April 13, 2015 URA AgendaCITY OF WOODBURN
URBAN RENEWAL AGENCY
AGENDA
KATHRYN FIGLEY, CHAIR
TERESA ALONSO LEON, BOARD MEMBER WARD 1
LISA ELLSWORTH, BOARD MEMBER WARD II
ROBERT CARNEY, BOARD MEMBER WARD III
SHARON SCHAUB, BOARD MEMBER WARD IV
FRANK LONERGAN, BOARD MEMBER WARD V
ERIC MORRIS, BOARD MEMBER WARD VI
APRIL 13, 2015 - 6:45 P.M.
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal Agency minutes of March 23, 2015
Recommended Action: Approve the minutes.
4. PUBLIC HEARINGS
None.
5. GENERAL BUSINESS
A. URG 2015-06 225 W Hayes Street (Chay Properties, LLC) 2
Recommended Action: It is recommended that the Woodburn
Urban Renewal Agency Board approve the Urban Renewal
Exterior Grant application from Chay Properties, LLC
(Applicant) for up to $5,700.
6. PUBLIC COMMENT
7. ADJOURNMENT
April 13, 2015 Urban Renewal Agency Page i
[l
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
MARCH 23, 2015
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MARCH 23, 2015
CONVENED The meeting convened at 6:47 p.m. with Chair Figley presiding.
ROLL CALL
Chair Figley
Present
Member Schaub
Present
Member Lonergan
Present
Member Carney
Present
Member Morris
Present
Member Ellsworth
Present
Member Alonso Leon
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Captain Alexander,
Public Works Director Scott, Assistant City Administrator Row, Human Resources Director
Hereford, Economic and Development Director Hendryx, Urban Renewal Manager
Stowers, City Recorder Pierson
0:00 CONSENT AGENDA
A. Urban Renewal Agency minutes of March 9, 2015.
Morris/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
0:00 ASSOCIATION BUILDING FEASIBILITY REVIEW COMMITTEE
RECOMMENDATION
Economic and Development Director Hendryx provided a staff report. Lonergan/Alonso
Leon... reject all Association Building proposals consistent with the direction of the
Association Building Feasibility Review Committee. The motion passed unanimously.
0:27 ADJOURNMENT
Morris/Lonergan... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:14 p.m.
APPROVED
KATHRYN FIGLEY, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 — URA Board Minutes, March 23, 2015
4 Ili ♦f Item
1,/7YF�B
'49M&
April 13, 2015
TO: Downtown Advisory Renewal Subcommittee
FROM: Jim Hendryx, Economic and Development Services Director
Robyn Stowers, Urban Renewal Manager
SUBJECT: URG 2015-06 225 W Hayes Street (Chay Properties, LLC)
RECOMMENDATION:
It is recommended that the Woodburn Urban Renewal Agency Board approve
the Urban Renewal Exterior Grant application from Chay Properties, LLC
(Applicant) for up to $5,700.
BACKGROUND:
The Woodburn Urban Renewal Agency Board (Agency) approved a
comprehensive grant and loan program on February 14, 2011 for properties
within downtown Woodburn. The program is designed to provide matching
funds for exterior ($10,000) and interior ($5,000) improvements to commercial
properties located in the historic downtown district. The program also provides
loan funds ($25,000) to further these same improvements.
The Applicant owns two other downtown properties located at 405 and 425-445
N. First Street. Over the past two years, the Applicant was awarded $50,000 of
Urban Renewal grant funds to repair the properties and received a $20,000
grant from the state to restore the historic fagade. The Applicant purchased
225 W. Hayes Street on November, 2014 at auction, due to its proximity directly
behind the N. First Street properties and its structural integrity. The property is in
need of a new roof and the Applicant is requesting $5,700 for the project.
The Downtown Advisory Review Subcommittee (DABS) first reviewed the
application on February 24, 2015 and recommended that the Agency approve
the $5,700 request. On March 9th, the Agency rejected the application,
expressing concern over the improvements and value of the building, and
requesting that DARS reevaluate their recommendation in light of the following
questions: (1) whether the value of the property is sufficient to warrant the
improvement, (2) whether the structure is capable of supporting a new roof,
and (3) whether the ultimate use of the property will positively impact to the
area.
