2003-04 Program Budget2003-2004
Recommended
Annual Urban
Renewal Budget
Urban Renewal Budget Committee Public Hearing
Draft
WOODBUmq Up,~a'~ Rm,~wA~ Ac_,~.lqc~ 2003-2004 Recommended Annual Urban Renewal Budget
BUDGET MESSAGE
Presented to the Budget Committee on May 28, 2003.
Presented for your consideration and approval is the Woodbum Urban Renewal Agency budget
for 2003-2004. Fiscal Year 2003-2004 is the first year of activity for the Woodburn Urban
Renewal Agency following approval by voters of the Urban Renewal Plan in March 2002. The
first apportionment to the Agency of tax increment revenue occurs in November 2003. It's a
modest amount, estimated at $105,000. Tax increment will grow, however, as property values
and investment inside the Urban Renewal Area increase. Activity in 2003-2004 is limited by
the amount of available funding. Only one project is recommended for funding with costs
shared between the City and the Agency. Several other and larger projects are recommended
for delivery during the six-year Capital Improvement Program planning period, and both
commercial and housing rehabilitation programs will also be implemented during that time.
As noted in the debt service program description, tax increment financing is a method whereby
urban renewal agencies are allotted revenue based on the amount of the urban renewal area's
excess or "incremental" value, which is the amount of assessed value above a base value that
is frozen at a particular point in time. Increment must be used to retire debt. It is typically used
to leverage some combination of short- and long-term debt, which provides ample-enough
capital for the Agency to fund projects.
Based on an estimate of tax increment availability over the next six years (to correspond with
the 2003-2009 budget and Capital Improvement Plan planning period), and on an aggressive
schedule of short- and long-term borrowings, $3,350,000 is estimated as available to the
Agency for programs and projects during that planning period. The recommended budget
distributes that revenue to projects intended to show immediate impact in the downtown,
address longstanding deficiencies in the transportation system in the Urban Renewal Area, to
improve access to and provide an incentive for physical improvements in the Urban Renewal
Area, and to make progress within all areas identified in the Urban Renewal Plan.
Recommended budgets for the first four years of the planning period reflect emphasis on capital
projects. Although the urban renewal plan includes program administration, no budgeting for
administration is recommended at this time; it will be supported by the General Fund. And, no
funding for commercial or housing rehabilitation programs is recommended until 2007-2008.
This approach concentrates early years funding on two projects - the Downtown Plaza project
and renovation of North and South Front Streets. These two projects have a combined total
estimated cost of $2,768,000, of which $2,151,000 is proposed from urban renewal funding.
Funding for the Downtown Plaza project includes Urban Renewal and City General Fund
monies. The project will be completed as a General Fund project, partially reimbursed by the
Urban Renewal Agency. Tax increment monies will be used to repay the debt incurred by the
Agency to support its share of the cost of the project. Debt will be established contractually
1 Urban Renewal
WOODBUm~ U~,~ RF.N~w~ AG~.NC~ 2003-2004 Recommended Annual Urban Renewal Budget
DEPARTMENT: URBAN RENEWAL
PROGRAM: DEBT SERVICE
FUND: DEBT SERVICE
PROGRAM FINANCIAL SUMMARY
Classification '00-'01 '0t-'02 '02-'03 '02-,03 '03,'~ '03,~04 Change Change
Actual Actual Budget YrEndESt Baseline Recom'd ($) (%)
Debt Service 0 0 0 0 0 100,000 100.000 100.0%
Unappropriated 0 0 0 0 0 5,000 5.000 100.0%
TOTAL EXPENDITURE
0 0 0 0 0 105,000 105,000 100;0%
PROGRAM DESCRIPTION
This program establishes a fund that provides for repayment of the Urban Renewal Agency's
debt obligations. Revenues derived from property tax increment support the fund. Urban
renewal agencies do not have permanent tax rates; they primarily raise revenue through tax
increment financing. Tax increment financing is a method whereby an urban renewal agency
is allocated revenue based on the amount of the urban renewal area's excess or "incremental"
value, which is the amount of assessed value above a base value that is frozen at a particular
point in time. Woodburn's Urban Renewal frozen base value is based on the 2001 tax year.
