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8- 13-12 Urban Renewal AgendaCITY OF WOODBURN URBAN RENEWAL AGENCY AGENDA KATHRYN FIGLEY, MAYOR DICK PUGH, COUNCILOR WARD 1 J. MEL SCHMIDT, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI AUGUST 13, 2012 - 6:45 P.M. CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of May 14, 2012 1 Recommended Action: Approve the minutes. B. Urban Renewal Agency minutes of June 11, 2012 3 Recommended Action: Approve the minutes. C. Urban Renewal Agency minutes of June 25, 2012 5 Recommended Action: Approve the minutes. 4. PUBLIC HEARINGS None. 5. 0 7 GENERAL BUSINESS A. Urban Renewal Grant URG 2012-04 650 N. First Street (Eagle Newspapers, Inc.) Recommended Action: In agreement with the Downtown Advisory Review Subcommittee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Eagle Newspapers, Inc. (the parent company of the Woodburn Independent) for up to $10,000. PUBLIC COMMENT ADJOURNMENT August 13, 2012 Urban Renewal Agency Page i 6 URBAN RENEWAL AGENCY BOARD MEETING MINUTES MAY 14, 2012 HH:MM 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 14, 2012. CONVENED: The meeting convened at 6:05 p.m. with Chair Figley presiding. ROLL CALL: Chair Figley Present Member Cox Absent Member Lonergan Present Member McCallum Absent Member Morris Present Member Pugh Present Member Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Economic & Community Development Director Hendryx, Community Services Director Row, Public Works Director Brown, Human Resources Director Hereford, City Recorder Shearer. 0:00 PRESENTATIONS A. Economic and Community Development Director Hendryx provided a list of short and mid-term Urban Renewal Projects to be considered by the Board. Director Hendryx also reviewed projects that have been undertaken to date. Board recommends that staff get public input on the projects being considered. 0:44 CONSENT AGENDA A. Approve Urban Renewal Agency minutes of April 9, 2012. Lonergan/Pugh... adopt the Consent Agenda. The motion passed unanimously. 0: 44 RESOLUTION 2012-02: A RESOLUTION ESTABLISHING A D Chair Figley declared a potential conflict of interest as a property owner in the eligible area and may benefit from the program in the future. Member Lonergan took the gavel. Economic and Community Development Director Hendryx provided a staff report. Member Lonergan asked how in depth the report the individual gets will be and Director Hendryx answered that they would still have to go out and hire an architect. They would receive preliminary estimates that would help them move forward to the next step. Morris/Pugh ... adopt the resolution. On roll call vote for final passage, the resolution was adopted unanimously. 0:50 URBAN RENEWAL GRANT 2011-01 DEL SOL MARKET -INTERIOR GRANT (SUN NAM YI) GRANT EXTENSION Page 1 — URA Board Minutes, May 14, 2012 1 HH:MM URBAN RENEWAL AGENCY BOARD MEETING MINUTES MAY 14, 2012 Economic and Community Development Director Hendryx explained the reason behind the extension request. Lonergan/Morris ... approve the extension of Urban Renewal Grant 2011-01. Motion passed unanimously. o: si ADJOURNMENT Morris/Lonergan ...meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:56 p.m. ATTEST Christina M. Shearer, Recorder City of Woodburn, Oregon KATHRYN FIGLEY, Chair Page 2 — URA Board Minutes, May 14, 2012 2 URBAN RENEWAL AGENCY BOARD MEETING MINUTES JUNE 11, 2012 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 11, 2012. CONVENED: The meeting convened at 6:48 p.m. with Chair Figley presiding. ROLL CALL: Chair Figley Present Member Cox Absent Member Lonergan Present Member McCallum Present Member Morris Present Member Pugh Absent Member Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Economic & Community Development Director Hendryx, Public Works Director Brown, Acting Finance Director Shearer, Assistant City Recorder Pierson 0:00 PUBLIC HEARING A. Chair Figley declared the hearing open at 6:48 pm for the purpose of hearing public input on the Agency's Budget for 2012-13. City Administrator Derickson provided a staff report. No members of the public wished to speak in either support or opposition of budget. Chair Figley declared the hearing closed at 6:50 pm. 0: 02 0:03 BUDGET FOR THE FISCAL YEAR 2012-2013 Lonergan/Morris... adopt the resolution. On roll call vote, the motion passed 3-1 with Director Hendryx explained the reason behind the appointment of Eric Morris as a temporary member of the Downtown Advisory Review Subcommittee. Councilor Morris asked if there was a conflict and whether he should vote on this. City Attorney Shields answered that it is fine if he wants to vote. Councilor Lonergan asked if he would have to be voted off after a certain period of time and it was explained that Councilor Morris would be a permanent temporary member of the Downtown Advisory Review Subcommittee. McCallum/Lonergan... approve the appointment of Board Member Eric Morris as a temporary member of the Downtown Advisory Review Subcommittee. Motion passed unanimously. 0:05 ADJOURNMENT McCallum /Lonergan ...meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:53p.m. Page 1 — URA Board Minutes, June 11, 2012 I URBAN RENEWAL AGENCY BOARD MEETING MINUTES JUNE 11, 2012 ATTEST Heather Pierson, Assistant City Recorder City of Woodburn, Oregon KATHRYN FIGLEY, Chair Page 2 — URA Board Minutes, June 11, 2012 w URBAN RENEWAL AGENCY BOARD MEETING MINUTES JUNE 25, 2012 HH:MM 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, JUNE 25, 2012. CONVENED: The meeting convened at 6:46 p.m. with Chair Figley presiding. ROLL CALL: Chair Figley Present Member Cox Present Member Lonergan Present Member McCallum Present Member Morris Present Member Pugh Present Member Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Economic & Community Development Director Hendryx, PublicWorks Director Brown, Acting Finance Director Shearer, Assistant City Recorder Pierson. 