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November 13, 2017 minutes COUNCIL MEETING MINUTES NOVEMBER 13, 2017 0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, NOVEMBER L3, 2017 CONVENED The meeting convened at 7:01 p.m. with Mayor Figley presiding. ROLL CALL Mayor Figley Present Councilor Carney Absent Councilor Lonergan Present Councilor Schaub Present Councilor Morris Absent Councilor Ellsworth Present Councilor Serratos Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Economic Development Director Johnk, Community Development Director Kerr, Police Chief Ferraris, Interim Public Works Director Liljequist, Lieutenant Millican,Assistant City Attorney Granum, Community Relations Manager Gutierrez-Gomez, Communications Coordinator Horton, City Recorder Pierson 0:00 ANNOUNCEMENTS A. City Hall will be closed November 23 and 24 for the Thanksgiving Holiday. The Library and Aquatic Center are closed on Thanksgiving Day. B. The City Council meeting scheduled for November 27, 2017 is cancelled. The next City Council meeting will take place on December 11, 2017 at 7:00 p.m. 0:01 CONSENT AGENDA A. Woodburn City Council minutes of October 23, 2017, B. Woodburn City Council Executive Session minutes of October 23, 2017. Lonergan/Schaub... adopt the Consent Agenda. The motion passed unanimously. 0:02 DELIBERATION ON WOODLAND CROSSING(ANX 2017-03) Mayor Figley reminded everyone that testimony has been closed and thanked those that testified in front of the City Council and Planning Commission and that the proposal has been improved by the comments and concerns received. Councilor Lonergan stated that at the beginning of the last meeting there was a point where declarations were made and he didn't think he had any, however, he knows the Sprague family but was unaware that they were selling the property until halfway through the presentation. He added that he had no preconceived notions about this project. Community Development Director Kerr provided a brief overview of the project and the additional measures offered by the applicant since the last hearing. Garrett Stephenson, attorney for the applicant, stated that they support the conditions that they have worked with staff to achieve. Mayor Figley asked Interim Public Works Director Liljequist to give his professional judgement on whether flooding will be an issue in this area after the project is built and Mr. Liljequist answered that based on the Page I - Council Meeting Minutes,November 13, 2017 COUNCIL MEETING MINUTES NOVEMBER 13, 2017 information they have he does not foresee any problems with flooding and added that they will do their due diligence when this is being finalized. Councilor Lonergan stated that this is a big project and he appreciates all the work that was done on this project and appreciates the developer listening to the concerns of the neighborhood. He added that he is in favor of this project. Councilor Serratos stated that he has concerns about the traffic and that he would like to see strategic planning done in that area due to the development that will be occurring. He added that overall he believes the developer has met the criteria and he has no basis to oppose the project and that his concerns have been addressed. Councilor Schaub stated that the City needs to think about development in the future and that the developer has met all the requirements and that she is in favor of the project. Councilor Ellsworth stated that there is a housing shortage in Woodburn and that adding a complex like this will help alleviate that shortage. She does have concerns about the connectivity in West Woodburn and infrastructure as the City grows. Mayor Figley stated that she supports this project and appreciates the concessions made by the developer. Lonergan/Serratos...accept staff recommendation on Woodland Crossing ANX 2017-03 with the stipulations that staff has presented to us and that the $50,000 being offered by the applicant is designated to remain in that area and not be placed in the general fund and come back to our next meeting with a final order. On roll call vote the motion passed unanimously. 0:46 COUNCIL BILL NO. 3045 — A RESOLUTION ENTERING INTO AN INTERGOVERNMENTAL AGREEMENT WITH MARION COUNTY REGARDING A SPECIAL WEAPONS AND TACTICS SWAT TEAM AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN SAID AGREEMENT Lonergan introduced Council Bill No. 3045. Recorder Pierson read the bill by title only since there were no objections from the Council. Police Chief Ferraris provided a staff report. Marion County Sherriff Jason Myers spoke about the importance of this partnership. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 3045 duly passed. 0:54 COUNCIL BILL NO. 3046— A RESOLUTION TO EXTEND THE OPTION PERIOD __._. T T ACQUIRE REAL PROPERTY FOR T,14E FARMWORKER HOUSING --- ... T HO°.....,,...., DEVELOPMENT CORPORATION (FHDC) AND AUTHORIZING THE CITY ADMINISTRATOR TO SIGN AN AMENDMENT TO THE CURRENT OPTION CONTRACT WITH FHDC Lonergan introduced Council Bill No. 3046. Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed Page 2 - Council Meeting Minutes, November 13, 2017 COUNCIL MEETING MINUTES NOVEMBER 13, 2017 unanimously. Mayor Figley declared Council Bill No. 3046 duly passed. 0:59 COUNCIL BILL NO.3047-AN ORDINANCE AMENDING ORDINANCE 2460THE SOLID WASTE MANAGEMENT FRANCHISE TO EXTEND SAID ORDINANCE UNTIL FEBRUARY 25 2018 AND DECLARING AN EMERGENCY Lonergan introduced Council Bill No. 3047. Councilor Lonergan recused himself from voting. Recorder Pierson read the bill twice by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously with Councilor Lonergan not voting. Mayor Figley declared Council Bill No. 3047 duly passed. 1:00 COUNCIL BILL NO. 3048 - A RESOLUTION AWARDING A SOLE SOURCE CONTRACT TO AXON ENTERPRISE INC. FOR THE PURCHASE OF THE COMPANY'S "OFFICER SAFETY PLAN" SERVICE THAT WILL PROVIDE BODY CAMERA AND TASER EQUIPMENT UPGRADES FOR THE WOODBURN POLICE DEPARTMENT AND ADOPTING FINDINGS Lonergan introduced Council Bill No. 3048. Recorder Pierson read the bill by title only since there were no objections from the Council. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 3048 duly passed. 1:01 COUNCIL BILL NO.3049-A RESOLUTION AUTHORIZING THE PURCHASE OF PROPERTY LOCATED AT 294 OAK STREET AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS Lonergan introduced Council Bill No. 3049. Recorder Pierson read the bill by title only since there were no objections from the Council. Assistant City Administrator Row provided a staff report. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 3049 duly passed. 1:04 CITY ADMINISTRATOR'S REPORT City Administrator Derickson stated that he went to an excellent leadership training last week and appreciates being able to attend. He added that the Woodburn boys' soccer team won the championship again and that he would like recognize there at the December meeting. 1:06 MAYOR AND COUNCIL REPORTS Councilor Serratos stated that he is impressed with the Woodburn soccer team and glad they are coming in December. Councilor Lonergan concurred with Councilor Serratos and congratulated the high school. Mayor Figley also congratulated the soccer team. Councilor Ellsworth asked when the tree lighting would be and was told it would be December 3. Councilor Ellsworth added that the Tourism Advisory Committee has a great website and she would like to see a link to it on the City's website. Councilor Schaub stated that she is proud of Woodburn's soccer team and wishes everyone a Page 3 - Council Meeting Minutes, November 13, 2017 COUNCIL MEETING MINUTES NOVEMBER 13, 2017 wonderful Thanksgiving. z:l a ADJOURNMENT Ellsworth/Schaub... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8;12 p.m. APPRO�V KAT RYN P G EV, AJ ATTEST ' Heather Pierson, City Recorder City of Woodburn, Oregon Page 4 - Council Meeting Minutes, November 13, 2017