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August 11, 2014 Urban Renewal AgendaCITY OF WOODBURN KATHRYNMBER ,CHAIR TERESA ALONSO LEON, BOARD MEMBER WARD 1 LISA ELLSWORTH, BOARD MEMBER WARD II URBAN RENEWAL AGENCY PETER MCCALLUM, BOARD MEMBER WARD III JAMES COX, BOARD MEMBER WARD IV AGENDA FRANK LONERGAN, BOARD MEMBER WARD V ERIC MORRIS, BOARD MEMBER WARD VI AUGUST 11, 2014 - 6:45 P.M. CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of July 28, 2014 1 Recommended Action: Approve the minutes. 4. PUBLIC HEARINGS None. 5. GENERAL BUSINESS A. URG 2014-10 950 Young Street (JES Properties, LLC) 3 Recommended Action: The Downtown Advisory Review Subcommittee (DARS) recommends the Woodburn Urban Renewal Agency Board (Agency) approve the exterior Urban Renewal grant application from JES Properties, LLC (Applicant) for up to $5,000. 6. PUBLIC COMMENT 7. ADJOURNMENT August 11, 2014 Urban Renewal Agency Page i URBAN RENEWAL AGENCY BOARD MEETING MINUTES JULY 28, 2014 0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JULY 28, 2014 CONVENED The meeting convened at 6:45 p.m. with Chair Figley presiding. ROLL CALL Chair Figley Present Member Cox Present -6:49 Member Lonergan Absent Member McCallum Present Member Morris Present Member Ellsworth Present Member Alonso Leon Present Staff Present: City Administrator Derickson, City Attorney Shields, Economic and Development Director Hendryx, Public Works Director Scott, Police Chief Russell, Finance Director Head, Human Resources Director Hereford, Community Services Director Row, Police Captain Garrett, Police Captain Alexander, Communications Coordinator Horton, Community Outreach/RSVP Coordinator Trinidad, City Recorder Pierson 0:00 CONSENT AGENDA A. Urban Renewal Agency minutes of July 14, 2014. McCallum/Alonso Leon... adopt the Consent Agenda. The motion passed unanimously. 0:01 URG 2014-17 257 YOUNG STREET (YAKIS BROTHERS, LLC) Economic and Development Director Hendryx provided a staff report. Member Ellsworth stated that she is struggling with the sprinkler and security system being acceptable under the Urban Renewal program. Director Hendryx stated that under the program provisions it's improvements that you can't take with you if you vacate the building. Member McCallum stated that it's a matter of protecting the investment. Member Morris stated that a security system is a key component of retail and he can see where it's important to get the system in. McCallum/Morris... approve Urban Renewal grant 2014-17, 257 Young Street for up to $15,000. The motion passed unanimously. 0:12 URG 2014-18 405 N. FIRST STREET & URG 2014-19 445 N FIRST STREET (CRAY PROPERTIES, LLC) Economic and Development Director Hendryx provided a staff report. Morris/Cox... approve two Urban Renewal Interior and Exterior Grant applications from Chay Properties, LLC (Applicant), for up to $22,000 ($11,000 each). The motion passed unanimously. 0:16 ADJOURNMENT McCallum/ Alonso Leon ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:03 p.m. Page 1 — URA Board Minutes, July 28, 2014 ATTEST URBAN RENEWAL AGENCY BOARD MEETING MINUTES JULY 28, 2014 Heather Pierson, City Recorder City of Woodburn, Oregon APPROVED Page 2 — URA Board Minutes, July 28, 2014 2 KATHRYN FIGLEY, CHAIR W�OODBURN Inrv,, raf d Iss To: Urban Renewal Agency Board August 11, 2014 From: Jim Hendryx, Economic and Development Services Director Robyn Stowers, Urban Renewal Manager Subject: URG 2014-10 950 Young Street (JES Properties, LLC) RECOMMENDATION: The Downtown Advisory Review Subcommittee (DARS) recommends the Woodburn Urban Renewal Agency Board (Agency) approve the exterior Urban Renewal grant application from JES Properties, LLC (Applicant) for up to $5,000. BACKGROUND: On July 8, 2013, the Urban Renewal Agency Board adopted a resolution expanding the downtown Grant and Loan Program to include properties along the Young Street corridor and the Young/99E intersection, as specified in the resolution. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to properties located in the Urban Renewal Grant and Loan District. The program also provides loan funds ($25,000) to further these same improvements. JES Properties, LLC is the new owner of the four rental houses located at 950 Young Street. The company has invested over $200,000 to renovate three of the houses and is requesting funding for the renovation of the final house. The project brings blighted houses up to habitable conditions. When the Applicant submitted the application the first week of June, a City site visit verified that no work had started on the project. It was the Applicant's expectation to wait until the grant was approved to start work. However, the following week, stormy weather and security issues motivated the Applicant to secure the property by installing windows and siding prematurely. The Applicant notified staff and still wanted to be considered to receive an Urban Renewal grant for performed services. 