0:00 URBAN RENEWAL GRANT URG 2012-03 591 N FRONT STREET (FLOMER) Economic & Community Development Director Hendryx provided an overview of the application. Lonergan/Pugh... approve the Urban Renewal Interior Grant application from Tom Flomer, owner of the Corner Brick Loft building at 591 N Front Street, for up to $5,000. Motion passed unanimously. 0:03 AT7 McCallum /Schmidt ...meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:49 p.m. ecorder Page 1 — URA Board Minutes, June 25, 2012 I KATHRYN FIGLEY, Chair Date: August 3, 2012 TO: Urban Renewal Agency Board FROM: Matt Craigie, Economic Development Manager SUBJECT: Urban Renewal Grant URG 2012-04 650 N. First Street (Eagle Newspapers, Inc.) RECOMMENDATION: In agreement with the Downtown Advisory Review Subcommittee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Eagle Newspapers, Inc. (the parent company of the Woodburn Independent) for up to $10,000. BACKGROUND: The Woodburn Urban Renewal Agency Board approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. Proposal The proposal is to repair the leaking roof and stop water from rotting the ceiling and roofing. The exterior grant program is intended to improve the exterior of buildings located downtown. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o _ADA accessibility o -Awnings/canopies o _Code deficiencies o Cornices o _Design & architectural services (up to $1,000) 0 Electrical Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) o _Energy efficient upgrades (some restrictions apply) o Environmental remediation o _Exterior lighting o _Exterior painting and cleaning o _Gutters & downspouts o _HVAC o Permits o _Plumbing o _Seismic o Storefronts o -Re-pointing o _Replacement of missing decorative features o Removal of non -historic materials or additions o -Roofing o Windows o _Installation of rooftop hatch door o _New flooring & carpeting o _Replacement of interior lighting for energy savings o Ineligible Activities: o _Administrative costs or payments to borrower for direct labor costs o _Building acquisition o _Improvements to non-public faces of buildings o _Inventory or other working capital o _Landscape improvements o _ Property maintenance o _ Work (wages) not performed by a licensed contractor Grant amount: $10,000 Estimated cost of all improvements: $29,450 Percentage of grant to total project costs: 34% Program Criteria: Property Location & Ownership The property is located at 650 N. First Street. Information from the Marion County Department of Assessment and Taxation indicates the property is owned by Eagle Newspapers, Inc. 7 Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) Nikki DeBuse is the manager of the Woodburn Independent, the business owned by Eagle Newspapers at that location. The grant shall go to Eagle Newspapers, the parent company of The Woodburn Independent. • That the property is within the Urban Renewal & Downtown Development and Conservation (DDC) District The property is within the Urban Renewal and Downtown Development and Conservation (DDC) District. • That the proposal complies with the downtown architectural design standards and signage standards The exterior grant is intended to repair the existing roof, which is not visible to the public. This request does not impact the appearance of the building nor signage. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Investment in downtown properties improves the overall marketability of the downtown. • That the proposal will complement the existing historic downtown core The grant is intended to repair the existing roof, which is not visible to the public. Investment in the downtown complements other activities throughout the area. • That the project design works toward restoring the building as close to its original design as possible The exterior grant is intended to repair the existing roof, which is not visible to the public. The request does not affect the building design. • That building interiors are improved with a focus on addressing code - related improvements Not applicable 9 Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's downtown. Continued improvements will be made to the subject property. Summary and Conclusion The Downtown Grant and Loan Program is intended to encourage and assist business and property owners to invest in the downtown. This particular grant application is intended to assist the business owners to make improvements to their property by repairing the roof. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Pictures Grant application Bid submittal I Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) 10 Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) 12 Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) 13 Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) 14 Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) 15 Urban Renewal Grant and Loan Application Review URG 2012-04 650 N. First Street (Woodburn Independent) 16 [�S'y.q- yd iYir cy?�{t.' i,li! •� s t!.. 