Res 2011-01 Grant and Loan ProgramURBAN RENEWAL RESOLUTION NO. 2011-01
A RESOLUTION ESTABLISHING A DOWNTOWN GRANT AND LOAN PROGRAM;
ADOPTING PROCEDURES AND REQUIREMENTS;CREATING A DOWNTOWN
ADVISORY REVIEW SUBCOMMITTEE; AND AUTHORIZING THE CITY
ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH THE MID -WILLAMETTE
VALLEY COUNCIL OF GOVERNMENTS TO ADMINISTER THE LOAN PROGRAM
WHEREAS, the City adopted the Downtown Development Plan in
1997 which envisioned a series of improvements and actions intended to
reinvigorate Woodburn's historic downtown; and
WHEREAS, in 2001 the City created the Woodburn Urban Renewal
Agency and adopted the Urban Renewal Plan, which further recognizes
the importance of physically improving the appearance of the
downtown; and
WHEREAS, the Urban Renewal Plan calls for the creation of a
Storefront Design and Improvement Program; and
WHEREAS, the 2010 Downtown Development Plan Update also
recognizes the need to reinvigorate downtown Woodburn and
recommends leveraging urban renewal funds with private funds to create
investment through a Downtown Grant and Loan Program; and
WHEREAS, the City Council has already adopted and implemented
a Business Assistance Loan Program, which is administered by the Mid -
Willamette Valley Council of Governments (COG); and
WHEREAS, the Urban Renewal Agency Board wants to adopt a
similar program, which makes grants and loans available to businesses
within the Woodburn Urban Renewal District; NOW, THEREFORE,
THE WOODBURN URBAN RENEWAL AGENCY RESOLVES AS FOLLOWS:
Section 1. The Downtown Grant and Loan Program is established as
provided herein.
Section 2. The Downtown Advisory Review Subcommittee is created
and will consist of two (2) Urban Renewal Agency Board members and
one (1) citizen member. The members of the subcommittee shall be
approved by the Board.
Page 1 - RESOLUTION NO. 2011-01
Section 3. The Downtown Grant and Loan Program Procedures and
Requirements, which are attached hereto as Exhibit "A", are adopted for
the administration of the program.
Section 4. The City Administrator is authorized to enter into an
agreement with the Mid -Willamette Valley Council of Governments to
administer the loan program.
Approved as to Form:
City Attorney
Passed by the Agency
Submitted to the Chair
Approved by the Chair
ATTEST:
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APPROVED:r,,& 4:xd�
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Christina Shear 'rCijy Recorder
Cit of Woodbu�Ore on
Page 2 - RESOLUTION NO. 201 1-01
EXHIBIT -A...
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Attachment A
Woodburn Urban Renewal Agency
Downtown Grant and Loan Program
Procedures
1) The applicant, prior to applying for the Downtown Grant and Loan Program, will
meet with staff to discuss proposed improvement plans to determine consistency
with the program. Application materials and submittal requirements will also be
explained.
2) Upon submittal, and the availability of funds, the application will be evaluated and
it will be determined if all the necessary information has been submitted. The
applicant will be notified of any deficiencies in the submittal.
3). A report will be prepared for the Downtown Advisory Review Subcommittee
(consisting of two Woodburn Urban Renewal Agency Board members and one
citizen member) on the proposed application.
4) The Subcommittee will meet to review the application and recommend to the
Urban Renewal Agency Board whether to approve the proposal as submitted,
deny the proposal or make recommendations for alterations to the design and/or
construction.
5) The Subcommittee will consider the following criteria in evaluating the
application:
• That the property is within the Urban Renewal & Downtown Development and
Conservation (DDC) District
• That the proposal complies with the downtown architectural design standards
• That the project encourages greater marketability of the downtown area
• That the proposal will complement the existing historic downtown core
• That the project design works toward restoring the building as closely to its
original design as possible
• That building interiors are improved with a focus on addressing code -related
improvements
• That the project is in the public interest
6) The Urban Renewal Agency Board shall review the application and consider the
Subcommittee's recommendation at a regularly scheduled meeting.
