Minutes - 05/14/2004 Hearing
URBAN RENEWAL AGENCY BUDGET COMMITTEE MINUTES
May 15,2004
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MAY 15, 2004.
CONVENED. The Urban Renewal Agency Budget Committee met at 10:06 a.m. with Committee
Chair Jennings presiding.
ROLL CALL.
Grayce Higgins
Richard Jennings
Stan Milne
Flurry Stone
Bruce Thomas
Cindy Vetter
Absent
Present
Present
Absent
Absent
Present
Richard Bjelland
Jim Cox
Frank Lonergan
Pete McCallum
Walt Nichols
Elida Sifuentez
Present
Absent
Present
Present
Present
Present
Staff Present: Administrator Brown, Finance Director Gillespie, Public Works Director Tiwari, Parks
& Recreation Director Westrick, Police Chief Russell, Library Director Sprauer, Management Analyst
Smith, City Recorder Tennant
Also present: Mayor Figley
(This meeting begins on Side B of Tape 1 at tape reading 22,7)
22.7 Committee Chair Jennings declared the public hearing open at 10:06 a,m, on the Urban
Renewal Budget for Fiscal Year 2004-05.
Administrator Brown presented the budget message to the Committee outlining the projects
proposed for funding during Fiscal Year 2004-05 along with proposed projects included in
the 6-year Capital Improvement Plan for the Urban Renewal District. He stated that the
proposed budget appropriations of $896,000 are all within debt service since State Statute
requires expenditure from this line item, Projects proposed for funding in fiscal year 2004-
05 include $270,000 for the Warzynski Plaza project, $611,000 for Phase I of the Front
Street improvement project, and $15,000 to reimburse the City for administrative costs
associated with legal fees, consulting fees, and financial audit fees.
Chair Jennings questioned the Front Street improvement project boundary,
Administrator Brown stated that the improvement involves contributions from the Urban
Renewal District and other City budgetary funds such as the CIP programs, Traffic Impact
Fee funds, State Revenue Sharing, and Economic Development funds. It is unknown as of
this date if there will be any local improvement district formed for this proj ect and if so, it
may involve off-street parking improvements rather than the street improvement costs,
Tape 2 He stated that there are no assessment revenues factored into the project costs and that will
be an issue to be addressed by the City Council.
Administrator Brown stated that the City will be entering into a contractual relationship
between the City and Urban Renewal Agency which will create the obligation for the
$270,000 and $15,000 and, most likely, the $611,000. The Agency will also need to go out
for bond or private borrowing since the program relies on borrowing. The capital
Page I - Budget Committee Minutes, May 15, 2004
URBAN RENEWAL AGENCY BUDGET COMMITTEE MINUTES
May 15, 2004
improvement plan currently in place was based on revenue projections in place at the time
the district was being developed. Since then, the County has changed the method of
distributing the tax revenues to urban renewal districts which is generating more dollars into
the district than originally planned, Depending upon the timing as to when funds are
borrowed during the year, the Agency will be able to borrow as much as $2 million, He
proceeded to review the 6-year Capital Improvement Plan list of projects. During fiscal year
2004-05, the Agency will be working on a more specific plan that will identify actual
projects to be done over the next several years rather than the general framework that is
currently listed in the plan. The Agency will also be working on a master plan of the overall
urban renewal area and not just looking at projects, The legal fees within the administrative
expense will be for attorney fees associated with getting the Agency through the bonding or
borrowing process,
Committee member Lonergan questioned if grant funds are available for urban renewal
projects.
Administrator Brown stated that staff could look for grant funds that would complement the
improvements proposed for the urban renewal district.
In regards to the North Front Street improvement project, funds would be available within
the Urban Renewal budget to pay for costs associated with the improvement to the north
district boundary located near Highway 214.
No one in the audience commented on the proposed budget for fiscal year 2004-05.
Committee Chair Jennings declared the public hearing closed at 10:20 a.m..
9.7 LONERGAN/MCCALLUM... recommend to the Urban Renewal Agency approval ofthe
fiscal year 2004-05 Urban Renewal debt service budget in the amount of $896,000. The
motion passed unanimously.
Committee Chair Jennings complimented the staff on a well-prepared budget and easy to
understand budget document.
11.8 ADJOURNMENT.
Committee Chair Jennings adjourned the meeting at 10:22 a.m..
Minutes prepared by: Mary Tennant, City Recorder
City of Woodburn, Oregon
Page 2 - Budget Committee Minutes, May 15, 2004