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Exterior Grant Program - Give a brief description of the proposed exterior improvements and a description of how the project complies with the Downtown Architectural Design Standards. a w (.u) 6 x h)o - a:i Cell -,,m 1' Loan amount: Grant amount: $� Total estimated cost of all work: $ `' Percentage of grant to total project costs: 6= Interior Grant Program - Give a brief description of the proposed interior improvements and how this work addresses code related improvements. Grant amount: Estimated cost of all improvements: Percentage of grant to total project costs wma The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. If the applicant is not the owner of the property to be rehabilitated, or if the applicant is an organization rather than an individual, the applicant certifies that he/she has the authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this authority must be attached. Applicant's Signature Return Application To: James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 18 Date July, 26, 2012 Nikki DeSuse ; Woodburn Independent 650 North First Street Woodburn, Oregon 97071 Thank you for the opportunity to provide pricing to apply the Rubberizeit Liquid Rubber product to your roof. Our price includes all labor and materials to provide the following. Scope of Work: The Entire Flat/Low Slope Roof, Parapet Walls, Flashings, & All Penetrations are covered by this proposal for the building located at 650 North First Street. The building having a surface area of approximately 41 ft x 81 ft, or (3,300 sq ft) with a vertical. Parapet ,wall cap and angled coping equaling 3.5' x 260 lineal feet, or(910sq ft), giving a total area of surface to cover of 4100 sq feet plus curbs vents and penetrations. The area as described above shall be prepped and Rubberized as per manufacturers specifications and the following scope of work, materials, and methods to complete the monolith roof system. • Power wash and clean roof surface removing any and all debris. ® Clean & prep all existing metal surfaces remove any loose materials rusting, or scale, and then prep for Rubberizeit waterproof coating. Note "Clean" meaning that the surfaces pass the duct tape test .This method uses a piece of duct tape to the area that Rubberizeit. is to be applied to, if the tape sticks then the Rubberizeit will. ® Raise all six existing Mushroom roof vent caps by18 inches. By removing the cap, then adding an 8" x18" galvanized round duct extension to the existing duct and reinstall cap then prep for Rubberizeit. ® Remove existing abandon metal chimney stack, patch hole in roof deck created by its removal, using plywood, and construction lumber to make a sound permanent patch. Then prep for Rubberizeit. ® Extend plumbing vents (14" &3- 1 1/2") to have a minimum height of 24"above the roof deck. ® Prep electrical service mast for Rubberizeit. ® Parapet walls; (entire perimeter of the roof) clean prep remove any loose paint, or caulk, then check and secure any loose metal cladding the parapet wall. Prep for Rubberizeit once this process has been completed. Page 1 of 2 19 HVAC & Exhaust fan curbs (Quantity 2) prep for Rubberizeit. Note if the Owner chooses to replace the HVAC unit Team Evolution will work with the owners HVAC contractor at the time of the roof installation, and or any time within a year of the roof installation, so that the curb deck under the unit can be sealed, and to correct any blemishes that may occur as a result of the HVAC install. Also if the curb mounted exhaust fan is determined to be abandoned Team Evolution at the time of the roof installation will remove the unit, and patched in the same manner as the chimney described above. • Apply polyester fabric embedded in liquid rubber to all vertical wall seams as per manufacturer's specifications bonding the metal to the roof, and the metal to metal seams to each other. • Prepare roof for liquid rubber roof; all seams, copings, flashings, vent& pipe penetrations, and equipment pedestals shall have polyester fabric membrane embedded in liquid rubber. • Polyester fabrics embed the existing through wall drain scupper, and Rubberize the entire surface area to complete the monolith roof system. • Spray Apply Rubberizeit Liquid Rubber membrane to the entire flat roof and vertical wall surfaces (as identified above). Including all vents, risers, piping, equipment, pedestal, flashings, drain scupper, copings, and the top of the parapet wall. Virtually fusing all components into one homogonous waterproof Rubberizeit rubber membrane. • Note #1.) Access to the roof will be from the rear of the building crew will need to use one parking space along right side parking lot on a daily basis for a minimum period of (4 )work days. • Note #2.) Water and electrical power to perform work shall be furnished by owner. The work will take approximately (4) working days to complete, and is weather dependant. Total Costo Payment Terms; Acceptance of contract Upon Completion Warranty $17,680.00 Team Evolution offers a 10 year manufacturer's warranty on all materials and a matching warranty on labor in the event the Aqua Guard Liquid Rubber should fail. In the event a defect is caused by a third party and or is beyond the scope of the material and 'installation process, the owner shall compensate Team Evolution for the cost of repairs at the current time and material rate. Your signature conveys acceptance of the contract. Peter Nance or Tom Owens Team Evolution Date; Authorized Agent Woodburn Independent Date; Team Evolution: Suit C 424 Wa -Na-Pa St. Cascade Locks OR. 97014 PH. # 503-740-0840 Page 2 of 2 20 Z00ln [LT89 ON X-a/XLl 65:0T Noll ZTOZ/50/£0 OC T o®r MASTERS, INC. CCB ##85663 r 10701 5• Macksburg Rd. CANBY, OR 97013 3 266-5848 • FAX (503) 263-2729 248 www.roofmasters.info www, roofmasters-oregon,com CIL ..1 � l�r�- c �r � �' S,�C:s . � ��-�/ i f� sU�.�-' % C�� . �...��.�: -'�j��•5�*�� i '(rL % S� �"R '. k_� <C,J �L�-r•l /ani fir✓ .. 4f,-) %e ��L�O��G /�� v �`Jl1 I" .s � / ��. C' /r�i��!'r.e `j' .,..<�1. �' /�° , d�-` E'• `1r-' ,� / � G�,:�. 