11/25/13 URA AgendaCITY OF WOODBURN
URBAN RENEWAL AGENCY
AGENDA
KATHRYN FIGLEY, CHAIR
TERESA ALONSO LEON, BOARD MEMBER WARD 1
LISA ELLSWORTH, BOARD MEMBER WARD II
PETER MCCALLUM, BOARD MEMBER WARD III
JAMES COX, BOARD MEMBER WARD IV
FRANK LONERGAN, BOARD MEMBER WARD V
ERIC MORRIS, BOARD MEMBER WARD VI
NOVEMBER 25, 2013 - 6:45 P.M.
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER
2. ROLL CALL
3. CONSENT AGENDA
A. Urban Renewal Agency minutes of October 28, 2013
Recommended Action: Approve the minutes.
4. PUBLIC HEARINGS
None.
5. GENERAL BUSINESS
A. Urban Renewal Grant URG 2013-08 165 W. Hayes St. (Mary
Parra)
Recommended Action: In agreement with the Downtown
Advisory Review Subcommittee, it is recommended that the
Woodburn Urban Renewal Agency Board approve the Urban
Renewal Exterior Grant application from Mary Parra for up to
$2,000.
6. PUBLIC COMMENT
7. ADJOURNMENT
November 25, 2013 Urban Renewal Agency Page i
17
K
URBAN RENEWAL AGENCY BOARD MEETING MINUTES
OCTOBER 28, 2013
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, OCTOBER 28, 2013.
CONVENED The meeting convened at 6:47 p.m. with Chair Figley presiding.
ROLL CALL
Chair
Figley
Present
Member
Cox
Present - 6:53
Member
Lonergan
Present
Member
McCallum
Present
Member
Morris
Present
Member
Ellsworth
Present
Member
Alonso Leon
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Economic and
Development Director Hendryx, , Interim Public Works Director Scott, Finance
Director Shearer, Community Services Director Row, Urban Renewal Manager
Stowers, Communications Coordinator Horton, Executive Legal Assistant Veliz
0:00 CONSENT AGENDA
A. Urban Renewal Agency minutes of September 23, 2013.
McCallum/Lonergan... adopt the Consent Agenda. The motion passed unanimously.
0:00 A RESOLUTION READOPTING THE URBAN RENEWAL GRANT AND LOAN
PROGRAM REQUIREMENTS Urban Renewal Manager Stowers provided a staff
report. On roll call vote for final passage, the resolution was adopted unanimously.
0:04 URBAN RENEWAL GRANT URG 2013-07 444 N. PACIFIC HWY
(WILLIAMSON) Urban Renewal Manager Stowers provided a staff report.
Lonergan/Morris ... approve Urban Renewal Grant URG 2013-07 444 N. Pacific Hwy
for up to $1,000. The motion passed unanimously.
0:06 ADJOURNMENT
McCallum/Lonergan... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 6:54 pm.
APPROVED
KATHRYN FIGLEY, CHAIR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 — URA Board Minutes, October 28, 2013
URG 2013-o81.65 W. Hayes Street
• Replace the broken transom windows
and repairthe permanent awning.
Grant amount: $1,747
Estimated total project cost: $3,494
Percentage of grant to project: 50%
URG 2013-o81.65 W. Hayes Street
® Recommendation
Approve the Urban Renewal Interior
Grant for up to $2,000.
�➢ r�° „} 4 114 a r�
BU
November 25, 2013
TO: Urban Renewal Agency Board
FROM: Robyn Stowers, Urban Renewal Manager
SUBJECT: Urban Renewal Grant URG 2013-08 165 W. Hayes St. (Mary Parra)
RECOMMENDATION:
In agreement with the Downtown Advisory Review Subcommittee, it is
recommended that the Woodburn Urban Renewal Agency Board approve the
Urban Renewal Exterior Grant application from Mary Parra for up to $2,000.
BACKGROUND:
On July 8, 2013 the Urban Renewal Agency Board adopted a resolution
expanding the downtown Grant and Loan Program to include properties along
the Young Street corridor and the Young/99E intersection, as specified in the
resolution. The program is designed to provide matching funds for exterior
($10,000) and interior ($5,000) improvements to properties located in the Urban
Renewal Grant and Loan District. The program also provides loan funds ($25,000)
to further these same improvements.
Proposal
The proposal is to replace the broken transom windows and repair the
permanent awning.
