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05-23-2011 URA AgendaCITY OF WOODBURN URBAN RENEWAL AGENCY MAY 23, 2011 - 6:30 P.M. KATHRYN FIGLEY, MAYOR DICK PUGH, COUNCILOR WARD 1 J. MEL SCHMIDT, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA A. Urban Renewal Agency minutes of May 9, 2011 1 Recommended Action: Approve the minutes. 4. PUBLIC HEARINGS None. 5. GENERAL BUSINESS A. Urban Renewal Grant URG 2011-02 429 North Front St - Exterior Grant (Gomez) Recommended Action: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant for up $400. B. Urban Renewal Grant URG 2011-05 165 West Hayes Street - Exterior Grant (Mary and Jose Parra) Recommended Action: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Mary and Jose Parra for up to $1067. C. Urban Renewal Grant 2011-04 397 North First Street - Exterior Grant (Markla, LLC) Recommended Action: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from the Old Woodburn Hospital for up to $10,000. May 23, 2011 Urban Renewal Agency Page i 2 13 31 CITY OF WOODBURN URBAN RENEWAL AGENCY MAY 23, 2011 - 6:30 P.M. KATHRYN FIGLEY, MAYOR DICK PUGH, COUNCILOR WARD 1 J. MEL SCHMIDT, COUNCILOR WARD II PETER MCCALLUM, COUNCILOR WARD III JAMES COX, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 6. PUBLIC COMMENT 7. ADJOURNMENT May 23, 2011 Urban Renewal Agency Page ii URBAN RENEWAL AGENCY BOARD MEETING MINUTES MAY 912011 HH:MM 0:00 DATE: COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, MAY 912011* CONVENED: The meeting convened at 6:45 p.m. with Chair Figley presiding. ROLL CALL: Chair Figley Present Member Cox Present Member Lonergan Absent Member McCallum Present Member Morris Present Member Pugh Present Member Schmidt Present Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Russell, Police Captain Garrett, Economic & Community Development Director Hendryx, City Recorder Shearer. 0:00 CONSENT AGENDA: A. approve the Urban Renewal Agency Board minutes of February 28, 2011; McCallum/Cox—... adopt the Consent Agenda. The motion passed unanimously. o:oi URBAN RENEWAL GRANT 2011-01 Del Sol Market —INTERIOR GRANT (Sun Nam Yi Cox/McCallum... approve the Urban Renewal Interior Grant 2011-01 application from the Del Sol Market for up to $5,000. 0:05 ADJOURNMENT Schmidt/McCallum... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 6:50 p.m. ATTEST Christina M. Shearer, Recorder City of Woodburn, Oregon Page 1 — URA Board Minutes, May 9, 2011 APPROVED 1 KATHRYN FIGLEY, Chair Ag400vw fUH-**e BU �O Q • May 23, 2011 TO: Urban Renewal Agency Board FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Urban Renewal Grant URG 2011-02 429 North Front St -Exterior Grant (Gomez) RECOMMENDATION: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant for up $400. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. The Downtown Urban Renewal Advisory Committee considered this request on May 6, 2011 and recommended that the Board approve the grant for up to $400. Proposal The applicant initially submitted an exterior grant application to make repairs to the roof, install new windows and repaint the entire building located at 409 - 429 Front Street. Since submittal, the request has been narrowed to repairing and repainting a portion of the building (429 Front Street), with the remainder of the request to be submitted at a later date. The Oregon Main Street Program offered one-time free design services to interested communities as part of this program. Their design team met with Mr. Agenda Item Review: City Administrator x City Attorney _x Finance x Urban Renewal Grant and Loan Application Review URG 2011-02 429 N. Front St May 23, 2011 Page 2 and Mrs. Gomez on April 19, 2011. The applicants want to wait and receive their input before proceeding with the rest (roof repair and window replacement) of the exterior grant proposal. The exterior grant program is intended to improve the exterior of buildings located downtown. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o ADA accessibility o Awnings/canopies o Code deficiencies o Cornices o Design &architectural services (up to $1,000) o Electrical o Energy efficient upgrades (some restrictions apply) o Environmental remediation o Exterior lighting o Exterior painting and cleaning* o Gutters &downspouts o HVAC o Permits o Plumbing o Seismic o Storefronts o Re -pointing o Replacement of missing decorative features o Removal of non -historic materials or additions o Roofing o Windows o Ineligible Activities: o Administrative costs or payments to borrower for direct labor costs o Building acquisition o _Improvements to non-public faces of buildings o Inventory or other working capital o Landscape improvements o Property maintenance o _Work (wages) not performed by a licensed contractor * Highlighting indicates items included in grant request Grant amount: $400 Estimated cost of all improvements: $800 Urban Renewal Grant and Loan Application Review URG 2011-02 429 N. Front St May 23, 2011 Page 3 Percentage of grant to total project costs: 50% Program Criteria: Property Location & Ownership The property is located at 429 North Front Street. Information from the Marion County Department of Assessment and Taxation indicates the property is owned by the Daniel and Bertha Gomez, the applicants. • That the property is within the Urban Renewal &Downtown Development and Conservation (DDC) District The property is located at the northwest corner of Hayes and Front Streets, within both the Urban Renewal and the Downtown Development and Conservation District. • That the proposal complies with the downtown architectural design standards and signage standards The applicant intends to make minor repairs and to repaint the exterior of the building. Paint colors will be different from what currently exists on the building (tan) and are appropriate to the history of the building. Choosing from the "Kelly -Moore Historic Lifestyles of the West paint booklet, the applicants picked Galleon Blue paint for the body of the building, and Alhambra Cream for the accent and trim. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Repairing and repainting the exterior of the building improves the overall appearance of the downtown area. • That the proposal will complement the existing historic downtown core Repairing and repainting the exterior of the building further improves the character of the downtown. The building is in need of minor exterior repair and repainting. The use of historic colors to repaint the building will further improve the appearance of the building. G Urban Renewal Grant and Loan Application Review URG 2011-02 429 N. Front St May 23, 2011 Page 4 • That the project design works toward restoring the building as closely to its original design as possible The applicant intends to repair and repaint the exterior of the building with colors appropriate to the time period of the building. Choosing from the "Kelly -Moore Historic Lifestyles of the West: Galleon Blue will be used for the body of the building, while Alhambra Cream will be used for the accent and trim. The use of historic colors to repaint the building will further improve the appearance of the building. • That building interiors are improved with a focus on addressing code -related improvements Not applicable. • That the project is in the public interest The Grant and Loan program is intended to assist property and business owners in making improvements to properties within the downtown area. Grant funds will be used for those purposes and are in the public interest. Summary and Conclusion The Downtown Grant and Loan program is intended to encourage and assist business and property owners to invest in the downtown. This particular grant application is intended to assist the business owner to make improvements to their property by removing the underground fuel oil tank. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5 Urban Renewal Grant and Loan Application Review URG 2011-02 429 N. Front St May 23, 2011 Page 5 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. 7. Business registration is required for any person engaging in business within the City of Woodburn. Attachments: Grant application Pictures i Woodburn Urban Renewal Agency Downtown Grant and Loan Program Application Exterior Grant interior Grant Loan 1. Appli ant i t. tiqxc.14 Name ��.. Address: r "ci S Oy Wk, Phone: Hm Phone: '' INI-5 0rCell Phone( 5aD -- 2 : 6 Legal Form: Sole Proprietorship„ Partnership ..- Corporation Profit Social Security NumberlTax ID Number Z. Build!nn or f3usiness to be reha `litated: Name: - C - i I Address: rC)s f)' ---e Tax Map/Lot Number: 3. owner of Prop rty -ey Name:Da�,U �X jl klq �, --&—y Address: ►f :rd -`-'' Phone: - �-- Property Owner's Sirgnature: - p y 4. Loan Program - Give a brief description of the overall proposed improvements and how loan funds will be used t improve the property. Loan amount: Estimated total cost of improvements: $ Percentage of loan to total project costs: % .01 Exterior Grant Program - Give a brief description of the proposed exterior improvements and a description of how the project complies with the Downtown Architectural Desicg standards ? 1 r LL -C-) r ` � -- Grant amount: Total estimated cost of all work: Percentage of grant to total project costs: 7 $ Hill. W."Do 9, * R EUD * MAR 11 e?0"? 6 00NURN COMMUNITY DETLi PMEW DEPT 6. Interior Grant Program - Give a brief description of the proposed interior improvements and how this work addressed code related improvements? Grant amount: $ Estimated cost of all improvements: $ Percentage of grant to total project costs °lo 7. The Woodburn Urban Renewal Board will review the proposed redevelopment improvements and advise the applicant of the status or make recommended changes% CERTIFICATION BY APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. If the applicant is not the owner of the property to be rehabilitated, or if the applicant is an organization rather than an individual, the applicant certifies that he/she has the authority to sign and enter into an agreement to perform the proposed work on the building. Evidence of this authority must be attached. & 0- Applicant Signature- F 4 --Te-- Date:` pp g. ............ Return Application To: James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97971 161 7 PAINTIN G 1022 Ogle Strect Woodbum-t, Oregoin 9707-1 11'cirdand# 503-552-84457 home 503-418-1..1072 Name: �Zbb C lim swap Title: 707jx# Com 4z-, Company: �.� Address : �� CSZ:'S-7j3—Wy Scl 2-4C All Material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. Any alteration or deviation from specifications to the right involving extra cost will be executed only upon written orders, and will become an extra charge over and above this agreement. All agreements are contingent upon strikes, accidents, or delays beyond our control. Owner to carry fire, flood, and other necessary insurance. Our workers are fully covered by workman's compensation insurance. Payment in the sum of $—V— dollars To be made as follows: Any collection efforts shall include any and all appliable cost and fee Sign Proposal No. /' !/22 o �3 Uceinsed Bonded & litits-tired . - CCB -# 136928 We 1-wopose to furbish all material and labor - cottil-Actc, iti acordatic,c with sl')ecificati c,otis below-. 