7) The applicant shall be notified of the meeting and advised of the Urban Renewal
Agency Board's decision in writing.
8) Upon approval by the Urban Renewal Agency Board, the applicant will enter into
an agreement with the Woodburn Urban Renewal Agency for the proposed
improvements.
EXHIBff
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9) Upon conclusion of the project, the applicant shall request an inspection of the
completed project and present documentation acceptable to the Agency,
showing that all work was completed as per the agreement.
10) Invoices must be submitted for reimbursement. No grant money will be
disbursed until the project is completed and approved by the Agency.
Urban Renewal Grant & Loan Program MaI2
EXHIBff
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Attachment B
Woodburn Urban Renewal Agency
Downtown Grant and Loan Requirements
Program Requirements
1) Projects must be located within the Urban Renewal & Downtown Development
and Conservation Districts as identified below.
2) The applicant, after meeting with staff to discuss the proposed project, shall
submit a completed Downtown Grant and Loan application and all supplemental
materials provided.
3) Projects assisted by this program are to be rehabilitation and renovation projects
showing significant improvement to the property and must be compatible with the
downtown streetscape.
4) Exterior projects shall:
• Comply with the City of Woodburn Downtown Architectural Design
and Signage Standards.
• Shall work towards restoring the building as closely to its original
design as possible.
• Shall be designed, constructed, and maintained to compliment and
accept the architectural features of the building. All accessories,
signs, awnings, etc. shall likewise compliment the overall character
of the building.
5) Grants are available for up to $10,000 for exterior renovation and up to $5,000
for interior renovation.
6) Loans are available to property owners in amounts up to $25,000 and are
secured by a Trust Deed in the amount of the loan.
7) Applications may be made for a combination of grant and loan funds.
Eligible Projects:
The following list is not exhaustive, but covers the majority of types of exterior
projects that are eligible:
_ADA accessibility
—Awnings/canopies
_Code deficiencies
_Cornices
_Design & architectural services (up to $1,000)
_Electrical
_Energy efficient upgrades (some restrictions apply)
_Environmental remediation
_Exterior lighting
_Exterior painting and cleaning
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_Gutters & downspouts
_HVAC
_Permits
_Plumbing
_Seismic
_Storefronts
—Re -pointing
_Replacement of missing decorative features
_Removal of non -historic materials or additions
_Roofing
Windows
Ineligible Activities:
_Administrative costs or payments to borrower for direct labor costs
_Building acquisition
_Improvements to non-public faces of buildings
_Inventory or other working capital
_Landscape improvements
_ Property maintenance
_ Work (wages) not performed by a licensed contractor
8) There is a 50/50 match requirement required for the Grant program. Invoices
must be submitted for reimbursement. No grant money will be disbursed until the
project is completed and is approved by the Agency.
9) Grant and loan funds cannot be used for any work commenced or completed
prior to project approval.
10) Grant and loan funds may be used for materials and services provided by
licensed contractors.
11) All necessary building, electrical, plumbing permits must be obtained and work
inspected and approved.
12) Grants and loans are dependent upon the availability of funds and must be
reviewed and approved by the Downtown Advisory Review Subcommittee and
the Urban Renewal Agency Board.
13) Projects shall be completed within one year of approval in order to be eligible for
reimbursement. Grants provide for a single payment after receipts are provided
and all completed work is accepted by the City.
14) The Urban Renewal Agency Board may grant one 6 month extension for work to
be completed under this program. The applicant must submit a written request
for the extension and provide justification for the Board's consideration.
15) All work will be done by licensed contractors and the applicant needs to provide
at least three bids for every aspect of work greater than $2,500.
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Urban Renewal Grant & Loan Program Map