April 9, 2018 Agenda FIGLEY,MAYOR
HRYN
CITY OF W OO D B U R N JUAN SERRATOS,TCOUNCILOR WARD 1
LISA ELLSWORTH,COUNCILOR WARD II
CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
FRANK LONERGAN,COUNCILOR WARD V
APRIL 9, 2018 - 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
A1212ointments:
A. Public Arts and Mural Committee 1
- Sharon Corning
- Brenda Valentin-Bravo
- Judy Massaia
- Phil Scott
Woodburn Tourism Advisory Committee Appointments
- Eric Swenson
4. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. National Telecom municator Week 2
Presentations:
B. Water Master Plan
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318 at least 24 hours prior to this meeting.
**Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980-2485.**
April 9, 2018 Council Agenda Page i
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A. Woodburn City Council minutes of March 26, 2018 3
Recommended Action: Approve the minutes.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
None.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A. Call-Up Briefing: Planning Commission Approval of a Conditional 6
Use Application for Zapateria el Jalisciense at 263 N. Front St(CU
2018-01)
Staff recommends no action and briefs the Council on this item
pursuant to Woodburn Development Ordinance (WDO) Section
.4 0202.. The Council may call up this item for review if desired
and, by majority vote, initiate a review of this decision.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. EXECUTIVE SESSION
To consult with counsel concerning the legal rights and duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public
April 9, 2018 Council Agenda Page ii
inspection pursuant to ORS 192.660 (2)(f).
16. ADJOURNMENT
April 9, 2018 Council Agenda Page iii
OFF I Iii♦ r}
B V'
April 4, 2018
TO: City Council
FROM: Kathy Figley, Mayor
SUBJECT: Committee Appointments
The following appointments are made, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, April 9, 2018. No reply is required if you approve of my decision.
Public Arts and Mural Committee
- Sharon Corning
- Brenda Valentin-Bravo
- Judy Massaia
- Phil Scott
Woodburn Tourism Advisory Committee
- Eric Swenson
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PROCLAMATION
National 9-1-1 Telecommunicator Week
April 8 — 14, 2018
WHEREAS, Dedicated Telecommunicators serve the citizens of Woodburn both night
and day, by answering their requests for law enforcement, fire and emergency medical services,
and by dispatching the appropriate assistance; and
WHEREAS,the professional public safety Telecommunicator is a vital link between
citizens, victims and public safety providers who may apprehend criminals, save possessions
from fire, or save lives; and
WHEREAS,the critical functions performed by professional Telecommunicators also
include those related to forestry and conservation operations, highway safety and maintenance
activities and many other operations performed by federal, state and local government agencies;
and
WHEREAS,people of all ages use 9-1-1, and it is critical to educate the public of all
ages on the proper use of 9-1-1; and
WHEREAS, a growing segment of the population, including the deaf, hard of hearing,
deaf-blind, and individuals with speech disabilities increasingly communicate with nontraditional
text, video and instant messaging communications services and anticipate that these services will
be able to connect directly to 9-1-1; and
WHEREAS, the Association of Public-Safety Communications Officials (APCO), an
organization of nearly 10,000 people from the United States and Canada, has set aside the second
week in April to recognize Telecommunicators and their crucial role in the protection of
property.
NOW, THEREFORE, I, Kathryn Figley Mayor of the City of Woodburn do hereby
proclaim the second full week of April 2018 as National 9-1-1 Telecommunicator Week. I call
upon all government officials,parents, teachers, school administrators, caregivers, businesses
leaders, non-profit organizations, and the people of the community to observe this month with
training, events, and activities to educate the public on 9-1-1 and its services.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City
of Woodburn to be affixed this 4th day of April 2018.
Kathryn Figley, Mayor
City of Woodburn
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COUNCIL MEETING MINUTES
MARCH 26, 2018
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON,MARCH 26, 2018
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Absent
Councilor Morris Present
Councilor Ellsworth Present
Councilor Serratos Absent
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Community Development Director Kerr,Police Chief Ferraris,Economic
Development Director Johnk, Community Relations Manager Gutierrez-Gomez,
Communications Coordinator Horton, City Recorder Pierson
0:01 COMMUNITY/GOVERNMENT ORGANIZATIONS
Marion County Health Department - Rachel Posnick, Public Health-Epidemiologist at the
Marion County Health Department provided information on the Community Assessment for
Public Health Emergency Response (CASPER) that was done for Woodburn. She added that
CASPER can be used in both a disaster and non-disaster setting. For example, CASPER
methodology has been used to assess public health perceptions, estimate needs of a
community, assist in planning for emergency response, and as part of the public health
accreditation process.
PROCLAMATIONS/PRESENTATIONS
Arbor Week—Mayor Figley proclaimed that the week of April 2-8, 2018 is Arbor Week.
First Street Improvements Update -Public Work s Director Liljequist and Economic
Development Director Johnk provided an update on the First Street Improvement Project
BUSINESS FROM THE PUBLIC
Nancy Kirksey, 1049 McKinley St., announced that the Mayor's Prayer Breakfast will take
place on April 17 from 7:30 a.m. to 9:00 a.m. at the Woodburn United Methodist Church and
tickets can be purchased for $15 through her, Yes Graphics, or through the Woodburn
Kiwanis. She added that Ewart Brown is the speaker this year.