Proceeds for 2003-04, the first year's allocation of tax increment for the Urban Renewal
Agency, are estimated at $105,000. Of that, $100,000 will repay debt to the City General Fund
associated with the downtown plaza project. Debt obligation will be established by contractual
arrangement. The remaining $5,000 is unallocated, and is intended to provide a measure of
protection if apportioned proceeds are less than estimated.
RECOMMENDED BUDGET
The Recommended Budget of$100,000 for 2003-2004 establishes the Urban Renewal Agency's
first debt service budget.
The Debt Service Budget of $100,000 reflects the recommended policy item to provide for the
Urban Renewal Agency's share of the cost of converting the City parking lot at 1st Street,
between Hayes and Garfield, into a plaza. Debt obligation between the Agency and the City
General Fund will be established by contractual arrangement.
The Unappropriated Balance of $5,000 reflects the difference between tax increment revenues
anticipated for 2003-2004, and monies obligated to repayment of Agency debt in 2003-2004.
This balance is intended to provide protection if apportioned proceeds are less than estimated.
POLICY ITEMS
o:o $100,000 in Debt Service will support the Urban Renewal Agency's share of the cost of
converting the City parking lot at 1 st Street, between Hayes and Garfield, into a plaza.
Urban Renewal
( AI'ITAL
IMPROVEMENT
pROGRAM
2003-2004 RECOMMENDED ANNUAL URBAN RENEWAL
BUDGET
WOODBUR~ l.J~ RF.~w~ AGE~ 2003-2004 Recommended Annual Urban Renewal Budget
PROGRAM SUMMARY
The six-year capital improvement program (CIP) estimates spending on capital projects for the
years 2003-2004 through 2008-2009. The CIP will be updated annually and is a component of
the annual budget.
The six-year plan proposes projects totaling $3,218,000. The Agency will fund $2,676,000 of
that amount. The Front Street project is the largest project recommended. Its cost is estimated
at $2,593,000, of which it is recommended the Agency fund $2,051,000. Due to scope and
cost, the Front Street project is the only urban renewal project scheduled for 2004-2005,
2005-2006, and 2006-2007. The project consolidates roadway reconstruction and widening;
curb, gutter, and sidewalk construction; and utility under-grounding. It improves access to
Downtown, will promote investment in the downtown area and improvement of building and
structures, and eliminates deteriorated road surfaces and unsafe conditions for pedestrians and
motorists. Other project funding totals $542,000 from sources including Public Works CIP
funds, TIF's, and Economic Development (ED) loan monies. An ED loan of $228,000 is
required to complete the project in 2006-07. Loan repayments will be made from the urban
renewal funds in each of the following six years.
Funding of $625,000 is recommended for a variety of infrastructure project areas for 2007-2008
and 2008-2009. These will improve Surface Streets ($120,944), Sidewalks ($61,634),
Landscape/Streetscape ($59,973), Water ($25,247) Sewer ($32,232), Storm Sewer ($9,978),
and Utility Under-grounding ($179,144), and provide for Public Art ($22,653) and Fire
Improvements ($113,261). Specific projects on which these monies will be spent will be
identified during the next four years, based on perceived need and using the selection criteria
noted below. At present, funds are proportionately allocated to these project areas from net
urban renewal monies available for capital projects after completing the Front Street Project,
adjusted for economic development loan debt service.
Among the criteria used to develop the CIP are:
Enhance the physical appearance of public space Downtown;
Enhance the appearance and improve the quality of structures in the urban renewal area;
Promote development and economic development;
Improve transportation routes to, in, and out of the Downtown and urban renewal area;
Resolve known or predictable problems;
Upgrade major deteriorated portions of infrastructure; and
Improve level of service to the public.
