCAL YEAR 2015-2016 Lonergan/Ellsworth... adopt the attached resolution setting the City of Woodburn Urban Renewal Agency Budget for the Fiscal Year 2015-2016. The motion passed unanimously. 0:27 ADJOURNMENT Lonergan/Ellsworth... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:48 p.m. APPROVED ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 — URA Board Minutes, June 8, 2015 KATHRYN FIGLEY, CHAIR 4 Ili ♦f Item 1,/7YF�B '49M& June 22, 2015 TO: Woodburn Urban Renewal Agency Chair and Board through City Administrator FROM: Sarah Head, Finance Director SUBJECT: Amendment to Resolution 2015-02 Adopting the City of Woodburn Urban Renewal Budget for the Fiscal Year 2015-2016 RECOMMENDATION: The Urban Renewal Agency Board adopt the attached resolution amending Resolution 2015-02 to correct a scrivener's error regarding the contingency amount listed in the Urban Renewal Fund in the City of Woodburn Urban Renewal Agency budget for the fiscal year 2015-2016. BACKGROUND: On June 8, 2015 a public hearing was held and the Woodburn Urban Renewal Agency Board adopted the Woodburn Urban Renewal Budget for Fiscal Year 2015-2016 by approving Resolution 2015-02. Due to a scrivener's error involving a transposition of numbers, the Contingency amount shown in Resolution 2015-02 for the Urban Renewal Fund was incorrectly stated as $1,703,017 when it should have been $1,073,017. The total budget amount of $5,890,000 adopted by Resolution 2015-02 was correct and the Notice of Budget Hearing was correct. DISCUSSION: In an abundance of caution, the Finance Director recommends the adoption of Resolution No. 2015-03 to amend Resolution No. 2015-02 to correct the transposition of numbers. Since we always leave an "extra" meeting in June to remedy any possible budget deficiencies, it is easy for the Agency Board to address this issue even though the Notice of Budget Hearing and total budget amount were correct. Agenda Item Review: City Administrator _x_ City Attorney _x 2 Finance _x Woodburn Urban Renewal Agency Chair and Board through City Administrator June 22, 2015 Page 2 FINANCIAL IMPACT: There is no impact. URBAN RENEWAL RESOLUTION NO. 2015-03 A RESOLUTION AMENDING RESOLUTION 2015-02 TO CORRECT A SCRIVENER'S ERROR REGARDING THE CONTINGENCY AMOUNT LISTED IN THE URBAN RENEWAL FUND IN THE CITY OF WOODBURN URBAN RENEWAL BUDGET FOR THE FISCAL YEAR 2015-2016 WHEREAS, the Woodburn Urban Renewal Agency Budget Committee met and approved the Proposed Budget on May 9, 2015; and WHEREAS, the Notice of Budget Hearing and Financial Summary were published in the Woodburn Independent on May 27, 2015 as required by ORS 294.438; and WHEREAS, a public hearing was held on June 8, 2015 and the Woodburn Urban Renewal Agency Board adopted the Woodburn Urban Renewal Budget for Fiscal Year 2015-2016 by Resolution 2015-02; and WHEREAS, due to a scrivener's error involving a transposition of numbers, the Contingency amount in the Urban Renewal Fund for the Woodburn Urban Renewal Budget for Fiscal Year 2015-2016 was incorrectly stated as $1,703,017 when it should have been $1,073,017; and WHEREAS, the total budget amount of $5,890,000 adopted by Resolution 2015-02 was correct and the Notice of Budget Hearing was correct; NOW, THEREFORE, THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS: Section 1. Section 2 of Resolution No. 2015-02 is amended to correct the scrivener's error and list the amounts appropriated in the Urban Renewal Fund for the fiscal year beginning July 1, 2015 as follows: Urban Renewal Fund Personnel Services $ 75,550 Materials & Services 184,500 Capital Outlay 4,500,000 Debt Service 56,933 Contingency 1,073,017 Total $ 5,890,000 Page 1 - RESOLUTION NO. 2015-03 N Approved as to Form: City Attorney Date APPROVED: Passed by the Agency Submitted to the Chair Approved by the Chair ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 2 - RESOLUTION NO. 2015-03 I Kathryn Figley, Mayor � 4 Ili ♦ �f 1,/7Y;��W%i�,� -,49M& w June 22, 2015 TO: Urban Renewal Agency Board FROM: Jim Hendryx, Economic and Development Services Director Robyn Stowers, Urban Renewal Manager SUBJECT: Urban Renewal Grant and Loan Program Modification RECOMMENDATION: Adopt resolution amending the procedures and requirements of the Urban Renewal Grant and Loan Program to allow the Downtown Advisory Review Subcommittee (DABS) to approve six-month extensions, increase matching ratio to 3:1, classify single-family dwellings as ineligible for grant funding, and require applicants to post a sign promoting the Urban Renewal Grant and Loan Program at construction sites. DARS also requests the Urban Renewal Agency Board (Agency) discuss the option of limiting the district boundary to the Downtown Development and Conservation District (DDC). BACKGROUND: In February, 2011, the Agency adopted the Urban Renewal Grant and Loan Program to aid business and property owners with the rehabilitation and renovation of residential and commercial properties within the Urban Renewal Grant and Loan District. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to properties located in the district. The program also provides loan funds ($25,000) to further these same improvements. Over the years, the Urban Renewal Grant and Loan Program's procedures and requirements have been amended five times to clarify and improve the efficiency of the program. On June 8, 2015, the Agency approved the Urban Renewal Budget 2015-16 which limited the grant program to $50,000 a year in order to maximize funding for a capital improvement project. 9 Urban Renewal Agency Board Urban Renewal Grant and Loan Program DISCUSSION: Since 2011, the Agency has awarded over 58 grants and leveraged approximately $308,700 of public funding to generate over of $801,500 of private investment. The Urban Renewal Grant and Loan Program is a great asset to business and property owners and attracts new businesses to the area. On June 8, 2015, the Agency reduced the grant and loan program from $240,000 to $50,000 annually in order to maximize funding for a capital improvement project. In preparation for the budget reduction DARS met on March 23, 2015 to discuss ways to best leverage program funding. DARS recommends focusing grant funding on commercial property to increase economic impact by designating single-family residential properties ineligible for program funds. This policy will expand the 2014 amendment to restrict single- family residential interior grants. Funding will still be available for mixed-use residential and multi -family complexes. Decreasing program funding will greatly impact the number of grant awards. DARS recommends increasing applicant match ratio from 1:1 to 3:1 to better leverage program funds. Increasing applicant investment allows the Agency to fund more projects. DARS recommends amending program policies to permit DARS to approve six- month project extensions. Allowing DARS to authorize six-month extensions will improve program consistency as DARS id already authorized to approve changes to project scope and cost. To increase program visibility and awareness, DARS recommends requiring grant recipients to promote the Urban Renewal Grant and Loan program during project construction by prominently displaying a flyer on site. DARS decided meet quarterly to review grant applications. This allows more time for grant request to accumulate, allowing DARS the opportunity to compare and assess a greater number of projects. DARS discussed decreasing the program boundaries to the Downtown Development and Conservation District however were unable to come to a consensus. DARS recommends the Agency discuss whether the program should maintain its current boundaries along Young Street and 99 E or limit grants to 7 Urban Renewal Agency Board Urban Renewal Grant and Loan Program properties located in the DDC, which is basically the downtown west of the railroad tracks. These amendments do not impact the Agency's ability to award loans or large renovations grants. With Agency consideration and approval funding requests exceeding designated grant funds may be awarded through a supplemental budget request. However this would have to be done so within light of overall Agency goals such as the N First Street Project, etc. FINANCIAL IMPACT: No impact at this time. Attachments: Urban Renewal Grant and Loan Program Policies and Procedures 9 URBAN RENEWAL RESOLUTION NO. 2015-04 A RESOLUTION AMENDING THE DOWNTOWN GRANT AND LOAN PROGRAM PROCEDURES AND REQUIREMENTS WHEREAS, with the adoption of Resolution 2011-01, the Urban Renewal Agency Board established the Downtown Grant and Loan Program in February 2011; and WHEREAS, the Downtown Grant and Loan Program includes procedures and requirements; and WHEREAS, the Downtown Grant and Loan Program procedures and requirements need to be amended to clarify and improve the efficiency of the program; NOW, THEREFORE, THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS: Section 1. The revised Downtown Grant and Loan Program procedures (Exhibit A) allow the Downtown Advisory Review Subcommittee to approve six-month extensions, increase matching ratio to 3:1, classify single-family dwellings as ineligible for grant funding, and require applicants to post a sign promoting the Urban Renewal Grant and Loan Program at construction sites. Approved as to Form: City Attorney Passed by the Agency Submitted to the Chair Approved by the Chair ATTEST: APPROVED: Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 - RESOLUTION NO. 2015-04 I Date Kathryn Figley, Chair (Exhibit A) Woodburn Urban Renewal Agency Urban Renewal Grant and Loan Requirements Program Requirements 1) Projects must be located within the Urban Renewal Grant and Loan District as identified below. 2) The applicant, after meeting with staff to discuss the proposed project, shall submit a completed Urban Renewal Grant and Loan application and all supplemental materials provided. 3) Projects assisted by this program are to be rehabilitation and renovation projects showing significant improvement to the property and must be compatible with the area streetscape. 