0:03 CONSENT AGENDA
A. Woodburn City Council minutes of February 26, 2018,
B. Woodburn Planning Commission minutes of January 25, 2018,
C. Building Activity for February 2018,
D. Crime Statistics through February 2018.
Lonergan/Carney... adopt the Consent Agenda. The motion passed unanimously
Page 1 - Council Meeting Minutes, March 26, 2018
COUNCIL MEETING MINUTES
MARCH 26, 2018
LIMITING SUCH DISCHARGES ONLY TO THOSE OF ACCEPTABLE TYPES,
CHARACTERISTICS, OR CONCENTRATIONS; ESTABLISHING A SYSTEM OF
WASTE DISCHARGE PERMITS; PROVIDING FOR ENFORCEMENT AND
REPEALING ORDINANCE 2176
Lonergan introduced Council Bill No. 3060. Recorder Pierson read the bill twice by title only
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 3060 duly passed.
0:12 COUNCIL BILL NO. 3061 - A RESOLUTION DESIGNATING AUTHORIZED
OFFICIALS TO SIGN ON BANK AND INVESTMENT ACCOUNTS
Lonergan introduced Council Bill No. 3061. Recorder Pierson read the bill by title only since
there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 3061 duly passed.
0:23 COUNCIL BILL NO. 3062 -A RESOLUTION PROVIDING DESIGNATION OF AN
I-5 INTERCHANGE BRIDGE OVERPASS LIGHTING CALENDAR FOR 2018
Lonergan introduced Council Bill No. 3062. Recorder Pierson read the bill by title only since
there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 3062 duly passed.
ORS 190 AGREEMENT WITH CITIES OF HUBBARD, MT. ANGEL, AND
SILVERTON FOR POLICE MOBILE DATA SYSTEM AND RECORDS
MANAGEMENT SYSTEM; CITIES OF STAYTON, TURNER AND AUMSVILLE
FOR POLICE MOBILE DATA SYSTEM; AND WOODBURN AND MT. ANGEL
FIRE DISTRICTS FOR FIRE MOBILE DATA SYSTEM.
Lonergan/Morris... Authorize the City Administrator to sign ORS 190 agreements with the
cities of Hubbard, Mt. Angel, and Silverton to provide Records Management System and
Police Mobile Data System; the cities of Stayton, Turner and Aumsville to provide Police
Mobile Data System; and the Woodburn and Mt. Angel Fire Districts to provide Fire Mobile
Data System. The motion passed unanimously.
0:24 CITY ADMINISTRATOR'S REPORT
City Administrator Derickson had nothing to report.
0:38 MAYOR AND COUNCIL REPORTS
Mayor Figley thanked the volunteers who participated in the City clean-up and also thanked
Republic Services for their involvement.
Councilor Ellsworth stated that she sat in on an Oregon Main Street meeting as well as a
meeting of the Ford Family Foundation. She added that the Mayor's Prayer Breakfast is a
great event and thanked the citizens of Woodburn for getting out and getting involved.
EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660 (2)(h) and ORS 192.660 (2)(f). Lonergan/Morris... move into executive
session. The motion passed unanimously. The Council adjourned to executive session at 7:56
p.m. and reconvened at 8:41 p.m. Mayor Figley stated that no action was taken by the Council
Page 2 - Council Meeting Minutes, March 26, 2018
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COUNCIL MEETING MINUTES
MARCH 26, 2018
while in executive session.
ADJOURNMENT
Morris/Ellsworth... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:41 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, March 26, 2018
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OFFI Iii♦ r�}
B V'
April 9, 2018
To: Honorable Mayor and City Council through City Administrator
From: Chris Kerr, AICP, Community Development Director
Colin Cortes, AICP, CNU-A, Senior Planner
Subject: Call-Up Briefing: Planning Commission Approval of a Conditional Use
Application for Zapateria el Jalisciense at 263 N. Front St (CU 2018-01)
RECOMMENDATION:
Staff recommends no action and briefs the Council on this item pursuant to
Woodburn Development Ordinance (WDO) Section A;,.02;,.02. The Council may
call up this item for review if desired and, by majority vote, initiate a review of
this decision.
BACKGROUND:
The Planning Commission held a public hearing on March 22, 2018 and
unanimously approved the conditional use (Type III) with the conditions
recommended by staff. No parties testified in opposition to the proposal.
The site is a lot near the west/southwest corner of N. Front and Garfield/Young
Streets developed in 1900 and occupied by a one-story commercial retail
building. The proposal is about land use only; no redevelopment or site plan is
relevant.
The existing business, Zapateria el Jalisciense, is primarily a clothier as well as
retail trade offering goods and services directly to customers. Within the group
use, the applicant's chief interest is check cashing and cash transfer.
FINANCIAL IMPACT:
Staff anticipates no direct financial impact to the City by the decision.
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