0 z --------------------- (9 C, .4 C Ce ------------ - ,4 T74- .. ,� - - -�:-- - --------- ----- _moi -- -------- ---- OF lei *Iev� -BI - 1� r f AT E Rr4LLS _-TOTAU Acceptance of Proposals. ate above price, S[)ecificatioiis, atid co satisfactory and are hereby accel)ted. You are authorized to do the work as sj.)ecified- Payment will be inade as outlined above. Date of Acceptatice-. Sigtied Si tied I Alt -- I � fl I S Is? K I C L i r I S T 8) C 0 00 This Historic Lifestyles of the West color palette is a collection of 106 livable colors adapted from authentic colors used on homes built in the West during the mid to late 19th century and early to mid 20th century. The colors of these eras are a reflection of the lifestyles that emerged due to the political, economic and technological influences of the times and they offer stylistic cues to assist you in recreating the lifestyles of past times. Kelly -Moore Paints would like to thank noted Architectural Historian Rob Schweitzer for his valued contribution to this collection of styles and colors. HL4271-3 Grant DrabLRV 25 HL4277.1 Cotswold Dill LRV 61 HL4272-5 Frontier Shingle LRV 14 H[4273-2 Trail Dust LRV 55 H L42 78-5 Nottingham Forest IRV 12 HL4279.3 British Khaki LRV 44 HL4284-5 Seville Scarlet TV 15 HL4275-3 San Francisco MauveLRV 18 HL4274-2 Whistler Rose[RV 39 HL4280-2 Norwich Green LRV 44 HL4276-3 Clippership Twill IRV 32 H L4 2 8 1 -2 Canterbury Cathedral IRV 40 HL4283-1 ToledoCUOiO IRV 62 H L4 2 8 5-1 drtez Chocolate IRV 27 OHL4286-1 Alhambra Cream LRV 87 HL4288-3 Galleon Blue IRV 30 11, - . . 11, .-" .- I - , - -.- -- 'I- - -.1 . 1:111.1, 1....,,.,..,.• ", - ";.", . ;" "r f7lncc t*P'V1'11rP ficylit-;na inJ )J;-irPnr rnlnr, ran rajiqe i �i&renre III -Inne-Irince berween tile Cole wtr r.^• d ■ - • r._. - lip IFF wr o • , - 1 - _ a ea n 44 0 .4W ° s ■ _.. . .-., 10,MLI �® ru k: - u Ag400vw fUH-**e BU �O Q • May 23, 2011 TO: Urban Renewal Agency Board FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Urban Renewal Grant URG 2011-05 165 West Hayes Street - Exterior Grant (Mary and Jose Parra) RECOMMENDATION: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from Mary and Jose Parra for up to $1067. BACKGROUND: The Woodburn Urban Renewal Agency approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. The Downtown Urban Renewal Advisory Committee considered this request on May 6, 2011 and recommended that the Board approve the grant for up to $1067. Proposal The applicant states, "the low pitched roof is behind a parapet but has leaks and the middle is sagging." Improvements include: removal of the old roof - all new roofing materials - supports -gutters - T& G sheeting - flashing. Additionally, the applicant is intending to remove the "rusted metal under the awning facing Hayes Street. Replace with similar metal to match the existing awning shared with the neighboring building." Agenda Item Review: City Administrator x 13 City Attorney x Finance _x- Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 2 The total project is estimated to cost $2132.40, with $1066.20 of grant funds requested. The exterior grant program is intended to improve the exterior of buildings located downtown. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o ADA accessibility o Awnings/canopies* o Code deficiencies o Cornices o Design &architectural services (up to $1,000) o Electrical o Energy efficient upgrades (some restrictions apply) o Environmental remediation o Exterior lighting o Exterior painting and cleaning o Gutters &downspouts* o HVAC o Permits o Plumbing o Seismic o Storefronts o Re -pointing o Replacement of missing decorative features o Removal of non -historic materials or additions o Roofing* o Windows o Ineligible Activities: o Administrative costs or payments to borrower for direct labor costs o Building acquisition o _Improvements to non-public faces of buildings o Inventory or other working capital o Landscape improvements o Property maintenance o _Work (wages) not performed by a licensed contractor * Highlighting indicates items included in grant request Grant amount: $1066.20 Estimated cost of all improvements: $2132.40 Percentage of grant to total project costs: 50% 14 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 3 Program Criteria: • Property Ownership The property is located at 165 W Hayes Street. Information from the Marion County Department of Assessment and Taxation indicates the property is owned by Mary Parra. The applicant and property owner are one and the same. • That the property is within the Urban Renewal &Downtown Development and Conservation (DDC) District The property is located at 165 W Hayes Street and is located within the Urban Renewal and Downtown Development and Conservation (DDC) District. • That the proposal complies with the downtown architectural design standards and signage standards The request includes repairing the existing flat commercial roof. This portion of the request does not affect building design or appearance, nor does it affect signage. The second aspect of the request involves replacing materials used on the underside of the existing metal awning with similar materials. The present materials are rusted and sagging. The request improves the existing appearance of the building. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial property within downtown Woodburn. The existing roof and awning are in need of repair, and replacing both of these features will result in improvements to the building, thereby improving marketability of the downtown. • That the proposal will complement the existing historic downtown core The request involves replacing the existing commercial roof on the building and making repairs to the metal awning that extends over the sidewalk. 