4) Exterior Evaluation Criteria: • Comply with the City of Woodburn Downtown Architectural Design, Woodburn Development Ordinance Standards, and Signage Standards. (Requirement not specific to program) • Shall work towards restoring the building as closely to its original design as possible. • Shall be designed, constructed, and maintained to compliment and accept the architectural features of the building. All accessories, signs, awnings, etc. shall likewise compliment the overall character of the building. 5) Grants are available for up to $10,000 for exterior renovation and up to $5,000 for interior renovation. 6) Loans are available to property owners in amounts up to $25,000 and are secured by a Trust Deed in the amount of the loan. 7) Applications may be made for a combination of grant and loan funds. Eligible Projects: The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible: _ADA accessibility .Awnings/canopies _Code deficiencies _Cornices _Design & architectural services (up to $1,000) _Electrical _Energy efficient upgrades (some restrictions apply) _Environmental remediation _Exterior lighting _Exterior painting and cleaning -Panting _Gutters & downspouts _HVAC Permits Page 1 - RESOLUTION NO. 2013-03 10 _Plumbing _Seismic _Sign installation and hardware _Storefronts —Re -pointing _Replacement of missing decorative features _Removal of non -historic materials or additions _Roofing Windows Ineligible Activities: _Administrative costs or payments to borrower for direct labor costs _Building acquisition _Improvements to non-public faces of buildings _Improvements to interiors of single/multifamily residential properties _Improvements to exteriors of single-family residential properties _Inventory or other working capital _Landscape improvements _ Property maintenance _ Work (wages) not performed by a licensed contractor 8) There is a 3:1 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 9) Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 10) Grant and loan funds may be used for materials and services provided by licensed contractors. 11) All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 12) Grants and loans are dependent upon the availability of funds and must be reviewed and approved by the Downtown Advisory Review Subcommittee and the Urban Renewal Agency Board. 13) Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 14) The Downtown Advisory Review Subcommittee may grant one 6 month extension for work to be completed under this program. The applicant must submit a written request for the extension and provide justification for the Subcommittee's consideration. The action shall appear on the Urban Renewal Agency consent agenda as an informal item. 15) All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. 16) Business and/or property owners may reapply for grant and/or loan funds until the grant and/or loan limit is reached. They must then wait 12 months to reapply. 17) After grant and loan limits have been reached on the property, business and/or property owners may reapply for grant and/or loan funds every 12 months for the same property Page 2 - RESOLUTION NO. 2013-03 11 18) Grant and loan funds are limited to physical improvements to the buildings themselves. Non -permanent improvements, such as purchasing new equipment, do not qualify for this program. 19) The Downtown Advisory Review Subcommittee may authorize to increase funding and modify project scope to approved grant and/or loan request when project costs rise above original estimates. 20) Requests must be made in writing, must include specific documentation, and are to be submitted prior to commencement of work on the requested project element(s). 21) All requests are subject to available funds. 22) Project scope remains consistent with the originally approved project, and the request is not associated with a new project element. 23) Overall project cost cannot exceed grant and loan fund limitations. Maximum exterior and interior grants are limited to $10,000 & $5,000 respectively. Maximum loan amounts cannot exceed $25,000. 24) Property owners may request to convert an Urban Renewal grant into a loan. Upon approval of the Downtown Advisory Review Subcommittee, the property owner must separately apply and qualify for a loan through the Mid -Willamette Council of Governments. 25) The Downtown Advisory Review Subcommittee's action shall appear on the Urban Renewal Agency consent agenda as an informal item. 26) A flyer promoting the Urban Renewal Grant and Loan Program must be prominently displayed on site during construction period. Page 3 - RESOLUTION NO. 2013-03 12 4 Ili ♦f Item 1,/7YF�B ,49M& June 22, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Robyn Stowers, Urban Renewal Manager Subject: URG 2014-03 145 Arthur Street (Masonic Lodge) Extension RECOMMENDATION: The Downtown Advisory Review Subcommittee (DABS) recommends that the Woodburn Urban Renewal Agency Board (Agency) approve a six (6) month extension of the URG 2014-03 application from Woodburn Masonic Trustees, Inc., for an interior grant up to $5,000. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior (up to $10,000) and interior (up to $5,000) grant improvements to properties located in the Urban Renewal Grant and Loan District. The program also provides loan funds ($25,000) to further these same improvements. The Agency originally approved URG 2014-03 on May 12, 2014 to plaster and paint the entryway, stairway, and second floor rooms, excluding ladies' and men's rooms and the men's bathroom, and to replace carpeting. The Applicant submitted a written six month extension request on April 27, 2015. Urban Renewal Grant and Loan Program Policies allow one six month extension: The Urban Renewal Agency Board may grant one 6 month extension for work to be completed under this program. The applicant must submit a written request for the extension and provide justification for the Board's consideration. Attachments: URG 2014-03 Extension Request URG 2014-03 Application 13 F twl� - JIM C/o James N.P. Hendrix Economic & Development Services 2�70 Montgomery Street Woodburn, Oregon 97071 The' oodburn Masonic Trustees, Inc., custodians for the Woodburn Masonic Lodge building at 145 Arthur Street are requesting a six month extension of our previously approved $5,000 grant. During the process of replacing our roof last summer, a sudden wind and rain storm blew off the tarp covering the roof, causing extensive water damage to the interior of the building. It took months working with our roofer's insurance company to finally obtain a settlement, which will now allow us to complete a more extensive renovation than originally planned. We have solicited bids from three local companies, and would be happy to provide you a copy of the accepted bid if necessary for the extension. Sincerelly, ( /1�X _1 _ I Don R. Judson President, Woodburn Masonic Trustees, Inc. 14 Attachment D Woodburn Urban Renewal Agency Grant and Loan Program Application Exterior Grant ❑ Interior Grant X Loan ❑ 1. Applicant Name: Address: i4,5_ Work Phone.... _.m. _ Home Phone: 5p3 '1 �S Z -gsbl E-mail: ci r1 r i u 8 Som �, ca 100 % C,01�0 Legal Form: Sole Proprietorship ❑ Partnership ❑ Corporation ® Non -Profit ❑ 2. Building or Business to be rehabilitated Name: loci ~C Street Address: I LJ5 (-\ amu' S+ Tax Map/Lot Number: 051W I S (?>A 0cg300 3. Property Owner Name .q_.. t,,�uy\ q„Sur%ic(U 1rtc Address: C/o ....�` Work Phone: i ) ....... Home Phone: Property Owner's Signature: 4. Loan Program - Give a brief description of the overall proposed improvements and how loan funds will be used to improve the property. Loan amount: $ ..... Estimated total cost of improvements: $ Percentage of loan to total project costs % 15 5. Exterior Grant Program - Give a brief description of the proposed exterior Improvements and a description of how the project complies with the Woodburn Development Ordinance standards. Loan amount: $ Grant amount: $ Total estimated cost of all work: $ Percentage of grant to total project costs: �% 6. Interior Grant Program - Give a brief description of the proposed Interior improvements and how this work addresses code related improvements. Ic,s+c� qn6►�� Zv,� k�ooc rt�rns �,ccluct�n� _..mm ......_ e,t- Grant amount: $c) r Estimated cost of all improvements: $ !1 0-7 i Percentage of grant to total project costs. %0 The Woodburn Urban Renewal Board will review the proposed redevelopment improvements and advise the applicant of the status or recommend changes. CERTIFICATION BY APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. If the applicant is not the owner of the property to be rehabilitated, or if the applicant is an organization rather than an individual, the applicant certifies that he/she has the authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this authority must be attached. A W Applic,a "re Date Return Application To: James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 16 Attachment E Woodburn Urban Renewal Agency Grant and Loan Program Checklist Please submit this checklist as part of your application. yp eral: pplication Wurrent photograph of property to be improved ritten description of proposed improvements, how funds will be used to improve the property, including all materials, and paint colors �� ❑ Exterior Grant requests — give description of the proposed exterior improvements and a description of how the project complies with the Woodburn Development Ordinance Itandards. nterior Grant requests - give a description of the proposed interior improvements and how this work addressed code related improvements - c oes c.a+ Paint: Provide samples of the colors chosen and mark which color will be the body color and which will be the accent colors ❑ Note where each color will be used Awnings: El Provide information about the color and style of awning chosen Note where the awnings will be placed on the building Major Fagade Alterations: ❑ Provide a rendering of major changes, including paint and awning colors, where applicable