3 Urban Renewal Grant and Loan Application Review URG 201 4-1 0 950 Young Street (JES Properties, LLC) On June 12, DARS reviewed the application and made a recommendation to the Agency to approve $5,000 for the roofing and painting components of the project, which complied with program requirements, and recommended that the Agency make a one-time exception to approve an additional $5,000 for the siding and window components of the project that were started, out of necessity, prior to application; approval. Before the application was approved by the Agency, the Applicant began work on a third component of the project by replacing the roof and the proposal was removed from the June 23rd Agency agenda. The Applicant explained that the rainy weather and project timeline compelled him to complete the project before approval. The Applicant has since completed the project and is requesting to be considered to receive funding from the Urban Renewal grant. On July 10, DARS reviewed the application a second time and heard testimony from the Applicant. DARS recommended that the Agency approve $5,000 worth of the completed components of the project. This recommendation aligns with a portion of the original DARS recommendation made on June 12th, 2014, recommending approval of $5,000 of exterior grant funds. However, DARS is no longer supportive of increasing the grant award to $10,000, since the applicant twice proceeded with completing various components of the project before receiving Agency approval. Proposal The exterior grant proposal is to replace roof, windows, siding and paint. Exterior grant: $5,000 Estimated cost of all improvements: $21,000 Percentage of grant to total project costs: 24% Program Criteria: Property Location & Ownership The property is located at 950 Young Street. • That the property is within the Urban Renewal Grant and Loan District The property is within the Urban Renewal Grant and Loan District. 4 Urban Renewal Grant and Loan Application Review URG 201 4-1 0 950 Young Street (JES Properties, LLC) • That the proposal complies with the downtown architectural design standards and signage standards The new windows, roof, and paint comply with Woodburn Development Ordinance standards for Medium Density Residential zones. • That the project encourages greater marketability of the Urban Renewal Grant and Loan District. The proposed grants are intended to improve a property in the Urban Renewal Grant and Loan District. This project eliminates conditions of blight, which encourages greater marketability of the area. • That the proposal will complement the existing surrounding community. Improvements to the property greatly improve the appearance of the rental properties and complement the existing surrounding community. • That the project design works toward restoring the building as closely to its original design as possible Changes will be made to the property to improve functionality, energy efficiency, and appearance. • That building interiors are improved with a focus on addressing code -related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's Urban Renewal Grant and Loan District. The project improves the livability of the area by eliminating conditions of blight and providing quality housing for Woodburn residents. Urban Renewal Grant and Loan Application Review URG 201 4-1 0 950 Young Street (JES Properties, LLC) Summary and Conclusion The Grant and Loan Program is intended to encourage and assist business and property owners to improve their building in the Urban Renewal District. This particular grant application is intended to help the property owners make interior and exterior improvements to their property. The proposal is to replace a roof, windows, siding and to paint rental property in the area. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Application Bids Pictures J Attachment D Woodburn Urban Renewal Agency Grant and Loan Program Application Loan ❑ S 6A (lu Home Phone: ( 5'G 3 ) 19a ` 12 Z 7 Corporation ❑ Non -Profit ❑ P,tgjy\ qJ)6r) Home Phone:( ) 9ef 6 4 ZZ I) Property Owner's Signature: 4. Loan Program - Give a br' description of the overall proposed improvements and how loan funds will be used to improve the property. Loan amount: $ 14a 8 o Q Estimated total cost of improvements: $ Percentage of loan to total project costs: % II Exterior Grant Ud Interior Grant ❑ 1. Applicant Name: Address: � ,,, �✓ LuU���ir` Work Pho: r E-mail:(,t/70,j c wee' Ldp Legal Form: So( Proprietorsl�i ❑ Partner: 2. Building or Business to bprehabilitatec Name:��---- Street Address_ �, t4 � Tax Map/Lot Number: 051W .