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URA - May 13, 2013 AgendaCITY OF WOODBURN URBAN RENEWAL AGENCY AGENDA MAY 13, 2013 - 6:30 P.M. KATHRYN FIGLEY, MAYOR HORST RAUSTEIN, COUNCILOR WARD 1 LISA ELLSWORTH, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of January 28, 2013 Recommended Action: Approve the minutes. 4. PUBLIC HEARINGS None. 5. GENERAL BUSINESS A. Association Building Feasibility Study Recommended Action: accept the proposal of Constructive Form Architecture and Design, LLC for the Association Building Feasibility Study and authorize the City Administrator to sign a Personal Services Agreement with the firm for consulting services. 6. PUBLIC COMMENT 7. ADJOURNMENT May 13, 2013 Urban Renewal Agency Page i 1 F, URBAN RENEWAL AGENCY BOARD MEETING MINUTES January 28, 2013 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JANUARY 28, 2013. CONVENED: The meeting convened at 6:45 p.m. with Mr. McCallum presiding. ROLL CALL: Chair Figley Absent Member Cox Present Member Lonergan Present Member McCallum Present Member Morris Absent Member Raustein Present Member Ellsworth Absent Staff Present: City Administrator Derickson, City Attorney Shields, Economic & Community Development Director Hendryx, Public Works Director Brown, Police Chief Russell, Finance Director Shearer, Human Resources Director Hereford, City Recorder Pierson. CONSENT AGENDA A. Urban Renewal Agency minutes of January 14, 2013 Cox/Lonergan... adopt the Consent Agenda. The motion passed unanimously. URBAN RENEWAL GRANT URG 2013-01405 N FIRST STREET (CRAY PROPERTIES LLC) Economic & Community Development Director Hendryx provided a staff report. Cox/Lonergan... approve the Urban Renewal Exterior Grant application from Chay Properties LLC, for up to $10,000. Motion passed unanimously. URBAN RENEWAL GRANT URG 2013-02 445 N FIRST STREET (CHAY Economic & Community Development Director Hendryx provided a staff report. Cox/Raustein... approve the Urban Renewal Exterior Grant application from Chay Properties LLC, for up to $10,000. Motion passed unanimously. ADJOURNMENT Lonergan/Cox ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:55 p.m. APPROVED KATHRYN FIGLEY, Chair ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 — URA Board Minutes, January 28, 2013 TO: Urban Renewal Agency Board May 13, 2013 FROM: Jim Hendryx, Director of Economic and Development Services; Matthew Craigie, Economic Development Manager SUBJECT: Association Building Feasibility Study Acceptance of Proposal: Constructive Form Architecture and Design, LLC. RECOMMENDATION: Accept the proposal of Constructive Form Architecture and Design, LLC for the Association Building Feasibility Study and authorize the City Administrator to sign a Personal Services Agreement with the firm for consulting services. BACKGROUND: The Association Building, located at 347 Front Street, has been vacant for many years. After the spring earthquake of 1993 the Building was significantly damaged. The City acquired ownership of the building approximately 13 years ago in August of 2000. Using Urban Renewal funds the City installed seismic upgrades and restored the building's fagade in 2002-04. The Building's interior has remained largely empty and unimproved. Since that time no other improvements have been made to the building. The Urban Renewal Agency Board adopted a Downtown Development Plan which identifies and prioritizes projects to improve the Downtown core area. The Board listed the Association Building as a top priority project to pursue. Recently the Board decided that a redevelopment feasibility study was needed to evaluate viable options for redevelopment of the Building. The Board directed staff to seek proposals from qualified firms to conduct a redevelopment feasibility study of the Building. The goal of this project is to determine a range of options for the redevelopment of the building. Possible redevelopment options may include a variety of uses including but not limited to, a destination restaurant, office space, event space, or multi -tenant flexible space. The following information needed to be addressed in the RFPs: Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance _x_ Urban Renewal Grant and Loan Program May 13, 2013 Page 2 • The redevelopment needs to create an anchor for the downtown and draw visitors to the area. • The redevelopment needs to be community oriented and have the potential to become an icon for downtown and a source of pride. • The redevelopment needs to take into consideration green building techniques including conservation of energy and water, overall operations cost and environmental impact. • The redevelopment must keep the City's financial exposure and risk to a minimum. DISCUSSION: Three firms submitted proposals in response to the RFP. Through an evaluation process and a round of in-person interviews Constructive Form Architecture and Design, LLC, was selected as the best fit for the project. Staff believes the firm proposed a well-rounded Scope of Work that will meet the goals the City set forth in the RFP. Key steps outlined by Constructive Form Architecture and Design, LLC's scope of work includes; • Kickoff meeting Team members and Woodburn staff to discuss first steps in the project, community outreach work and preliminary due diligence and project schedule. • Community Engagement Plan and Research The Community Engagement Plan seeks to get input for possible uses and a vision for the Association Building. • Building Assessment and Code Research This consists of preliminary research into planning and building code requirements, review of drawings of the existing conditions. • Market Analysis, Economic Context and Projections Market feasibility work is to answer the question; what is the highest and best use of the Association Building and to assess the market conditions required for economic feasibility. Urban Renewal Grant and Loan Program May 13, 2013 Page 3 • Financial Pro forma A generalized pro forma will be prepared on the two - three development concepts. • Programmatic & Concept Design Options Two - three concept design options will be provided based on preliminary market analysis input and community engagement work. Architectural Schematics Based upon selection of an initial program mixes and design option approaches, further development of the design options will determine construction budget ranges. Final Report of Options & Findings Integration of all information gathered during the feasibility study in final report for the City's use. The report will provide information that will be help in engaging with the community, gathering community support, and identifying future tenants for the building. Presentation to Woodburn Urban Renewal Agency Board The final report and recommendations will be present to the Board. • Schedule The project to run for approximately 41/2 months, ending September 2013 with a presentation to the Urban Renewal Agency Board to move forward into a construction phase. FINANCIAL IMPACT: Woodburn's Urban Renewal Plan provides the funding mechanism to implement redevelopment projects. The Feasibility Study will cost between $40,000 and $60,000 of Urban Renewal Funds.