The grant and loan program is intended to buildings located in the Urban
Renewal Grant and Loan District. The following list is not exhaustive, but covers
the majority of projects that are eligible for grant funding:
_ADA accessibility
-Awnings/canopies
_Code deficiencies
Cornices
_Design & architectural services (up to $1,000)
Electrical
_Energy efficient upgrades (some restrictions apply)
Environmental remediation
5
Urban Renewal Grant and Loan Application Review
URG 2013-08 165 W. Hayes St. (Mary Parra)
_Exterior lighting
_Exterior painting and cleaning
_Gutters & downspouts
_HVAC
Permits
_Plumbing
_Sign installation and hardware
_Seismic
Storefronts
-Re-pointing
_Replacement of missing decorative features
Removal of non -historic materials or additions
_Roofing
Windows
Ineligible Activities:
_Administrative costs or payments to borrower for direct labor costs
_Building acquisition
_Improvements to non-public faces of buildings
_Improvements to interiors of single/multifamily residential properties
_Inventory or other working capital
_Landscape improvements
_ Property maintenance
_ Work (wages) not performed by a licensed contractor
Grant amount: $1,747
Estimated cost of all improvements: $3,494
Percentage of grant to total project costs: 50%
Program Criteria:
Property Location & Ownership
The property is located at 165 W. Hayes Street and is owned by Mary Parra.
• That the property is within the Urban Renewal Grant and Loan District
The property is within the Urban Renewal Grant and Loan District.
• That the proposal complies with the downtown architectural design
standards and signage standards
N
Urban Renewal Grant and Loan Application Review
URG 2013-08 165 W. Hayes St. (Mary Parra)
Repairing the permanent awning and replacing the transom
windows comply with the downtown architectural design standards.
• That the project encourages greater marketability of the Urban
Renewal Grant and Loan District.
The proposed grant is intended to improve properties in the Urban
Renewal Grant and Loan District. Repairing the awning and
replacing transom windows maintain structural integrity of the
building, encouraging greater marketability of the area.
• That the proposal will complement the existing surrounding community.
Grant funds will be used to repair an awning and replace historic
transom windows which is consistent to the design of the
neighboring property and complements the historic downtown.
That the project design works toward restoring the building as closely to
its original design as possible
The project replaces historic transom windows and repairs a
permanent awning feature.
That building interiors are improved with a focus on addressing code -
related improvements
Not applicable.
• That the project is in the public interest
The Urban Renewal Program specifically identifies the need to
improve buildings within Woodburn's Urban Renewal Grant and
Loan District.
Summary and Conclusion
The Grant and Loan Program is intended to encourage and assist business and
property owners to invest in the Urban Renewal Grant and Loan District. This
particular grant application is intended to assist the property owner make
7
Urban Renewal Grant and Loan Application Review
URG 2013-08 165 W. Hayes St. (Mary Parra)
improvements to their property by replacing transom windows and repairing the
awning. The request is consistent with the program criteria.
Conditions of Approval
1. There is a 50/50 match requirement required for the Grant program. Invoices
must be submitted for reimbursement. No grant money will be disbursed until
the project is completed and is approved by the Agency.
2. Grant and loan funds cannot be used for any work commenced or
completed prior to project approval.
3. Grant and loan funds may be used for materials and services provided by
licensed contractors.
4. All necessary building, electrical, plumbing permits must be obtained and
work inspected and approved.
5. Projects shall be completed within one year of approval in order to be
eligible for reimbursement. Grants provide for a single payment after receipts
are provided and all completed work is accepted by the City.
6. All work will be done by licensed contractors and the applicant needs to
provide at least three bids for every aspect of work greater than $2,500.
Attachments:
Grant application
Pictures
Urban Renewal Grant and Loan Application Review
URG 2013-08 165 W. Hayes St. (Mary Parra)
Exterior in
Awning d;
9
Attachment D
Woodburn Urban Renewal Agency
Grant and Loan Program
Application
Exterior Grant JK Interior Grant ❑ Loan ❑
1. Applicant
Name:R r, k G
Address:
Work Phone:( 7
E-mail:
Legal Form: Sole Proprietorship( Partnership ❑
2. Building or Business to be rehabilitated
Name:
Street Address: _
Tax Map/Lot Number: 051W
3. Property Owner
Name
Addre:
Work Phone:
Home Phone: (;5V3) qg :D— 7/
Corporation ❑ Non -Profit ❑
Property Owner's Signature:
Home Phone:
4. Loan Program - Give a brief description of the overall proposed improvements and
how loan funds will be used to improve the property.
Loan amount:
Estimated total cost of improvements:
Percentage of loan to total project costs:
10
5. Exterior Grant Program - Give a brief description of the proposed exterior
improvements and a description of how the project complies with the Woodburn
Development Ordinance standards.
Loan amount: $-3 q,
Grant amount: $ _....... -7 q-1 ......................_
Total estimated cost of all work:
Percentage of grant to total project costs:'
6. Interior Grant Program - Give a brief description of the proposed interior
improvements and how this work addresses code related improvements.
Grant amount: $
Estimated cost of all improvements: $
Percentage of grant to total project costs %
The Woodburn Urban Renewal Board will review the proposed redevelopment
improvements and advise the applicant of the status or recommend changes.