-- 3. Property Owner Name J S tL t G ck, Address: 131� SZ �'✓� jt����G Work Phone: ( SZ 3 ) q9G 770 Loan ❑ S 6A (lu Home Phone: ( 5'G 3 ) 19a ` 12 Z 7 Corporation ❑ Non -Profit ❑ P,tgjy\ qJ)6r) Home Phone:( ) 9ef 6 4 ZZ I) Property Owner's Signature: 4. Loan Program - Give a br' description of the overall proposed improvements and how loan funds will be used to improve the property. Loan amount: $ 14a 8 o Q Estimated total cost of improvements: $ Percentage of loan to total project costs: % II 5. Exterior Grant Program - Give a brief description of the proposed exterior improvements and a description of how the project complies with the Woodburn Development Ordinance standards. Loan amount:► Grant amount: Total estimated cost of all work: $ Z % 6 6) Percentage of grant to total project costs: % 6. Interior Grant Program - Give a brief description of the proposed interior improvements and how this work addresses code related improvements. Grant amount: Estimated cost of all improvements: $ Percentage of grant to total project costs % The Woodburn Urban Renewal Board will review the proposed redevelopment improvements and advise the applicant of the status or recommend changes. CERTIFICATION BY APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. If the applicant is not the owner of the property to be rehabilitated, or if the applicant is an organization rather than an individual, the applicant certifies that he/she has the authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this authority must be attached. A ature Date Return Application To, James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 Anderson Construction Corvallis, Oregon Eric Sundstrom (541) 760-4455 BID: JES Properties LLC (Joe Fennimore) 950 Young St Work to be done: Paint: Color to be determined, primer coat will not be necessary and we will paint one foot down onto the foundation - $4600 Roof: Black Onyx roofing, 16.5 roof squares with tar paper laid and stapled before applying roof - $5550 Windows: Windows will be rapped with taped and installed to current code restrictions - $3125 Siding: Hardy plank with a 6inch reveal is what we discussed which will does make this price higher than expected because more siding and labor will be used - $7200 Payment: 35% of total bid do at signing, the remaining 65% to be made within 5 business days of completed work. We will discuss when the job could be done, as we talked about on the phone. I accept this bid and its payment schedule. The above outlined procedures are to my satisfaction and along with the conditions of labor. Accepted By: E Date: 950 Young Street We will be redoing or replacing our roof, siding, windows, and exterior paint. We expect this to total $21,000 dollars. Paint colors: Trim will be white Exterior body color will be: Lions Mane: Behr Paint Company WC Project Name: Remodel Contact Number.' 503-990-4227 Project Location: 950 Young st. Woodburn OR www.IronmanPainting.com - "PlEz"lal Owner. Andy Goodenough Email: Andy(cD.IronmanPainting.. com Phone: 541-908-3714 11 EXECUTIVE SUMMARY Location: 950 Young St. Woodburn OR Prepared for: Joe Scope of work: Product To Be Used: Properly Specified Materials per surface requirements Prep Work To Include: Paint - $4400 Roof - $5800 Windows- $3400 Siding- $7500 Paint includes exterior, Replace composite roof with product specified at later date, installation of new windows, lap siding. Payment Terms: 20% down required to initiate contract performance (this will cover partial/ material start up costs) Final 80% payment is made within 7 days of invoice submission as a minimum requirement. Bid Includes all paint, labor and materials: $21,100 Time to Complete: Start Date: Approximately 4 day TBD ACCEPTANCE OF PROPOSAL: The terms, specifications and conditions contained within this proposal are satisfactory and are accepted. Payment will be made as outlined above. Accepted By: Prepared By: Andy Goodenough, Director of Operations Date: PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED IN 30 DAYS. UK FISHER CONSTRICTION SERVICES INC P.O, BOX 326 ALBANY, OR 97321 PHONE/FAX,' (541) 967-8048 wwmfisherconstruction, net CCB # 153650 PROPOSAL/CONTRACT SUBMITTED TO: JES Properties 136 SW Washington Ave Suite 402 Corvallis, OR 97333 WE HEREBY SUBMIT THE FOLLOWING SPECIFICATIONS: Provide labor and material to complete the following: Roof $6.150 Siding $7,075 Windows $3,750 Paint $4.150 TOTAL $21,125 PROJECT: Exterior Re -model 950 Young St. Woodburn, OR * Quote assumes level, flat, surface with clear access around building. WE PROPOSE HEREBY TO FURNISH LABOR AND MATERIALS TO COMPLETE THE PROJECT AS SPECIFIED TERMS OF PAYMENT: $2,112 down with placement of order. Remainder due within 14 days of monthly billings. A late payment fee of 1.5% per month will be added to invoices not paid within these terms. Quote Valid Until: 7-5-14. ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. ALL WORK IS TO BE COMPLETED IN A WORKMANLIKE MANNER ACCORDING TO STANDARD PRACTICES. ALL AGREEMENTS ARE CONTINGENT UPON STRIKES, ACCIDENTS, MATERIAL AVAILABILITY, OR DELAYS BEYOND OUR CONTROL. THE OWNER IS TO CARRY FIRE, FLOOD AND OTHER NECESSARY INSURANCE, OUR WORKERS ARE FULLY COVERED BY WORKERS COMPENSATION INSURANCE. BOTH UNDERSIGNED PARTIES AGREE TO ARBITRATION AS A MEANS OF SOLVING CONFLICTS. SHOULD THEY ARISE, DATE: 6-5-14 AUTHORIZED BY:r-- ACCEPTANCE OF PROPOSAL THE ABOVE PRICES, SPECIFICATIONS AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU .ARE AUTHORIZED TO DO THE WORK AS SPECIFIED, PAYMENT WILL BE MADE AS SPECIFIED ABOVE DATE: SIGNATURE: 13 URG 2014-10 950 Young Street (JES Properties) Exterior 1 Exterior 2 14