15 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 4 Historically, awnings are typical in the downtown area. While pictures do not exist for this specific building, metal awnings are commonly used throughout the downtown and are appropriate. Repairing the metal awning improves the appearance of the building. • That the project design works toward restoring the building as closely to its original design as possible Repairing the roof and awning will improve the overall integrity of the building and further repairing the awning improves the appearance of the building. • That building interiors are improved with a focus on addressing code -related improvements This criterion is not applicable to this request, since it involves repairs to the outside of the building. • That the project is in the public interest The request involves replacing the existing roof and repairing the metal awning that extends over the public sidewalk. The Urban Renewal Grant and Loan program is intended to encourage reinvestment in the downtown. This request makes improvements to downtown property, and is in the public's interest. Summary and Conclusion The Downtown Grant and Loan program is intended to encourage and assist business and property owners to invest in the downtown. This particular application is intended to assist the property owner to make improvements to their property by replacing the existing roof and repairing the existing awning. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 16 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 5 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. 7. Business registration is required for any person engaging in business within the City of Woodburn. Attachments Grant application materials Project pictures 17 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 6 Woodburn Urban eriewal Agency Downtown Grant and Loan Program Application xterior Grant int-pr�or Gr@ri- ::1 LQor. 1' 1, plica lit j IBJ a-ne Yr r L Ad0 ME • ef Home P%.0 .0 r -C-' ry Wore, Phone. L.`: -r-' ."-' e Leg al Forr-i �olo Pro pa-etorshi p Dior tnershi p E C rxrn.c ration 0 Nci-P rol::t -S ocia I �caru rit/ Hummr.17ax I D Nuri? ler . . . % 2. 8 u! I d i ng or Buy ineS$ W i)4 WlabiillkRted Name, ':6 L ? :0jP; Str a r 'jZ l_ 4 11 .2at Address, Tex m a pi IN.. � t N u mr. b c r: 053 TVV� 3, Pr6parlyOwner I % I. Na Ac�d res5. r.. L J.' -,.7 "Ior-� Ph 1--jurne Phon e. f e . - �I r j L Prei pin rid OwfleF:15 SIO A. [.Dan Prop ram - Give a brie r d e!jc; ri ption DIF it, a ove rall I props&&d GM P r3ove nw�--Ifn 2 r. Ell ljow loaFj fonds will be used to improvo the prupe- Loan amoL!rit: .E� m i rn at e dtgtal CoEt c3f i rnprov-9 nq ems' P.ercenta�! a or -Dian to total prcject cpel�: 18 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 7 5. Exterior Grant Program - Give a brief description of the proposed exterilor improvements and a description of how, the project complies with the Downtown Architectural Design Standards. i, [_Uzi I or I JVW1 K. Grant amount: $ Total estimated cost of all WDrk, $ Percentage of grant to total project costs' L:0_010 6, Interior Grant Proram- Give a brief description of the proposed interior improveme nts and how th is work a did resses code related im p roverents. Grant amount, Estimated cost of all [mprovernents. Percentag e of c rant to tota I proje ct cos", s The Woodburn Urban Renewal Board will review the proposed redevelopment improveTments and advise the app !icartt of the status or return tea nd changes. CERTIFICATION f3 Y APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belibf. If the applicant is not the owner of the property to be retia bilftated, or if the applicant is an org a n izatlon rather than an Individual, the appl;cant certifies that he/she has the authority t c sign a nd enter into a n ag roe rr, e nt to perforin t h e proposed work on the building, Evidence of this autho(ity must be ;attc-2ched- M A p p I —ic a- -n- _V_ s S i grinat 1 e 11 Return Application To: James N.P. Hendryx Economic & Development Services 27D Montgomery St. Woodburn, OR 97071 19 Date Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 8 0 0 Woodburn Urban Relmewal Agency t)awflix)vvn Gi-dnt and Loan 'Pro gram Application addend urn Mary Parria 445 Smith Drive Wood burn OR 9701 1 503-981-2670 Wk 503-982-7108 HrY) 503-989-2220 Cell Bu i Idil ng locatio it 16S W Hayes St Woodburn OR 97071 Lxterla-r G rant P rog r -am We would 11'ke to add the followIrig exterlor Improvements to our grant. - Re move the rusted meta I u n der the aw-ni ng favi ng Hayes Street, Replace with sifnilar material to match the existi'rig owning shared with the neighboring building. Grant a mount: $ /0 (0 � ;�o Total estimated cost of addendum $ � ' �� 9 Applicant Signaturp. Date Z/j 20 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 9 FW:LAKA UN El /- - !", V. A T. T. Y -W. 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I fj r -.:k7 H. a 0 Lk. b r: I.. ;-i: .1r4 i ii i:i i i ii ,k ii i) i -a: i ircvc C;U= PqO'4FT Mr Cf4 T -12 :}..r.—:.T1.-,k S 8 .1 F j 1 0 Ik Qrj -.1.1 - %:N� -1: N =.- CN ::I—L 'r --L —1 1 1 1 %qe: . .,i,ri --i r - - 1r is f:i r, IST %. ti 01. - t+YIC: ti '-A 22 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 1 1 JG5 Wast Hayes qtrtet W iufturn OR 9071 Rpm Mary Barra 50:�-N2-' 108 favi rig Surd 23 facing South favi ng North Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 12 24 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 13 Roof 25 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 14 Roof 26 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 15 Roof 27 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 16 Awning 28 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 17 Awning 29 Urban Renewal Grant and Loan Application Review URG 2011-05 165 West Hayes Mary and Jose Parra May 23, 2011 Page 18 Awning & Facade 30 Ag400vw fUH-**e BU �O Q • May 23, 2011 TO: Urban Renewal Agency Board FROM: Jim Hendryx, Director of Economic & Development Services SUBJECT: Urban Renewal Grant 2011-04 397 North First Street - Exterior Grant (Markla, LLC) RECOMMENDATION: In agreement with the Downtown Urban Renewal Advisory Committee, it is recommended that the Woodburn Urban Renewal Agency Board approve the Urban Renewal Exterior Grant application from the Old Woodburn Hospital for up to $10,000. BACKGROUND: The Woodburn Urban Renewal Agency Board approved a comprehensive grant and loan program on February 