Signs: ❑ Provide a color rendering of the design chosen �� ❑ Include specifications as to the size and width of the sign ❑ Note how and where the sign will be hung on the building ❑ Submit two written estimate from sign companies Bids: rojects costing over $2,500 require submittal of three estimates All Projects Proposed by Tenants: ❑ To be eligible for the grant, tenants need to provide written authorization for the work from the property owner and a copy of a lease agreement Return the application, supplemental materials and checklist to: James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 17 18 19 20 21 22 R. E. PAINTING LLC Specializing in Customer Service & Quality Work CCB# - LBPR -191583 client Woodbury lodge #106 Description of work performed: ® Repainting ® Interior ❑ Exterior III-Ime I ® Spray ® Brush ® Trim ® Clean Up ® Complete Prep and Clean-up ❑ Pressure Wash ❑ Clear/Check Downspouts ❑ Renail Loose Nails ❑ Resecure Gutters Warranty Information: 1 yr RAMON: 503.508.5348 DAVID: 503.689.3532 AGU ILASREPAINT@YAHOO.COM AGUILASREPAINT.COM Estimate No. Date 1-28-2014 Contact # Ted Huber 503 7 Reseals ❑ Roof Cleaning ❑ Moss Removal ® Patching Holes ❑ Dry Rot Repair INTERIOR: ❑ Master Bedroom ❑ Bedroom ❑ Bathroom ® Ceilings ❑ Kitchen ❑ Living Room ❑ Dining Room # of Walls # of Rooms Labor/Materials Discount Down Payment Total 5 rooms $5,916-00 All materials are guaranteed to be as specified. The work was performed in accordance with the specifications provided for the work above, and was completed in a professional manner according to standard practices. In accordance with the agreement per our estimate, this invoice is payable: ® Due upon receipt ® Down Payment *Any changes or additions requested after job is in progress will be charged extra Comments: Painting job as we walk with Ted Huber. Lodge ,side room, guest room,dinning room,walls and ceiling up the stairway to second floor. Print Name Signature 23 INTERIOR: ❑ Master Bedroom ❑ Bedroom ❑ Bathroom ® Ceilings ❑ Kitchen ❑ Living Room ❑ Dining Room # of Walls # of Rooms Labor/Materials Discount Down Payment Total 5 rooms $5,916-00 All materials are guaranteed to be as specified. The work was performed in accordance with the specifications provided for the work above, and was completed in a professional manner according to standard practices. In accordance with the agreement per our estimate, this invoice is payable: ® Due upon receipt ® Down Payment *Any changes or additions requested after job is in progress will be charged extra Comments: Painting job as we walk with Ted Huber. Lodge ,side room, guest room,dinning room,walls and ceiling up the stairway to second floor. Print Name Signature 23 ❑ Kitchen ❑ Living Room ❑ Dining Room # of Walls # of Rooms Labor/Materials Discount Down Payment Total 5 rooms $5,916-00 All materials are guaranteed to be as specified. The work was performed in accordance with the specifications provided for the work above, and was completed in a professional manner according to standard practices. In accordance with the agreement per our estimate, this invoice is payable: ® Due upon receipt ® Down Payment *Any changes or additions requested after job is in progress will be charged extra Comments: Painting job as we walk with Ted Huber. Lodge ,side room, guest room,dinning room,walls and ceiling up the stairway to second floor. Print Name Signature 23 Y A, r tiiJ r W v id o 1 if i s� �1(� �6'�F d� i 1i1i y� Ag r, R. E. PAINTING LLC Specializing in Customer Service & Quality Work CCB# - LBPR - 191583 Client Ted Huber Job Address Woodburn Lodge #106 Description of work performed: ❑ Repainting ® Interior ❑ Exterior ❑ Spray ❑ Brush ❑ Trim ® Clean Up ® Complete Prep and Clean-up ❑ Pressure Wash ❑ Clear/Check Downspouts ❑ Renail Loose Nails ❑ Resecure Gutters RAMON: 503.508.5348 DAVID: 503.689.3532 AGUILASREPAINT@YAHOO.COM AGUILASREPAINT.COM Estimate No. Date 2-8-2014 contact # 503-349-4074 ❑ Reseals ❑ Roof Cleaning ❑ Moss Removal ❑ Patching Holes ❑ Dry Rot Repair INTERIOR: ❑ Master Bedroom ❑ Bedroom ❑ Bathroom ❑ Ceilings ❑ Kitchen ❑ Living Room ❑ Dining Room # of Walls # of Rooms Labor Materials Sub Total Down Discount $ 1,617.00 Warranty Information: All materials are guaranteed to be as specified. The work was performed in accordance with the specifications provided for the work above, and was completed in a professional manner according to standard practices. In accordance with the agreement per our estimate, this invoice is payable: ❑ Due upon receipt ❑ 30% down *Any changes or additions requested after job is in progress will be charged extra Comments: Remove all carpet .Lodge,dinning room foyler and small room guest as per Ted walked . Print Name Signature 24 �; '00 /op i ur R. E. PAINTING LLC Specializing in Customer Service & Quality Work CCB# - LBPR -191583 client Woodbury lodge# 106 Job Address Description of work performed: ® Repainting ® Interior ❑ Exterior ❑ Spray ❑ Brush ❑ Trim ❑ Clean Up ❑ Complete Prep and Clean-up ❑ Pressure Wash ❑ Clear/Check Downspouts ❑ Renail Loose Nails ❑ Resecure Gutters Warranty Information: 1 yr RAMON: 503.508.5348 DAVID: 503.689.3532 AGUILASREPAINT@YAHOO.COM AGUILASREPAINT.COM Estimate No. Date 1-28-2014 contact # Ted Huber ❑ Reseals ❑ Roof Cleaning ❑ Moss Removal ❑ Patching Holes ❑ Dry Rot Repair INTERIOR: ❑ Master Bedroom ❑ Bedroom ❑ Bathroom ❑ Ceilings ❑ Kitchen ❑ Living Room ❑ Dining Room # of Walls # of Rooms Labor/Materials $3,538.00 Discount Down Payment Total All materials are guaranteed to be as specified. The work was performed in accordance with the specifications provided for the work above, and was completed in a professional manner according to standard practices. In accordance with the agreement per our estimate, this invoice is payable: ® Due upon receipt M Down Payment *Any changes or additions requested after job is in Progress will be charged extra Comments: Refinish floors. Sanding ,re painting floors . Any repair not include.. Print Name Signature 25 Proposal/Contract Pepiot Painting (tenorai.��..� p nting: The bid includes all of the following P.O. Box 2657 * Covering all areas as needed in which work is performed. using plastic, paper, and Tualatin, OR 97062 ortarps CCB# 174584 * Following all EPA guidelines due to lead base paint pepiotpainting@yahoo.com * Filling all nail holes as needed with spackle www.PepiotPainting.com * filling all cracks and seems as needed with a Sherwin Williams Acrylic caulk 503-313-7549 Date 01/26/14 uDminea i o: Woodburn Mason Lodge 145 Arthur St. Woodburn Oregon 503-349-4074 Estimate No.. 2013-384 Description Total (tenorai.��..� p nting: The bid includes all of the following 0.00 * Covering all areas as needed in which work is performed. using plastic, paper, and ortarps * Following all EPA guidelines due to lead base paint * Filling all nail holes as needed with spackle * filling all cracks and seems as needed with a Sherwin Williams Acrylic caulk * Wall/ceiling repair with drywall mud as needed * applying two coats of paint to all surfaces -wall and ceiling paint to be used sherwin williams -benjamin moore on trim advance modifide oil * all clean up carried out by contractor * includes leaving touch up paint 1. Entry way ceiling include painting the crown trim same as the ceiling 300.00 2. Painting the blue walls in the entryway 300.00 3. Painting the ceilings going up the stairs 300.00 4. Painting the walls going up the stairs 260.00 5. Painting the ceiling on the first landing 300.00 6. Painting the walls on the first landing 235.00 Total Page 1 26 Proposal/Contract Date 01;26/14 Woodburn Mason 1 145 Arthur St. Woodburn Oregon 503-349-4074 Estimate No, 2013-384 Pepiot Painting P.O. Box 2657 Tualatin, OR 97062 CCB# 174584 pepiotpainting@yahoo.com www.PepiotPainting.com 503-313-7549 Description 7. Painting the second stairs to landing ceiling where you can see from Below ( this is where there is a crease in the ceiling 8. Painting the second stairs to walls 9. Library celings 10. Library walls 11. Tylers room ceilings includes the wall above the rail 12. Tylers room walls and trim 13. Lodge area walls, ceilings and all trim 14. Secratary room walls ceilings and trim 15. Mens changeing room ceiling 16. bathroom walls ceilings - Total Page 2 27 Total 465.00 260.00 425.00 265.00 300.00 460.00 8,400.00 1,600.00 400.00 525.00 $14,795.00 Chato/oPainting Inc. 1425 Garden CtNe Keizer OR, 97303 Na I me /'Address P'O'# -----�--'--------�-------'-----F- | Description � Drywall Repair only were the customer and contractor J were Indicated Paint all Wood Trim were the customer and contractor', were indicated Repaint Walls and Ceilings were customer and contractor were indicated Paint Floor with Epoxy for a nice and hard Floor. (note keep on mind that epoxy is a two steps process) Not Profit Discount Cleto's Painting Inc. 28 E s U'm Date 1/27/2014 Estimate # 1019 Due Date 1/27/2014 ^ Other --�--'--[-'—�--- ---------'| Qty ' .Rate ' Total i -| -- ----`---- -- 2,608O0 - 2`50000 2.20000 2.20I00 8.800.00 8`800.00 ! 