Res 2011-05 Amending Grant & Loan Program GuidelinesURBAN RENEWAL RESOLUTION NO. 2011-05
A RESOLUTION AMENDING AND READOPTING THE DOWNTOWN GRANT AND
LOAN REQUIREMENTS
WHEREAS, with the adoption of Resolution 201 1-01, the Urban
Renewal Agency Board established the Downtown Grant and Loan
Program in February 2011; and
WHEREAS, the Downtown Grant and Loan Program includes
procedures and requirements which were developed with the initiation of
the program; and
WHEREAS, procedures and requirements for the Downtown Grant
and Loan Program need to be periodically updated to reflect changing
circumstances, and
WHEREAS, the Downtown Grant and Loan Requirements need
further clarification on how to address situations where project costs
exceed original estimates without unduly delaying the applicant, and
WHEREAS, when unforeseen costs occur with projects, the
Downtown Grant and Loan Program needs to address how an applicant
can convert an approved grant into a loan; NOW, THEREFORE,
THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS:
Section 1. The Downtown Grant and Loan Requirements are
amended to provide further clarification on how to address situations
where project costs exceed original estimates and clarify how applicants
convert an approved grant into a loan.
Section 2. The Downtown Grant and Loan Requirements, as
amended, are readopted and attached to this resolution as Exhibit "A".
Approved as to Form:LL�
City Attorney
Page 1 - RESOLUTION NO. 2011-05
F1� 2oll
Date
Passed by the Agency
Submitted to the Chair
Approved by the Chair
ATTEST:
hristina Shearer, Cji�ecorder
City of Woodburn, Oregon
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Exhibit "A"
Woodburn Urban Renewal Agency
Downtown Grant and Loan Requirements
Program Requirements
1) Projects must be located within the Urban Renewal & Downtown
Development and Conservation Districts as identified below.
2) The applicant, after meeting with staff to discuss the proposed
project, shall submit a completed Downtown Grant and Loan
application and all supplemental materials provided.
3) Projects assisted by this program are to be rehabilitation and
renovation projects showing significant improvement to the
property and must be compatible with the downtown streetscape.
4) Exterior projects shall:
• Comply with the City of Woodburn Downtown
Architectural Design and Signage Standards.
• Shall work towards restoring the building as closely to its
original design as possible.
• Shall be designed, constructed, and maintained to
compliment and accept the architectural features of
the building. All accessories, signs, awnings, etc. shall
likewise compliment the overall character of the
building.
5) Grants are available for up to $10,000 for exterior renovation and up
to $5,000 for interior renovation.
6) Loans are available to property owners in amounts up to $25,000
and are secured by a Trust Deed in the amount of the loan.
7) Applications may be made for a combination of grant and loan
funds.
Eligible Projects:
The following list is not exhaustive, but covers the majority of types of
exterior projects that are eligible:
_ADA accessibility
-Awnings/canopies
Code deficiencies
Cornices
_Design & architectural services (up to $1,000)
Electrical
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_Energy efficient upgrades (some restrictions apply)
Environmental remediation
_Exterior lighting
_Exterior painting and cleaning
_Gutters & downspouts
HVAC
Permits
_Plumbing
Seismic
Storefronts
-Re-pointing
_Replacement of missing decorative features
Removal of non -historic materials or additions
_Roofing
Windows
Ineligible Activities:
_Administrative costs or payments to borrower for direct labor costs
_Building acquisition
_improvements to non-public faces of buildings
_Inventory or other working capital
_Landscape improvements
Property maintenance
_ Work (wages) not performed by a licensed contractor
8) There is a 50/50 match requirement required for the Grant program.
Invoices must be submitted for reimbursement. No grant money will
be disbursed until the project is completed and is approved by the
Agency.
9) Grant and loan funds cannot be used for any work commenced or
completed prior to project approval.
10) Grant and loan funds may be used for materials and services
provided by licensed contractors.
11) All necessary building, electrical, plumbing permits must be
obtained and work inspected and approved.
12) Grants and loans are dependent upon the availability of funds and
must be reviewed and approved by the Downtown Advisory
Review Subcommittee and the Urban Renewal Agency Board.
13) Projects shall be completed within one year of approval in order to
be eligible for reimbursement. Grants provide for a single payment
after receipts are provided and all completed work is accepted by
the City.
14) The Urban Renewal Agency Board may grant one 6 month
extension for work to be completed under this program. The
applicant must submit a written request for the extension and
provide justification for the Board's consideration.
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15) All work will be done by licensed contractors and the applicant
needs to provide at least three bids for every aspect of work
greater than $2,500.
16) Business and/or property owners may reapply for grant and/or loan
funds until the grant and/or loan limit is reached. They must then
wait 12 months to reapply.
17) After grant and loan limits have been reached on the property,
business and/or property owners may reapply for grant and/or loan
funds every 12 months for the same property
18) Grant and loan funds are limited to physical improvements to the
downtown buildings themselves. Non -permanent improvements,
such as purchasing new equipment, do not qualify for this program.
19) The Downtown Advisory Review Subcommittee may authorize
increases to approved grant and/or loan requests when project
costs rise above original estimates.
20) Requests must be made in writing, must include specific
documentation, and are to be submitted prior to commencement
of work on the requested project element(s).
21) All requests are subject to the availability of funds.
23) Project scope remains consistent with the originally approved
project, and the request is not associated with new project
elements.
24) Overall project costs cannot exceed grant and loan fund
limitations. Maximum exterior and interior grants are limited to
$10,000 & $5,000 respectively. Maximum loan amounts cannot
exceed $25,000.
25) Property owners may request to convert an Urban Renewal grant
into a loan. Upon approval from the Downtown Advisory Review
Subcommittee, the property owner must separately apply and
qualify for a loan through the Mid -Willamette Council of
Governments.
25) The Downtown Advisory Review Subcommittee's action shall appear
on the Urban Renewal Agency consent agenda as an informational
item.
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