14, 2011 for properties within downtown Woodburn. The program is designed to provide matching funds for exterior ($10,000) and interior ($5,000) improvements to commercial properties located in the historic downtown district. The program also provides loan funds ($25,000) to further these same improvements. The Downtown Urban Renewal Advisory Committee considered this request on May 6, 2011 and recommended that the Board approve the grant for up to $10,000. Proposal The applicant, Markla LLC, initially requested grant funds to remove an old heating oil tank and the surrounding impacted soil, at the office building located at 397 N. First St. The applicant states that the project prepares the property for further improvements and that the proposed removal will not negatively affect the present appearance of the property. This is an environmental remediation project which is the public's best interest. Agenda Item Review: City Administrator x 31 City Attorney x Finance _x- Urban Renewal Grant and Loan Application Review U RG 2011-04 397 First Street May 23, 2011 Page 2 Subsequently, an amended application was submitted to repaint the building with paint colors similar to those that exist today. The total of both projects will cost up to $20,000, with the grant request providing 500 of the funding. The following list is not exhaustive, but covers the majority of types of exterior projects that are eligible for grant funding: o ADA accessibility o Awnings/canopies o Code deficiencies o Cornices o Design &architectural services (up to $1,000) o Electrical o Energy efficient upgrades (some restrictions apply) o Environmental remediation* o Exterior lighting o Exterior painting and cleaning* o Gutters &downspouts o HVAC o Permits o Plumbing o Seismic o Storefronts o Re -pointing o Replacement of missing decorative features o Removal of non -historic materials or additions o Roofing o Windows o Ineligible Activities: o Administrative costs or payments to borrower for direct labor costs o Building acquisition o _Improvements to non-public faces of buildings o Inventory or other working capital o Landscape improvements o Property maintenance o Work (wages) not performed by a licensed contractor * Highlighting indicates items included in grant request Grant amount: $10,000 Estimated cost of all improvements: $20,000 Percentage of grant to total project costs: 50% 32 Urban Renewal Grant and Loan Application Review U RG 2011-04 397 First Street May 23, 2011 Page 3 Program Criteria • Property Ownership The property is located at 397 North First Street. Information from the Marion County Department of Assessment and Taxation indicates the property is owned by Markla, LLC, in Woodburn, Oregon. The applicant and property owner are one and the same. Verification has been received stating that the property owner authorizes this improvement. • That the property is within the Urban Renewal &Downtown Development and Conservation (DDC) District The property is located at the southwest corner of Hayes and First Streets, within both the Urban Renewal and the Downtown Development and Conservation District. • That the proposal complies with the downtown architectural design standards and signage standards Removal of an underground heating oil fuel tank does not impact the exterior of the building. The applicant also intends to make minor repairs and to repaint the exterior of the building. Paint colors are similar to what currently exists and are appropriate to the history of the building. Choosing from the "Miller Historic Colour Collection"; Jewett White will be used for the body of the building, while Burnt Umber will be used for accent and trim. • That the project encourages greater marketability of the downtown area The proposed grant is intended to improve commercial properties within downtown Woodburn. Removal of an underground heating oil tank improves the marketability of the property, while addressing any environmental problems associated with the underground fuel tank. Repairing and repainting the exterior of the building improves the overall appearance of the downtown area. 33 Urban Renewal Grant and Loan Application Review U RG 2011-04 397 First Street May 23, 2011 Page 4 • That the proposal will complement the existing historic downtown core Removal of the underground fuel tank demonstrates continued investment in the downtown district. Having environmental issues remediated further improves the downtown. As noted by the applicant, the building formally housed the Woodburn Hospital. Repairing and repainting the exterior of the building further improves the character of the downtown. The building is in need of minor exterior repair and repainting. The use of historic colors to repaint the building will further improve the appearance of the building. • That the project design works toward restoring the building as closely to its original design as possible This standard is not applicable to removal of the underground oil fuel tank, since it does not impact the exterior of the building. The applicant intends to repair and repaint the exterior of the building with colors appropriate the time period of the building. Choosing from the "Miller Historic Colour Collection"; Jewett White will be used for the body of the building, while Burnt Umber will be used for accent and trim. The use of historic colors to repaint the building will further improve the appearance of the building. • That building interiors are improved with a focus on addressing code -related improvements This standard is not applicable to this since the request does not impact the interior of the building. • That the project is in the public interest The Grant and Loan program is intended to assist property and business owners in making improvements to properties within the downtown area. Grant funds will be used for those purposes and are in the public interest. 