7.800.00 7.800.00 -2.130.00 | / -2.130.00 � | Subtotal $18.170.80 Sales Tax (0.O1/) $0.00 Total $19,170.00 503-991-1224 503-991-1224 M SW 6112 Biscuit SW 6113 Interactive Cream 29 113 GC` V,\) SW 6784 Bravo Blue SW 6786 Cloudless Woodburn Urban Renewal Agency C/o James N.P. Hendrix Economic & Development Services 270 Montgomery Street Woodburn, Oregon 97071 Dear Mr. Hendryx: The Woodburn Masonic Trustees, Inc., custodians for the Woodburn Masonic Lodge building at 145 Arthur Street, are embarking on a program to renovate our 100 year-old facility to enable its three concordant bodies, the Woodburn Masonic Lodge, Evergreen Chapter Order of Eastern Star, and Royal Arch Masons to continue to meet at this location for the foreseeable future. Now that we have secured a tenant for the first floor, our annual expenses are covered, and we will be able to pay down our past due property taxes. The Woodburn Masonic Lodge has received a $10,000 gift designated specifically for Lodge improvement, which allows it to match proposed City funds to begin this building renovation. Our first step is to plaster and paint the second floor interior, our main meeting rooms, and to remove the carpet in the second floor entry, Tyler room, and main Lodge room and restore the floors to their original hardwood condition. We have obtained three bids ranging from $11,071 to $19,170, and propose to accept the lowest cost estimate. During this process the Lodge members will undertake the restoration and painting of two smaller rooms on the second floor. Upon completion of this first phase interior restoration the Lodge will repair and restore the outside entry way steps, repaint the columns, etc. At some point in the future we also may wish to apply for an exterior grant for roof repair. Our goal is to restore this classic, historic downtown building to its former glory, and we greatly appreciate the consideration of the Urban Renewal Agency in considering this request. Sincerel President, Woodburn Masonic Trustees, Inc. Master, Woodburn Masonic Lodge #106 A. F. & A. M. Eli 4 Ili ♦f Item 1,/7YF�B '49M& June 22, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Robyn Stowers, Urban Renewal Manager Subject: Amendments to URG 2015-02 330 N. Second Street (Cornwell) SUMMARY: The Downtown Advisory Review Subcommittee (DABS) approved an amendment to URG 2015-02 to increase the interior grant amount from $4,200 to $4,600 in order to install new light fixtures. BACKGROUND: The Woodburn Urban Renewal Agency (Agency) approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. Robert and Joanna Cornwell are the owners of the Willamette Ballet Building, which is located at 330 N. Second Street. The Willamette Ballet Academy was founded in 1982 and attracts regional performers and viewers. This is the second Urban Renewal Grant the applicant has applied for. In April, 2014, the Applicants were awarded a $5,400 exterior grant to replace exterior windows. On March 9, 2015, the Urban Renewal Agency Board approved URG 2015-02 from Robert and Joanna Cornwell for $4,200 to upgrade the building's electrical system. The Applicants are in the process of updating the building's electrical and now would like to expand the project to include new lighting fixtures. The Downtown Grant and Loan Program procedures allow the Downtown Advisory Review Subcommittee to approve project amendments when project costs change from original estimates. The Urban Renewal Agency Board will be informed of any action by DARS as an informal item on the Consent Agenda. 31 Urban Renewal Grant and Loan Application Review URG 2015-02 330 N. Second Street (Cornwell) The following are regulations from the program's policies and procedures: 19) The Downtown Advisory Review Subcommittee may authorize increased funding and modify the project scope to approved grant and/or loan requests when project costs change from original estimates. 20) Requests must be made in writing, must include specific documentation, and are to be submitted prior to commencement of work on the requested project element(s). 21) All requests are subject to available funds. 22) Project scope must remain consistent with the originally approved project, and the request may not be associated with a new project element. 23) Overall project costs cannot exceed grant and loan fund limitations. Maximum exterior and interior grants are limited to $10,000 and $5,000 respectively. Maximum loan amounts cannot exceed $25,000. 25) The Downtown Advisory Review Subcommittee's action shall appear on the Urban Renewal Agency Board's consent agenda as an informal item. Proposal The interior grant proposals are to amend URG 2015-02 330 N. Second Street to purchase new lighting fixtures. Original electrical costs: $8,340 Amended lighting costs: $1,257 Estimated cost of all improvements: $9,597 Percentage of grant to total project costs: 50% Program Criteria: Property Location & Ownership The properties are located at 330 N. Second Street. • That the property is within the Urban Renewal Grant and Loan District The property is within the Urban Renewal Grant and Loan District. • That the proposal complies with the downtown architectural design standards and signage standards The proposal complies with the downtown architectural design standards and signage standards. 32 Urban Renewal Grant and Loan Application Review URG 2015-02 330 N. Second Street (Cornwell) • That the project encourages greater marketability of the Urban Renewal Grant and Loan District. The proposed grant is intended to improve properties in the Urban Renewal Grant and Loan District. Improving commercial properties attracts tenants and encouraging greater marketability of the area. • That the proposal will complement the existing surrounding community. Grant funds will be used to improve a commercial property which will complement the surrounding commercial district. • That the project design works toward restoring the building as closely to its original design as possible Not applicable. • That building interiors are improved with a focus on addressing code -related improvements Electrical upgrades will focus on addressing code -related improvements. New fixtures are cosmetic. • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. Summary and Conclusion The Grant and Loan Program is intended to encourage and assist business and property owners to invest in the Urban Renewal District. This particular grant application is intended to assist the Applicants to make electrical upgrade to the property. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 33 Urban Renewal Grant and Loan Application Review URG 2015-02 330 N. Second Street (Cornwell) 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: URG 2015-02 Application URG 2015-02 Amendment Estimate M City of Woodburn Urban Renewal Agency SMALL RENOVATION GRANT APPLICATION Exterior Grant ($10,000) ❑ Interior Grant ($5,000) 1. Applicant Name: ROJO LLC / Robert & Joanna Cornwell - Members Address: 390 N Second St. / Woodburn, Oregon 97071 Work Phone: 503 981-7771 Home Phone: 503 702-1966 E-mail: robertcornwell _ ao Sole Proprietorship ❑ Partnership ❑ Corporation 0 Non -Profit ❑ 2. Building or Business to be rehabilitated Name: Willamette Ballett Building. Street Address: 330 N. Second St. / Woodburn, Oregon 97071 Tax Map/Lot Number:. 3. Property Owner Name ROJO LLC Robert & Joanna Cornwell - Member Address: p Work Phone: ( 5ni )9g1 -777i Home Phone: 503 702-1966 4. Exterior Grant - Give a brief description of the proposed improvements and provide three bids for every aspect of work greater than $2,500. Grant amount: $ Total estimated cost of all work: $ Percentage of grant to total project costs: % Small Renovation Grant Application 1 35 City of Woodburn Urban Renewal Agency S. Interior Grant - Give a brief description of the proposed improvements and provide three bids for everyaspect greater th�an $2,500..F � � y sow m .. 41- Grant amount: $ C fr Estimated cost of all improvements: $ % �) Percentage of grant to total project costs 56 % Additional information may be requested by the Downtown Advisory Review Subcommittee or the Urban Renewal Agency Board. Small Renovation Grant Application 2 al City of Woodburn Urban Renewal Agency CERTIFICATION BY APPLICANT The Applicant certifies that all information provided in this application is true and complete to the best of the Applicant's knowledge and belief. The Applicant represents to the City that this Agreement has been duly authorized by all necessary action on the part of the Applicant and no other corporate or other action on the part of the Applicant is legally required. If the Applicant is not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. . Cornwell 12-10-2014 Applicant's Signature Date ACKNOWLEDGMENT BY PROPERTY OWNER (if different than Applicant) The Property Owner hereby acknowledges all the above terms of this application and agrees that the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. �.....�.....� u � a �' �r a,a i � • . - Property Owner's Signature Return application to: Urban Renewal Manager 270 Montgomery Street Woodburn, OR 97071 Phone: 503-980-2485 E-mail: robyn.stowers@ci.woodburn.or.us 37 12-10-2014 Date Small Renovation Grant Application 3 7/1/14-6/30/15 REAL PROPERTY TAX STATEMENT MARION COUNTY, PROPERTY DESCRIPTION 330 N 2ND ST WOODBURN, OR 97071 ACRES: 0.115 MAP: OSIW18BA01200 CODE: 10303930 ': h," L"o ACCOUNT NO.: R105938 OREGON - 555 COURT ST NE #2242 - SALEM, OR 97301 LAST YEAR'S TAX 639.80 See back for explanation of taxes marked with (*) ROJO LLC C/O ROBERT & JOANNA CORNWE PO BOX 214 WOODBURN, OR 97071 VALUES: LAST YEAR THIS YEAR MARKET VALUES: LAND 38,410 44,000 IMPROVEMENT 49,030 49,030 TOTAL VALUE 87,440 93,030 TAXABLE VALUES: ASSESSED 32,740 33,720 urT TA V A r% r. 11161 IMf%r%L# Lm If a mortgage company pays your taxes, This statement is for your records only. Full Payment with 2/3 Payment with 1/3 Payment 3% Discount 2% Discount No Discount THIS YEAR'S TAX EDUCATION: WOODBURN SCHOOL WILLAMETTE REG ESD CHEMEKETA COM COL EDUCATION TOTAL: GENERAL GOVERNMENT: MARION COUNTY WOODBURN MARION SOIL & WTR WOODBURN FD REGIONAL LIBRARY WOODBURN URBAN RENEWAL GENERAL GOVERNMENT TOTAL EXCLUDE FROM LIMIT: WOODBURN, BOND (2) WOODBURN FD, BOND WOODBURN SCHOOL CHEMEKETA COM COL BOND EXCLUDE FROM LIMIT TOTAL: TAX TOTALS 38T^TA1 TAY fA44-.nuarr%,inf\ 148.76 9.76 20.58 179.10 99.46 199.02 1.66 52.63 2.69 15.36 370.82 12.57 5.55 65.10 9.05 92.27 642.19 PROJECT: Willamette Ballet Studio Electrical Upgrades 330 N. 2"d St. Woodburn, OR 97071 CLIENT: Robert Cornwell P.O. Box 214 Woodburn, OR 97071 503-981-7771 True North Electric LLC Working for you in a positive direction! CCB# 201982 P.O. Box 191/Gervais, OR 97026 P/ 503-390-2700 F/ 503-385-0354 SCOPE: Installation of a new 100A Square D QO Series with 100A main breaker, loadcenter to replace the existing 100A fuse panel. Provide and install new panel/service grounding and bonding. Remove all exposed knob and tube wire, approximate 4500sf building and replace with new updated wiring, type as allowed by code. Install junction boxes at all light fixtures. Replacement of select existing switches and receptacles with new devices standard commercial ivory. Installation only of owner provided interior & exterior lights. INCLUSIONS: Labor, materials and permit for complete installation.. (1) Square D 100A Load Center, Lot new breakers (1) Labor (1) Permit (6) Install Only new exterior lights (12) Install Only new interior lights EXCLUSIONS: Repair, replacement or extension of existing service feeders, repair or replacement of meter. Light fixtures to be provided by others. Interior of building has plaster finish, minor finish damage may be required to complete this installation, finish repair by others. Total Bid Price: $8340.00 Q BID PROPOSAL. Cox Date. March 27, 2014 JOB# TBD ProjectNamew° Willamette Ballet Studio Project Address: Woodburn, Oregon 97071 Builder Name Project by Owner Contact., Robert Cornwell Builder Address,• P.O. Box 214 Woodburn, Oregon 97071 Office Phone.