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01-09-2012 URA AgendaCITY OF WOODBURN URBAN RENEWAL AGENCY JANUARY 9, 2012 - 6:45 P.M. KATHRYN FIGLEY, MAYOR DICK PUGH, COUNCILOR WARD 1 J. MEL SCHMIDT, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of September 12, 2011 1 Recommended Action: Approve the minutes. B. Downtown Advisory Review Subcommittee - Increases to 2 Approved Grant and/or Loan Requests Recommended Action: Accept Downtown Advisory Review Subcommittee Report. 4. PUBLIC HEARINGS None. S. GENERAL BUSINESS A. A Resolution Amending the Downtown Grant and Loan 4 Program Procedures and Requirements Recommended Action: In agreement with the Downtown Advisory Review Subcommittee, it is recommended that the Woodburn Urban Renewal Agency Board further clarify the Downtown Urban Renewal Grant and Loan criteria with the adoption of the attached resolution. B. Urban Renewal Grant URG 2011-12 607 N Front Street 10 (Flomer) Recommended Action: In agreement with the Downtown Advisory Review Subcommittee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application submitted by Tom Romer, operator of Romer Furniture, for up to $10,000. 6. PUBLIC COMMENT 7. ADJOURNMENT January 9, 2012 Urban Renewal Agency Page i URBAN RENEWAL AGENCY BOARD MEETING MINUTES SEPTEMBER 12, 2011 HH:MM 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, SEPTEMBER 12, 2011. CONVENED: The meeting convened at 6:45 p.m. with Chair Figley presiding. ROLL CALL: Chair Figley Present Member Cox Absent Member Lonergan Present Member McCallum Present Member Morris Present Member Pugh Absent Member Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Public Works Director Brown, Economic & Community Development Director Hendryx, Police Captain Garret, Police Captain Alexander, City Recorder Shearer. 0:00 CONSENT AGENDA A. Approve Urban Renewal Agency minutes of August 8, 2011. McCallum/Lonergan... adopt the Consent Agenda. The motion passed unanimously. 0:01 URBAN RENEWAL GRANT URG 2011-07A 151 N. FIRST STREET (PETERSON EOUIPMENT CO.) Economic & Community Development Director Hendryx presented the staff report. Councilor Lonergan inquired about whether staff encourage the applicants to obtain quotes from local service providers. Councilor McCallum clarified that while we can encourage the use of local businesses, state law prohibits the City from giving preference to local vendors. Lonergan/McCallum ... approve the Urban Renewal Grant URG 2011- 07A from Peterson Equipment Co. of $5,000. The motion passed unanimously. 0:07 ADJOURNMENT McCallum/Lonergan ... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 7:53 p.m. APPROVED KATHRYN FIGLEY, Chair ATTEST Christina M. Shearer, Recorder City of Woodburn, Oregon Page 1 — URA Board Minutes, September 12, 2011 WD.DBURN January 9, 2012 To: Urban Renewal Agency Board Ag4,-o14 fu".. From: Jim Hendryx, Economic and Development Services Director Subject: Downtown Advisory Review Subcommittee - Increases to Approved Grant and/or Loan Requests RECOMMENDATION: Accept Downtown Advisory Review Subcommittee Report BACKGROUND: On August 8, 2011, the Urban Renewal Agency Board approved Resolution 2011-05, authorizing the Downtown Advisory Review Subcommittee to allow increases to approved grant and/or loan requests when project costs rise above original estimates. The resolution requires that the Subcommittee's action appear on the Urban Renewal Agency Consent Agenda. Discussion The Downtown Advisory Review Subcommittee has been authorized to approve increases to approved grant and/or loan requests when project costs increase above original estimates. Two requests to increase grant amounts have been approved by the Subcommittee. The Subcommittee approved the following increases; 1. Urban Renewal Grant URG 201 1-1 1 (237 N Front Street - Martinez) increased the amount of the exterior grant from $3,500 to $6,347, an increase of $2,847. 2. URG 2011-05 165 W Hayes (Parra) increased the amount of the exterior grant from $3,125 up to $4,000, an increase of $875. Agenda Item Review: City Administrator _x City Attorney _x 2 Finance X Honorable Mayor and City Council January 9, 2012 Page 2 Financial Impacts No additional fiscal impacts as amounts were appropriated in current year budget. 