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URA Resolution 2014-04URBAN RENEWAL RESOLUTION NO. 2014-04 A RESOLUTION AMENDING THE DOWNTOWN GRANT AND LOAN PROGRAM PROCEDURES AND REQUIREMENTS WHEREAS, with the adoption Renewal Agency Board established Program in February 2011; and of Resolution 2011-01, the Urban the Downtown Grant and Loan WHEREAS, the Downtown Grant and Loan Program includes procedures and requirements; and WHEREAS, the Downtown Grant and Loan Program procedures and requirements need clarification on how a business and/or property owner may amend approved projects, when project costs change from original estimates; NOW, THEREFORE, THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS: Section 1. The revised Downtown Grant and Loan Program procedures are amended as provided in Exhibit A, which is attached hereto. �) L.� Approved as to Form: 0 / • �� � � Z 1 City Attorney Dat Passed by the Agency Submitted to the Chair Approved by the Chair ATTEST: 9 . t 0,4k, -/L Heather Pierson, City Recorder City of Woodburn, Oregon Page 1- Urban Renewal Resolution 2014-04 -3 V 4.t 1 L4, zol y s, Zo-y �,Zo►y (Exhibit A) Woodburn Urban Renewal Agency Urban Renewal Grant and Loan Requirements Program Requirements 1) Projects must be located within the Urban Renewal Grant and Loan District as identified below. 2) The applicant, after meeting with staff to discuss the proposed project, shall submit a completed Urban Renewal Grant and Loan application and all supplemental materials provided. 3) Projects assisted by this program are to be rehabilitation and renovation projects showing significant improvement to the property and must be compatible with the area streetscape. 4) Exterior Evaluation Criteria: • Comply with the City of Woodburn Downtown Architectural Design, Woodburn Development Ordinance Standards, and Signage Standards. (Requirement not specific to program) • Shall work towards restoring the building as closely to its original design as possible. • Shall be designed, constructed, and maintained to compliment the architectural features of the building. All accessories, signs, awnings, etc. shall likewise compliment the overall character of the building. 5) Grants are available for up to $10,000 for exterior renovation and up to $5,000 for interior renovation. 6) Loans are available to property owners in amounts up to $25,000 and are secured by a Trust Deed in the amount of the loan. 7) Applications may be made for a combination of grant and loan funds. Eligible Projects: The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible: _ADA accessibility _Awnings/canopies _Code deficiencies _Cornices _Design & architectural services (up to $1,000) _Electrical _Energy efficient upgrades (some restrictions apply) _Environmental remediation _Exterior lighting _Exterior painting and cleaning -Panting _Gutters & downspouts _HVAC Permits _Plumbing _Seismic _Sign installation and hardware _Storefronts _Repointing _Replacement of missing decorative features _Removal of non -historic materials or additions _Roofing Windows Ineligible Activities: _Administrative costs or payments to borrower for direct labor costs _Building acquisition _Improvements to non-public faces of buildings _Improvements to interiors of single/multifamily residential properties _Inventory or other working capital _Landscape improvements _ Property maintenance —Work (wages) not performed by a licensed contractor 8) There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 9) Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 10) Grant and loan funds may be used for materials and services provided by licensed contractors. 11) All necessary building, mechanical, electrical and/or plumbing permits must be obtained and the work must be inspected and approved. 12) Grants and loans are dependent upon the availability of funds and must be reviewed and approved by the Downtown Advisory Review Subcommittee and the Urban Renewal Agency Board. 13) Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 14) The Urban Renewal Agency Board may grant one 6 month extension for work to be completed under this program. The applicant must submit a written request for the extension and provide justification for the Board's consideration. 15) All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. 16) Business and/or property owners may reapply for grant and/or loan funds until the grant and/or loan limit is reached. They must then wait 12 months to reapply. 17) After grant and loan limits have been reached on the property, business and/or property owners may reapply for grant and/or loan funds every 12 months for the same property. 18) Grant and loan funds are limited to physical improvements to the buildings themselves. Non -permanent improvements, such as purchasing new equipment, do not qualify for this program. 19) The Downtown Advisory Review Subcommittee may authorize to increase funding and modify project scope to approved grant and/or loan requests when project costs change from original estimates. 20) Requests must be made in writing, must include specific documentation, and are to be submitted prior to the commencement of work on the requested project element(s). 21) All requests are subject to available funds. 22) Project scope remains consistent with the originally approved project, and the request is not associated with a new project element. 23) Overall project cost cannot exceed grant and loan fund limitations. Maximum exterior and interior grants are limited to $10,000 & $5,000 respectively. Maximum loan amounts cannot exceed $25,000. 24) Property owners may request to convert an Urban Renewal grant into a loan. Upon approval of the Downtown Advisory Review Subcommittee, the property owner must separately apply and qualify for a loan through the Mid -Willamette Council of Governments. 25) The Downtown Advisory Review Subcommittee's action shall appear on the Urban Renewal Agency consent agenda as an informal item.