2
Urban Renewal Grant and Loan Application Review
URG 2015-06 225 W Hayes Street (Chat' Properties, LLC)
To address Agency concerns on value, structural integrity, and use, the
Applicant submitted a development plan and attended the March 26th DARS
meeting.
(1) The Applicant acknowledged that replacing the roof at a cost of $11,400
is a large investment in a property that Marion County values at $25,310
(RMV Total); however, replacing the roof is more economically feasible
than demolishing the property and constructing a new building. The
current Grant and Loan Program does not set project cost to property
value ratios.
(2) The plans (see attachment) show that the building is constructed of 8"
steel reinforced concrete walls. It also illustrates the building floor plan,
roof framing details and elevations. A building permit is required for a
commercial roof and approval must be obtained from the City's building
inspector to ensure the structural integrity of the property.
(3) Previously, the property was used as a medical office and the Applicant
plans to maintain the current occupancy classification and lease the
facility for office space. The current Grant and Loan Program does not
require applicants to identify building use.
DARS determined that the application complies with current program
requirements and would add significant value to the downtown by transforming
a blighted property into an active commercial space. DARS recommended the
Agency approve the request for $5,700.
Proposal
The proposal is to replace the roof.
Grant amount: $5,687.50
Estimated cost of all improvements: $11,375
Percentage of grant to total project costs: 50%
Program Criteria:
Property Location & Ownership
The property is located at 225 W. Hayes.
• That the property is within the Urban Renewal Grant and Loan District.
The property is within the Urban Renewal Grant and Loan District.
I
Urban Renewal Grant and Loan Application Review
URG 2015-06 225 W Hayes Street (Chat' Properties, LLC)
• That the proposal complies with the downtown architectural design
standards and signage standards.
The exterior grant is intended to repair the existing roof, which is not
visible to the public. This request does not impact the appearance
of the building or the signage.
• That the project encourages greater marketability of the downtown
area.
Restoring a vacant, blighted property improves the overall
marketability of the downtown.
• That the proposal will complement the existing historic downtown core.
Improving the appearance of a blighted property complements the
existing historic downtown core.
• That the project design works toward restoring the building as closely to
its original design as possible.
Replacing the roof works towards restoring the property to its
original design.
• That building interiors are improved with a focus on addressing code -
related improvements
Not applicable
• That the project is in the public interest
The Urban Renewal Program specifically identifies the need to
improve buildings within Woodburn's downtown. Continued
improvements will be made to the subject property.
Summary and Conclusion
The Downtown Grant and Loan Program is intended to encourage and assist
business and property owners to invest in the downtown. This particular grant
application is intended to assist the business owners to make improvements to
their property by repairing the roof. The request is consistent with the program
criteria.
Conditions of Approval
1. There is a 50/50 match requirement required for the Grant program. Invoices
must be submitted for reimbursement. No grant money will be disbursed until
the project is completed and is approved by the Agency.
2. Grant and loan funds cannot be used for any work commenced or
completed prior to project approval.
N
Urban Renewal Grant and Loan Application Review
URG 2015-06 225 W Hayes Street (Chat' Properties, LLC)
3. Grant and loan funds may be used for materials and services provided by
licensed contractors.
4. All necessary building, electrical, plumbing permits must be obtained and
work inspected and approved.
5. Projects shall be completed within one year of approval in order to be
eligible for reimbursement. Grants provide for a single payment after receipts
are provided and all completed work is accepted by the City.
6. All work will be done by licensed contractors and the applicant needs to
provide at least three bids for every aspect of work greater than $2,500.