3 January 9, 2012 To: Urban Renewal Agency Board From: Jim Hendryx, Economic and Development Services Director Subject: Grant and Loan Criteria Clarification RECOMMENDATION: In agreement with the Downtown Advisory Review Subcommittee, it is recommended that the Woodburn Urban Renewal Agency Board further clarify the Downtown Urban Renewal Grant and Loan criteria with the adoption of the attached resolution. BACKGROUND: The Agency Board, through Resolution 2011 -0 1, adopted the Downtown Urban Renewal Grant and Loan program in February 2011. The program has been operational for approximately one year and operating under guidelines that were subsequently modified this past June. Recently, questions regarding the qualifications for the program have arisen. The City has some latitude on the administration of this program, such as how much funding is available, and what the qualifications are for the Storefront Improvement Grant and Building Rehabilitation Loan programs. The Downtown Advisory Review Subcommittee discussed the criteria and recognized that further clarification was needed to ensure that program intent is met. The Downtown Advisory Review Subcommittee, which was appointed by the Urban Renewal Agency Board, includes three members; City Councilors Jim Cox and Pete McCallum, and Tom Romer, downtown business and property owner. The Subcommittee is charged with reviewing and recommending grants and loan applications to the Urban Renewal Agency Board. DISCUSSION The Downtown Advisory Review Subcommittee met on December 29, 2011 to evaluate a grant application and discuss possible modifications to the program guidelines. Councilors Cox and McCallum both attended the meeting and Agenda Item Review: City Administrator _x_ City Attorney _x Finance _x 4 Grant and Loan Criteria Clarification January 9, 2012 Page 2 recommended that the grant and loan criteria be modified to allow business and property owners to complete work themselves, without compensation. Romer did not participate in the meeting, since his grant application was also under consideration. Councilors Cox and McCallum discussed the question of allowing property and/or business owners to complete work identified in the grant application and suggested the following clarifications to the program criteria: 1. Can a business and/or property owner complete work without compensation, other than for the cost of materials? Yes. Business and/or property owners may complete work identified in the grant application. All work requiring permits are subject to the normal review and inspection process, and must be completed in the time limits specified in the Grant and loan program. The Agency's interests are protected since payment is not made until the work is complete and approved by the City. Grantee labor cannot be compensated as part of this program. Work completed by the business and/or property owner shall not be considered as part of the required grant match. FINANCIAL IMPACT None 5 URBAN RENEWAL RESOLUTION NO. 2012-01 A RESOLUTION AMENDING THE DOWNTOWN GRANT AND LOAN PROGRAM PROCEDURES AND REQUIREMENTS WHEREAS, with the adoption of Resolution 2011-01, the Urban Renewal Agency Board established the Downtown Grant and Loan Program in February 2011; and WHEREAS, the Downtown Grant and Loan Program includes procedures and requirements; and WHEREAS, the Urban Renewal Agency Board amended these procedures and requirements by Resolution 2011-04 in June 2011; WHEREAS, based upon the recommendation of the Downtown Advisory Review Subcommittee, the Urban Renewal Agency Board wants to further amend these procedures and guidelines; NOW, THEREFORE, THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS: Section 1. The Downtown Grant and Loan Program Requirements are amended as specified in the attached Exhibit "A" (changes are in bold print) to provide further clarification on how business and/or property owners may complete work identified in the grant application and work completed by the business and/or property owner shall not be considered as part of the required grant match. Approved as to Form: City Attorney Date APPROVED: Kathryn Figley, Chair Passed by the Agency Submitted to the Chair Approved by the Chair ATTEST: Christina Shearer, City Recorder Page 1 - RESOLUTION NO. 2012-01 Exhibit "A" Woodburn Urban Renewal Agency Downtown Grant and Loan Requirements Program Requirements 1) Projects must be located within the Urban Renewal & Downtown Development and Conservation Districts as identified below. 2) The applicant, after meeting with staff to discuss the proposed project, shall submit a completed Downtown Grant and Loan application and all supplemental materials provided. 3) Projects assisted by this program are to be rehabilitation and renovation projects showing significant improvement to the property and must be compatible with the downtown streetscape. 4) Exterior projects shall: • Comply with the City of Woodburn Downtown Architectural Design and Signage Standards. • Shall work towards restoring the building as closely to its original design as possible. • Shall be designed, constructed, and maintained to compliment and accept the architectural features of the building. All accessories, signs, awnings, etc. shall likewise compliment the overall character of the building. 