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URA- January 28, 2013 AgendaFIGLEY, MAYOR HRYN CITY OF WOODBURN HORST RAUSTEIN,TCOUNCILOR WARD LISA ELLSWORTH, COUNCILOR WARD II URBAN RENEWAL AGENCY PETER AMESC X, COUNILORW RD III JAMES COX, COUNCILOR WARD IV AGENDA FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI JANUARY 28, 2013 - 6:45 P.m. CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of January 14, 2013 1 Recommended Action: Approve the minutes. 4. PUBLIC HEARINGS None. 5. GENERAL BUSINESS A. Urban Renewal Grant URG 2013-01405 N First Street (Choy 2 Properties LLC) Recommended Action: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Choy Properties LLC, for up to $10,000. B. Urban Renewal Grant URG 2013-02 445 N First Street (Choy 17 Properties) Recommended Action: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Choy Properties LLC, for up to $10,000. 6. PUBLIC COMMENT 7. ADJOURNMENT January 28, 2013 Urban Renewal Agency Page i URBAN RENEWAL AGENCY BOARD MEETING MINUTES January 14,2013 HH:MM 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 14, 2013. The meeting convened at 6:47 p.m. with Mr. McCallum presiding. ROLL CALL: Chair Figley Absent Member Cox Present Member Lonergan Present Member McCallum Present Member Morris Absent Member Raustein Present Member Ellsworth Present Staff Present: City Administrator Derickson, City Attorney Shields, Economic & Community Development Director Hendryx, Public Works Director Brown, City Recorder Pierson. CONSENT AGENDA A. Urban Renewal Agency minutes of October 22, 2012 Cox/Lonergan... adopt the Consent Agenda. The motion passed unanimously. URBAN RENEWAL GRANT 2011-012 FLOMER FURNITURE — EXTERIOR GRANT EXTENSION (607 N FRONT STREET) Economic & Community Development Director Hendryx provided a staff report. Lonergan/Ellsworth... approve a six (6) month extension of the Urban Renewal Exterior Grant 2011-12 application from Flomer Furniture for up to $10,000. Motion passed unanimously. ADJOURNMENT Cox/Raustein ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:52 p.m. Illui Zilrifl� KATHRYN FIGLEY, Chair ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 — URA Board Minutes, January 14, 2013 January 28, 2013 TO: Downtown Advisory Renewal Sub -Committee FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Urban Renewal Grant URG 2013-01 405 N First Street (Choy Properties LLC) RECOMMENDATION: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Choy Properties LLC, for up to $10,000. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. Proposal The proposal is to repair the leaking roof and stop water from rotting the ceiling and roofing. The exterior grant program is intended to improve the exterior of buildings located downtown. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o ADA accessibility o _Awnings/canopies o _Code deficiencies o _Cornices o _Design & architectural services (up to $1,000) o Electrical 2 Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chay Properties LLC) o _Energy efficient upgrades (some restrictions apply) o _Environmental remediation o _Exterior lighting o _Exterior painting and cleaning o _Gutters & downspouts o _HVAC o _Permits o _Plumbing o _Seismic o _Storefronts o Re -pointing o _Replacement of missing decorative features o _Removal of non -historic materials or additions o _Roofing o _Windows o _Installation of rooftop hatch door o _New flooring & carpeting o _Replacement of interior lighting for energy savings o Ineligible Activities: o _Administrative costs or payments to borrower for direct labor costs o _Building acquisition o _Improvements to non-public faces of buildings o _Inventory or other working capital o _Landscape improvements o _ Property maintenance o _ Work (wages) not performed by a licensed contractor Grant amount: $10,000 Estimated cost of all improvements: $25,338 Percentage of grant to total project costs: 39.46% Program Criteria: Property Location 8 Ownership The property is located at 405 North First Street. The property has been recently acquired by Chay Properties LLC. That the property is within the Urban Renewal & Downtown Development and Conservation (DDC) District Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Choy Properties LLC) The property is within the Urban Renewal and Downtown Development and Conservation (DDC) District. • That the proposal complies with the downtown architectural design standards and signage standards The exterior grant is intended to repair the existing roof, which is not visible to the public. This request does not impact the appearance of the building nor signage. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Investment in downtown properties improves the overall marketability of the downtown. • That the proposal will complement the existing historic downtown core The grant is intended to repair the existing roof, which is not visible to the public. Investment in the downtown complements other activities throughout the area. • That the project design works toward restoring the building as closely to its original design as possible The exterior grant is intended to repair the existing roof, which is not visible to the public. The request does not affect the building design. • That building interiors are improved with a focus on addressing code -related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's downtown. Continued improvements will be made to the subject property. Summary and Conclusion 4 Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Chat' Properties LLC) The Downtown Grant and Loan Program is intended to encourage and assist business and property owners to invest in the downtown. This particular grant application is intended to assist the business owners to make improvements to their property by repairing the roof. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Pictures Grant application Bid submittal Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Choy Properties LLC) Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Choy Properties LLC) 7 Urban Renewal Grant and Loan Application Review URG 2013-01 405 N First St (Choy Properties LLC) all! .� • � 4 r � � '� � '. Appftaflon Exterior Grantxl Interior Grant ❑ Loan)< o. Applicant Name: c4)P6�Lv L F` �_iL Address: III�O 'V)vCV-t2h-3t/31 W4E L tU�U, nuc Work Phone: (4SU3 ) 3�j Co �b Home Phone: (505) Legal Form: Sole Proprietorship ❑ Partnership, Corporation ❑ Non -Profit p 2. Building or Business to be rehabilitated Name: — Street Address: _Z7&5 11JF" )Li cS i aeeT i ioc�feu rLV O i2. Tax Map/Lot Number: 05M/ l3 a�bUy O(-) 3. property Owner Name FtY� Address: `q 8b V4 , LLS IDYL =k-3; 12C -34 3 Wets'` L i W,V ; Utc Work Phone: (43 ) 3`.��' %(o �© Home Phone: (%'5 ) Z)549 -�� 8C) PropertyOwner's Signature: C Loan Prograi - Give a brief description of the overall proposed imoKarvAents and how loan funds will be used to improve the property. Loan amount: $ Estimated total cost of improvements: $ 33 Percentage of loan to total project costs: 5. Lxterior Grant Program - Give a brief description of the proposed exterior improvements and a description of how tite projeec complies with the Downtown Architectural Design standards. Loan amount: Grant amount: $ !�' -i otal estimated cost of all work: $ J Percentage of grant to total project costs: � 6 % 6. Interior Grant. program - Give a [grief description o': the proposed interior iInrr�o`v"ements and how ti -:is work addresses code related improvements. Grant amount: Estimated cost of all improvements: S Percentage of grant to total project costs % The Woodburn Urban Renewal Board will ieview the proposed redevelopment improvements and advise the applicant of the status or recommend changes. my-nFICATION BY APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. If the applicant is not the owner of the property to be rehabilitated, or if the applicant is an organization rather than an individual, the applicant certifies that he/she has the authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this authority must be attached. Applicant's Signature bate Return Application To: James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 10 ZX`C�.i2iUy2 �caF �b�iMR=ce �� AAA ROOF SERVICE W2 Attn: J Chay Chay LLC 1980 Willamette Falls Drive Ste 120-343 West Limi, OR 97068 ROOF REPORT & RECOMMENDATIONS: The roof is worn out and due for a new roof. Contract: 10315 -rev Date: 01/11/2013 Job Address Tel Mb 503-756-9660 405 N V Street Woodburn 97071 £57/14/280 jchay@chayl Ic.com Please read the following and call us with any questions. We look forward to being ofservice to Ivan. To TEAR -OFF and REROOF the Roof with code TPO Specification: note: -please take down any valuable hanging wall items due to .some vibration from the reroofing process. . Remove the existing roofing. .. Replace defective plywood with I/2" CDX grade plywood at $50 per sheet. . Renail sheathing as needed. . Recommend unused HVAC units be removed and new units installed with proper platforms and flashing pan by FIVAC contractor. . Reuse the existing parapet cap metal and replace the missing sections. . Install TPO boots at the roof vents. Install TPO pipe boot flashings. . Install 2 new 12" turbine vents with TPO flashing. . Install Atlas FR basesheet. Apply Firestone white TPO 60 mil 'I hermoplastic Polyolefin membrane sheet fastened with seam plates & screws and with seams hot-air fused . We protect landscape, building, do a thorough clean-up and haul away all rooting debris. Warranty: Ten Year TPO Workmanship and 20 Year TPO Material Warranty Reroof Permit - approximately 5875 extra -there may also be a fee for a prejob inspection They require a roof core sample to test for asbestos - Woodburn has no seismic code requirement. Any additional requirements or specification by the local building code will be at an extra cost. We hereby propose to furnish the materials and perform the labor necessary for the completion of the work as specified above. Al I material is guaranteed to be as specified and the above work to be performed in accordance with any noted drawings and specifications and completed in a workman -like manner according to standard practices for the sum of ................................... 424,463.00._........... with Payment to be as follows: 30% down / 30% % completion t Balance on completion Any alcerations from the above specifications involving extra costs will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to carry fire and other necessary insurance upon the above building. WorkeFCompensation and Liability insurance is in force for AAA ROOF SFRV ICE. This proposal is subject to an I ti after 15 days. Respectfully submitted _ CCB 9 78618 ek A. Robinson FAX # 503-642-1226 Jack's Mobil ft 501799-5328 -------- Acceptance ------------------ The above price, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. AuthorizedSignature ........ . ............................ .... _........................... ................... ......................... Date.. 8040 SW Alexander St. • Beaverton, OR 97006.503-642-5353 • CCB# 78618 11 -IP 1hT'i1�C:WE. 'A7- �r�itvY�S�TE'_ �Z_ David W. COOK, inc. P. O. Box 756, Medford, OR 97501 1kProposal # Phone: (541) 779-7743 Date: Fox: (541) 779-3022 SUBMITTED TO: FOR WORK TO BE PERFORMED AT: Fairway America 405 North 1st Street Attn: Mike McNaughton Woodburn, OR 6650 SW Redwood Lane #290 Portland OR 97224 DESCRIPTION OF WORK TO BE COMPLETED [ ] Option #1: Clean and prepare roofing surface for recover. Install 1/2" fanfold insulation board. Install 50 mil PVC, mechanically attached single -ply membrane roofing system to manufacturer's specifications. Flash penetrations as needed. Clean up and haul away debris created by roofing work. 10 Year Workmanship Guarantee 15 Year Material Warranty Price: $20,079.00 [ ] Option #2: Same as Option #1, but tear off existing roofing in lieu of recovering. Price: $24,197.00 It dry rot is found, it will be replaced at a rate of $4.�O per square foot. Proposal does not include removal of abandoned curbs. f Please note that this proposal expires in ten days from the proposal date listed above. Visa 3 MasterCard accepted @ 3% surcharge. (F'ayriient to be made upon carnpledon of roofing)oh) Oregon -172649 California -3321101 Washington - 601698011 Nevada -0073147 By signing and dating this estimate, you acknowledge you have read and accepted its terms and conditions including the following: All material is quaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard practices. Any deviation from and/or addition to the specifications indicated within this estimate, including but not limited to any sheathing to be replaced and/or carpentry work required, may result in an extra charge over and above the estimate. Hoag Roofing cannot be responsible for dirt infiltration through roof or ceiling. We cannot be responsible for asbestos handling and/or removal necessitated by damage occuring during the performance of the herein described work (Including "popcorn" or delays beyond Hoag Roofing's control. but limited to the repair of asbestos ceilings). All agreements are contingent upon accidents Owner is to carry fire and other necessary Insurance. Our workers are fully covered by workers compensation insurance. All late payments are subject to a 24% APR (2% per month, calculated from the date of invoice). You may cancel this transaction, without penalty or obligation, within three business days after signing proposal. Any warranty given will not be activated until invoice is paid in full. 12 ,J P.U. Box 55047 O Portland, OR 97238 Phone: (503) 460-2767 O fax: (503) 460-2768 O Tofi Free: (806) 901-4155 '_ v_uwev_.arrow _roofng:,r_om_, 1200HiNG & SI-ISrT MI"I'AL, 1NC. PROPOSl1L, January 10, 2013 Attn: Ann Chay Ph: 503-358-7680 Fx: RE: 405 & 425 N. 1 st St. Woodburn Or. We appreciate the opportunity to provide you with our quote on your project. We hereby propose to furnish all materials and perform all labor necessary for the completion of the following: ITEnr 1. 2. 3, 4. 5. Note SCOPE of WORK PRICE $ Remove Existing Roofs, Inspect deck, and replace any bad decking at an additional cost of $4.00 per sq.ft. Mechanically attach a'Y4 inch Dens Deck. This will give the new Roof System a Class A Fire Rating. Mechanically attach a Firestone ,060 Mil TPO membrane. Install new Coping Metal and all necessary Flashings to complete new Roof system. This Roof will then carry a Fifteen Year NDL Warranty. Prior to Roofing, Owner will Remove all Abandoned HVAC units, Vents, Pipes, Copper Freon.lines, Etc. TOTAL EXCLUSION (U 0ti Front entry Canopies and rear shed Roofs. $46,790;60 If you have any questions, please feel free to contact me at (503) 460-2767 or on my cell at (503)572-9562. 1.10ENSP.S: OR CCM 115153 O WA. L.ic# ARRO WRS034K.K. O ID Lic# 1.6126-A-4 13 Woodburn 97071 Approx Bldg. Sgrt:5000 Location Information General Information OFFICE Area: 90 MARION COUNTY Asking Price: Community Center, Convenience FOR SHOP Price per SgFt: CNTR County: Marion Price per Acre: Original Price: Cross Street: W. Hayes Tax Info: Tax Acct #: See below Directions to Property: Tax Amount: From Newberg Hwy, South on Tax Years: 2011 Settlemfer, East on W.Hayes, North on Property Class: Commercial Ist(corner of W.Hayes and Ist St) Property Type: Retail Assoc Dors: Expenses (A or P): Water/Sewer: Electric: Gas: Garbage: Maintenance: Janitor/Lawn: Mgmt Acct: Miscellaneous: Insurance: Propty Taxes: IAppmx Bldg SgFt: 5000 Source of SgFt Data: County >x Lot Sgft: 5000 Lot Dimensions: age Ft! Wng Spaces: to do 1031: Contact agent for list Name: Gross Sched Income (Ann.): Vacancy & Credit Loss: Adj. Gross Income: Total Expenses: Annual Debt Svc: Cash Flow B4 Taxes: Net Income: Cap Rate: Cash on Cash: Loan Assumptions Amortization: Interest Rate: LTV: $175,000 $35.00 $175,000 /Yrs SUI1ABLt Medical Office, OHM Building, FOR Office -R&D, Office -Warehouse OFFICE SUITABLE Community Center, Convenience FOR SHOP /strip Center, Fashion/Specialty CNTR Center, Outlet Center Sp. Assessments or Liens: No Year Built: 1946 Zoning: DDC Data: List St, 5000 sq ft, Tax acct# R105925 CONFIDENTJALITYAGRREQ No FLOOD PLAIN No FOUNDATION Slab OWNER MANAGED Yes OWNER OCCUPIED Yes SIGNAGE No TRAILER PARlaNG No WATER City, Connected 14 Property Use Type: Any Use -ATI the Following, m location an tamer IOL in uownrown woououm. of 5000 sq ft of usable space, ideally suited for , restaurant or grocery use. Great visibility in a ly evolving business district City of Woodburn has al grant/ loan programs for you to remodel! Best J commercial building in the city. Buy this building her wfth the one next door (425) for a discount ige. No petemial property is included in the offering. Commercial Repo. Please do not disturb temmL They are aware it is for sale, and are open to remain as tenant. Please call/email/text Jose for availability. Send offers to fax: 503391-0499 or email: 3roker: JOSE GONZALEZ e! Agent: (503) 851-6582 iii: josegonzalez29@aim.com )ffice: TO CASA CORPORATION e Ph: Office: (503) 391-1181 Fax:(503) 391.0499 Ist: ANTONIO TRE30 - Direr: (503) ar: `Fd0E95y fun V.lLC ar Ph: pant: Chavitas Foods pant Ph: ling: Appt NeG Call L/Broker cy Type: Exclusive Right to Sell ig Office 2.7 z Agent Coop: Yes Variable Commissionfto ring Coop Offer. No .w At: Lawyers :sdon: COE r Terms: Cash, Conventional ig Date: 7/27/2012 DOM: 127 ale Sign: Lockbox: No Address Internet Display: Yes by! SoldPdce: To: The City of Woodburn Urban Renewal Agency Ref: Loan Program. Description of the overall proposed improvements and how the loan funds will be used to improve the property. Property address: 405 N. 1st Street, Woodburn, OR We have recently purchased the property at 405 N. I' Street, that has been neglected and the condition is dilapidated. Our plan is to redevelop and modernize this property to be occupied by high quality retail tenant(s) as part of the Woodburn downtown development program. Our potential tenant(s) will require the following renovations to this building: 1. Complete New Rood: $25,338.00 2. New HVAC System: $10,000.00 3. New Floors: $5,000.00 4. New double pane windows: $12,000.00 5. Upgrade and modernize the exterior of the building (using Woodburn architecture services): $15,000.00 6. New Awnings: $10,000.00 7. New restroom: $5,000.00 8. New ceilings: $5,000.00 Total Building improvement: $87,338.00 The pricing above is based on estimates. (The roof price is a firm bid). We thank you for the opportunity to apply for the $25,000.00 loan program. I am attaching information on Chay LLC background and qualifications as reference. If you have any questions, please let me know. Ann Chay Chay Properties LLC (A subsidiary of Chay LLC) 503-358-7680 15 Chay LLC Background and Qualification Chay LLC has been investing and developing in commercial and mixed-use properties in the greater area of Portland, Oregon, since 1993. It began as a family side -venture business while Mr. Joonees K. Chay was working as CEO and Mrs. Annette Sirianni Chay working as VP of Sales for high-tech companies. Mr. & Mrs. Chay, together as Chay LLC, and its subsidiary Chay Properties LLC, for the past fifteen years, successfully acquired and redeveloped multitude of commercial and residential properties as follows: • Downtown Woodburn Development: 0 405 N. First Street: Began developing as a family restaurant/general market. 0 425 N. First Street: Began developing as a retail center. o Pending offers on additional properties in downtown Woodburn. • Downtown Willamette, West Linn: o We have acquired another retail commercial property in December 2010. This property has over 8,000+/- SF of commercial building on 16,000+/- SF lot, possibly split into two tax lots. We plan to develop two storied commercial building on the 10,000 SF lot in the future. This space is presently used as an indoor/outdoor retail garden center. • Beaverton Development: o Old Downtown: In spring of 2006, we acquired a retail building in the heart of downtown Beaverton, Oregon, for redevelopment. The property has been successfully renovated and it is presently fully leased to a specialty gift shop. o Old Downtown: In 2007, we acquired another commercial property in the heart of downtown Beaverton, Oregon. When we first purchased the property, the building was in a dilapidated condition. We have worked with the tenants and have successfully renovated the building. Presently, it is one of the most beautiful properties in Beaverton today and occupied by a fine Italian gourmet restaurant. http://decarlirestaurant.com/ o Commercial Remodel: In December 2010, we have acquired a general commercial zoned property. It has 1,500+/- SF of house on 10,000+ SF lot. • Portland Development: o Downtown SE Portland: Redevelopment of a 18,000+/- SF of Masonic Temple building, a landmark property in Hawthorne Blvd, Portland, from zero -occupancy to fully leased property, which was successfully developed and sold in November 2005. o In spring 2010, we acquired a 6000+ SF of office building in NE Portland, near the Portland International Airport. It is presently fully leased to a video production company. o In addition, the acquisition came with a separate vacant lot, where we can build a mixed- use property in the future. • Estate Development: o Redevelopment of a 10,000+/- SF of manor on a 5 acre estate in the Stafford area (West Linn, Oregon). o Sherwood Farm Land Development: A 40 acre of vacant farmland development in Sherwood to include building 1/4 mile road along with power and water services for newly constructed 3000 SF farmhouse and a barn. 16 WOODBU da `J i January 28, 2013 TO: Downtown Advisory Renewal Sub -Committee FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Urban Renewal Grant URG 2013-02 445 N First Street (Choy Properties) In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Choy Properties LLC, for up to $10,000. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these some improvements. Proposal The proposal is to repair the leaking roof and stop water from rotting the ceiling and roofing. The exterior grant program is intended to improve located downtown. The following list is not exhaustive, types of exterior projects that are eligible for grant funding: o _ADA accessibility o Awnings/canopies o _Code deficiencies o _Cornices o _Design & architectural services (up to $1,000) o Electrical 17 the exterior of buildings but covers the majority of Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Choy Properties LLC) o _Energy efficient upgrades (some restrictions apply) o _Environmental remediation o _Exterior lighting o _Exterior painting and cleaning o _Gutters & downspouts o _HVAC o _Permits o _Plumbing o _Seismic o _Storefronts o Re -pointing o _Replacement of missing decorative features o _Removal of non -historic materials or additions o _Roofing o _Windows o _Installation of rooftop hatch door o _New flooring & carpeting o _Replacement of interior lighting for energy savings o Ineligible Activities: o _Administrative costs or payments to borrower for direct labor costs o _Building acquisition o _Improvements to non-public faces of buildings o _Inventory or other working capital o _Landscape improvements o _ Property maintenance o —Work (wages) not performed by a licensed contractor Grant amount: $10,000 Estimated cost of all improvements: $21,745 Percentage of grant to total project costs: 45.98% Program Criteria: Property Location & Ownership The property is located at 445 North First Street. The property has receptly been acquired by Choy Properties LLC. 18 Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Chat' Properties LLC) • That the property is within the Urban Renewal & Downtown Development and Conservation (DDC) District The property is within the Urban Renewal and Downtown Development and Conservation (DDC) District. • That the proposal complies with the downtown architectural design standards and signage standards The exterior grant is intended to repair the existing roof, which is not visible to the public. This request does not impact the appearance of the building nor signage. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Investment in downtown properties improves the overall marketability of the downtown. • That the proposal will complement the existing historic downtown core The grant is intended to repair the existing roof, which is not visible to the public. Investment in the downtown complements other activities throughout the area. • That the project design works toward restoring the building as closely to its original design as possible The exterior grant is intended to repair the existing roof, which is not visible to the public. The request does not affect the building design. That building interiors are improved with a focus on addressing code -related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's downtown. Continued improvements will be made to the subject property. 19 Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Choy Properties LLC) Summary and Conclusion The Downtown Grant and Loan Program is intended to encourage and assist business and property owners to invest in the downtown. This particular grant application is intended to assist the business owners to make improvements to their property by repairing the roof. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Pictures Grant application Bid submittal 20 e '� Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Choy Properties LLC) 22 Urban Renewal Grant and Loan Application Review URG 2013-02 445 N First Street (Choy Properties LLC) s 23 Woodburn Urban Renewal Agency Applicctaoll Exterior Grant Interior Grant ❑ Loan 1. Applicant r� 1 Name: Pt Gt2T tC ` I C C Address 1G�O WS LLA-ght e au5 17Ye # 120 3tf3 t we'C F C:twvU , Work Phone: ( 603) 25E ' (o?C _ Home Phone: (50F, t &,52`:1-& Pi C) Legal Form: Sole Proprietorship ❑ Partnership A corporation ❑ Non -Profit ❑ 2. Building or Business to be rehabilitated Name: Street Address: Tar, Map/Lot Number: 051 WI2Iq Ob ?JGb 9. Properey Owner Name -� � c �v � 12a-3tt3 l�;est' �tuvwry ar Address: I`,7 � ()sAU � ZP CCSykL� t Work Phone: ( -)C7b)'35 i—.9- (o`aa Home Phone: f5_y 16 Property tiwnet's signature: _Ott� )N \, t. Loan urogram - Give a brief description of the overall proposed intp`ret eats and hove loan funds will be used to int prove the property. j �ATTP�cyye< t - Loan amount: $ i"�>> o U�U L�, Estimated total cost of improvements: $ Percentage of loan to total project costs: Z Z 95 % 24 q�-Vc(VZ 5. Exterior Grant Program - Give a Grief description of the proposed exterior improvements