September 10, 2018 minutesCOUNCIL MEETING MINUTES
SEPTEMBER 10, 2018
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, SEPTEMBER 10, 2018
CONVENED The meeting convened at 7:04 p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley
Absent
Councilor Carney
Present
Councilor Lonergan
Present
Councilor Schaub
Absent
Councilor Morris
Present
Councilor Ellsworth
Present
Councilor Serratos
Absent
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Public Works Director Liljequist, Community Development Director
Kerr, Police Chief Ferraris, Finance Director Montoya, Community Relations Manager
Gutierrez -Gomez, City Recorder Pierson
ANNOUNCEMENTS
On September 15-16, the City of Woodburn is hosting the third annual Woodburn Community
Celebration event to celebrate Hispanic Heritage Month, The independence of Mexico and
other Central and South American nations as well as the Woodburn Community. The event
will take place at the Downtown Plaza from 11:00 am to 9:00 pm both days.
APPOINTMENTS
Ellsworth/Morris... appoint Kristi St. Amant to the Public Arts and Mural Committee. The
motion passed unanimously.
SWEARING-IN CEREMONY
Woodburn's newest Police Officer, Christopher Titus, was sworn -in by Chief Police Ferraris.
MARY TENANT AWARD
City Administrator Derickson awarded Officer Robert Prinslow the Mary Tennant Award for
Excellence in Public Service.
Council President Lonergan called for a 15 -minute recess.
COMMUNITY GOVERNMENT ORGANIZATIONS
Fire Chief Budge provided information on the levy for the Woodburn Fire Department that
will be on the ballot. Charlie Piper, Board of Director, spoke to the City Council about the
levy and asked for their support. Carney/Morris... that the City Council of the City of
Woodburn support the upcoming fire department levy as described to us this evening. On roll
call vote, the motion passed unanimously.
PROCLAMATION
Council President Lonergan read a proclamation declaring September 15 — October 15 as
Hispanic Heritage Month. Community Relations Manager Gutierrez provided the reading in
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Spanish.
PRESENTATION
Fiesta Video Highlights - Assistant City Administrator Row showed a highlight video of the
2018 Fiesta Mexicana.
Enhanced Transit Services Project - Assistant City Administrator Row provided
information on the enhanced transit services the City is looking at and shared the results of a
survey on Woodburn's transit system.
CONSENT AGENDA
A. Woodburn City Council minutes of August 13, 2018,
B. Woodburn City Council Executive Session minutes of August 13, 2018,
C. Memorandum of Understanding (MOU) between the City and the Oregon Department of
Land Conservation and Development (DLCD) to Complete a Housing Needs Analysis
(NNA),
D. Acceptance of Public Utility Easements and a Maintenance & Access Easement at 1785
N. Front Street (Success High School), Woodburn, OR 97071 (Tax Lot 051 W7A00600),
E. Acceptance of Public Utility Easements at 777 E. Lincoln Street (Washington Elementary
School), Woodburn, OR 97071 (Tax Lot 051 W 18AA00100),
F. Acceptance of a Warranty Deed at 1245-1255 E. Lincoln, Woodburn, OR 97071 (Tax Lot
051 W08CCO9100).
G. Acceptance of Public Utility Easements at 1245-1255 E. Lincoln, Woodburn, OR 97071
(Tax Lot 051 W08CCO9100),
H. Crime Statistics through July 2018,
I. Building Activity for August 2018
Morris/Ellsworth... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3076 — AN ORDINANCE AMENDING WOODBURN
DEVELOPMENT ORDINANCE (WDO) SECTIONS 1.0212.02,2.06,2.07, AND 4.01.05
TO ALLOW FOR ACCESSORY DWELLING UNITS AND CERTAIN
AFFORDABLE,,„HOUSTNG,..PROJECTS {LA 2018-02)
.......,,..,.,.,,..,„_,..-•----
Carney introduced Council Bili No. 3076, City Recorder Pierson provided the second reading
of the bill by title only since there were no objections from the Council. Councilor Carney
explained that he voted no on this at the last meeting because he was concerned about the
immediate family language in the ordinance. On roll call vote for final passage, the bill passed
unanimously. Council President Lonergan declared Council Bill No. 3076 drily passed.
COUNCIL BILL NO. 3079 - A RESOLUTION OF THE CITY OF WOODBURN
OREGON AUTHORIZING THE SALE OF A WATER REVENUE REFUNDING
BOND
Carney introduced Council Bill No. 3079. City Recorder Pierson read the bill by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Council President Loncrgan declared Council Bill No. 3079 duly passed.
AGREEMENT FOR POLICE POLICY MANUAL REVISION
Police Chief Ferraris provided a staff report. Ellsworth/Carney... Authorize the City
Administrator to enter into a Personal Services Agreement with The Thomas and Means Law
Firm, L.L.P. to draft a revision of the Woodburn Police Department Policy Manual. The
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COUNCIL MEETING MINUTES
SEPTEMBER 10, 2018
motion passed unanimously.
LOTTERY BOND GRANT AGREEMENT
Morris/Ellsworth... award a Contract for administration of 457(b) and 401(a) deferred
compensation retirement plans and associated services to ICMA-RC and authorize the City
Administrator to sign the Agreement. The motion passed unanimously.
COMMUNITY CENTER FUNDING
Morris/Ellsworth... support earmarking the proceeds from the sale of City owned property,
located at 1750 Park Ave for use in developing construction documents for the community
center project- The motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson introduced Community Relations Manager Gutierrez who
invited Council to the Community Celebration happening this weekend at the Plaza,
MAYOR AND COUNCIL REPORTS
Council Morris stated that he has heard numerous complaints about the school district and
that he is concerned about it.
Councilor Ellsworth stated that she plans to attend the community celebration. She added that
she will be attending the League of Oregon Cities conference and take a tour of the tiny home
village in Turner.
Councilor Carney gave his compliments to staff for their work on these really important issues.
He added that the City is blessed to have staff that can provide information in a way that is
well prepared and easy to understand,
Councilor Lonergan congratulated Officer Titus and Officer Prinslow
ADJOURNMENT
Morris[Ellsworth... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:03 p.m.
APPROVED
ATTEST �4 PZ4
Heather Pierson-, City Recorder
City of Woodburn, Oregon
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