5) Grants are available for up to $10,000 for exterior renovation and up to $5,000 for interior renovation. 6) Loans are available to property owners in amounts up to $25,000 and are secured by a Trust Deed in the amount of the loan. 7) Applications may be made for a combination of grant and loan funds. Eligible Projects: The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible: _ADA accessibility .Awnings/canopies _Code deficiencies _Cornices _Design & architectural services (up to $1,000) _Electrical _Energy efficient upgrades (some restrictions apply) _Environmental remediation _Exterior lighting _Exterior painting and cleaning _Gutters & downspouts HVAC 7 _Permits _Plumbing _Seismic _Storefronts —Re -pointing _Replacement of missing decorative features _Removal of non -historic materials or additions _Roofing Windows Ineligible Activities: _Administrative costs or payments to borrower for direct labor costs _Building acquisition _Improvements to non-public faces of buildings _Inventory or other working capital _Landscape improvements _ Property maintenance _ Work (wages) not performed by a licensed contractor 8) There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 9) Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 10) Grant and loan funds may be used for materials and services provided by licensed contractors. 11) All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 12) Grants and loans are dependent upon the availability of funds and must be reviewed and approved by the Downtown Advisory Review Subcommittee and the Urban Renewal Agency Board. 13) Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 14) The Urban Renewal Agency Board may grant one 6 month extension for work to be completed under this program. The applicant must submit a written request for the extension and provide justification for the Board's consideration. 15) Business and/or property owners may complete work identified in the grant application. All work requiring permits are subject to the normal review and inspection processes, and must be completed in the time limits specified in the program. Grantee labor cannot be compensated as part of this program. Work completed by the business and/or property owner shall not be considered as part of the required grant match. 16) All work done by licensed contractors in excess of $2,500 requires three bids 17) Eligible business and/or property owners may apply for grant and/or loan funds until the maximum amount specified in the Program Requirements 9 has been awarded. After the maximum amount specified in the Program Requirements has been awarded to benefit a particular property, reapplication for additional grant and/or loan funds for that property shall not be permitted until a period of 12 months has elapsed since the date of the last award. 18) Grant and loan funds are limited to physical improvements to the downtown buildings themselves. Non -permanent improvements, such as purchasing new equipment, do not qualify for this program. 0 `A � Wo eftQ'Q �tefft s ,[�T January 9, 2012 TO: Urban Renewal Agency Board FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Urban Renewal Grant URG 2011-12 607 N Front Street (Flomer) RECOMMENDATION: In agreement with the Downtown Advisory Review Subcommittee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application submitted by Tom Romer, operator of Romer Furniture, for up to $10,000. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive Grant and Loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. The Downtown Advisory Review Subcommittee, which was appointed by the Urban Renewal Agency Board, includes three members; City Councilors Jim Cox and Pete McCallum, and Tom Romer, downtown business and property owner. The Subcommittee is charged with reviewing and recommending grants and loan applications to the Urban Renewal Agency Board. Tom Romer, the applicant for this grant application, wishes to make roof repairs on the property at 607 N. Front Street, which is within the downtown area. Given the conflict of interest, Tom Romer did not participate or attend the Subcommittee meeting where his grant application was considered. The Subcommittee met on December 29, 2011 to consider the grant application. Councilors Cox and McCallum, representing a majority of the Subcommittee, recommended approval of the grant application. Agenda Item Review: City Administrator _x_ City Attorney _x Finance _x 10 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page') Proposal The proposal is to repair the leaking roof and stop water from rotting the ceiling and roofing. The exterior grant program is intended to improve the exterior of buildings located downtown. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o _ADA accessibility o —Awnings/canopies o _Code deficiencies o _Cornices o _Design & architectural services (up to $1,000) o _Electrical o _Energy efficient upgrades (some restrictions apply) o _Environmental remediation o _Exterior lighting o _Exterior painting and cleaning o _Gutters & downspouts o _HVAC o _Permits o _Plumbing o _Seismic o _Storefronts o Re -pointing o _Replacement of missing decorative features o _Removal of non -historic materials or additions o _Roofing o _Windows o _Installation of rooftop hatch door o _New flooring & carpeting o _Replacement of interior lighting for energy savings o Ineligible Activities: o _Administrative costs or payments to borrower for direct labor costs o _Building acquisition o _Improvements to non-public faces of buildings o _Inventory or other working capital o _Landscape improvements o _ Property maintenance o _ Work (wages) not performed by a licensed contractor 11 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 3 Grant amount: $10,000 Estimated cost of all improvements: $22,000 Percentage of grant to total project costs: 45% Program Criteria: Property Location & Ownership The property is located at 607 N. First Street. Information from the Marion County Department of Assessment and Taxation indicates the property is owned by KESTER SCHULER LLC., a business entity whose sole member and registered agent is Tom Romer. Tom Romer is also the operator of Romer Furniture & Appliance, located at 607 N. Front Street. • That the property is within the Urban Renewal & Downtown Development and Conservation (DDC) District The property is within the Urban Renewal and Downtown Development and Conservation (DDC) District. • That the proposal complies with the downtown architectural design standards and signage standards The exterior grant is intended to repair the existing roof, which is not visible to the public. This request does not impact the appearance of the building nor signage. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Investment in downtown properties improves the overall marketability of the downtown. • That the proposal will complement the existing historic downtown core The grant is intended to repair the existing roof, which is not visible to the public. Investment in the downtown complements other activities throughout the area. • That the project design works toward restoring the building as closely to its original design as possible 12 Urban Renewal Grant and Loan Application Review URG 201 1-1 2 607 N Front Street (Flomer) January 9, 2012 Page 4 The exterior grant is intended to repair the existing roof, which is not visible to the public. The request does not affect the building design. • That building interiors are improved with a focus on addressing code -related improvements Not applicable • That the project is in the public interest The Urban Renewal Program specifically identifies the need to improve buildings within Woodburn's downtown. Continued improvements will be made to the subject property. Summary and Conclusion The Downtown Grant and Loan Program is intended to encourage and assist business and property owners to invest in the downtown. This particular grant application is intended to assist the business owners to make improvements to their property by repairing the roof. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. Attachments: Pictures Grant application Bid submittal 13 Urban Renewal Grant and Loan Application Review URG 201 1-1 2 607 N Front Street (Flomer) January 9, 2012 Page 5 14 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 6 15 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 7 16 :JIM �i 16 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 8 f,. 17 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 9 11 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 10 JO - _.,aha � • �-,. - +' - ..•.» ,� 7R. v � ? �r JK;Ljj• AL 19 Urban Renewal Grant and Loan Application Review URG 201 1-1 2 607 N Front Street (Flomer) January 9, 2012 Page 11 EE Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 12 21 k. -- Urban Renewal Grant and Loan Application Review URG 201 1-1 2 607 N Front Street (Flomer) January 9, 2012 Page 13 Woodburn Urban Renewal Agency Downtown Grant and Loan Program Application Exterior Grant E� Interior Grant ❑ Loan ❑ 1. Applicant Name: 7 P1-DMt- Address: P � ! 4 Work Phone: {! O?, Home Phone: {�-D E-mail: J�I.I) /t/1 �� ;7 /� �� n�U� r�-/� r✓i Legal Form Sole Proprietorship ❑ Partnership ❑ Corporation p' Non -Profit ❑ 2. Building or Business to be rehabilitated Name: rLik'ri /TiAt!L,- >> A iV(-i4t, LIL Street Address: tcp ipt .1 T T } I/'.�.>.