34 Urban Renewal Grant and Loan Application Review U RG 2011-04 397 First Street May 23, 2011 Page 5 Summary and Conclusion The Downtown Grant and Loan Program is intended to encourage and assist business and property owners to invest in the downtown area. This particular grant application is intended to assist the business owners to make improvements to their property by removing the underground fuel oil tank. The request is consistent with the program criteria. Conditions of Approval 1. There is a 50/50 match requirement required for the Grant program. Invoices must be submitted for reimbursement. No grant money will be disbursed until the project is completed and is approved by the Agency. 2. Grant and loan funds cannot be used for any work commenced or completed prior to project approval. 3. Grant and loan funds may be used for materials and services provided by licensed contractors. 4. All necessary building, electrical, plumbing permits must be obtained and work inspected and approved. 5. Projects shall be completed within one year of approval in order to be eligible for reimbursement. Grants provide for a single payment after receipts are provided and all completed work is accepted by the City. 6. All work will be done by licensed contractors and the applicant needs to provide at least three bids for every aspect of work greater than $2,500. 7. Business registration is required for any person engaging in business within the City of Woodburn. Attachments: Grant application Pictures 35 `, "fir _� • � _ �, •+. o r ` �. SYS.'. � F ! i � � '�: �� a•t. •} •_1 � �•• F �'-a.` e Jk y , . lj� • � o a low — t- _ 3� ° Urban Renewal Grant and Loan Application Review U RG 2011-04 397 First Street May 23, 2011 Page 7 Rear yard where underground fuel tank is to be removed Rear yard - where fuel tank located 37 r serivicios►l ampesinos 397 No F I RST STREET • c� :. i s } M1i. d ;''�_' �{.. ��::. x;'1 -� �T ,1 ` yi� I I- � .r� •�f•�. �� 'rf � - �� •' � rrm •:1 • -.. F .. �i°+_ .c � F s / �. _ �.r, � _ 5+ `i.. - ��,� •.., 1 _. f 'r � � '� .aid' _. � '4,.�f �. -.f - �/ ' �T *• ., •. -:� —• '•Jf ; e •' •�" 1• 4 !ad hFJ s°�- 1 3 '' •s l/ n ' •y JIW,� rr n t f bdi' w �- ate.. �_ - � � _ •.. � , f y � , -�.• 7 - y � 6i • �nT �r ,o S �'�'r e s � y up z h ti,l f r • 4 u t +r � � , . �, r. r � ! �,. a }.. �■ - + � . � _ ,p�s"�. ' ' `. � { .. • .. . r er - r eL ~ 1 k L • v y v- a 4 � ,.� a �•.r a . dye v�T e J 41 jpp 41. AT- It YJ v 4110 P : ° OREGON L CENTER Centro s I i 4 I ° + 4� •- �. � � r h _ � •eti • J - - - , 41 . L h- , M r c- .' � r _ ! h Lp ju 7: " y Woodburn Urban Renewal Agency Downtown Grant and Loan Program Application Exterior Grant f9 Interior Grant ❑ Loan O 1. Applicant Name: Markla, LLC (Philip J. Hand & Lucien S. Klein) Address: P.O. Box 377, Woodburn , OR 97071 Work Phone:5�3_ � 981-0101 Legal Form: Sole Proprietorship O Partnership D Social Security Number/Tax ID Number 2. Building or Business to be rehabilitated Home Phone: f Corporation ❑ Non -Profit ❑ LLC _X_ Name: old Woodburn Hospital Street Address: 397 N 1st and 230 W Hayes, Woodburn, OR 97071 Tax Map/Lot Number: 051W 18 BA0 0 5 0 0 3. Property owner Dame Markla, LLC Address: P.O. Box 377, Woodburn , OR 97071 Work Phone: f �5 0 3 ��.._ 9 81. 0101 Home Phone: Property owner's Signature: 4, Goan Program Give a brief description of the overall proposed improvements and how loan funds will be used to improve the property. Loan amount: Estimated total cost of improvements: Percentage of loan to total project costs: 91 a. Exterior Grant program - Give a brief description of the proposed exterior improvements and a description of how the project complies with the Downtown Architectural Design Standards. Remove old heating oil tank and impacted soil and backfill the site. The project makes the property reader for further improvements. It has no negative effect on the present good appearance of the building. This is an environmental remediation project which is in Loan amount: the public interest. $ Grant amount Total estimated cost of all work' Percentage of rant to total project costs: 50 % � g p � w 6. Interior Grant Pro ram - Give a brief description of the proposed interior improvements and how this work addresses code related improvements. Grant amount: $ Estimated cost of all improvements: $ Percentage of grant to total project costs % The Woodburn Urban Renewal Board will review the proposed redevelopment improvements and advise the applicant of the status or recommend changes. CER TIFICA TION BY APPLICANT The applicant certifies that all information provided in this application is true and complete to the best of the applicant's knowledge and belief. if the applicant is not the owner of the property to be rehabilitated, or if the applicant is an organization rather than ars individual, the applicant certifies that.-- elshe has the authority to sign and enter into an agreement to perform the proposedF wo on the building. Evidence of this authority must be attached. r � li P c6nt's did. atu:' r t Return Applic tion To: James N.P. Hendryx Economic & Development Services 270 Montgomery St. Woodburn, OR 97071 41 Woodburn Urban Renewal Agency Downtown Grant and Loan Program Application Exterior Grant U Interior Grant El Loan El 1. Applica_ t Name: z ��2 i QZ, . Address: Work Phone - Home Phone: ...._.rr..__ Legal Form: Sole Proprietorship ❑ Partnership ❑ Corporation El Non -Profit El Social Security Number/Tax ID Number Z� - C C 2. Buildin aor Business to be rehabilitated Name: P.,_t .•_ r � r f ,�b,/ 4_.m Street Address. ....:� �' � �` � �- zl� �. �. Tax Map/Lot Number: 051W 3. Property owner Name Address: Work Phone:. �r Home Phone: Property owner's Signature: _ .. 