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'iy ., :�iw 5a ':i . •�•.r• •:,�: ,:n• -,>r: r,� ,iir' „� ,. .c.a - Acceptance of PrOpOsa,l • ZfZd E5Z1Ll36E05 «6ZLZE9Z£Q� '�N[Slt31SVW�002! � � LS:6Q g4-EO-Z4QZ 21 Too 12 I LT99 ON YH/yd l 6V : oT NON ZTOZ/50/so Fax To, Rob Paisley Company: ABC Supply CO.. Inc. #074 32 1835 NE Columbia Blvd 1l16"Jtt Portland, OR 97211-1522 Phone #: 503.266.1166 Fax #: 543-288-3717 Contractor �aeneralrolect information: [We Quoted: 3/2/2012 Job NaMO: 1125892 Location: Portland, OR JOB #: SM -1125892-X1 iapered _System D"crlptlon: Material: ISO - 20 PSI Tapered Area (sq): 32 Slope: 1l16"Jtt Minimum Start: 112" maximum Thick' 6 112" Fill Insulation: ISO - 20 FSI Base Layer: Overlay: Avg, R -Value: Notes: NOTINCLUDEDIN NOT INCLUDED IN 18,13 h 'qq hqhbk, AhL SOLUTIONS 4860 SPring Grove Ave C€hcinnaet, ON 48292 ph 1600.577-1222 (ext.(12) Pax 18w-964-1&17 E -Mail: shane.mees0abc$upply-cam Cricket Materia(; 180 a 20 PBI Cricket Area (sq): 4 Cricket Slope: 118"Ift Cricket Fill: V50, 20 PSI Total Sqs. Applied; 74.88 Total Sqs. Material: 79.84 ICE I-otal ISO Truckloads: 0.35 Total PERLITE Truckloads: 0.00 Price does not inolude tax or fuel surcharge (if applleabW .;ww-o-lww afl"Aliblik Of c)Nlgn, ar,"111 1111,1044 Ot AR1,Inr�lor and AVOW", QonbaxOt is res W vs,144ng tWe 4UUM m uraurei Ow M nw" to �b m,mt ®b Pft to maww, 611P—t- << 6?/'?Pqz20q 11P—t, «6Zl..7£9ZE05 'DNI SH3ISVWj00t3 95'60 5Q-£Q-ZEQZ Terry Wyatt Project Manager 11954 NE Glisan St. #309 Portland,OR 97220 3815 South Othello St #185 Seattle, WA 98718 R1 Cell: (503) 459-9181 KY Fax: (503) 914.1968 Office: (503) 957-2840 D OFING LLC terry.wyatt@rikyroofing.com www.rikyroofing.com Certified Firm #4881 WA UBI #602776606 OR #175541 c -ANv. Nikki DeBuse Woodburn Independent 650 IC1 st Woodburn, Oregon 97071 Woodburn Independent S Uw' Tend Ido Wyatt Divisi®n 7 Inc, 11105 lain St. N.E. Donald OR. 97020 RI -ICY Roofing Re -Roof Project Inspecti®n Mateo June 04, 2012 23 Tear -off and Repace Proposal Facility: Woodburn Independent RI -ICY hoofing Re -Roof Project hoof C-1 Client Name: Eagle Newspapers Inc. Roof (Condition Rating: Failing Facility Name., Woodburn Independent Facility Address: 650 N.Ist Slope: Woodburn, Oregon Roof Inspection Mateo June 04, 2012 Roof Name: RI -ICY Roofing Re -Roof Project Roof Designation: C-1 Existing System Type: Conventional wilt -up Asphalt Roof Size: 3,120 sq. ft. Year Installed: 2001 (Estimated) Height: 14 feet Slope: Slight Drainage: Inadequate Leak Sensitivity Under Roof-, High Sensitivity Currently Leaking? Yes History of beaking? Yes Drainage and beak Details: There are a number of large ponds that are presently being managed with pumps. one in the N.W. corner is fairly deep. Membrane roof systems are NOT adversly affected by ponding water as is asphalt, however when ponds get deep the weight of the standing water can cause deck deflection which make the pond deeper and heavier and the cycle continues. A full tear off and a Tappered Insulation System will be installed in order to move the water towards the drain. Due to the thickness the system will have to be fully adhered. Prepared by: Division 7 Inc. Page 2 Inspection Date: June 04, 2012 24 Tear -of and Repace Proposal Facility: Woodburn Independent RI-I_Y Roofing Re -Roof Project Roof C-1 There is one roof in place which can usally be recovered, however due to the ponding water problem, a full tear -off will be done. Photo #e 17 Date: Jun 13, 2012 Description. Core Test # 1 Prepared by: Division 7 Inc. Page 3 Inspection Date: June 04, 2012 25 Tear -off and Repace Proposal Facility: Woodburn Independent RI -ICY Roofing Re -Roof Project Roof C -I Photo #e 13 Type. Blisters Severity. Major Details: The presence of blisters indicates that moisture was ethier trapped in the roof system during application or water has peuiiated uic Sy3teni aILVI Waiu. ai, U11b vabV the later. Foot traffic can cause these to burst starting a leak. Photo #e 16 Type: Large Crack Severity. Major Details- These cracks are coming off a number of the Skylight corners. When the oils in a Asphalt roof system diy out due to U.V. exposer the membrane looses it.s flexibility and it's ability to handle expansion and contraction resulting in cracks & seam failure. The Roof System that we are offering uses the highest quality ingredients available when producing their membrane. They also test there membrane at D.S.E.T. Labs in the Phoenix AZ. dessert so the are confident in its perfoimence. Prepared by: Division 7 Inc. Page 5 In:;pection Date: June 04, 2012 26 Tear -off and Repace Proposal Facility: Woodburn Independent RI -KY Roofing Re -hoof Project hoof C-1 Major This wall seam was not heated properly and did not seal. Membrane seams are heat welded and inspected by a Quality Assurance specialist to ensure this does not happen. I Photo #e 15 Tvueo Ponding Severity: Moderate Details. Ponding Water voids most conventional roof warranties. Almost al T.P.O. & P.V.C. Membrane warranties have no exclusion for ponding water Photo #e 11 Type: Drain/Scupper Description. External Scupper Membrane- hoof Membrane Flashing Fetal- Galvanized Steel Details. Normal external scuppers are a galvanized or stainless steel insert and mastic is applied around the perimeter to seal it. With the stress of expansion and contraction on 2 unlike materials failure is inevitable.In this situation a Membrane boot was made to fit the Scupper hole and was terminated on the Prepared by: Division 7 Inc. Page 6 Inspection Date: June 04, 2012 27 Tear -off and Repace Proposal Facility: Woodburn Independent RI-IZY Roofing Re -Roof Project Roof C-1 What I like to see is the collector box and scupper liner to be made of one piece of Vinyl Clad metal which is metal coated with the same vinyl type product that the membrane is made from. Then the membrane cane be welded directly to the collector box so there is no reliance on a sealant to keep things watertight. This ensures not only a perfect fit but long time performance. The Scupper on this Roof is even more important as it is the only Drain point on the Roof and handles all the run off for the entire Building. A clog here can have devastating effects. Proper installation and performance is critical. Photo #. 