> ii t%- r �! ,r f 1 . /i(� 2 %%)% i Tax Map/Lot Number: 051W l? �� /� O ql? 3. Property Owner Name Address: Work Phone: { ) Home Phone.- Property hone: Property Owner's Signature: 4. Loan Program - Give a brief description othe overall proposed improvements and how loan funds will be used to improve the property. Loan amount: S Estimated total cost of improvements: 5 Percentage of loan to total project costs: 22 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 14 5. Exterior Grant Program - Give a brief description of the proposed exterior improvements and a description of how the project complies with the Downtown Architectural Design Standards. >L-1/Ir°� h.�l; lel > LAI I�;, Loan amount: $ Grant amount: $ Total estimated cost of all work: $ Percentage of grant to total project costs: 6. Interior Grant Program - Give a brief description of the proposed interior improvements and how this work addresses code related improvements. Grant amount: $ Estimated cost of all improvements: $ Percentage of grant to total project costs The Woodburn Urban Renewal Board will review the proposed redevelopment improvements and advise the applicant of the status or recommend changes. CERTIFICATION BY APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. If the applicant is not the owner of the property to be rehabilitated, or if the applicant is an organization rather than an individual, the applicant certifies that he/she has the authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this authority must be attached. Applicant's Signature/ Return Application To: James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 23 Date /J r-/9 i) Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 15 15065 S.W. 74th Avenue Seattle (206) 762-1336 Portland, Oregon 97224 Vancouver (360) 254-8271 (503) 684-5611 Oregon City (503) 657-0745 FAX(503)639-3056 OR 11155485 Salem (503) 393-9257 WAS INTERRIO77KK - -- Toll Free: 1.888-ROOF270 CA X 774978 � RSTATE www.iniefstateroofing.com Iroaraw-Itwss•ltlwtwwsaurrEflf ESTIMATESU8WTTFpT0�� 'W , g4�� -- ��i�-rl tlt��-1 DATE/y 'C �I 5IRLET JOB LOCATION ^ ? :7p.)? ,jr —71 CLIC I EMAIL PITC!JF R FSPECIFICATIONS �/_'�epare grounds for reroofing /Safety set up and permanent anchors installed: 0.2- _✓Tear off all layers of roofing (1, 2, 3. 4) AU— NPS Install %; COX plywood (not OSB) W4 Sweep off debris, prepare for re -roof "Install new roofing over. existing shingles _V wood deck Na Ice and Water Shield (I&WS) _ __ low slope area penetrations ! vglteys __ eaves f rakes ✓ �llnderlayment: _✓_ 15 30: — synthetic I hybrid p edge and gable flashings (painted): __ color :77�Starter course (self-sealing) drip and rake areas jr Sidewatl flashngrdiverters new (painted) reuse �Frontwall flashing: new (painted) __ reuse / paint Chimney flashing: _ counter flashing !_ I&WS I�Skylght flashing new (painted) _ reused I&W blights: _ new _ reuse Type: _Naib: all shingles Walled, not stapled — 6 nail BRAND: _ COLOR 1. AF AA MI -r t L.t Zi M� ►1 r 2. Vent pipe nashings — double seal _lead w/cap _ I&WS a�Valleys- _ painted 24' metal - triple lined _ I&WS _✓Attic ventilation 0 replace X. _ cut in 0 total standard metal exhaust I&WS ✓ridge vent _ — / intake r midge caps: —standard _ high Ile flat are Modife bitumen single ply _ buin-In ter dead valleys —Gutters: remove (options belowjindust new continuous gutters. 5'K/6 -K/6' Fascia _ new downspouts _ 2x3,__._ 3x4 colo `fcorrugated __ smooth rnta8 materials to mfgs spec's and/or standards of k/AA flashings to be pre -painted baked enamel S ✓Steen up debris and haul away/magnet yard Inspection. daily and upon completion ✓Permft and limo to obtain are not included LEAD INSPECTION: poZfivj =negative (Read 'Renovate Right' located yrl . Rrqunnd Nd.e. rt !� roe nlelmdbn on lead> • Ice and watershieid all penetrations and valleys for an extended Interstate Warranty for years 5 DON'T FORGET THAT WE ALSO INSTALL SIDING, WINDOWS, GUTTERS AND INSULATION. r-- UPGRADED MANUFACTURER'SWARRANTIESAVAILABLE. --- s WE PROPOIENEREaybfunahmat" n.l latxir-comO.Wri th Wove wF Arrtb".to, the wmd: i taaeenotI.Wed Payment to be made a klbwc 301k Are upon erpptance. ba.ence die upon complat o It a;ob has phaeee, roohq, Sit". meows. gLtera etc ra)meraa W M ptaaad Naf Ir!entwe's I'dwandKopedtwwkiaboWonnotw=urtwnglsed.mb"os orary other ton, materiNs It such Ta nitiloeraund wto-state0alibeertuedtoaddiW4liWM"oorT"�t,on Bad plywood wai be fumiehed and replaced at an addtro L axil par s -! I12' CDX S t/T ACX S _..... ,_ So" aA lititm ! cork maybeneeded kr ar pw dry mt. d.ramnlored pryw W. ra.tna 6wrds arMrerrer Nta Di.r rxv nnlacrl to Moss isms 7Au cork rs llibd a C rlemar al te31JO per ~how Aw. rrla —ft. L4tmsm, 1xkA1.1 p ri tr nmrkup. ro r.4 ahw Me p('.Igle{e d (red fee trnt