and a description of how the project complies with the Downtown Architectural Design Standards, Loan amount: 6 C) Grant amount: Y % CS 1 OCA p Total estimated cost o1 all work: Percentage of grant to total project costs: t1g.ejiOX 6. interior Grant Praf ran'a -Give a brief description o'f the, proposed interior irnproverlents and hcv�� this :^10Yk addresses cod related 1'n3proveCP3BPlf£. y1a-«� 'VS', !Sz — Grant amount: a Estimated cost of all improvements: Percentage of grant to total project costs % The Woodburn Urban Renewal Board will review the proposed redevelopment improvements and advise the applicant of the status or recommend changes. C,ER77FICA TION 13Y APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. If the applicant is not the owner of the property to be rehabilitated, or ii the applicant is an organization rather than an individual, the applicant certifies that he/she has the authority to sign and enter into an agreement to per orm the proposed work on the building. Evidence of this authority must be attached. Applicant's Signature Date Return Application To: ,lames N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 25 `2—XT-2VZ�YSIZ �oF `Z ��liisnFiTe #1.. AAA ROOF SERWE""` Contract: 10314 -rev Date: 01/11/2013 Attn: J Chay Chay LLC 1980 Willamette Falls Drive Ste 120-343 West Linn, OR 97068 ROOF REPORT & RECOMMENDATIONS: 'Phe roof is worn out and due for a new roof. Job Address Tel Mb 503-756-9660 425 N Iv Street Woodburn 97071 f5l//8/250 jchay@chayllc.coin.com Please read the following and callus with any questions. We lookjorward to being oj'service to you. To TEAR -OFF and REROOF the Roof with code TPO Specification: note, - please take down any valuable hanging wall items due to some vibration from the reroofing process. . Remove the existing roofing. Replace defective plywood with 12" CDX grade plywood at $50 per sheet. . Renail sheathing as needed. . Recommend unused HVAC units be removed and new units installed with proper platforms and flashing pan by HVAC contractor. . Reuse the existing parapet cap metal and replace the missing sections. . Ins -tall TPO boots at the roof vents. . Install TPO pipe boot flashings. Install Atlas FR basesheet. ..Apply Firestone white TPO 60 mil Thermoplastic Polyolefin membrane sheet fastened with seam plates & screws and with seams hot-air fused . We protect landscape, building, do a thorough clean-up and haul away all roofing debris. Warranty: Ten Year TPO Workmanship and 20Year TPO Material Warranty Reroof Permit - approximately $875 extra -there may also be a fee for a pre job inspection They require a roof core sample to test for asbestos - Woodburn has no seismic code requirement. Any additional requirements or specification by the local building code will be at an extra cost. We hereby propose to famish the materials and perform the labor necessary for the completion of the work as specified above. All material is guaranteed to be as specified and tate above work to be performed in accordance with any noted drawings and specifications and completed in a workman -like manner according to standard practices for the sum of ................................... 520,870.00 ........... with Payment to be as follows: 30% down / 30% V, completion / Balance on completion Any alterations front the above specifications involving extra costs will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to tarty fire and other necessary insurance upon the above building. Wor44,Coqipensation and Liability insurance is in force for AAA ROOF SERVICE. This proposal is subject to n8 or 118 o r 15 days. Respectfully submittCCB L 78618 ask A. Robinson FAX Y, 503-642-1226 Jack's Mobil p 503-799-5328 --------- __--- Acceptance _______—_______------ ____------ _-------- _______----------- __----- ___-------- ______- The above price, specification and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. AuthorizedSignature ..................... .............. ........ ............................ _............ ......... ..................... Date ................................. 8040 SW Alexander St. • Beaverton, OR 97006 • 503-642-5353 • CCB# 78618 26 EXT-E;r2�Ui;L ��o Y- �•�Ti JY�tTC �Z PBox 7Medford, OR 97501 Proposal # Phone: (541)1) 779-779-774; Date: Fax: (541) 779-3022 SUBMITTED TO: FOR WORK TO BE PERFORMED AT: Fairway America 425 North 1st Street Attn: Mike McNaughton Woodburn, OR 6650 SW Redwood Lane #290 Portland OR 97224 DESCRIPTION OF WORK TO BE COMPLETED [ ) Option #1: Tear off Northwest corner of roofing. Clean and prepare roofing surface for re -roofing at the Northwest corner and recovering the remaining roof. Install 112" fanfold insulation board. Install 50 mil PVC, mechanically attached single -ply membrane roofing system to manufacturer's specifications. Flash penetrations as needed. Clean up and haul away debris created by roofing work. 10 Year Workmanship Guarantee 15 Year Material Warranty Price: $18,188.00 [ ] Option #2: Same as Option #1, but tear off all existing roofing in lieu of Northwest corner only. Price: $20,967.00 If dry rot is found, it will be replaced at a rate of $4.00 per square foot. Proposal does not include removal of abandoned curbs. lu 9 i 4d eloa Zed+. 