7 Type: Equipment Description: Bell Exhaust Membrane: Roof Membrane Flashing Metal. Alurninurn Details: This Bell Exhaust is having problems with its corners. With asphalt systems the corners are usually built by "sticking" small pieces of membrane on the corners, overlapping them to make a seal. Duro-Last actually makes the whole square curb ahead of time in the factory for a perfect fit. This takes alot of the work out of the roofers hands and allows it to be done in an ideal work enviroment. rrepared by: Division 7 Inc. Page 7 Inspection Date: June 04, 2012 28 Tear -off and Repace Proposal Facility: Woodburn Independent RI -KY Roofing Re -Roof Project Roof C-1 Photo #: B Type: Equipment Description: Outside Corner Membrane: Roof Membrane/Mastic Flashing Fetal: Galvanized Steel Details: This Outside Corner of this unit is failing.Corners with a Conventional Asphalt Roof System are fabricated up on the roof by a (hopefully) Journeyman Roofer and are flashed with by cutting little pieces and patching them together at the corner areas to seal the roof. Membrane systems have perfected this detail ...they make a prefabfrcated corner out of reinforced membrane and it covers the whole corner with one piece of material.They fit well and reduce maintainence. Photo #: 9 Type: Perimeter Description: Inside Corner Membrane: Roof Membrane/Mastic Flashing Metal: Galvanized Steel Details: As with the Outside Corner Inside corners are made for the membrane systems as well. They hold much better at these high stress points the conventional way. Prepared by: Division 7 Inc. Page B Inspection Date: June 04, 2012 29 Tear -off and Repace Proposal Facility: Woodburn Independent Rf-KY Roofing Re -Roof Project Roof C-1 Photo #: 6 Type: Projection Description: Soil Stack Membrane: Mastic Flashing fetal: Not Applicable Details: The flashing around the base of this pipe is starting to deteriorate and has cracked. Aluminum coating has been spread around the base of the pipe to re -seal it. Aluminum coating is designed to protect a roof that is still in decent condition to prolong its life and to give it some reflectivity to help in energy savings. It is used, but not really designed for, repairs.The cracks in the original flashing is starting to telegraph through the coating. Membrane Roof Systems uses a mechanically attached Stainless Steel Band that is actualy secured around the top of the membrane S" up off the deck with a high grade 20 year sealant between it and the pipe & again around the top for a more secure attachment. This way there is more than just adhesive between the weather and the inside of the building, not to mention getting the Flash Point up of the roof deck. Photo #: 5 Type: Projection Description: heat Pipe Membrane: Mastic Flashing Metal: Galvanized Steel Details: A heat pipe has a protective collar around it to allow the flashing (mastic in this case) to be applied to a cool surface. A metal "China Hat" is then installed to form a little roof to Prepared by: Division 7 Inc. Page 9 Inspection Date: June 04, 2012 7 Tear -off and Repace Proposal Facility: Woodburn Independent RI -K Y Roofing Re -Roof Project Roof C-1 cover the space between the hot pipe and the protective shroud. The mastic at the base of this pipe has cracked allowing water to penetrate the building envelope. A custom Flashing Boot will be installed here with the new system and it will be terminated B" up of the deck. Photo #: 10 Type: Projection Description. Insulated Pipe Membrane: Mastic Flashing Metal: Not Applicable Details: This Insulated pipe has an additional protrusion exiting the deck at the same point. This makes normal flashing methods, which were used here, ineffective. A pitch Pocket needs to and will be built at this point .Pitch Pockets got there name from back when they used coal Tar Pitch for roofing. Today different materials are used but the process is very similar. When there is a projection that is difficult to flash with conventional methods a metal box or "pocket is built around it so it can receive a flexible sealant that can be poured into the pocket and then cures. Some type of rubberized filler has been used in this one and as it cured it has shrank forming a depression that will actually hold water. Duro-Last uses a high grade urethane and it is applied twice, the fist application fills the pocket and is left to settle and then more is added to form a crown so the water is shed off of the pitch pocket instead ponding in it. Most people do not do the second layer that forms the crown. Prepared by: Division 7 Inc. Page 10 Inspection Date: June 04, 2012 31 Tear off and Repace Proposal Facility: Woodburn Independent RI -ICY Roofing Re -Roof Project hoof C-1 reparea Dy: r-)rvrsron '/ Inc. the pitch pocket when done this way. After this is done it is flashed like any other protrusion Page 11 Inspection Date: June 04, 2012 32 Tear -off and Repace Proposal Facility: Woodburn Independent RI -I Y Roofing Re -Roof Project Roof C-1 Facility- Woodburn Independent 650 N. l st Woodburn, Oregon Prepared by: Division 7 