January 22, 2018 minutes COUNCIL MEETING MINUTES
January 22, 2018
Mo DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON,JANUARY 22,2018
CONVENED The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Serratos Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Community Development Director Kerr, Police Chief Ferraris, Public
Works Director Liljequist, Economic Development Director Johnk, Lieutenant Millican,
Deputy Police Chief Pilcher, Assistant City Attorney Granum, Community Relations
Manager Gutierrez-Gomez, City Recorder Pierson
o:oo APPOINTMENTS:
Transportation System Plan Citizen Advisory Committee Appointments and Presentation
Community Development Director Kerr provided information on what the Transportation
System Plan Citizen Advisory Committee will be working on. Mayor Figley asked the members
of the Council if one of them would like to be appointed to the Transportation System Plan
Citizen Advisory committee and Councilor Schaub volunteered. Lonergan/Ellsworth...accept
the appointments of Mark Hester, Sheryl Southwell, Elias Villegas, John Zobrist, Kasi Pankey,
Dawn Cole, Charlie Piper, and Councilor Sharon Schaub to the Transportation System Plan
Citizen Advisory Committee. The motion passed unanimously.
o:os SWEARING-IN CEREMONY
Deputy Chief Marty Pilcher was sworn in by Police Chief Ferraris.
0;12 COMMUNITY/GOVERNMENT ORGANIZATIONS
Chad Freeman—SEDCOR
Chad Freeman,President of SEDCOR,provided an overview of what they have seen
in the last year and what they see going forward. He also provided a copy of
SEDCOR's 2017 annual report and a copy of their Enterprise Magazine. Nick
Harville, SEDCOR's Business Retention and Expansion Manager, provided
information on the how the City's and SEDCOR's partnership works. He added that
he also has been working with the school district on how to get students trained in
the skills that businesses are looking for,
Councilor Carney stated that he heard at a function last year that SEDCOR was
involved in the location of the Amazon facility and asked what Mr. Freeman's role
in this was. He stated that his role was to work with the developers on finding the
sites that would work best for the facility and working closely with the City of Salem
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COUNCIL MEETING MINUTES
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for the Mill Creek location and working with Woodburn staff on the property they
had available.
0:25 PROCLAMATIONS/PRESENTATIONS
Frank Sutter Day Proclamation: Mayor Figley read a proclamation declaring January 31,
2018 Frank Sutter Day.
Woodburn Public Arts and Mural Program: Economic Development Director Johnk and
Assistant City Attorney Granum provided a presentation on the proposed Public Arts and Mural
Program. Councilor Lonergan stated that the Mural Committee met with Economic
Development Director Johnk to discuss these changes and the committee supports where this is
going. Councilor Carney asked if the decision making authority would now be with the City
Council and Assistant City Attorney Granum answered that it would separate authority by the
art being proposed, the location of the art and the funding source. She added that art that would
be placed on City property would come to the City Council for approval. Councilor Carney
asked if the DARS Committee would be involved in decision making if urban development
funds are used for the artwork.Economic Development Director Johnk answered that the DARS
committee works with the building improvements grant and loan program, that's their role.
However, she believes it makes sense to have a member of DARS on the art committee.
Councilor Carney added that he believes the art committee should have an art skeptic appointed
to it. Councilor Ellsworth states that she likes the idea of having levels of approval similar to
the planning commission. Mayor Figley agreed with Councilor Ellsworth. Councilor Morris
wants to be sure we are not subsidizing staff time for public art. Councilor Serratos stated that
he would like to see a high school student on the committee.
1:07 CONSENT AGENDA
A. Woodburn City Council minutes of January 8, 2018,
B. Building Activity for December 2017,
C. Crime Statistics through December 2017.
Lonergan/Schaub... adopt the Consent Agenda. The motion passed unanimously.
1:08 COUNCIL BILL NO. 3055 — AN ORDINANCE REGULATING SOLID WASTE
MANAGEMENT INCLUDING WITHOUT LIMITATION GRANTING AN
EXCLUSIVE SOLID WASTE FRANCHISE TO UNITED DISPOSAL SERVICE
INCA AN OREGON CORPORATION, DBA REPUBLIC SERVICES OF MARION
COUNTY — WOODBURN,- ESTABLISHING ISHING SERVICE STANDARDS AND
ESTABLISHING PUBLIC RESPONSIBILITY; REPEALING ORDINANCE 1641•
PRESCRIBING PENALTIES,• AND STATING AN EFFECTIVE DATE
Carney introduced Council Bill No. 3055. Councilor Lonergan recused himself from
discussion or voting stating that he is employed by Republic Services. Recorder Pierson read
the bill twice by title only since there were no objections from the Council. Assistant City
Administrator Row provided a staff report. Councilor Carney noted that the exhibit with rates
on it was not attached to the ordinance in the agenda packet and added that he would like to
see that before voting. A copy of the exhibit was distributed to the Council. Therese McLain,
Municipal Manager, Jason Jordan, General Manager, and Jay Lawson, Operations Manager
of Republic Services,provided a presentation with information on the partnerships they have
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January 22, 2018
created within the City as well as information about the company as a whole. On roll call vote
for final passage, the bill passed unanimously with Councilor Lonergan not voting. Mayor
Figley declared Council Bill No. 3055 duly passed.
1:36 ASSIGNMENT OF STATUTORY DEVELOPMENT AGREEMENT — BOONES
CROSSING NT (SDA 2016.01)
Morris/Schaub... Authorize the City Administrator to execute the Assignment Addendum for Phase
3 of the Boones Crossing Planned Unit Development by Premier Development, LLC (Assignor) to
Stafford Homes & Land, LLC(Assignee) and the Assignment Addendum for phase 3 of the Boones
Crossing Planned Unit Development by Premier Development,LLC(Assignor)to Claud and Virginia
Davis(Assignee). The motion passed unanimously,
1:37 FY 2018/19 FINANCIAL PLAN
Lonergan/Ellsworth... Adopt the attached FY 2018-19 Financial Plan (Budget Policies &
Fiscal Strategy and Five-Year Financial Forecast) via a motion. Councilor Morris noted that
Code Enforcement is low on the list of importance and he believes that it should be higher on
list. The motion passed unanimously.
1:38 CITY ADMINISTRATOR'S REPORT
City Administrator Derickson reminded Council that there is an Executive Session tonight
and added that there is a cake tonight to celebrate Frank's retirement.
1:39 MAYOR AND COUNCIL REPORTS
Councilor Serratos reminded everyone to vote.
Councilor Carney congratulated Deputy Chief Pilcher.
Councilor Lonergan congratulated Deputy Chief Pilcher.
Mayor Figley thanked the Kiwanis for the chili feed which benefited Love Inc. and the food
bank.
Councilor Ellsworth announced that Relay for Life is being planned. She also mentioned that
it's not too early for students to look at OSAC for scholarships.
Councilor Schaub congratulated Frank Sutter on his retirement and congratulated Deputy
Chief Pilcher on his new position.
Councilor Morris thanked staff and added that government seems to be most productive at the
local government level.
MAYOR FIGLEY CALLED FOR A 10 MINUTE RECESS
EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660 (2) (h) and ORS 192.660 (2) (f). Schaub/Lonergan... move into executive
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session. The motion passed unanimously. The Council adjourned to executive session at 8,:56
p.m. and reconvened at 9:32 p.m. Mayor Figley stated that no action was taken by the Council
while in executive session.
ADJOURNMENT
Morris/Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9.32 p,rn,
APPROVE�
tTH" FlL Y
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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