WH be a as ,( OCYWd. Chxrps Orde/a ere ndl roounad fly qn.;; rm. cnrt,.d you g ve Irderstaltl permue+ul tp use Ixcturea taken G y— roma a b. -d" ACCEPTANCEOF ESTIMATE: ','AEGON Theborep.M.tpaU�Owa'rJaa.l,uo✓ewh✓+dM-rdae Fs-aSracRp'ed ywx Mr✓swl'alwdrworY n3W:+Tad PaY^'t^'w.keemadeWl�lwaa vYrrrTrGmpactlarn n]cY^9fWitwrraer+M r—You, the buyer, may cancel this transaction atany time priorto mil night of the third business day after the date of this transaction. Seethe attached notice of buyer's right to cancel for an explanation of the right to cancel. SEE REVERSE FOR ADDITIONAL INFORMATION AND STATE REQUIRED NOTICE CUSTOMER SIGNATURE DATF uuto..Oe E-,.v.II 24 Urban Renewal Grant and Loan Application Review URG 2011-12 607 N Front Street (Flomer) January 9, 2012 Page 16 Interstate Roofing s a Certifed rum authorized to conduct lead based pamt activities, however the estmate and scope is based upon not coming into contact with lead -containing ashesios conMunpg of toxic materials of any ked during the Course Of our work If such materials are encountered. Interstate shall be entitled to additional time acd ma;eual Compensation. It is the owners responsibility to notify Interstate Roofing of asbestos -containing, bad -containing or any other toxic materials or site (or used in on or around the building) It is the owner's responsibi sty to notJy, Interstate Roofing if any federal and or state money is being used to fund this project. as well as of certified payroll or prevailing wage rates are required If not fioh0ed. Interstate Roofing will not be respons,ble for additional fees. LIMITATION ON ACTIONS: THE PARTIES HERETO AGREE THAT A LAWSUIT FILED TO ENFORCE THIS CONTRACTOR RESOLVE ANY DISPUTE RELATED TO THIS CONTRACT MUST BE COMMENCED WITHIN FIVE I S) YEARS FROM THE DATE OF THE SUBSTANTIAL COMPLETION OR FROM THE DATE INTERSTATE ROOFING LAST PERFORMS WORK UNDER THIS CONTRACT, WHICHEVER IS EARLIER, OR BE FOREVER BARRED. NOT WITHSTANDING THE ABOVE, ANY CLAIM ALLEGING NEGLIGENCE MUST BE COMMENCED WITHIN TWO (2) YEARS OF DISCOVERY OF THE NEGLIGENCE, BUT NOT MORE THAN FIVE (S) YEARS FRPIM THE DATE OF SUBSTANTIAL COMPL ETM OR FROM THE DATE INTERSTATE ROOFING LAST PERFORMED WORK UNDER THIS CONTRACT, WHICHEVEA IS EARLIER. OR EWE FOREVER BARRED. THIS PROVISION APPLIES INSTEAD OF ANY LIMITATIONS PERIOD OTHERWISE PROVIDE BY LAW. J 'K'G Ae work to be competed to a irwko ara+Ye manner according to standard practices Any a.ieration or davisten S]bs Reorrox-tstrve m above spec f.cakom mvdnng exin Weis .11 become an extra charge oxr ane above the satinets A4 +oip^ocr s+^•erbeskr•ora+riWiw rra+case0wevn�dM M agreemarlf -'st'n tot upon skwea, accidents. we"wr or strays beloved ore coned Owner to carry fn srid 's's�eviu:�rw ewe �� eee,eea coverage .nsunrce Our waken aro kxh covered by Waxen Loterea aiatron loswsoncs. °' W ibnapr•w<pva Wwrgseyn IirlereYle JIWiy said Ms a..Mwl s.Wow Mee M cem/e/ ever Ilia pfahfy W rid Pndeef W Me owwo at am. Ne a—#."— slabs fid Product M bat. TM wiraweasor Am sew I —rj ala the Pea I - A bee clowmit of r %% Pee tante or areaaerear .Nlw.d by lase oat M .Ppftd 0e apwlwb .ayekf her — x raya. ATTACHED DOCUMENTS: ✓ CornractAddendurn, Oregon, Federal and Interstate Defect Notl6callon Requirement q?_ Required Notices fur Residential Construction Projects (2pnges)Notice of Right to Cancel (2 copies) —airConsianer Protection Notice Mo sews Intrusion and WabF Damage (2pages) Noliee of Procedure InteaslaM Roofing Ma(nlerlrtce Infanwtion Information Notice to Owners about Construction Liens of Interstate RoolYtg Daebmer Notice (2pages) (2 pages and oil the back of this confract) gy"_ Renovate Right (16 pages) ✓ Notice of Right to Lien _y_ Interstate Roofing Workmanship Warranty (2 pages) STATE OF OREGON, FEDERAL AND INTERSTATE REQUIRED CONTRACT ADDENDUM INTERSTATE ROOFING, INC. is LICENSED BY THE CONSTRUCTION CONTRACTORS BOARD (CCB) FOR YOUR PROTECTION. OUR CCB NUMBER IS SS466. 1. OREGON LAW REOUIRES CONSTRUCTION CONTRACTORS TO GIVE HOMEOWNERS CERTAIN NOTICES BEFORE AND DURING A CONSTRUCTION PROJECT. THIS SUMMARY EXPLAINS WHAT THEY MEAN. IT IS IMPORTANT TO READ AND UNDERSTAND THESE FORMS PROVIDED TO YOU BY INTERSTATE ROOFINGG INC, • Consumer Protection Notice - This mm feratpineacfw n explains corrticensmg Maridanls. bond and .nsurarrce requrremerifs, steps consurnera can hake"O soccesVid COnsbuchon pi yeas and what to do if pfpbrems occov • Notice of Procedure - The notice explains what a haneowner must do before xgwmrg an arOdrefan w court action against a contractor tot doitatrrdcbon defects (This a separate horn IM CCR Dispute Rosduhon process) • Inlixmatba Nolke to Owners about Constnxtlon Liens (2 pages and on the back of the contract) - Confractas must give larrieov niers