` 503-981-7771 Mobile; 503-702-1966 Email, robertcornwe114@aol.com Summary of Work Proposed: Install a new 100A main breaker panel in place of the existing 100A fuse panel. Remove all knob and tube wire and replace with romex and me cable. All lights will have a proper code required box for their junctions. New white switches and recptacles will be installed where needed. Installation of new owner provided lights where needed. Inclusions: Exclusions: Drywall repair by others. Materials and labor charges resulting from conditions unknown and/or unforseen including planned construction not represented on plans at time of proposal will be additionally charged. PROJECT SPECIFIC BID EXCLUSIONS: Schedule: RM nDTInNC The options items priced above are in addition to the Total Bid Price. Pricing will be honored for 30 days. Sincerely, Corey Cox Construction Manager Mobile: (503) 449-7426 Zandi Cox Operations Manager Office: (503) 981-3320 (printed name & title) Total Amount Approved: , Signatu Date Siicined: zandi@coaelectricoregan com P.Q. Box 294, [Woodburn, OR 97071 + www coxelectricoregon com CCB 190147 • Office: (503) 981-3320 + BCD C608 615 OFUSEO PRO POSAUCONTRACT Date: December 11, 2014 To: Robert Cornwell P.O. Box 214 Woodburn, OR 97071 503-981-7771 Robertcornwel14@aol.com Job Location: Willamette Ballet 330 N. 2nd Street Woodburn, OR 97071 Fuse Electric LLC proposes the following: PO Box 3052 Salem, OR 97302 Phone: 971.209.2910 Fax: 971.340.4990 SCOPE: Installation of a new 100A Cutler Hammer/Eaton BR Series main breaker panel to replace the existing 100A fuse panel. Provide and install new system grounding. Remove all exposed knob and tube wire and replace with new, code compliant wiring. Install boxes to code at all existing light fixtures. Replacement select existing switches and receptacles with new devices, ivory, toggle style. Installation only of owner provided interior lights. Installation only of owner provided building exterior lights. INCLUDES: Labor, materials and permit for complete installation. 100A, Single Phase, BR Main Breaker Electrical Load Center (1) Lot new BR Plug On Breakers (1) Lot new wire/cabling, boxes and misc. small materials (1) Labor (1) Permit EXCLUDES: Repair, replacement or extension of existing service feeders, repair or replacement of meter, data/phones/tv cabling, light fixtures by others. Interior of building has aged plaster finish, repair of damaged finish to be by others or under separate bid. Night and weekend hours excluded. Total Bid Price: $8170.00 Fuse Electric LLC Page 1 of 2 41 Proposal URG 2015-02 330 N Second Street (Cornwell) Electric Box Lighting 42 GLOBE LIGHTING 17571 SW 65TH AVENUE LAKE OSWEGO OR 97035 503-639-8816 Fax 503-620-1228 QUOTE TO: CASH CONTRACTOR -LOS 17571 SW 65TH AVE LAKE OSWEGO, OR 97035 175 ICORNWELL, ROBERT Quotation 05/08/15 153228538 1 ORDER T0:ne:;:v<`: GLOBE LIGHTING 17571 SW 65TH AVENUE LAKE OSWEGO OR 97035 1 i 503-639-8816 Fax 503-620-1228 ---------------------------------------------- QUOTE -------------------------------------_. SHIP TO: CASH CONTRACTOR -LOS 17571 SW 65TH AVE CORNWELL, ROBERT LAKE OSWEGO, OR 97035 503-702-1966 ICindy Klein Cindy Klein OT PDC lCash On Delivery 05/08/15 No Sea 377608 FB6-26 %-GD14 KIT 108.490 325.47 JJ 14" BRIDLEMILE BELLTOWN CHROME PENDANT 1X6" 3X12" STEMS 1/2"DIA * DO NOT EXCEED 5 STEM SEGMENTS 3 14" PENDANT i ************** Kit Components ***** ********* * 1 - GD14 * JJ 14" OPAL BRIDLEMILE SCHOOL OUSE * GLASS FITS 6" FITTER 1411W X 0"H * 1 - FB6-26 * JJ 6" BELLTOWN CHROME PENDANT SCH * 6" FITTER 1X6" 3X12" 1/211STE S DO * NOT EXCEED 5 STEM SEGMENTS *********************************** ********* 90.70 2ea 377909 FAS -26 / GA10 *KIT* 45.350 JJ 1011POWELLHURST ELLIOTT CHROME SF SEMI FLUSH UL DAMP LOCATION 100A 2 lo" SEMI FLUSH ************** Kit Components ***** ********* * 1 - FAS -26 * JJ 4" ELLIOTT CHROME SEMI FL SH * 4" FITTER 511HT 10OW DAMP UL * 1 - GA10 * JJ lo" OPAL POWELLHURST SCHOOLHOUSE * GLS FITS 4" FITTERS 10"W X 6 1/411H *********************************** ********* 2ea 377916 FAS -15 / GA12 *KIT* 54.650 109.301 JJ 12" POWELLHURST ELLIOTT P.NICKEL SEMI FLUSH UL DAMP LOCATION 10OW 2 12" SEMI FLUSH ************** Kit Components ***** ********* ------------ Continued ---- on --------------------- ------------------------------------------------ Next Page *** 43 GLOBE LIGHTING 17571 SW 65TH AVENUE LAKE OSWEGO OR 97035 503-639-8816 Fax 503-620-1228 QUOTE TO: CASH CONTRACTOR -LOS 17571 SW 65TH AVE LAKE OSWEGO, OR 97035 175 Cindv Klein 6ea CORNWELL, ROBERT 3776281 9ea 16270 4ea 439105 This is a Quotation. OT PDC Quotation 05/08/151-53228538 M0-10: --- ----------- ;aksE: Na> GLOBE LIGHTING 17571 SW 65TH AVENUE LAKE OSWEGO OR 97035 2 503-639-8816 F-503-620-1228 SHIP TO: CASH CONTRACTOR -LOS 17571 SW 65TH AVE CORNWELL, ROBERT LAKE OSWEGO, OR 97035 - -- ?REZE1i56 :?tVNSkR ,._' ,:_ '....... , ": SSGfSF :R; 503-702-1966 Cindy Klein Cash On Deliverv105/08/15 1 No * JJ 4" ELLIOTT POL NICKEL SEMI FLUSH * 4" FITTER 5"HT 10OW DAMP UL * 1 - GA12 * JJ 12" OPAL POWELLHURST SCH00 HOUSE * GLS FITS 4" FITTER 12"W X 7 /2"H *********************************** ********* FB6-26 / GA16 *KIT* 117.300 703.801 JJ 16" POWELLHURST BELLTOWN CHROME i PENDANT 1X6" 3X12" STEMS 1/2"DIA * DO NOT EXCEED 5 STEM SEGMENTS 6 16" PENDANT ************** Kit Components ***** ********* * 1 - GA16 * JJ 16" OPAL POWELLHURST SCHOO HOUSE * GLASS FITS 6" FITTER 1611W X 9 1/411H * 1 - FB6-26 * JJ 6" BELLTOWN CHROME PENDANT SCH * 6" FITTER 1X6" 3X12" 1/2"STE S DO * NOT EXCEED 5 STEM SEGMENTS 13125 150A21/CL/RP/120 2.370 21.331 SY S2408 72W HALOGEN A19 1.520 6.081,, SC SOFT WHITE SOLD AS EACH/PACKED IN 2 -PK TAXES NOT INCLUDED Price are firm for 30 days, subject to change without notice after 30 days. Applicable taxes extra. Subtotal) 1256.68 S&H CHGS 0.00 -----------;----------------------- Amount Duel 1256.68 Robert Cornwell — S3228538 377608 141N Pendant 377909 101N Semi -Flush 45 377628 161N Pendant 377916 121N Semi -Flush I GLOBE LIGHTING 17571 SW 651H AVENUE LAKE OSWEGO OR 97035 503-639-8816 Fax 503.620-1228 Order Date Whse Invoice # 05/12/2015 LOS S3228538 Subtotal 0.00 Sales Tax 0.00 Freight 0.00 Handling 0.00 Total 0.00 Previous Payments 1256.68 05/12/2015 Check #3872 1256.88 Balance Due 0.00 *+ Thank you for shopping with us! 05/12/2015 M. 12:16:59 4 Ili ♦f Item 1,/7YF�B '49M& June 22, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Robyn Stowers, Urban Renewal Manager Subject: URG 2015-07 405 N. First Street & URG 2015-08 445 N. First Street (Chay Properties, LLC) RECOMMENDATION: In agreement with the Downtown Advisory Renewal Subcommittee (DABS), it is recommended that the Woodburn Urban Renewal Agency Board (Agency) approve two Urban Renewal Interior Grant applications from Chay Properties, LLC (Applicant), for up to $8,350 ($5,000 for 405 N. First Street and $3,350 for 445 N. First Street) . BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. When Chay Properties, LLC, purchased the properties in 2013, the buildings were in need of many structural improvements. With the assistance of the Urban Renewal Grant and Loan Program and the Diamond in the Rough historic preservation grant, the Applicant was able to complete major structural improvements, including two new roofs, a new electrical system and a historic fagade renovation. The current grant proposals continue the Applicant's work to prepare the properties for tenant occupancy. Proposal The interior grant proposals are to replace HVAC, repair the electrical for the HVAC system and repair and paint interior walls. 47 Urban Renewal Grant and Loan Application Review URG 2015-07 405 N. First Street & URG 2015-08 445 N. First Street (Chat' Properties) 405 N. First Street: Interior grant: $5,000 Estimated cost of all improvements: $11,454 Percentage of grant to total project costs: 44% 445 N. First Street: Interior grant: $3,350 Estimated cost of all improvements: $6,700 Percentage of grant to total project costs: 50% Program Criteria: Property Location & Ownership The properties are located at 405 N. First Street and 445 N. First Street. • That the property is within the Urban Renewal Grant and Loan District The property is within the Urban Renewal Grant and Loan District. • That the proposal complies with the downtown architectural design standards and signage standards Not applicable, the project is an interior grant. • That the project encourages greater marketability of the Urban Renewal Grant and Loan District. The proposed grant is intended to improve properties in the Urban Renewal Grant and Loan District. The interior improvements work towards preparing the buildings for tenant occupancy which will decrease vacancy rate and encourage greater marketability downtown. • That the proposal will complement the existing surrounding community. Not applicable, interior grant. • That the project design works toward restoring the building as closely to its original design as possible Not applicable, interior grant. Urban Renewal Grant and Loan Application Review URG 2015-07 405 N. First Street & URG 2015-08 445 N. First Street (Chat' Properties) • That building interiors are improved with a focus on addressing code - related improvements The interior grant funds will be used for cosmetic improvements and code related improvements. • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. Summary and Conclusion The Grant and Loan Program is intended to encourage and assist business and property owners invest in the Urban Renewal Grant and Loan District. This particular grant application is intended to assist the Applicant make improvements to their property by installing a new HVAC System, and painting and repairing the interior walls. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: URG 2015-07.08 Application City of Woodburn Urban Renewal Agency Exterior Grant ($10,000) Interior Grant ($5,000,)X 1. Applicant! Naimie: ItA Addressjqto P C) Horne Phone: Work Phone: -)I E-mail: Sole Proprietorship PartnershiPx Corporation, 0 Nr -Profit El 2. Budding or Business to be rehiabiktated Name: Street Address: Woozi- bL -------- -5STrt e 1 u "Tax Map/Lot Nury-iber: *8 f7� 0 ON= Name 14 Address: 24) --3. I -f 3 01"t e Work Phone: ._Z_�Aome Phone: 4. Exterior Grant - Give a brief description of the piroplo�sed i I _I — improvements and provide three YYids, for every aspect of worlk� greater than $2,500. Grant aMOLAint: Totail estimated cost of aH work: Percentage of grant to total project costs: 50 Small Renovation Grant Application I City of Woodlxjrn Urban Renewal Agency III IRI 'I Grant amou unt: 11 1 0 o 2 2 Estimated cost of all improvements: Percentage of grant to total project costs "56 -Y, Additional information may be request d..bly,''the Downtown Advis r,y iew Subcommittee or the Urban Renewal Agency, Board, Snuffl Renov,,Ition Orant Application 2 51 714V . ....................... . ...... . .... ... .. .. . . . .. . . . . ........ . ................. . ........ .... - To: I'miron Consu�uclion E'nujil/Fax: wncv4,(T6x lro)l, LIS ToneChay Y 1 503 358 7860 .. . . . ...... ......... ....... ... . ...................... . ....... . .... ........... ... ......—.a-....... . . ........ . .... - -- — - - ------- . . . . .......... . .. . ...... . . ......... . ................. ... . . . .......... . .... .. . Datill 11/19/2014 N41;,1-0383-405 . . ........ . .... ...................... .... ...... ........... — -- - -------- Address: 405 N I st St, Woodburn, OR Re� Building Renovations ......... .. . .......................... .. -------------- -- - - -- . . ..... . . . . ...................... . ........ . . . ..... . ....... .... . . .. ....... .... . . . . . . . . . . . ... ......... ..... . ..... ................................ . . .. . ..... . . ...... . ...... We hereby to funiish all labor al"Id Lmalei�ial riccessary to pt-ovidc Im- the instaflakon bdow ii,ii accorkhance with the fifflowing specit"ications and subJect w flic coildidons stated on, pagc "? oflhis, proposal, Service: Provide aad install ue\v piple and wiring li'li" an exisung rooft0j) 011k, (,,Jtx,)ll and Nmid as necessary. PL%:l\Jde clectriud pern,iil, $2,12,451.0(" Note: MIC(I does not inchide Irold)IL'Showing OP, I't'hUT, ro/"a1rc, existing rw 't fifrj) mlils, It' you have any queslions wil h the above staled IncIposal or you N%)sh lu prcwecd ", il h the w)rk desc6bedl pIease coIlUACI. US at �,tnorth� i d Ir kc cw ci I I and ask I Or imir scrvice disp a wh er. We I I I �,l I'll k y(,� I Il fo I' I I I C op Port III I I k� I'll -1-11, 1111111�,, I'll — 11 ; lo offer rm,w servlice� lo you Sign and return, one copy of this I"woposaI bc4orc work can Fhank YOU, Submiacd By� MW-4,teal Elliwm Datc: I --- . . ........ .... Accepted By: Date: 11.0. Box 12323 SaIcin, 197301,) Phowe (503) 585-4879 / Fax (501) 3614-42.148 Orq.on (" '180593 52 A Dion of Morrow -Meadows CCB 91668 Foxtron Construction Proposal No, CS 1 5A439 - ---- - _w _ AttnToney Chay Ph, 503-358-7680 or 503421-5799 Date. 11/25/2014 We herc,,by propose to furnish all labor and: n,iaterjal necessary to provide the Electrical Installation for the New Panel a,nd eir Located at 405 N, V' SI, Woodburn 0 R 91707"1 in accordance with the folloWng specification, ,ran ll subject to the conditions of contract stated an the attached document with this heet, Description of work" Re-Instatl power to, roof top units that are 3 phase 60 an'rps or less at 208 volts Clarrficafioris� • All work to be done durilng normal lwSi[JeSS fjorjrrS' f3J)0arms -430pjn, • Includes perrriut, • Price U, ' 9(ata.: ti TIhis proposal ils void if not accepted in, writing withh] '10, days raftc,n' this tfar No work strall COTTU-nerice until this Proposal is retUrned tothe Contractor signed below by the customer, Cherry City Eiectrlc .ropy Carson, Service Esfirnatot-YPM Ac.cepted blyAccepted by "F . ...... . .. ... -- -1- 9!�I� . ...... ..... Date� Date: 11/25/2014 Wn4muY Crw emixiccom (800) 755-7609 1596 Um Smet S.e. Smem, Omom 97302 (5031); 566-5600 TO (503,) SqO-8lqT CC'B #916,68 53 Omni L"llectric Inc, � 6670 S W Wright St Be,averton, (,)R 97007 PlIoric: (503) 747-0805 Date Eshmaka # Phone # r ---- (SO 3,) 74 7-00 5 54 i ty of' NVoodburn Urban Renewal Agency SMALL RENOVATION GRANTAPPLICATION Exterior Grant J$100)Interl [ i or Grant ($5,000) 1. Applicain Name: -V Address: S Dk,�IIc)--Scts uue Work Phone� H o m e P h o n e E-niaik x -A -4N " i _ JvN7� Sole Proprietorship El Partnership X Corporation EJ Non -Profit Name: Street Address, 'Tax Map/Lot Nurnber�� 3. Property Owner -At N, a rn e Address�� Work Phone: orne Phone. (6-'"UVQ 4. Exterior Grant - Give a brief description of the proposed improvements and provide three bids for every aspect of work greater, than $2,500. Grant arnount: Total estimated Cost of all' work. Percntaige of grant to total project costs: % Small Renovatiol) Grant Applicafic)n � 55 L ;, Ck City of Woodburn, L)rban �R,enewal Agency S. Interior Grant - Give a brief description of the proposed improvements and provide three bids r every aspect of work greater than $2,500, Grant arnotirw 1 Estimated co�st of aH improvements: 4, Percentage of grant to total project costs % Addlitional information May be reqUested by the Downtown Advisory Review Subcommittee or the Urban Renewal Agency Board, Stnaill R'ell(wMion Grant Application 2 56 11 uj CD E Lu w 0 t rev u C), v) :5 cli w U z CL LII z 0 M uj -D a UJ z uj CD E Lu w C), v) T3 c 0 C) �Zu. uid�P V) 0 if E , 0 v) a m 0 w z rl C'I cli w U z CL LII z 0 M uj -D a UJ z uj CD cli w U z CL LII z 0 M uj -D a UJ z uj C), v) 0 C) �Zu. 0 qa 10 cz E Lo a rc') E M tj uj 0 0 < d) C) ca" C 'C) 0) E CX 0 to 2 'E 4 C) o� q x - Q)A0 C7 0') 4x) (D QC'I ) , 'x 4) in Xj 7j 01 m U) -3 'C: CY), 4n E WS 0 W C) fn� '0- b C). >' m -0 CL I'll, I :J, (3 :m. HIII, Creel< CREEK, 428 - OR 503-749-1000 ✓- coruye9twW"cveokIdg.con,,rr CustanNed Ff. posa/ Inn Way 0514 ist OF,Z, 911)71 DuW: D3-350-7680 Ve Hereby prolpose to furnish, install arsdserviicc,� equipmerit for your hoine as specified below� (1) Gashne and fittings Rom Wer to 02 Roof tolD LMIHE�, (1) RegUlators arid gas flexes (1) Pessure test (1) Lak)or to instah new gasfine 0) Mop an Units, (1) INo Gaurantee ffiat units, wM work propr,*dy: BeCaUSrd I diwA know tt'iiere History 0) Some one Ose provichng high Vottage dean hcM SysteM I hivesUnewd $5654 in Wfai'dW,,Jurr'n Domw Papnent A.4 ww6 f', 5 All Lzibor )w O's'sior) "To r -'x (vecl Custoo wr Exj�)ex lahofas andM,,4e, Mec�t All Loc-adC(tdw,w, harm Gotrdbftable Me Fkst TOW C10,010 Syslen) Gheckoul By I't-tijimef 1'&cIjrjjc;iaII8 (,'Ic,,ru'n Wcwk Are,,,a Mwa-.I.Doo'u'Vt,.)tod l4 rluitemii Wed abow,s is guauutteed as spenhad AH we$ WM Bag nMONd M a POW= mmumv, Any MOW Orn above qmMicatiun, s-1, YMw9 UWU MWS Mk W ema"d My upn wHRm chwMe aWwS_ NAip rt"s the d ,,,c-4, Hea�jrrg ghat lo cu rect Mw BaWs co , nmi oposal. MM Creek HeMng mqWms 501yo rnown and bzAamx,� due upon wpuuha�atsmaau. ,x Note Tlw" propc*p CureyEmerson be wRhdr"Iwr'l nay '( Days ;;.4crw'*;ptMcd � ONn 3) 4 Weby pmpose to h"kh Wbw & MWWW, C=vWM m ammAnco crap h nhtabcwt,^ MWWWWwmAm Ma,',,uni of aYrnr.'Int to he made as, toflows� io above prices, spiacificallons and candMans are sahMeaWry und rra heretq worMited. YOU am MwIed W du wurh as s"Wed ayrTr(,,'mt MH be nwadea aS DUMned abova. SOMM"": aMOMMO Owu 58 $ ESTIMATE 5/12/2015 Aire Sery Hea'hrig, LIC 595.7 Mout /5,ng,' l [-iwy SHverfon, OR 97381 503.-365,8326 Silvertoiri 503 645-5900 Ucense #188791 Nnstall 2 new gas, lines from Dieter to HVAC units, All necessairy piping, labor, arid pej-jrjjjtS inClUded, 1" and 1 1/4 has lies, frorn me�tr to (2,) HVAC urrits. Labor and $3850.010 materials included, We will pressurize system,, PUll appropriate permits and connect system to FIVAC units, Sign,','i(ures Your Narne Date Cfient's Name Date 59 City, ofWoodbwn Urtrara Renewal Agency Name: Utedoir Great ($1.0,0001) [I hitr.d r Gra,rat ($5,000) Address:v 20 WY "workhoner �._ _ J _ rim Phone: � ......p.._. .. .._.._ �.. _.W ry .... .. w �...... "��' �n... Sole Proprietorship I..ww] Partnershipx CorporationD . Building or Business to be rehabilitated r n ePo Street Ad�dress Tax Map/Lot Nrnnber 3. Property n , Name Address: Work Phoney; hrarwe � 4. Exterior Grant - Give a brief description the r+ sed improvements and provide there bids for, every aspect of work greater than $2,500. Grant arnount: Tota] estimated cost of allwork� Percentage of grant to total l pr ject costs to all Renovation Grant Appfic ar��uon 1 C,'iity ��)Moo(lbum Urban Renem,al Apency bids for every aspect of wrk greater than $2,500. Gr,'dint amomw Estimated cost of all urnpfovernenls Percentage of grant to totail project costs AdditionM inforrration may be requested the UrbanRenewal Agency Board, 61 MEE= Dowritown Adv�sory Review Subcommittee or e'N -- Sno"'M Rcnov',16on Gram AppItcw1ou 2 MARL ON'S PA IMING LL C ,2494 Nm, Garp-raount Sl Corvallis, On 97330. GAPhove: (541) 829 0015 4'tflh)() COM (IMMMAL & RESIDEA"17,41, INIERIOR wk LAYI,,'RIOR VA CIJ LE"VI I", Qt " tlfn'mJe VICT, IWASED LM RIJ) BONPED CC,84, 1,111IR196248 ILI FT: &1 281,,' OTHER: prqwse in sy1Q, ull "whWal, curd pillbrm the labor ne"mmaq jbr Me twnqVmWn q's" thu nwrk IT the Iturrhyr PAY/oh cofilfloiv'r" "Waterifd, Mur and LaborProvkleel ky Marlon as Painting H Pn;mc ha/Ohc ccdin g, f Aw is nd N' RUT ( An ufl avecV' M M'c'd)W/ lvccvvmr�,' Vallpt (Ivvm/ow"1-7om Q10 Av mam u(SherwA HWhams IM"MyK tow I Of , 15 W. "Ounuav ApT I'mm or Vdle; Paim 10(f,"Acrvilc fca all Poini will be oflgm ed to ghl be, 'VCCICOOP,, M swymm W 1w Inn* bnvhcd caul m1but m ivquhrad hp mumv Impl, Mesh"' in A WcOhnt� ,IN muktg undpaS chopA njo hu vom;wj ewd Quival oy InypQ enwo w "war hp hi as Mun aortae" onhwh )mvmcr 110, jlf¢w qumcd WmAs a "wh q? kh "A u hwvh, hKAW"nWhan Aw AjWun unW, Au mmold A gmumumd m 1w em Apq Ohl n"w pawww"N" mw ordom c Mvilh dw epcl' ilh almil" wbwltwd/w We wfm (# Total ........... ......... 