ATTACHMENTS:
1. Application
2. Development Plan for 255 W. Hayes St.
3. 255 W. Hayes St. Property Records
I
Attachment D
Woodburn Urban Renewal Agency
Grant and Loan Program
Application
Exterior Grant Interior Grant ❑ Loan ❑
1. Applicant C L �-� � V1
Name:
Address: -- / �,'GL J;4 -y' 6 -Me Aqt L S z -- 3,-1
Work Phone: ?- ( 0 Home Phone: ( }
E-mail: LLC, (`nyvOt i C, CyM
Legal Form: Sole Proprietorship ❑ PartnershipX Corporation ❑ Non -Profit ❑
2. Building or Business to be rehabilitated
Name: C �4 LG
Street Address: 2.6 5 �4 F
Tax Map/Lot Number: 051W
3. Property owner
Name
Address:
Work Phone:
CHP
UJII
Property Owner's Signature:
c3 �3?3A01``f�
T;T -e, T57(_S T�
L
Home Phone:
zo -3
4. Loan Program - Give a brief description of the overall proposed improv en and
how loan funds will be used to improve the property.
Loan amount: $
Estimated total cost of improvements: $
Percentage of loan to total project costs: %
9
5. Exterior Grant Program - Give a brief description of the proposed exterior
improvements and a description of how the project complies with the Woodburn
Development Ordinance standards.
v�
Loan amount: $ 0
Grant amount: $ ---
Total estimated cost of all work: $Yf
Percentage of grant to total project costs: `^o %
6. Interior Grant Program - Give a brief description of the proposed interior
improvements and how this work addresses code related improvements.
Grant amount: $
Estimated cost of all improvements: $
Percentage of grant to total project costs %
The Woodburn Urban Renewal Board will review the proposed redevelopment
improvements and advise the applicant of the status or recommend changes.
CERTIFICATION BY APPLICANT
The applicant certifies that all information provided in this application is true and complete to the
best of the applicant's knowledge and belief. If the applicant is not the owner of the property to
be rehabilitated, or if the applicant is an organization rather than an individual, the applicant
certifies that he/she has the authority to sign and enter into an agreement to perform the
proposed on the building. Evidence of this authority must be attached.
nature
Return Application To:
James N.P. Hendryx
Economic & Development Services
270 Montgomery St.
Woodbum, OR 97071
7
Date
UFOXTRON
CONSTRUCTION
405 N. 1st Street
No. 112042
Woodburn, OR 97071 Date
12/1/14
(503) 421-5799
CCB# 204115
www.foxtronconstruction.com
PROPOSAL SUBMITTED TO
PHONE
Chay Properties LLC
503.421.5799
ADDRESS
EMAIL ADDRESS
255 West Hayes ST
toneyta)foxtron.us
CITY, STATE, ZIPCODE
Woodburn, Or, 97068
CONTRACTOR
Foxtron Construction
We hereby submit specifications and estimate for:
Replace and repair roof top with 5/8 -inch plywood (25ft x50ft)
$ 2,500
(includes labor and material to remove old plywood and replace with new similar material)
Arrow Roof (subcontractor)*
$ 5,625
Batt Insulation with R-38 ceiling insulation
$ 2,750
Site cleanup
$ 500
* See attached bid
We propose hereby to furnish material and labor complete in accordance with the above specifications
for the lump sum of
ELEVEN THOUSAND THREE HUNDRED SEVENTY FIVE Dollars
$ 11,375
Payments: Deposit of 50% of agreed upon total, and 50% upon completion of contract
Terms and Conditions
All material is guaranteed to be specified. All work to be completed in a professional manner Authorized
according to standardized practices. Any deviation from above specifications involving Signature
extra costs will be executed only upon change orders and will become an extra charge over Proposal may
and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. be withdrawn in
days
Acceptance of Proposal - The above prices,
specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. Payment will be made
as outlined above
Date of Acceptance Signature
Signature
4.-----,RRC0W
ROOFING & SHEET METAL, INC.
December 29, 2014
Attn: Ann Chay
Chay, LLC
1980 Willamette Drive, #120
West Linn, OR 97068
Ph: 503-358-7680 Fx:
P.O. Box 55097 Pot•ttand, OR 97238
Phone: (503) 460-2767 —► Fax: (503) 460-2768 —► Tall Free: (866) 901-
4155
PROPOSAL
RE: 445 N. V Street, Woodburn, OR-Reroof
We appreciate the opportunity to provide you with our quote on your project. We hereby
propose to furnish all materials and perform all labor necessary for the completion of the
following:
ITEM SCOPE OF WORK PRICE $
1. NOTE: Others to remove the existing roofing and replace any
damaged roof joist, framing members and sheathing on the
entire roof deck prior to installing the new roof system.