this notice any bene Me contract las more than S1000 N is given al the time a wniton contract is signed or if o verbal contract within five working days The rxrt Ca exptasia aro Mnsfewbon l,Nn law N acludes steps homeowner. can rake to protect their property from a constfuefron hid. 2. OTHER OREGON REOUIRED NOTICES • Notice of Rigid to Lien • Defect Notification Requirement • Notice of RPM to Cancel (2 copes, becks de of this document) • Moisture Inhuson and Water Damage (2 pages) 5. INTERSTATE ROOFING NOTICES • Interstate Roofing, Inc Maintenance information - Interstate Rocking. Inc Difc'arrrier Notice (2 ) • Interstate Roof.ng, Inc. Wcrrmsnsrnp Westerly (2 pages) 4, EXPLANATION OF PROPERTY OWNER'S RIGHTS a Cernur+ers have Ilia tight to reoe.ve the products and services agreed to in the contract In Consarers have the right to resolve disputes through means outlined in the contract c Consumers have the right to file a Complaint with the CCB Any attatration or mediation clauses in the contract may prevent iFe CCB from proceeding 5. ARBITRATIONIMEOIATION CLAUSE The "arbitration a mediation clause- m a written porton of a Contract designed to sense how the parties will solve disputes that may anse during, or after the caxtructan project Arbitration clauses are very important. They may Lnht a COnsufiners ab, sty to have ihetr dispute nsdvgd by the Oregon coin systema the O:e3on CCB This contract DOES NOT contam an arbitration w mediation clause. 6. WRITTENWARRANTY Your corlrad price ncudas a written Interstate Roofing, Inc Workmanship Warranty it is inekuded in your contract documents Theta see enhen-A tnterstate and Factory wa•iaritus evadable '!,ey are listed on your contract and the additional invesirnent in annotated. If mese warranties are desued, please ume the dC $• figure on the contract and .nta! beside it f they re not wc*d and initiated, this; enhanced warrants" are considered re,ectod Omerwse, tore siandaro Irleistato Wurkmantn,p Warranty wig be mailed to you upon payment for the job and a Included at no emotional cost 7. MAINTENANCE SCHEDULE ircluded n your contract package a int State of Oregon's Moisture �:wustors and Water Damage brochure- in addition o this is an Interstate Rooq la, Inc Mamiii—ice Schedule for your entire home If you wou.d Ike us to do the maintenance for you on a quafbny, semi-annual, or annual baits, a nude wil gladly be given The 2006 International Building Code. Chapter 34 states 'The owner of the owners dasipnstM agent shelf be resporsrbts fur the lmamronance of buedirrgs and structures' S. FEDERAL NOTICES • Renovate Right (16 pages) By signing below. I artily that 1 have rocened Vis above documents and triose tat the main contract - Dale Address: - _ CIr StateZip 25 OODB• O R E G O N December 19, 2011 Roberto Jimenez Farmworker Housing Development Corporation 1274 Fifth Street, 1A Woodburn, OR 97071 Re: Extension of approval for Planning cases DR 2008-05 and EXCP 2008-08 Dear Mr. Jimenez, The City Council recently amended the provisions of the Woodburn Development Ordinance that governed the expiration of development decisions. Under the new provisions, you have requested that the approval for Design Review 2008-05 and Exception to Street Right -of -Way and Improvement Requirements 2008-08 be extended for two years. Your request is hereby approved. The approval for Design Review 2008-05 and Exception to Street Right -of -Way and Improvement Requirements 2008-08 now expires on January 8, 2013. Please note that this decision may be appealed within 12 days from the date this notice was mailed. Additionally, the City Council may choose to call the matter up for a de novo hearing. In either event, the Department of Economic and Development Services will contact you. If you have any questions about this matter, please call me at 503-980-2445. Sincerely, dAe /James N.P. Hendryx Director of Economic and Development Services Economic and Development Services 270/Norrrgomery Street • Woodburn, Oregott 9707.1 P1,.503-982-5246 • Fax 503-982-5244 L7 4.102.05 Extension of a Development Decision The effective time period of a final decision may be extended for up to two years by the Director, subject to a Type II application. The request shall be approved unless significant changes have occurred to this ordinance or the use is no longer allowed as originally approved. In making a decision to grant the extension, the Director shall consider if there is a need to modify the decision or conditions of approval to meet standards in affect at the time of the extension request. 