8 11, 980 S'incerell,: Martin Randrez. flease give tis a cidlif.you have afg quesfions. 7himh lQuifior choosity�,q Alarlion 's pefinfing. 62 Projpposal 405 N, Ist Street Wood Urn, OR 97071 (5O3) 4 2 1 -5799 www,fox,Lw,o"it ow` str,,ur,,twok "i,coi"ii EM No5051.5,A We propose hereby to furnkh rnatiedid and labor coirnplete inusairdartce with the above spe(:Hcaflons, for the lunnp suty) of Dohrs $ 7,500M Payrnents: Depos�t of 50% of aigreed u,,)ontota, and 50%, upon comp�etwn of contract Ternis al'id CondRioins AH matertal Is guaranteo,ri to be spedfied, AN work to be cornpleted nn as proCes0o(W nianner Afuthorized Acconilng to stamjFyrdwzed practk.P5. Any chviaflon from above wpecfflkcal anis 4wWO)g %goalure extra cor ts will be executed only upon change orders and Mll become ain extra cha� ge over and abo�ve Me esflmaleAll agreements cvnUgent upon Wlkes, accidents oir dellays beyon�:J ouir control be wiffidimawn In . . . ........ .................... -- ............... Acceptance o Proplos,a - The above� prices, specifications aind condidons are satkfactwy and aT e heo e1by accqAeii, You are authodwed to do thewoflk as sjoedhed. Rayinent wlll be made As ouffirred above �Date of Acceptaric'e Signature Signature 63 1720 address 555 ABC Drive ABC, F� 55555 1,01: Ariri Chay Omy Properties ILIC , 1980'Willamefle FWN Dr stc� 120 343 'West Unirr OR 970,68 Ref, 405 N 1st Street 9"1071 Interior YvaH restorafion and seWer/painfing For 405 N 'Isi Street Buildings Hernove dd concreitefsheet irw.* wArface Clean up and wash intedor all surface Apply new p6Mer or stain Apply firml sealer or paint Floor refinish (503) 35° 8 7680 Iii 111111 '! iii� � I I , I,', NOT "A' � 1", wm�" i This rNr an fmbmate tardy, nota contract, T'Ns esfimate ps for compWfing Uie �ob desaibed above, based on our evaWafion, R does mt �rwkde unk)reseen price kia'�riaasas or addifionW labor and, matefials whidi may be roquired should p,ob14erns sr se. PREPARED BY M 500M '1,510(),00 1,01MOO 2,500.00 April 1, 20,15 DXPE t:. ity of'Woodburn Urban Renewd Agency ME= Address - SMALL RENOVATION GRANT APPLICATION Exterior Grant ($10,000) Interlor Grant ($ ,O`010:) j ell (�orne Phone WorkPhone:L56�-�- E. Sole ProprietorsHp Partnershipx_ Corporation El Non-profit E] I Name: Street Address: 1(t.. .......... Tax Map/Lot NUmber-_,�8cx:)�4 C) b ,V -n- area IN I - - - ---------- - - ---------- Address: CK Work Phone: Hiorne Phone: L 4,, Exterior Grant - Give a brief description of the proposed improvements and provide three bids for every aspect of wor,k,gre,ater than $2,5001. ............. Grant amount: Total estnmated cost of all work: $ Percentage of grant to total project costs: 65 Small Rcriovation Grant Ai-,aphcaflon I City of Woodburn Urban Rcriewal AgencY 5. Interior Grant - Gigve a brief description of the proposed improvements and provide tree bids for every aspect of work greaterthan $2,, . 5,4 (f UQ 7> " Z- -7 -D Grant amount - Estimated cost of MI irnprovements Percentage of grant to total project costs Sn % Additional onforrnaltion r' ay be re(JUested by Dq*ntownA, dvisory view Subcommittee or the Urban Renewal Agency Board. V SmIlall Ren(w,,mlotr(iram Apphcafi(,xi 2 M. MARLOWSPAINTING LLC 2494 Mv Garp- yomia,*, Corvallis, Or 97330. ell. "hone (54 1) 829 002.5 Isp" int rahoo, M 1"ROPOSA L ro JVB LOC4 VON& SMEM CITY, 871-47'1'10 It Z111 CODE. PUONI�: COMWERC141, & RESIDE,"N'TIAL IMERIOR & EXTI,RIOR fJ([-,'NSL'D I'NSUR14) 80/W)ED, FAN: EJUM": ITOM73ITLE: ""(0knus CCB# L 11 PR 196248 DAM 60000' INTERIOR AJINT.10B PP"jLL,S. ODIER: BODYMOR: TRIM ('OLOR ff"k, flerel' propose UP Suppir elf inawriaA andpeifimn the labor neer eslyar'y fin- fht, complelion qf the w,orl, the Interior PoinlJo,ob ISHN asjbUoom, Material, Paint and LaAmProvided 4yAfurlon ',s Painting tt� be LLei ofined in the KytL�., Prime a vvoli +")w III,;, Poinfin,"", dn", 1"Iwlw c'lwr-ow Unk Wouxi aH invus as need Pwt ruxhow ITMI oHmAnx Mw M zlpplv Two cocas qj"Sherivin ff"Iffiams 4cvy/h% Low PVC 25 Yow. Wlwm�i Sa�qwr Point cw Afiller 11fjim, A"r olisu�fiwm Perini wvill be cdh)wvflao ah -v benveen c000, A/1 slofiices wvdl be huck hrushed and rolled, as required w ensury err ol,per culhesion in ofl lh' wc�rfls All intisking and paim th""bos wili 15c rono ow) disposc'ci ol err cav h) be leli in o c"It"orl 4111(1 order li" mulm"r dodY Price (111oled inchuhs a louch up kit wah c/ceu-v h,d)(Jed cr mic',6rPers Aw aN arra nts tued, M manhal is punmewd U; he ayspvc'Ofied' to bc pel"finvacyl hr sae cordorwe with the ,'vpccificomwls sulmnitted kv the Sum Iota/ . .................................. S 9610 Sh',tcere4�,: Alarfin.Ramirez, Pleawegive its a call ij),ou hu've questions. Thiank You.fin- (,,,,hoosing Marlon's Painfing Proppo4 445 N. Ist Street Woodburn, OR 97071 (503) 421 x.799 Date � We propose hereby to furriisf,a gra merial airwl laribm, CoflIplete in OCCOa rdance with the Above gmckations, for the lump suin of Dollars 5v 6,5001-00 Pay yrrients. Depois�t of 50% of agreed n totA, and 50% upon completion of contract eirms and Conditions H materW Is guaranteed to be specified. All wcqk to be comphAed hi a profesMurial manner, AuthoHzed ccomfing to!standardizedp�-acdlc,4?,,,,gray 4JIviatir)ntroy -ri abrArcape��c[ficatdoa)sda,ovoving Signature xtra ccmtswiH be exemited aru9+i iataon changem-ders and wHI Ilueoraraw an extra chm"geover T"r7 Y rid abre the estimate. AH ageements condgent upo"Adkes, accAentsor (Ways beyorid our contrcfl be Mthdrwawn irk Acceptance crf'Proposal - -1he above lorkies, sw,.cd:llcatioins and clonditions m e satisfactafy and am hereby accepted. You aire awill torized to do the work as specifirmi. Payment wifl be, made As outfined above Date of Acceptance Sagtlahjre BIM= M. 1720, iddress 555 ABC Drive A113C, I'll 55555 TO � ,inn Chay Chay Properfies, II, ILC 1 80 Willamette Falls, Dr ste 120-343 West Unn OR 97068 445 WIst Street, Woodburn, OR 97071 intierior waH restoration mid �sealerlpainfing For 445 N Int Street Buildings rqmrnove am pairm as, ne,eaea Glean up and wash interlior mfll surface Apply new primer or stain Apply finall sealer or paint FWr refir0sh 503,409 6485 (503) 3:58-7680 M Ths is an esfimale only, not a cosh' I, This esfirrmte is for coniplefing 11he jot) described above, baswd on our evaluadars. It does not incWde unforesem priera increases, or addffional Vabar and avatodWswNch a be required shoWd proWerns mise, 50000 1,5010,010 2,250,00 Apr0 1, 20115 PREPARED BY DATE M. C I ity of'\Voodbun'i th-ban, ]Rene"/al Agervcy Exterior Grant ($10,00,0) E] lr-rterjor Grant ($5,0001) 11� 1,. Applicant el , Name: C", 0-1 Pil,cr t, e,S�,�,A ddress� -Aj Loe . . ..... I I -C P -rM yw A Work Phone� Home Phone: (.�-N , V�A E-rnaik C iL� of Proprietorship [-] Partnership 2, Building or Business to be rehaWilitated Name: Street Address; V)7 pj Tax Map/Lot Numbe c()-2 Corporation I Nlon-Pro fit [] Ok, Address, me Phone: Work Phone� "44 4. Exterior Grant - Give a brief description of the proposed improvements and provide thiree bids for evry aspect of work great r° than $,2,500, IIIQ . . . . ................. - )i . .......... . . . ......... Grant arnount: Total estimated cost of all work: Plercentage of grant to tota] project costs. 70 Sniall Renovaiion Ciran� Applicafloj,j I City of Woodburn Urban Renewal Agency 5. Interior Graint . Give a brief description of the propiosed improvements and provide three bids for every aspect of work greater than $2,500. Grant amount: DC Estimated cost of all improvements: "'5' � Percentage of grant to total project costs t Additional information n-iay be requested by, the Downtowni Advisory R� evjew Subcommittee or the Urban Renew,al Agency IBoard, Small Renovafiorw (irant Application 2 71 A Olvislon, of Mor,row-Meadows C'GB 91668 Foxtron Cori Stl"Uchon Proposa:l No, C Sl 5A4 39 h GMS 503-358-7680 or 503-421-5,799 Date� 11 25/2014 .... .......... -- -- . ........ ....... — - - --------- — ..... ... .... --- - --------- We, hersby proposetri furnish all lablor and niaterial necessary to provide the Elilectrical Installation for the New Panel andRT'Uj�qwp Located at 445 N, V" St. Wood, rn OR-9-17107-1— In accordance with the folilowing Specification, and subject to the conditions of contract staled on the attached docurnent with this sheet, Description of,work: Aga S�; Re -Install pw oer to roof top units that are 3 pha:s�'r 60 aru,11 S ) or , a[ 2018 volts. Clarificatiorm, AH work to be done during normal business, houns, &OOlarri-4,30plin lncludes n"nit, Price liM .221 This proposal is void if nol accepted in writing wilhin 1 () days after this date No work shelf cOn"fulcor rc, Until this Proposal is returned to the Contractor sagned bOow by the C'Ustomer. Cherry City Bectric Tony Carson, Service EstimatorIPM corn Datw Date� 11/29iZ-f�" . . .... . ............. . M.Cltuy ctly (800) 755-7609 1596 Unpi Sum SR. Suez, Oman 97302 (503) 5661-5600 TAX (503) 540-8117 CCB #91668 72 Ovrrnflectric Inc, 1(')()'"70Sir Wright St fly. a,verion, OR 97007 Pl"�one, (503,) 747-0805 Dale Estin,mte 1 '10 14 1 OA 73 7tolffae4l 5&a*44r,", Proposal ........ ... .. .............. . ...... --- - - — — ------- . .. . ............ .. . .... ............................................................. . .. ...... . ...... To: l"ox1ron Construction .mail// ax: Toney Chay 503 358 7860 ................. .......... ... ........... .......... ..... . . ...... . ... . . . -- - -------- -- - ----------------- - ----- -.1 . . . . ... . . . . . ... ................... . . . . ...... . ... ........................................... . . . . ................................. . . . . .. . ..... ................... . . ......... .. ......................... Date: I 1/ 19/20 14 Proposal: ME -0383-445 --..... . . -tj . ....... . . . . ..... . . ... ...... . ...... ........ . . . .. . ....... . . .............. ....... Addi ess: 445 N I st S,t., Woodburn. OR C: Budding, RVII("w'1610111S .. . . ........... . ...... . .... ........ .. ---- ......... . ........... .......... . ...................... . . ... . . .. . ......................... . . ... . . ......... . ..... ........ . . ....... . -.- .. . ..... ....... . ... .... ........... We herchy propose to furnkh ,dl Wvr and t"ria,terial nem"sary it) provide Im the bdmv in ,wcordance with U'le follo"ing Spec ificwions and subject lo the conditions suited on, page 2 of, this 1'rovide and install new pip c aatnd witring laaa aaaa CI N'Jsfir)g looftop unit. • Ground and bond as necessary. • Provide electrical permit. Price: S2 24151."'1 Note: 0 Price does not hiclud(I troubleAm.)ting or repi�iir ofihe exivlin�', roi#loj) units, ff You have any quesdons Vv it hi alae. abovc stated pi oposal or y ""is Ito procced wich khe wor IN doscribed j1please comaci, us at s0l, ic,ccm or call and ask (br mur sej vice, disp.alchcr, We thank you f'or Ow opporilunity to offk."'l I'sur service's to you, Sign and return one Copy ofthis proposal tvfore work, can bcgin, Thank You. SUbtilitled By Miehce:Irl "Hisc)n LL)1121LLL—. Accepted B.y: J)ate:. PA)� Box 123'23 Salen'i. OR 97309 11[ione (503) 585-4879 / Fax (50 3;p MA -0248 Oregon ('('Bfl 80593 74 URG 2015-07 and URG 2015-08 (Chay) HVAC Rooftop view 75 URG 2015-07 and URG 2015-08 (Chay) 445 N 1St Street Interior Walls 405 N 1St Street Interior Walls 76 4 Ili ♦f Item 1,/7YF�B ,49M& June 22, 2015 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Robyn Stowers, Urban Renewal Manager Subject: URG 2015-09 1033 Young Street (Parra) RECOMMENDATION: In agreement with the Downtown Advisory Renewal Subcommittee (DABS), it is recommended that the Woodburn Urban Renewal Agency Board (Agency) approve the Urban Renewal Interior Grant applications from Xavier Parra (Applicant), for up to $1,000. BACKGROUND: On July 8, 2013 the Urban Renewal Agency Board adopted a resolution expanding the downtown Grant and Loan Program to include properties along the Young Street corridor and the Young/99E intersection, as specified in the resolution. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to properties located in the Urban Renewal Grant and Loan District. The program also provides loan funds ($25,000) to further these same improvements. The Applicant is applying for an interior grant to improve air quality and energy efficiency of the building which houses the family business, Leonardo's Barbershop. Proposal The interior grant proposals are to install a return air filter grill for improved airflow and install energy efficient lighting. Interior grant: $948 Energy Trust Incentive: $4,992.49 Estimated cost of all improvements: $6,888.50 Percentage of grant to total project costs: 14% 77 Urban Renewal Grant and Loan Application Review URG 2015-09 1033 Young Street (Parra) Program Criteria: Property Location & Ownership The properties are located at 1033 Young Street. • That the property is within the Urban Renewal Grant and Loan District The property is within the Urban Renewal Grant and Loan District. • That the proposal complies with the downtown architectural design standards and signage standards Not applicable, the project is an interior grant. • That the project encourages greater marketability of the Urban Renewal Grant and Loan District. The proposed grant is intended to improve properties in the Urban Renewal Grant and Loan District. The interior improvements create a healthier environment for employees and customers. Positive customer experiences encourage greater marketability of the area. • That the proposal will complement the existing surrounding community. Not applicable, interior grant. • That the project design works toward restoring the building as closely to its original design as possible Not applicable, interior grant. • That building interiors are improved with a focus on addressing code - related improvements The interior grant funds will address code -related improvements by updating electrical and ventilation. • That the project is in the public interest 78 Urban Renewal Grant and Loan Application Review URG 2015-09 1033 Young Street (Parra) The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. Summary and Conclusion The Grant and Loan Program is intended to encourage and assist business and property owners invest in the Urban Renewal Grant and Loan District. This particular grant application is intended to assist the Applicant make improvements to their property by installing a return air filter grill for improved airflow and energy efficient lighting. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: URG 2015-09 Application 79 City of Woodburn Urban Renewal Agency SMALL RENOVATION GRANT APPLICATION Exterior Grant ($10,000) ❑ Interior Grant ($5,000) 1. Applicant Name: Address: 3 i °e...�. Work Phone: ' ! Home Phone: — E-mail: Z,6ca 0) Via_ s 0 Sole Proprietorshipo Partnership ❑ corporation ❑ Non -Profit ❑ 2. Building or Business to be rehabilitated Name: , * :, r /'),0, r , ... .�- Street Address: Tax Map/Lot Number:_ 3. Property !awn r Name Address: P Work Phone: c�d� M Home Phone: lei ` 4." i., five a brief description of the proposed improvements and provide three bids for every aspect of work greater than $2,500. °.. e _ i J _ ........ Grant amount: Total estimated cost of all work Percentage of grant to total project costs: 91 's - QC) Small Renovation Grant Application 1 City of Woodburn Urban Renewal Agency CERTIFICATION BY APPLICANT The Applicant certifies that all information provided in this application is true and complete to the best of the Applicant's knowledge and belief. The Applicant represents to the City that this Agreement has been duly authorized by all necessary action on the part of the Applicant and no other corporate or other action on the part of the Applicant is legally required. If the Applicant is not the owner of the property to be rehabilitated, the Applicant certifies that it has the legal authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this legal authority must be attached. Applicant acknowledges and agrees the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. r Applicant's Signatu Date ACKNOWLEDGMENT BY PROPERTY OWNER (if different than Applicant) The Property Owner hereby acknowledges all the above terms of this application and agrees that the Agency shall have no obligation to pay any persons providing materials or performing labor or to cause the release of any mechanics or other liens that may be recorded against the above property in connection with the proposed improvements. 21 Property Owner's lilignature Return application to: Urban Renewal Manager 270 Montgomery Street Woodburn, OR 97071 Phone: 503-980-2485 E-mail: robvn.stowers@ci.woodburn.or.us 81 Date Small Renovation Grant Application 3 CI)�uhI��II�PfI�IIIII�II"��9��V��µ N14�w�'Y�w�NV4'i!UNOI��II' 4Vr�rpr�wfl Illl�a SiirnallI Elusiness Energy iii yin s Customer Name: Leonardos & Herbalife Customer Address: 1033 Young St. City, State and Zip: Woodburn, OR Value Airalllysis Total Project Cost $ 3,473.89 Energy Trust Incentive $ 2,779.17 Energy Trust Contribution Percentage 80.00% Customer's Contribution (Customer Cost) $ 694.72 Saviiiiiigs AirWysis Total Annual Kilowatt-hour Savings 6,284.20 Estimated Annual Energy Cost Savings $ 465.03 Estimated Monthly Energy Cost Savings $ 38.75 Simple Payback Period Based on Customer's Cost (Months) 17.93 Simple Rate of Return 67% Sirmmart ate: Eineirgy Il::Iayii eii°m'i; 0I113tlorss Option A: Lump sum payment (5% discount on Customer's $ 659.98 Contribution - Customer Cost) Simple payback period based on customer cost after incentive, 17.03 with 5% discount (months) Option B: Interest-free financing (12 monthly payments) $57.89 Net monthly profit (monthly energy savings less monthly ($1.19®:II.4° payment) ' Energy Trust does not guarantee any energy savings results; actual costs and savings may differ from estimates listed. Program details, including incentives, are time sensitive and may be subject to change. r i rA gyTrust Prepared by SmartWatt Energy, Inc. of Oregan 82 �mv�vn Iii �J11 , �mY uai w� w i uiv �,ma�m J/dIxtI,,, if p hr yJ i E� Trust of Oregon Sninaill Busfiness Energy eSaviiirigs Financial c mai Customer Name: Leonardos Customer Address: 1033 Young St. City, State and Zip: Woodburn, OR Value Analysis Total Project Cost $ 2,766.61 Enerqy Trust Incentive $ 2,213.32 Enerqy Trust Contribution Percentaqe 80.00% Customer's Contribution (Customer Cost) $ 553.29 Saviiings Airlialllysliis Total Annual Kilowatt-hour Savinqs 5,323.24 Estimated Annual Enerqy Cost Savinqs $ 393.92 Estimated Monthly Enerqy Cost Savings $ 32.83 Simple Payback Period Based on Customer's Cost (Months) 16.85 Simple Rate of Return 71% Snnail-t ati; Eneio°gy 11 ayrrm�� int Optioinis Option A: Lump sum payment (5% discount on Customer's 525.63 Contribution - Customer Cost) Simple payback period based on customer cost after incentive, 16.01 with 5% discount (months) Option : Interest-free financing (12 monthly payments) $46.11 Net monthly profit (monthly energy savings less monthly ($13.28) payment) * Energy Trust does not guarantee any energy savings results; actual costs and savings may differ from estimates listed. Program details, including incentives, are time sensitive and may be subject to change. Prepared by SmartWatt Energy, Inc. 83 EnergyTrust f Oregon PROPOSAL SUBMITTED TO: ' WORK TO BE PERFORMED AT: P'HOPOSAL NO. SHEET NO. DATE ,313 j 26 c -I"-s NC 3818-50 PROPOSAL 84 URG 2015-09 1033 Young Street (Parra) Ventilation Lighting 85