CERTIFICATION BYAPPLICANT
The applicant certifies that all information provided in this application is true and complete to the
best of the applicant's knowledge and belief. If the applicant is not the owner of the property to
be rehabilitated, or if the applicant is an organization rather than an individual, the applicant
certifies that he/she has the authority to sign and enter into an agreement to perform the
proposed work on the building. Evidence of this authority must be attached.
V // �11A , t I � I I " A A
Appli nt's Sian bre
Return Application To:
James N.P. Hendryx
Economic & Development Services
270 Montgomery St.
Woodburn, OR 97071
11
— 1) fdl-3
Date
11/5/2013
Woodburn Urban Renewal Agency
Grant and Loan Program
Added costs for repairs of building at
165 W Hayes.
Woodburn, OR 97071
Building Permit: $258
12
Phone (503) 522-3040 TCJ Proposal
Roofing Co.
CCB# 198289
.
..........- -.... ....... .........__ .
Proposal Submitted To: Phone, Date: 11/5/13
Job #: Email:
165 W Hayes MHRCV5(i�YAHOO.COM
Woodburn OR 97071-- ...
Job Location;
._._._.. ........ _
We hereby submit specifications and estimates for:
New Roof Installation As Follows:
• Install 60 mil PVC
Price: $800.00
The above proposal is valid 30 days from 11/5/13
._. ...... .....0 ........-
e propose hereby to ftirnish material and labor- complete in accordance with above specifications, for a stun of: See Above
Proposal
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices, Any alteration or deviation from
above specifications involving extra cost will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements
contingent upon stickers, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance, Our workers are fully covered by
Workmen's Compensation Insurance, Not responsible for broken driveways or sidewalks.
Any damage by other Subcontractors will avoid roof warranty at area damaged unless repaired by TCJ Roofing Co. Roof must be maintained to industry standards
within reason, any negligence will avoid warranty.
Authorized Signature: Date
Note: This proposal may be withdrawn by us if not accepted within 30 days,
Acceptance of Proposal— The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do
the work as specified. Payment will be made as outlined above.
Date of Acceptance: Signature:
Signature:
13
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YOURWORKORDER NO,
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PERFORMED AT.
OUR BID NO.
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All Material is guaranteed to be as specified, and the above work was performed in accordance with the drawings and specifications provided for the
above work and was completed in a substantial workmanlike manner for the agreed sum of . ....
This is a 01'artial [--]Full invoice due and payable by:
Month Day ........... Year
in accordance with our ElAgreement ElProposal No. Dated
M. admw TC81 22 DayYear09-11
14
EPOPS: 004001-321835
********'*"'** ***"*** CUSTOMER COPY ***"" "********" `**"` Page: 1
130902 840 AIC1010
QUOTATION #5
10130/2013
Lifetime Windows & Doors, Inc
Sim #: 004001
14710 SE Lee Ave.
Emp:
Portland, OR 97267
Entered: 10/30/2013
Phone: 503-740-1663
Xmitted:
Fax: 503-230-0499
PO #:
Customer #: WAVERLY
Job Name: WAVERLY
Home Owner:
WAVERLY
Project ID:
Location:
Lot #:
Model:
Phone:
Contact:
Fax:
Cust PO#:
m. _ �. eee ._ _. e
....�... � mmm, — ___
.........,,,,.
Lon..
�Ln Qty g Description
IOrd_�
_
No
01 2 421!4" (T) X 32 114" (T) Verona White Picture; Tip -to -Tip; 1.375" Nail On;
Intercept; Double Glazed; Double Strength (118"); 00 No Reinforcement; Tape
Applied (1.1I=75"); DP:30; Test Number -B9710.01; U-Factor:.47; SHGC:.70; Unit
does not qualify for any ENERGY STAR@ regions.
Unit Extended
Price Price
158.75 317.50
02 1 82114" (T) X 32 114" (T) Verona White End Vent XOX 114112 114; Tip -to -Tip; Unit Extended
1.375" Nail On; Intercept; Double Glazed; Double Strength (118"); Half Screen Price Price
Fiberglass Roll -Formed Scr Mold; Y2 Alum Lok Ra/St Steel Stayba; Tape
Applied; Two Cam White; Plain; Corrosion Resist Roller/Glide (UI=115"); 398.75 398.75
DP:20; Test Number -89707.01; U-Factor:.48; SHGC:.63; Unit does not qualify
for any ENERGY STAR@ regions.
3 Total Qty Windows 3 Total Qty Units Sub Total: 716.25
NOTES: _
Sub Total: 716.25
Tax: 0.0000% 0.00
716.25
Non -Tax Labor: 0.00
Total: 716.25
Deposit Paid: 0.00
Amount Due: 716.25
Submitted by: Accepted by: Date:
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