No capital budget is established for 2003-2004. The Downtown Plaza project will be initiated
as a City project. The Urban Renewal Agency will reimburse the City $100,000 of the
estimated project cost of $175,000. Tax increment monies will be received and used to repay
the debt incurred by the Agency to support its share of the cost of project. Debt will be
5 Urban Renewal
WOODBURN U~AN R~N~.WA~ AG~iNCY 2003-2004 Recommended Annual Urban Renewal Budget
CAPITAL IMPROVEMENT PROGRAM: 2003-2004 THROUGH 2008-2009
1 Downtown Plaza Increment 100,000 100,000
2 So. Front Street: Parr Road to Cleveland Increment 611,000 611,000
3 Front Street: Cleveland ~o Hardcastle Increment 640,000 640,000
4 No. Front Street: Hardcastle to SRIncrement 800,000 800,000
5 Surface Streets Increment 28,306 92,638 120,944
6 Sidewalks Increment 14,425 47,209 61,634
7 Land/Streetscaping Increment 14,036 45,937 59,973
8 Water Increment 5,909 19,338 25,247
9 Sewer Increment 7,544 24,688 32,232
10 Storm Sewer Increment 2,335 7,643 9,978
11 Underground Power Increment 41,927 137,217 179,144
12 Public Art Increment 5,302 17,351 22,653
13 Fire Improvements Increment 26,508 86,753 113,261
TOTAL
100,0~ 611.000 640.000 800.000 146.292 478.7742.776.066
7 Urban Renewal
URBAN RENEWAL BUDGET COMMITTEE WORKSHOP MINUTES
May 6, 2003
DATE. COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MAY 6, 2003.
CONVENED. The Urban Renewal Budget Committee met in a workshop session at 8:20 p.m..
ROLL CALL.
Grayce Higgins Present Richard Bjelland Absent
Richard Jennings Present Jim Cox Absent
Stan Milne Absent Pete McCallum Present
Flurry Stone Present Walt Nichols Present
Bruce Thomas Present Elida Sifuentez Absent
Cindy Vetter Present Anthony Veliz Present
StaffPresent: Administrator Brown, Finance Director Gillespie, City Attorney Shields, Public Works
Director Tiwari, Police Chief Russell, Park & Recreation Director Westfick, Library Director Sprauer,
Community Development Director Mulder, Asst. City Engineer Torgeson, Management Analyst Smith,
Engineering Technician Moore, City Recorder Tennant
Also present: Mayor Figley
Tape 1 - Side B
31.1 Administrator Brown stated that the Urban Renewal budget is primarily a capital
improvement budget and, over this year and the next four years, the only funding being
proposed to spend out of urban renewal is for capital projects. For 2003-04, it is proposed
that the capital project not be funded out of urban renewal rather it be funded out of City
funds with the urban renewal budget reimbursing the City for its share of the project. The
Urban Renewal budget for 2003-04 will be a debt service budget. There will be a contractual
relationship set up between the City and Urban Renewal Agency so that the City is owed the
money for that project and that will satisfy the debt requirement in lieu of short term
borrowing. He provided the Committee with a six-year plan in order to give the Committee
projected revenues from the district along with proposed projects. In 2003-04, it is
anticipated that the district will receive $105,000 in tax increment. Based on cash flow, our
consultant has calculated projected dollars that can be borrowed on a short and long term
basis in order to fund proposed projects. The long term borrowing covers a 15-year period
of time at an interest rate of approximately 5%. Short term borrowings would be looked
upon as a one-day issue and are considerably less expensive to accomplish. Over the 6-year
period, the projected amount for borrowing is $3.3 million. During the first 4 years, the two
projects proposed to be completed are as follows: 1) Downtown plaza project, and 2) the
North and South Front Street improvement. The Downtown Plaza project is proposed for
2003-04 and is included in the General Fund C]P budget of the City's budget. The street
improvement project involves a combination of revenue sources of which it is proposed that
urban renewal would pay approximately $2.15 million of the $2.7 million estimated project
cost. In the last two years &the 6-year program, there will be approximately $1.1 million
available &which it is proposed the Commercial Rehabilitation program in the downtown
area will begin in 2007-08 (facade improvements, small business loans, some property
Page 1 - Urban Renewal Budget Committee Minutes, May 6, 2003
24.0
URBAN RENEWAL BUDGET COMMITTEE WORKSHOP MINUTES
May 6, 2003
Chairman Jennings stated that the next meeting will be the budget hearing on Saturday, May
17, 2003, at 10:00 a.m.. It was noted that the hearing has been published in the local
newspaper at 9:00 a.m., therefore, staffwill be at City Hall at that time to inform any citizens
interested in attending the hearing of the time change.
The workshop concluded at 8:50 p.m..
Stan Milne, Secretary
Page 3 - Urban Renewal Budget Committee Minutes, May 6, 2003