Inc. Page 13 Inspection Bate: June 04, 2012 33 Teal off and Repace proposal Facility: Woodburn Independent RI -KY Roofmg Re -Roof Project Roof C-1 Prepared by: Division 7 Inc. Woodburn Independent Roof Overview Pipe Page 14 Inspection Date: June 04, 2012 2 Tear off and Repace Proposal Facility: Woodburn Independent RI -KY Roofing Re -Roof Project Roof C-1 Split Pipe Flashing Dell jlCiraUSC Outside Corner Tepared by: Division 7 Inc. Page 15� Inspection Date: June 04, 2012E 35 A r T} � a �3 Y 4' Split Pipe Flashing Dell jlCiraUSC Outside Corner Tepared by: Division 7 Inc. Page 15� Inspection Date: June 04, 2012E 35 Fear -off and Repace Proposal Facility: Woodburn Independent RI -KY Roofing Re -Roof Project Roof C-1 4 YT. Inside Corner Scupper ,pared by: Division 7 Inc. Page 16 Inspection Date. June 04, 2012 21 ,ar-off and Repace Proposal Facility: Woodburn Independent RI -K Y Roofing Re -Roof Project hoof C-1 -pared by: Division 7 Inc. Parapet Wall Blister ®pen Wall Seam Page 17 Inspection Date: June 04, 2012 37 Fear -off and Repace Proposal Facility: Woodburn Independent RI -ICY Roofing Re -Roof Project Roof C-1 Ponding Water i Repairer6aam Repair e ti Core Test # I °repared by: Division 7 Inc. Page 18 Inspection Date: June 04, 2012 `il r-off and Repace Proposal Facility: Woodburn Independent RI-ICY Roofing Re-Roof project Roof Cml pared by: Division 7 Inc. Woodburn Independent Sign Page 19 Inspection Bate: June 04, 2012 `il FIRST PLACE -.-. PUBLIC BUILDING RI KY ROOFING GEWRAL HIGH SCHOOL i f they had a choice, most construction companies wouldn't want to do a roofing project in Oregon during the winter. Unfortunately, the $38 million reconstruction of Central High School in Independence was taking longer than expected. This was bad news for Ri Ky Roofing, the company tasked with handling the school's new $583,000 roof. "The adhesives used in a fully adhered roofing system need both dry weather and an ambient temperature of 38 and rising - both of which are difficult to accomplish with our Oregon winters," said Ri Ky owner Tara Kramer. Ri Ky had a solution, however. Company officials went to the project general contractor, LCG Pence, and presented a Rhino Bond system. It was a different kind of attachment method, but one that still met the architects' and school officials' standards. The proposal enabled the contractor to finish ahead of schedule. Instead of 27 months to finish the project, it only took 15. And that allowed students to start the 2010 school year in their new facilities. "You should have seen their faces," said Kramer. Her company literally rose to all the challenges, according to Kramer. When the roof on the project did not have parapet walls, for example, the contractor asked Ri Ky to provide the temporary safety feature; Kramer's company didn't hesitate to fill the request. "We took on this challenge and installed a tie -off system that surpassed OSHA's requirements after consulting our safety consultant, Ed Harmon, and maintained our safe working reputations on this project," she said. Ri Ky Roofing takes its name from the first two letters of the names of Kramer's two sons: "Ri" comes from Riley and "Ky" comes from Kyle. She said she hopes the company will be a legacy that she can eventually hand down to them. "We feel that it is the responsibility of each individual and largely of business leaders to help better each other and our community," she said. z C inSolar Tara Kramer, Owner Cell: (503) 957-2840 tara.kramer@rikyroofing.com 11954 NE Glisan St. #309 3815 South Othello St #185 pt C FRooFING L.[-.0 www.ri kyroofing.corrt Portland, OR 97220 Seattle, WA 98118 Office: (503) 957-2840 Office: (206) 261-1781 Fax: (503) 914-1968 WBE Certified Firm #4881 WA UBI #602776606 OR 1k176541 40 z C inSolar !<Y o� y oofng www.coolplanetsolar.biz EAGLE NEWSPAPERS Filifuilg,ocm&M MIN, Roofing LLC 176541 F: Z i I<- Y. 41 42 6040131", MT1111 fflll E. Set up safety for project per OSHA requirements. Safety meeting to be conducted at pre -construction meeting with Owner. 2. Remove all down to deck and dispose of off premises, This price is based on non -asbestos roofing material. 3. Inspect decking and replace if necessary after Owner's approval on a time and material basis. 4. Clean and prepare the roof deck. 5. Supply and install Y4" dens deck per manufacturer's specifications. 6. Supply and install insulation ISO taper system in 2 layers with an R value of 33. We will fasten the first layer and adhere the 2nd layer. 7. Supply and install the white TP® 60 mil GAF membrane roofing system fully adhered over the insulation. 8. Install the membrane as a base flashing at penetratioqs extending up and over the existing curb a minimum of three inches. 9. Install membrane 0 and over the 1D.arapet walls and terminate per manufacturer's specifications. This is a short cut that some roofer's take to get the project.. -..we do not take short cuts. 10. Reinstall metal coping on perimeter. If new is desired, this can be supplied and installed by Ri Icy for an addition to the contract pricing. I L Complete clean up of the work premises. Warranty: 20 year on Recover No Dollar Limit Labor and Material - on 43 20 Year No Dollar Limit Warranty on Labor and Material Price good for 90 days from July 3, 2012 WIM Ri Ky Roofing LLC/Cool Planet Solar LLC Commerical Roofing and Sheet Metal Contractors 11954 NIE Glisan Street #309 E Woodburn, Printing/Yes Graphics Bruce Thomas, Owner 503-981-8235 Reroof in Woodburn, OR PITIM, Greg Beyer, Owner 503-845-24-M Reroof in M -t Angel, OR I LCG Pence Construction CA VVhite, ;•. Manager 503-932-8708 New Construction at Keizer Station Mail — Several Si-qgle Ply System New