4. Loan Program - Give a brief descriptlon�df the overall proposed improvements and how loan funds will be used to improve the property. Loan amount: Estimated total cost of improvements: Percentage of loan to total project costs: Exterior Grant Pro raw Give a brief description of the proposed exterior �■ ,41ngy e ' � a • improvements and a description of how the project complies with the Downtown �n� prov p Architectural AwDesign Standards. ct Loan amount: Grant amount: Total estimated cost of all work: �a ..�� Percentage of grant to total project costs:-) % 6. Interior Grant Pro rami - Give a brief description of the proposed interior improvements and how this work addresses code related improvements. Grant amount: Estimated cost of all improvements: Percentage of grant to total project costs Woodburn Urban Renewal Board will review the proposed redevelopment The Woodb � o �, � � �. � � end chanoes; improvements and advise the applicant of she status ' recommend ,, p CER TIFICA VON BY APPLICANT • at ail information provided in this application is true and complete to the The applicant certifies that p best of theapp applicant's knowledge and belief. if the applicant is not the owner of fibs property to be rehabilitated, or if the applicant is an organization rather than an individual, the applicant . , as the authority to sign and enter into an agreement to perform the certifies that he/she h y g proposed � g work o Ae building. Evidence of this authority must be attached. rF cant's S n t re= ,sr` a..._..�p p g r= -� Return Application To: James N.P. Hendryx Economic & Development services 270 Montgomery St. Woodburn, OR 07071 i Date 43 Residential Heating oil Tank Ph (503) 236-3796 Estimate/A reement. for Services Fx (o)6a-9506 .- .. --. - . - .. .. . ........... .. - - .- ... - ...-..-.. .. .. -. .. .M . •03 wwry Agreement between Xavier Environmental, Inc. and For UST related services to be performed at 397 N. First-- St. ft2dburn,__ R Scope of work: In the course of preliminary soil sampling it has :been confirmed that the subject tank is leaking into the sub -surface soil: as well as into the groundwater table. Due to the impact to groundwater, the tank and associated impacted soil will be excavated to a depth of approx. 8-10' below ground surface and disposed of at Riverbend landfill in McMinnville., OR. The following items outline the total scope of work. i Pum.plrecycle/dispose of fuel and water from tank 0 Excavate/dispose of the subject tank • Excavateld is pose of up to 15 tons of impacted soil: 0 (10) TPH-Dx soil sample analysis and (5) TPH-Dx water sample analysis • 5 BTEx soil analysis and 5 BTEx water analysis y� �� y • (1) PAH water analysis AMS power probe and drilling operator for groundwater sampling On site hydro -geologist for groundwater investigation • Survey property to verify exact direction of groundwater flow • Backfill material, placement and compaction Site closure report including "beneficial groundwater uses► report • Submit to DEQ the certification, report and filin fee included in bid 29 0) Price: Our price for this work is 11:0.550...00 Due -to the proximity of the tank to the neighboring buildn-g itis highly'1lkely that contaminated soil will be under the building that cannot be removed. Its this situation, if the remaining soil exceeds the DEQ vapor intrusion threshold for bepze:ne, ethyl - benzene or naphthalene it may be necessary to conduct W.U;Lgas testi.I. g to determine if there is a vapor intrusion threat from the impacted soil, The ,cast of 1) T0-17 soil -w gas test is $1,275.00, (2) will be necessary for this site. if applicable ® If more than 15 tons of impacted soil is removed a fee of 2 .0o per teen will be assessed to cover soil disposal, trucking, labor and backfill • If additional samples are needed Dx samples will be bi.Ild at X75 ea,3T'Ex samples at $85 ea, PAH samples at $1`30 ea ► Pit de -watering is not Included in this bid and should not. be needed,. however, if it is needed a- fee of $0.95 per gallon will be assessed If groundwater has: migrated off property, an additional.mo f i Mian Qf the sampling crew and M_S power probe will be necessary and billed at"a flat rats f $�5:0. for e uipment and labor per snob. avaer �Envi. Timental 140,3 0 'w CRhahn Raad.,SberwoodOR 9.7 -140 -Fade I March 251, 2011 Genera! Terms and.Conditions I . This estimate shall remain effective for a period of 20 days from the date it is signed by Xavier, as set forth below. 2. Subsurface conditions, including but not limited to the presence of groundwater, may require additional work beyond the scope of work described above. In such an event, Xavier will prepare and submit to client a revised Service Agreement. Client shall have 48 hours in which to accept such revised Service Agreement. Client further agrees to compensate Xavier for reasonable value of the work performed under this Service. Agreement on a time and materials basis plus 10% profit. 3. Xavier shall not be responsible for damage to concrete, landscape or owner installed utilities unle.;s specifically noted otherwise.. 4. Upon acceptance by Client, Xavier agrees to start and diligently pursue work through to completion, but shall not be responsible for any of the following: issuance of necessary permits, acts of neglect- or omission of C€lent or Client's agents, inclement weather, strikes, lockouts, boycotts, or other labor union activities, extra work ordered by Client, acts of public enemy, riots or civil commotion, failure of Client to make payments when due, or delays caused by inspections or changes ordered by inspectors or governmental bodies, or other causes reasonable beyond Xavier's control. 