4.102.06 Interpretation A. Interpretations, Generally 1. An ambiguous term in the Woodburn Development Ordinance may be interpreted in the final decision of any Type II, III or IV application or by a request for a formal interpretation by the City Council. A request for a formal interpretation may be initiated by the Director when, in the administration of the Code, the Director deems it appropriate that a question as to the intent of the Woodburn Development Ordinance be formally rather than administratively resolved. Alternatively, any person, upon application, may request a formal interpretation. 2. The purpose of a formal interpretation is to clarify the intent of the Woodburn Development Ordinance and its application in particular circumstances. The Council shall not, by interpretation, vary or modify any clear and unambiguous provisions of this ordinance. Formal interpretations shall be processed as a Type IV application. 3. Formal interpretations made by the Council shall control future administration and enforcement of the Woodburn Development Ordinance until vacated or superseded by Council or incorporated as an amendment of the Woodburn Development Ordinance. 4. The Director shall keep a log of all formal interpretations. B. Interpretation and Application of Code Language 1. The terms or words used in this Code shall be interpreted as follows where the context demands: words in the present tense include the future; the singular number includes the plural and the plural number includes the singular; the word "shall" is mandatory and not discretionary; the word "may" is permissive; the term "should" is discretionary, the masculine gender includes the feminine and neuter; the term "this Code" shall be deemed to include the text of this Code, the accompanying Official Zoning Map and all amendments made hereafter to either; the term "standard" indicates a mandatory requirement; the term "guideline" indicates a norm that is accepted in the community but which is not a mandatory requirement. 2. The Director shall have the initial authority and responsibility to interpret all terms, provisions and requirements of this Code. The City Council shall have the final authority to interpret all terms, provisions and requirements of this Code. 3. The Code shall be read literally. Regulations are not more or less strict than as stated. 4. Proposals for uses where the code is silent or where the rules of the Code do not provide a basis for concluding that the use is allowed, are prohibited. Section 4.102 Page 4.1-17 1 and transcript fee within the appeal period is a jurisdictional defect and will result in an automatic rejection. If an appellant prevails at hearing or on appeal, the transcript fee shall be refunded. C. Notice of the Appeal Hearing: The Director shall issue notice of the appeal hearing to all parties who signed in or participated, either orally or in writing, before the close of the public record. Notice of the appeal hearing shall contain the following information: 1. The file number and date of the decision being appealed; 2. The time, date and location of the public hearing; 3. The name of the applicant, owner and appellant (if different); 4. The street address or other easily understood location of the subject property; 5. A description of the permit requested and the applicant's development proposal; 6. A brief summary of the decision being appealed and the grounds for appeal listed in the notice of appeal; 7. A statement that the appeal hearing is confined to the issues raised in the notice of appeal; and 8. A general explanation of the requirements for participation and the City's hearing procedures. 4.102.02 Call -Up Review by the City Council: Type II and III Decisions A. Authority: Whether or not an appeal is filed, the City Council may, by majority vote, initiate a review of a Type II or III decision. B. Procedures: 1. A summary of all Type II and III decisions shall be forwarded to the City Council as an information item by the Director at the time the decision is mailed to the applicant. 2. Review under this Section shall be initiated before the adjournment of the first regular City Council meeting, following the date the City Council receives notification of the decision. 3. Review shall replace a filed appeal of the decision. The appellants of any appeal filed before a City Council call for review, shall receive a full refund of the filing fee. 4. The City Recorder will set the hearing date for the City Council review, considering the 120 -day rule. 5. The notice, hearing and decision procedures for a City Council review shall follow the provisions of the Woodburn Development Ordinance provided for appeals. 4.102.03 Enforcement A. Inspection and Right of Entry: When necessary to investigate a suspected violation of the Woodburn Development Ordinance, or an application for or revocation of any permit issued Section 4.102 Page 4.1-15