0 . Please note that this proposal expires in ten days from the proposal date listed above. Visa & MasterCard accepted @ 3% surcharge. (Payment to be made upon cornpfetion of roofing joie) Oregon -172649 Califomia - 332101 Washington - 601698011 Nevada -0073147 By signing and dating this estimate, you acknowledge you have read and accepted its terms and conditions including the following: All material is quaranteed to be as specified. All work is to be completed in a workmanlike manner according to standard practices. Any deviation from and/or addition to the specifications indicated within this estimate, including but not limited to any sheathing to be replaced and/or carpentry work required, may result in an extra charge over and above the estimate. Hoag Roofing cannot be responsible for dirt infiltration through roof or ceiling. We cannot be responsible for asbestos handling and/or removal necessitated by damage occuring during the performance of the herein described work (including but limited to the repair of asbestos "popcorn" ceilings). All agreements are contingent upon accidents or delays beyond Hoag Roofing's control. Owner is to carry fire and other necessary insurance. Our workers are fully covered by workers compensation insurance. All late payments are subject to a 24% APR (2% per month, calculated from the date of invoice). You may cancel this transaction, without penally or obligation, within three business days after signing proposal. Any warranty given will not be activated until invoice is paid in full. 11 11. (4: iilG. WA &--R ROOFING <& SHEET MLIAL, INC. January 10, 2013 Alin: Ann Chay Ph: 503-358-7680 Fx: RE: 405 & 425 N. 15f St. Woodburn Or. P.U. Box 55097 O Portland, OR 97238 Phone: (503) 4.60.2767 O Pax: (50.3) 460-2768 O Toll Free: (866) 201-4155 ww.%y_arrow-rooftng_som PROPOSAL We appreciate the opportunity to provide you with our quote on your project. We hereby propose to furnish all materials and perform all labor necessary for the completion of the following. ITEM - SCOPE -OF WORK PRICE $ 1. Remove Existing Roofs, Inspect deck, and replace any bid decking at an additional cost of $4.00 per sgft.' 2. Mechanically attach a'/4 inch Dens Deck. This will give the new Roof System a Class A Fire Rating. 3. :Mechanically attach a Firestone ,060 Mil TPO membrane. 4. Install new Coping Metal and all necessary Flashings to. complete new Roof system. 5. This Roof will then carry a Fifteen Year NDL Warranty. Note Prior to Roofing, Owner will Remove all Abandoned HVA..G units, Vents, Pipes, Copper Freon lines, Etc. TOTAL $46--796-00., EXCLUSION (s): l- Front entry Canopies and rear shed Roofs. If you have any questions, please feel free to contact me at (503) 460-2767 or on my cell at (503)572-9562. LICENSES: OR CCB# H5153 0 WA Lief# ARRO WRS034K LC 0 ID Lic## 16 t26 -A.4 aodbunn 97071 Approx Bldg. SgR:4000 focatio"A" area General Information Area: 90 MARION COUNTY Asking Price: SUITABLE Prim per SgFt: FOR SHOP Price per Ave. County! Marion C Original Price: Cross Street: W. Hayes Tax Info: Tax Acct x: See below Direvionsto Property: Tax Amount: From Newberg Hwy, South on Tax Years: 2011 Settlemier, East on W.Hayes, North on Property Class: Commercial 1st (corner of W.Hayes and 1st St) Property Type: Retail [Clidtfor Map or Assoc Docs: i' Expenses (A or P): Water/Sewer: Electric: Gas: Garbage: Maintenance: janitor/Lawn: MgMt A=: Miscellaneous: Insurance: Propty Taxes: Bldg SgFt: 4000 of SgFt Data: County )x Lot Sqft: 4000 Lot Dimensions: Parldng Spaces: Her to do 1031: (Inclusions: Contact agentfor list 6xiusions: Gross Schad Income (Ann.): Vacancy & Credit Loss: Adj. Gross Income: Total Expenses: Annual Debt Svc: Cash Flow B4 Taxes: Net Income: Cap Rate: Cash on Cash: Loan Assumptions Amortization: Interest Rate: LN: $155,000 $38.75 $155,000 /Yrs SUITABLE Medical Office, Office Building, FOR OIBce-R&D, Office -Warehouse OFFICE SIGNAGE No SUITABLE Commodity Center, Convenience FOR SHOP /Strip Center, Fashion/Specialty CNTR Center, Outlet Center Sp. Assessments or Liens: No Year Built: 1946 Zoning: DDC 425 N. Jst St, 4000 sq ft, Tax acct# R105924 '- 29 Property Use Type: Any Use -Ali the Following, ft of usable space includes access from 2nd sheet Neatly suited for retail, restaurant or grocery use. Great visibility in a rapidly evolving business district. City of Woodburn has special grant/ loan programs for you to remodel! aest priced commercial building in the city. Buy building next door (405) together as a package deal. No personal property is included in the offemg. Commercial Repo. Please do not disturb tenant. They aware it is for sale, and are open to remain as tenant. List Broker: JOSE GONZALEZ Phone: Agent: (503) 851-6582 E-mail: yosegonzalez29@aim.com List Office: TU CASA CORPORATION Office Ph: Office: (503) 391-1181 Fax: Fan: (503) 391-499 Co-USt: ANrONI0TREJO-Direc:(503) Owner. 