5. This estimate does not become a binding agreement until signed by both Xavier and Client. This Service Agreement is made and shall be governed by the laws of the state of Oregon, f. Unless payment is to be made through escrow at closing, the terms of payment are 50% deposit of the minimum price before commencement of work, with payment in full due upon completion of work. If payment is to be made through escrow at closing, Client shall advise Xavier of the title company, title officer and fax number so that Xavier may provide its invoice for work prior to closing. In consideration of Xavier's agreement to be paid from escrow, in accepting this Service Agreement, Client irrevocably authorizes the title company named below to pay Xavier at closing the entire amount billed by Xavier for the scope of work described herein. 7. If any suit., dispute, or action shall arise from or in connection with this Service Agreement, or the ;services to be provided hereunder, the prevailing party shall be entitled to recover all reasonable: attorney's fees, costs and expenses incurred, whether at arbitration, trial, on appeal or in bankruptcy proceedings. 8. This Service Agreement: constitutes the complete agreement between the parties for -the work described herein, and there are no representations, guarantees or warranties other than those expressly: incorporated herein, nor are there any agreements collateral hereto. No subsequent agreement relating hereto shall be binding upon Xavier or Client unless in writing and signed by the party being bound, CLIENT ACKNOWLEDGES AND THE PARTIES AGREE THAT ALL WARRANTIES AND REAREDIES, WHETHER THEY BE EXPRESSED OR IMPLIE13 BY LAW, OR ARISING FROM COURSE OF DEALING OR USAGE OF TRADE, AND SPECIFICALLY INCLUDING, BUT NOT LIMITED TO, WARRANTIES OF MERCHANTABILITY AND FITNESS -FOR A PARTICULAR PURPOSE, ARE EXCLUDED FROM THIS SERVICE AGRREMENT. THE PARTIES ACKNOWLEDGE AND AGREE THAT XAVIER'S SOLE RESPONSIBILITY UPON. -COMPLETION of THIS SERVICE AGREEMENT SHALL BE CERTIFICATION OF THIS SITE TO DEQ. THE PARTIES AGREE THAT IN No EVENT SHALL XAMEWBEI LIABLE FOR DIRECT, INDIRECT, INCIDENTAL., OR CONSEQUENTIAL DAMAGES, INCLUDING BUT NOT LIMITED To ANY LOSS BY CLIENT OF BUSINESS, COMMERCIAL LOSS, REVENUE OR GOOD WILL, OR ANY EXPECTANCY UNDER ANY REAL ESTATE CONTRACT. CLIENT ACKNOWLEDGES THAT XAVIER'S LIABILITY FOR -NON-PERFORMANCE OR OTHER DEFECTS IN PERFORMANCE OF THIS SERVICE AGREEMENT SHALL BE LIMITED To THE CORRECTION OF SUCH NON-PERFORMANCE OR DEFECTIVE WORK. 3/2 �.t-,�Oj I Xavier Environmental Inc. Date Escrow information (If paying at closing) Title Company Title Officer Phone fax Acceptance I hereby authorize Xavier Environmental, Inc. to provide all labor and materials necessary to perform the work described above. Client signature Date Billing address XAvier Environmental loo" Page -.2 45 URG 2011-04 397 N. First St. April 29, 2011 Historic Paint Colors: Miller Paint — "Jewett White" for the main part of the building "Burnt Umber" for the trim me C_ Corey Janes PAINTING 1022 ogle: Street. Woodburn, Orego-it 97071- Portlan..d& 503-552.-8957 he me 503-981-1072 c core" onespainting@yahoo . con- . 'Narne: Title: i Com an � Ai P � r { Address: P"D A U Cle- �W341 iw-4" _ 3; 0. 3 -7UbgQ f 7 E CSZ: All Material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. any alteration or deviation from specifications to the right involving extra cost will be executed only upon written orders, and will become an extra charge over and above this agreement. All agreements are contingent upon strikes, accidents, or delays beyond our control. Owner to cagy fire, flood, and other necessary insurance. Our workers are fully covered by workman's compensation insurance. P a ent in the sum of $ A-4-- - dollars- To be made allollows. Any collect n ffb 4hall incl udd any and all appliable cost and Si ed Proposal No. f1 IS/ (2(q Interior . Exterior . Commercial . Residential We I)rot)ose to fur nisli all niateilal and labor - complete in 1 accordance; witli specifications below: ` l -0 -.67 .......... .... ------------ -.- - .... .... --- --- _ .. .._.-�.._._ -- -------------- ._. _ ...-...... _ 410- :� tom. ` - - ...._-i._ ......_.-._-.._-..-..._. _.-._-... R ___.-_......- _._ .....-. _..... -.. _._..._ ..' L .............. ... r t l� i - -- _ - - -- a _ .. �W-j CV o�, --------- _. w...._K= 9 ........ .... �---.� )bV16 -_7 3 1 MATE LS� An. _.. �. -P( aw N% -c Acceptance of Proposal: The above Brice, specifications, and con ' ' s are ,- satisfactory and are hereby accepted. You are authorized to do tie work as specified. Payrnent will he made as outlined above. Date of Acceputnee: - Signed Signed 47 mom, P:ro--- po t5aial � am Proposal No. f1 IS/ (2(q Interior . Exterior . Commercial . Residential We I)rot)ose to fur nisli all niateilal and labor - complete in 1 accordance; witli specifications below: ` l -0 -.67 .......... .... ------------ -.- - .... .... --- --- _ .. .._.-�.._._ -- -------------- ._. _ ...-...... _ 410- :� tom. ` - - ...._-i._ ......_.-._-.._-..-..._. _.-._-... R ___.-_......- _._ .....-. _..... -.. _._..._ ..' L .............. ... r t l� i - -- _ - - -- a _ .. �W-j CV o�, --------- _. w...._K= 9 ........ .... �---.� )bV16 -_7 3 1 MATE LS� An. _.. �. -P( aw N% -c Acceptance of Proposal: The above Brice, specifications, and con ' ' s are ,- satisfactory and are hereby accepted. You are authorized to do tie work as specified. Payrnent will he made as outlined above. Date of Acceputnee: - Signed Signed 47 RHQRQISqAIL *FR- ERICK'S PAINTING CO. CCB#183418 Sc POWER WASH I N CA #W150034967 5399 S. BERRY LANE * HUBBARD, OR 97032 * 503.984.0609 Insured & Bonded PROPOSAL SUBMITTED TO: Name: Address: city: state ': Phone: We hereby propose to furnish the materials and perform the labor necessary for the completion of #:..V y -a f £. gk� goal .�.xz. f je S ea ' y"•..:)e- IV J4 i4 z Vye r V""( m 2e 4 6 4 Al" '�� enz Respectfully Submitted Per N 0 T E: This proposal may be withdrawn by us if not accepted within days. 48 tx x j z Vye r V""( m 2e 4 6 4 Al" '�� enz Respectfully Submitted Per N 0 T E: This proposal may be withdrawn by us if not accepted within days. 48 Thank You For Your Business! m