Construction at Independence High School -$600,000 GAF TPO Roof System Coastal Farm Supply Byron, VP Operations 541-924-2955 Reroof and Repairs Multiple Locations — Including Woodburn Page 5 Revised 01/12 45 15065 S.W. 74th Avenue acn` Seattle (206) 762-1336 Portland, Oregon 97224 Vancouver (360) 254-8271 (503) 684-5611 Oregon City (503) 657-0745 FAX (503) 639-3056 — = Salem (503) 393-9257 1 -888 -ROOF -270 ,QF- RODFUM - SIDING , WINDOWS • GUTIEP,S Date: July 24, 2012 Proposal Submitted to: Woodburn Independent Job Name: Woodburn Independent Attn: Nikki DeBuse Job Location: 650 N. First St. Phone: 503-981-3441 office, 503.980.8336 cell Woodburn, OR 97071 Email: ndebuse@woodburnindependent.com We hereby submit specifications and estimates for: Removing 2 layers of existing roofing material and installing TPO single ply membrane SCOPE OF WORK 1. Setup safety per OSHA standards 2. Tear off existing roofing materials to last removable layer 3. Removal and disposal of metal skirting 4. Removal cap metal on the parapet wall for reuse. 5. Replace decking with similar material, where required (*additional cost, see below) 6. Mechanically attach 'A" Securock fire retardant underlayment boards 7. Mechanically attach GAF 60 mil TPO single ply membrane (white) 8. Fully adhere TPO membrane up and over parapet wall 9. Replace existing cap metal 10. Install 40 new static metal high neck RVO 38 vents (white) to comply with industry standard 1 to 300 ratio air cavity venting requirements. 11. Flash all roof penetrations with TPO flashing membrane 12. Custom fabricate and install 1 TPO clad metal through wall scupper 13. Clean up and properly dispose of all roofing related debris 14. Permits not included 15. Inspections daily and upon completion 16. Manufacturer's inspection and grading upon completion 17 20 year Manufacturer's NDL "No Dollar Limit" Material Labor, and Workmanship Warranty Included (Non -Prorated) Investment $ 31,940.00 Option 1: Install EPS Taper System with a minimum start thickness of inches and a maximum of 21112 inches. Add $ 28,938.00 Assumptions: Electrical must be removed and replaced by others. HVAC ductwork should be replaced by others, Signage should be removed prior to roofing project. Dust will fall through existing decking. GAF Well Roof 25% Warranty Extension 20 year extends to 25 years `4R'ell hoof Preventative Maintenance, 3:500 per year, for the first 5 years. Initials NOTE (1): All electrical and gas lines, HVAC and duct work preparation, removal, repair, and/or replacement is not included unless stated Damage to the above mentioned is not the responsibility of Interstate Roofing Inc. NOTE (2): Taper systems are recommended (See option 1 above). Even with a taper system, ponding water will still occur. NOTE (3): Seismic upgrades are not included and it is the building owner's responsibility to notify us if one is required. `STRUCTURAL DAMAGE: Some additional work maybe needed, for example: dry rot, delaminated plywood, fascia boards and railer tails, but not limited to these items. 7his work is billed to Customer at 'E0.00 per man-hour plus materials, disposal, mobilization and markup. To not slow the progress of the job, this will be done as it occurs, written change Orders are riot required. The above stated price is based upon one mobilization. Multiple mobilizations for such conditions, but not limited to; dry in, separate trades coordination and etc, will be billed on the before mentioned time and material basis. In the case of a recover, it is riot possible to determine if rot is present, therefore Interstate. is not responsible for covering over rot, mold, or any other microbial growth. INE PROPOSE HEREBY to furnish material and labor- complete in accordance with the above specifications for the contract amount stated above, taxes not included. Payment to be made as follows: 30% due upon acceptance; balance due upon completion. If ajob has phases; roofing, siding, windows, gutters, etc. payments will be phased also, Interstate's price and scope of work is based on not encountering lead, asbestos, or any other toxic material on or around thejobsite. If such materials are found, Interstate shall be entitled to additional time and compensation based upon the below time and material price *. Homelbuilding owners and/or property managers are responsible for notifying Interstate of the presence of toxic materials. LIMITATION ON ACTIONS: THE PARTIES HERETO AGREE THAT A LAWSUIT FILED TO ENFORCE THIS CONTRACT OR RESOLVE ANY DISPUTE RELATED TO THIS CONTRACT MUST BE COMMENCED WITHIN FIVE (5) YEARS FROM THE DATE OF THE SUBSTANTIAL COMPLETION OR FROM THE DATE INTERSTATE ROOFING LAST PERFORMS WORK UNDER THIS CONTRACT, WHICHEVER IS EARLIER, OR BE FOREVER BARRED. NOT WITHSTANDING THE ABOVE, ANY CLAIM ALLEGING NEGLIGENCE MUST BE COMMENCED WITHIN TWO (2) YEARS OF DISCOVERY OF THE NEGLIGENCE, BUT NOT MORE THAN FIVE (5) YEARS FROM THE DATE OF SUBSTANTIAL COMPLETION OR FROM THE DATE INTERSTATE ROOFING LAST PERFORMED WORK UNDER THIS CONTRACT, WHICHEVER IS EARLIER, OR BE FOREVER BARRED. THIS PROVISION APPLIES INSTEAD OF ANY LIMITATIONS PERIOD OTHERWISE PROVIDED BY LAW. OREGON #: 55485 / WASHINGTON #: IN- ERRI0771<K / CAr-IFORNIA #.: 774978 www.interstateroofing.com All work to be completed in a workmanlike manner according to standard practices. Any Authorizad alteration or deviation from above specifications involving extra costs will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or Signature delays beyond our central. Owner to carry fire, and extended coverage insurance. Our workers�>� Torn Solan are fully covered by Workmen's Compensation Insurance. Note: Tj I rmate/proposal may be withdrawn by Interstate Roofing if not accepted within 30 days. .l estimates are subject to review and withdrawal by Interstate Management prior to Interstates price and this contract are based upon Interstate not coming into contact with staring. asbestos, asbestos containing, lead or toxic material on or around !be jobsite. If such material is found, the contract price and time to complete the project will be adjusted based upon the additional costs incurred. Homelbuilding owners are responsible for notifying interstate of the presence of toxic materials. ATTACHED DOCUMENTS CCB Contract Addendum __ Defect Notification Requirement —7 .