'TbOWfiy Fun V.LLC Owner Ph: Occupant: Chavitas Foods Occupant Ph: Showing: Appt Nec, Call L/Broker kgency Type: Exclusive Right to Sell felling Office 2.7 3uyem Agent Coop: Yes )ualfVariable CommisslonNo )iffering Coop Offer: No `_scmw At: Lawyers rossession: COE ;eller Terms: Cash, Conventional Jsting Date: 7/27/2012 DOM: 127 -or Sale Sign: Lockbox: No prop Address Internet Display: Yes Date: SOldPrice: OWNER MANAGED Yes )ENTIALI YAGR REQ No OWNER OCCUPIED Yes PLAIN No SIGNAGE No 4TION Slab TRAILER PARKING No - WATER City, Connected 29 Property Use Type: Any Use -Ali the Following, ft of usable space includes access from 2nd sheet Neatly suited for retail, restaurant or grocery use. Great visibility in a rapidly evolving business district. City of Woodburn has special grant/ loan programs for you to remodel! aest priced commercial building in the city. Buy building next door (405) together as a package deal. No personal property is included in the offemg. Commercial Repo. Please do not disturb tenant. They aware it is for sale, and are open to remain as tenant. List Broker: JOSE GONZALEZ Phone: Agent: (503) 851-6582 E-mail: yosegonzalez29@aim.com List Office: TU CASA CORPORATION Office Ph: Office: (503) 391-1181 Fax: Fan: (503) 391-499 Co-USt: ANrONI0TREJO-Direc:(503) Owner. 'TbOWfiy Fun V.LLC Owner Ph: Occupant: Chavitas Foods Occupant Ph: Showing: Appt Nec, Call L/Broker kgency Type: Exclusive Right to Sell felling Office 2.7 3uyem Agent Coop: Yes )ualfVariable CommisslonNo )iffering Coop Offer: No `_scmw At: Lawyers rossession: COE ;eller Terms: Cash, Conventional Jsting Date: 7/27/2012 DOM: 127 -or Sale Sign: Lockbox: No prop Address Internet Display: Yes Date: SOldPrice: To: The City of Woodburn Urban Renewal Agency Ref: Loan Program. Description of the overall proposed improvements and hoed the loan funds will be used to improve the property. Property address: 425 N. 18t Street, Woodburn, OR We have recently purchased the property at 425 N. 1" Street, that has been neglected and the condition is dilapidated. Our plan is to redevelop and modernize this property to be occupied by high quality retail tenant(s) as part of the Woodburn downtown development program. Our potential tenant(s) will require the following renovations to this building: I. Complete New Rood: $21,745.00 2. New HVAC System: $10,000.00 3. New Floors: $5,000.00 4. New double pane windows: $12,000.00 5. Upgrade and modernize the exterior of the building (using Woodburn architecture services): $15,000.00 6. New Awnings: $10,000.00 7. New restroom: $5,000.00 8. New ceilings: $5,(X)0.00 Total Building Improvement: $83,745.00 The pricing above is based on estimates. (The roof price is a firm bid) We thank you for the opportunity to apply for the $25,(X)0.(X) loan program. I am attaching information on Chay LLC background and qualifications as reference. If you have any questions, please let me know. Ann Chay Chay Properties LLC (A subsidiary of Chay LLC) 503-358-7680 30 Chay LLC Background and Qualification Chay LLC has been investing and developing in commercial and mixed-use properties in the greater area of Portland, Oregon, since 1.993. It began as a family side -venture business while Mr. Joonees K. Chay was working as CEO and Mrs. Annette Siriamri Chay working as VP of Sales for high-tech companies. Mr. & Mrs. Chay, together as Chay LLC, and its subsidiary Chay Properties LLC, for the past fifteen years, successfully acquired and redeveloped multitude of commercial and residential properties as follows: • Downtown Woodburn Development: o 405N. First Street: Began developing as a family restaurant/general market. 0 42_5N_ First Street.: Began developing as a retail center. o Pending offers on additional properties in downtown Woodburn. • Downtown Willamette, West Linn: o We have acquired another retail commercial property in December 2010. This property has over 8,000+/- SF of commercial building on 16,000+/- SF lot, possibly split into two tax lots. We plats to develop two storied commercial building on the 10,000 SF lot in the future. This space is presently used as an indoor/outdoor retail garden center. Beaverton Development: o Old Downtown: In spring of 2006, we acquired a retail building in the heart of downtown Beaverton, Oregon, for redevelopment. The property has been successfully renovated and it is presently filly leased to a specialty gift shop. o Old Downtown: In 2007, we acquired another commercial property in the heart of downtown Beaverton, Oregon. When we first purchased the property, the building was in a dilapidated condition. We have worked with the tenants and have successfully renovated the building. Presently, it is one of the most beautiful properties in Beaverton today and occupied by a tine Italian gourmet restaurant. ltttp://decarlirestaurant.com! o Commercial Remodel: In December 2010, we have acquired a general commercial zoned property. It has 1,500+/- SF of house on 10,0)0+ SF lot. Portland Development: o Downtown SE Portland: Redevelopment of a 18,000+1- SF of Masonic Temple building, a landmark property in Hawthorne Blvd, Portland, from zero -occupancy to fully leased property, which was successfully developed and sold in November 2005. o In spring 2010, we acquired a 6000+ SF of office building in NE Portland, near the Portland International Airport. It is presently fully leased to a video production company. o hr addition, the acquisition came with a separate vacant lot, where we can build a mixed- use property in the future. Estate Development: o Redevelopment of a 10,0(X)+1- SF of manor on a 5 acre estate in the Stafford area (West Linn, Oregon). o Sherwood Farm Land Development: A 40 acre of vacant farmland development in Sherwood to include building 1/4 mile road along with power and water services for newly constructed 3000 SF farmhouse and a barn. 31