2. We will set up all necessary safety and fail protection to meet
Oregon OSHA guidelines.
3. We will furnish and install a layer of %fl densdeck over the
wood substrate and mechanically attach.
4. We will fabricate and install new TPO clad drip metal and
gravel stop.
5. We will furnish and install a new 60mil white TPO membrane
over the entire roof area and mechanically attach to the
substrate.
6. We will flash in all curb and pipe penetrations with new TPO
flashings.
7. We will install new roof to wail flashings along the East wall.
After installing base flashings we will furnish and install a new
surface mountedmetal counter flashing.
8. Upon completion of the above work, we will remove all tools
and debris and leave the site in a clean and orderly condition.
TOTAL $5,625x00
LICENSES: OR CCB# 115153 -+ WA Lic# ARROWRS034KK -+ ID Lic# 16126-A-4
Date: 11/14/14
To: Tony
255 W Hayes St
Woodburn, OR
From: West Sky Roofing and Construction
208 NE 4T" Ave.
Canby, OR 97013
Proposal: $8,277.64 Includes labor, tear off, Materials and disposal
25'x50'= 1,200 square feet area, tear off and install new membrane TPO. And disposal.
Includes all plywood for roofing.
Owner to remove a/c equipment and reinstall again.
Scope of work: complete tear of, flat roof system and replace with new roofing system TPO
(membrane) white. Add new flashings, replace all roof vents if any, fasteners, replace custom
drains if any, add clatt metal drip edged, add ciatt metal gravel stop. ONE LAYER OF SOLO FIRE
SHEETS. ONE LAYER OF POLY ISO. ONE LAYER OF TPO MEMBRANE. Add plywood as needed $25.00
per sheet extra cost Please contact me if you have any questions
All new roof installations include a 5 year labor warranty.
Payment 50% of full contract is required to start and 50% at end of the contract.
We accept: Cash, check, visa, mastercard, American express, and paypal, bill me later (OAC).
Customer
General Manager: Victor Carrillo
CCB# 185260 licensed, insured and bonded
208 NE 4TH Ave. Canby, OR 97013 (971)302-3596 or (971)266-7499
10
Quote -Work Agreement
10001 SE Sunnyside Rd, Suite 204, Clackamas, OR 97015nATE 1111512014
11 IN 3 Enrol:hiufo@giron construgtion.com www.girou-eonstrnction.com
Phone: (503) 954-1494 Fax:(503) 427-7940 COSTUMER
OR #196905 WA #GIRONGC882OO
This proposal may be withdrawn by us if not
Jew . accepted within 30 days.
BILL TO
PROPERTY ADDRESS
CONTACT INFORMATION
Name
Toney Chay
Phone Cell phone #: 503421-5799
Address
255 w Hayes St. Woodburn OR, 97071
Email Email: toncy@foxtron.us
Inc
Roof Materials & Ridge Caps Inc Decking & Underlayment.
Inc Attic Venting.
yes
Versico, 60mi1 VersiWeldg Reinforced TPO flat no Pitch roofing system.Mechanically attached and fully
adhered.Fully adhered system Pipe boots
Ridge Venting System.
yes Metal Square Vents .
Add `Metals Vents.
Soffits venting 4x16)
Air Edge Venting system.
New Solar powered Vents
Inc
Flashings & Chemneys. Inc Skylights & Gutters.
Inc Ridge Insulation
yes
TPO DRIP EDGE METAL Re -Flash Existing Skylights.
yes Ridge insulation 1"
yes
TPO GRABLE STOP EDGE METAL Replace Existing Skylights.
Metal Valleys _standard 18" _Large 24" New Velux Skylight.
—_Solar
Double Layer System (on Valleys). New Tube
Cbemney Step Flashings. 5-k Style Gutters & Down Spouts.
Chemo Tuck Point Flashings. 1yes lCleanExisting Gutters.