__ Required Notices for Residential Construction Projects (2 pages) Notice of Right to Cancel (2 copies) Consumer Protection Notice __, _ Moisture Intrusion and Water Damage (2 pages) Notce of Procedure _ Interstate Roofing Maintenance Information Information Notice To Owners About Construction Liens Interstate Roofing Disclaimer Notice (2 pages) (2 pages and on the back of this contract) Interstate Roofing Workmanship Warranty (2 pages) Notice Of Right To Lien Protect Your Family from Lead in Your Home (16 pages) Interstate Roofing and the material supplier have no control over the quality or ure pree4cl or me iengw ui wue Lm o� I . 1". ,,,. e�......... ...........I The manufacturer has sole liability for the product. A late charge of VA per month or maximum allowed will be applied to accounts over 30 days. ,4—g— Dy OREGON The above prices, specifications and conditions are satisfactory and are hereby accepted. Inter tale Roofing is authorized to do the work as specified. Payment will be made by phase. By Customer Signature _.. _. Date _ signing this contract I am indicating that I have received the above documents have read them, SEE ATTACHED FOR STATE REQUIRED NOTICES and understand them. YOU, THE RI IYFR, MAY CANCFI THIS TRANSACTION AT ANY TIME PRIOR TO MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DATE OF THIS TRANSACTION. SEE THE ATTACHED NOTICE OF BUYER'S OR CCB # 55485 WA WSLC # INTERRIO77KK CA If 774978 RIGHT TO CANCEL FOR AN EXPLANATION OF THE RIGHT TO CANCEL, uncal r ;n ,Itp IV fh st a?d sal o r nr 1ti r have b { n .�atcc t i e s r L as CAF and othe n�-,ir r man; t c ur r rec<,mm nit ur 'v ug str,T cav_ry , sulauoi, Rr tl epic k l it t,ith . bov.n e; yi 1 n sula. U , 1 s , ses, t �. de point ., ro o got ,i_ck and h p t Lvc ter ay z: s! c_ rss�wion ni r71er e"o lIi eodafion is to cross v, n ie the axis' ng'cavity' space, anuru� ti,riag tie ,cn� Eliot tilt Ire ?re i,1 5J ve rNa'lo i rule - 47 2951 NW Division Street, Stine 150 Gresham, Oregon 97030 Cannnercirrl — Industrial — Residential OR CCB# 113052--- WA LIC# COL UNIRR024DU Phone (503) 674-8754 -- F vc (503) 674-8347 Tall Free (866) 203-2999 C;.f t PROPOSAL SUBMITTED TO: JOB NAME; DATE: Woodburn independent Same July IIt112012 STREETADDRESS: JOB LOCATION: 650 N. 1St Street Same CITY, STATE R ZIP CODE: Woodburn, Or 97071 HOMEPHONE: WORK PHONE: FDX; ALTERNATEPHONE: LEAD SOURCE: Nikki Debuse Specifications refer to re -roof the 2,900 sq, ft building as follows: i, wliIMAiia nivel Rwfing tv NttUVIUV PU111tit5 gird ii1SpVCtivtis `0111ega"1 a"PFHGa1fV11 v1`i1@iw WV1 OyStcin. 2. Tear -off all roofing to wood deck legally dispose of debris. 3. Mechanically fasten custom pre -fabricated COOL -ZONE Energy Star Certified Duro-Last 40 mil membrane to roof deck. 4. At all roof penetrations install reinforced custom pre -manufactured Duro-Last flashing. 5. At all parapet walls and roof transitions, install reinforced Duro-Last membrane. 6. Install insulation ISO taper system with an R -value of 33. 7. Re -use existing cap metal. 8. Any additional roof repairs to be billed on a time and material basis with approval of management. Time and material rate to be $54.00 per man hour. Materials to be billed at invoice, plus 12%. 9. Thorough clean up upon jobs completion. 10. Upon completion of roof, Duro-Last roofing Mfg. will inspect and provide a 15 -year warranty on material and labor. Payment Terms;30% down upon commencement of work, remainder due upon completion. We, Columbia River Roofing, Inc., hereby purpose to furnish material and labor complete in accordance with above specifications, for the sum of: FIFTY FOUR THOUSAND EIGHT HUNDRED DOLLARS $54,800.00 PAYMENT TO BE MADE AS FOLLOWS: (AGREED UPON BYBOTH PARTIES.) In the event of breach of this contract, owner agrees to pay Columbia River Roofing, Inc, reasonable collection costs, including attorneys fees, even though no suit erection is filed. If a suit or action including arbitration is filed, Columbia River Roofing, Inc, shall be entitled to recover its attorney's fees, costs and disbursements incurred therein including appeal. All work to be completed in a workmanlike manner according to standard practices. Any alternation of deviation from above specifications involving extra costs will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner is to carry fire, tornado and other necessary insurance. Columbia River Roofing, Inc, workers are fully covered by Workman's Compensation Insurance, Authorized Signature: Epic Finnerty Date: _..7-11-2012 Note: We may withdraw this proposal if not accepted within 30 dam A late charge of 1 % % per month or maximum allowed by law will be applied to accounts over 30 days. Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted on our behalf to perform the work as specified. Payment will be made as outlined. By signing this notice you are indicating that you have received "Information Notice to Owners About Construction Liens", read and understand it. SEE REVERSE REQUIRED NOTICE, Signature: Date: is