Scope of Work.
es Remove Existin Roofing shingles to bare wood sheeting
Haul away old roofing materials. Inspect for dry rot in existing roof deck.
es Re -nail existin_g roof deck Ensure decking is not bucklin. Install roofing underla meat to dry roof deck using fasteners.
es Install I x3" standard 26 gauge, Drip edge & Gable trim Metal Around entire perimeter of roof.
Install New roofing Versico, 60mil VersiWeldl& Reinforced TPO flat no Pitch roofing system.Mechanically attached and fully adhered according to manufacturer's
es sec.
yes Rcnu vc all Construction debris from the job site. Roll over entire area on the ground with magnetic rake to ensure thcrc arc no scrap metals or nails left belting.
es All grounds to be cleaned up on a daily basis. All bushes shrubs, and flowers to be protected. Homeowner is asked to supply electrical power if needed.
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GUARANTEE: TEN(10) year(s) mof leak repair tutder normal weather conditions from completion date. The warranty shall protect the owner from damage to the building and contents resulting from
roof leakage for a period often (10) years, beginning from the date of completion of the project.
All material is guaranteed to be as specified All work to be completed in workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra
cost will be executed only upon written orders, and will became an extra charge over & above the estimate. Our worker(s) are fitlly covered by workman's compensation insurance ,
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
REPRESENTATIVE SIGNATURE: DATE:
CUSTOMER SIGNATURE: DATE:
11
URG 2015-06 255 W Hayes (Chay)
Exterior
Exterior
12
Development Plan for
,255 V1 Hayes Street, Noodburn, OR C11011
i !Mf
45'
TLjp. b Inch steel -concrete LIVINC7 AREA Typ. b Inch steel -concrete
enforced CMU wall 1064 sq ft enforced CMU wall
I
13
W. Hayes Street View
14
Hayes Building Rear Entrance View
15
Hayes Building Preliminary Roof Framing and Interior View
16
2/18/2015 Marion County Assessor's Property Records - Property Summary
Marion County Assessor's Property Records
Property Summary
Property Identification
Property ID: R105926 Manufactured Home ID:
Situs Address: 255 W HAYES ST Legal Description: ADDITION A WOODBURN, FR LOTS 5 &
WOODBURN, OR 97071 6, BLK 1. ANNEX. 84-36.
Map Tax Lot: 051 W18BA01400
Owner Information
Owner: MARION COUNTY
C/O FINANCE
<CHAY LLC
1980 WILLAMETTE FALLS DR #120-343
WEST LINN, OR 97068
Property Details
Year Built:
1985
Property Code:
011
Living Area:
902
Property Class:
C30
Bedrooms:
0
Levy Code Area:
10303930
Bathrooms:
$25,310
Zoning:
Contact Local Jurisdiction
Legal Acreage:
0.052
Apex Sketches:
1
Value Information
RMV Land:
$18,140
Exemption Description:
COUNTY GOVT OWNED PROPERTY,
FULL EXEMPT
RMV Improvements:
$7,170
RMV Total:
$25,310
Assessed Value:
$0
Tax Information
Taxes Levied 2014-15:
$0.00
Tax Payoff Amount:
$0.00
Tax Rate:
19.0445
Tax Statement:
2014-15 Tax Statement
Sales Information .
Sales Date:
11/6/2014
Deed Number:
36480342
Sales Price:
$18,982
Deed Type:
RC
Sale Type:
03
Property IDs Included in
R105926
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Sale:
Sales Date:
11/19/2013
Deed Number:
35620160
Sales Price:
Deed Type:
MI
Sale Type:
03
Property IDs Included in
R13549 R13330 R87526 R68023
Sale:
R325250 R49418 R43638 R77937
R105926 R31664 R108488 R34556
R330614 R333029 R40858 R40859
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
R101196 R101194 R31512 R105900
Sales Date:
6/21/1994
Deed Number:
11740117
Sales Price:
$0
Deed Type:
RD
Sale Type:
12
Property IDs Included in
R105926
Sale:
http://apps.co.m ari on.or.us/PropertyRecords/PropertySum m ary.aspx?pi d= R 105926 1/1
17