October 23, 2017 Agenda FIGLEY,MAYOR
HRYN
CITY OF W OO D B U R N JUAN SERRATOS,TCOUNCILOR WARD I
LISA ELLSWORTH,COUNCILOR WARD II
CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
FRANK LONERGAN,COUNCILOR WARD V
OCTOBER 23, 2017 - 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS—270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
None.
4. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Domestic Violence Awareness 1
Presentations:
B. Library Trees
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
If you need special accommodation,please contact(503)980-6318 or Statewide Toll Free Relay(800)735-1232,at least 48 hours
prior to the meeting.
Si usted necesita asistencia especial, comuniquese al(503)980-2485 o a la linea telefonica gratuita, (800) 735-1232, con un
minima de 48 horas, antes de la reunion.
**Habrd int6rpretes disponibles para aqu6IIas personas que no hablan Ingl6s, previo acuerdo.
Comuniquese al (503) 980-2485.**
October 23, 2017 Council Agenda Page i
A. Woodburn City Council minutes of October 9, 2017 2
Recommended Action: Approve the minutes.
B. Woodburn City Council Executive Session minutes of October 9, 2017 11
Recommended Action: Approve the minutes.
C. Crime Statistics through September 2017 13
Recommended Action: Receive the report.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
A. Council Bill No. 3043-An Ordinance Amending Ordinance 2285(The 18
Regulation of Motor Vehicles, Bicycles, and Pedestrian Traffic within
the City of Woodburn) to Modify the Authorization for Enforcement
Provision to Allow for Volunteers to Enforce Disabled Parking Laws in
the City
Recommended Action: The Woodburn Police Department
recommends the Woodburn City Council adopt the attached
ordinance modifying Ordinance 2285 to allow for volunteer parking
patrols for enforcement of disabled parking laws within the City.
B. Council Bill No. 3044 -A Resolution of the City of Woodburn, Oregon 27
Authorizing the Sale of a General Obligation Refunding Bond
Recommended Action: That the City Council approve Resolution
2105, authorizing the City Administrator, the Finance Director, or their
designee, to negotiate the financial terms to issue approximately
$3.77 million in debt to refinance the City's 2005 General Obligation
(GO) bonds and cover costs related to the debt issuance.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A. Consideration of Council review of a Planning Commission 31
Approval; Design Review application for East Lincoln Street
October 23, 2017 Council Agenda Page ii
Apartments (DR 2017-05; VAR 2017-05/PLA 2017-07)
Recommended Action: Staff recommends no additional action on
this item. Pursuant to Woodburn Development Ordinance (WDO)
Section 4.02.02, the Council may initiate a review of this item if
desired and, by majority vote, call-up a review of this decision.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. EXECUTIVE SESSION
To conduct deliberations with persons designated by the governing body to
negotiate real property transactions pursuant to ORS 192.660(2)(e).
16. ADJOURNMENT
October 23, 2017 Council Agenda Page iii
PROCLAMATION
DOMESTIC VIOLENCE AWARENESS MONTH
Whereas, the impact of domestic violence extends beyond individuals, reaching
into families and communities; and
Whereas, in the last year Marion County has experienced two domestic violence
homicide crimes resulting in the deaths of five victims, three of whom were children;
and
Whereas, the Marion County District Attorney's office received 1,144 law
enforcement reports of domestic violence last year, filed 882 domestic violence cases,
and filed 42 juvenile dependency cases with domestic violence allegations; and
Whereas, the Marion County Courts received 755 requests for protective orders
last year; and
Whereas, the Center for Hope and Safety received 22,167 contacts to their
program last year and provided 3,702 nights of shelter; with nearly one half of those
sheltered being children; and
Whereas, the Marion County Victim Assistance Division provided services to 1 ,475
victims of domestic violence last year, walking alongside them and giving them a voice
in the criminal justice process; and
Whereas, we know, as individuals, we can make a difference by speaking up and
reaching out to help victims and survivors; and
NOW THEREFORE, the Mayor for the city of Woodburn proclaims October 2017 as
Domestic Violence Awareness Month
And resolves to honor those who have died and acknowledge those who have
survived by supporting meaningful services that create safety and hope for survivors in
our community.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the
City of Woodburn to be affixed this 18th day of October 2017.
Kathryn Figley, Mayor
City of Woodburn
1
COUNCIL MEETING MINUTES
OCTOBER 9, 2017
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, OCTOBER 9, 2017
CONVENED The meeting convened at 7:01 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Absent
Councilor Serratos Present
Staff Present: City Administrator Derickson, City Attorney Shields, Economic Development
Director Johnk, Community Development Director Kerr,Police Chief Ferraris, Interim Public
Works Director Liljequist, Finance Director Montoya, Human Resources Director Gregg,
Senior Planner Cortes, Community Relations Manager Gutierrez-Gomez, Communications
Coordinator Horton, City Recorder Pierson
0:01 PRESENTATIONS
Refinancing the 2005 General Obligation (GO) Debt —Finance Director Montoya presented
information on refinancing the 2005 General Obligation debt and the options available to the
City. City Administrator Derickson stated the next step would be to bring a resolution back to
Council with their recommendations on which option to pursue. Councilor Carney stated that
his inclination is to go with Option D even though it is a bigger hit, it gets paid off sooner.
Councilor Morris agrees with Councilor Carney in that getting the debt paid off faster is better
but doesn't want taxes to go up for residents. He stated that he supports refinancing the debt
and getting a better rate but in a way that keeps the payments at what they are approved at or
lower. Councilor Lonergan stated that he supports going with Option B. Councilor Schaub
stated that she also supports Option B. Councilor Serratos also agreed that Option B was the
best option. Mayor Figley stated that she also is in favor of Option B. City Administrator
Derickson stated that it appears the Council has reached a consensus on Option B and
that staff will bring a resolution to Council at the next meeting.
0:29 CONSENT AGENDA
A. Woodburn City Council minutes of September 25, 2017,
B. Woodburn City Council Executive Session minutes of September 25, 2017,
C. Liquor License Application for Peppers Deli &Pub,
D. Approval of 3% Compensation Adjustment for City Attorney,
E. Building Activity for September 2017.
Lonergan/Schaub... adopt the Consent Agenda. The motion passed unanimously.
0:30 PUBLIC HEARING
Mayor Figley announced that there are a lot of people in the audience who would like to speak
at the hearing so testimony from everybody but the applicant, City Staff, and Council will be
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
limited to three minutes. She added that there will be no deliberation or decision by the
Council at this meeting for two reasons. The first reason being that while oral testimony will
be closed after tonight she will be leaving the record open for 7 days for written testimony to
be submitted. The second reason being that there may be some questions asked or suggestions
brought up and if they are wonderful ideas we want to have the opportunity to turn those into
actual suggestions for how we can proceed,how we can vote and what decision we can make.
She added that we want to make any decision on the basis of the best evidence that we have
and knowing that people had the opportunity to say what they wanted to say. A member of
the audience asked that instead of leaving the record open for one week for written testimony
to leave it open for two weeks for people who may be out of town. City Attorney Shields
stated that it is up to the Council on how long they would like to keep it open. Councilor
Carney stated that he is in support of keeping it open one week. Councilor Serratos stated that
he supports two weeks. Councilor Morris asked if they could keep it open for 10 days.
Community Development Director Kerr,after speaking with the applicant, suggested that they
keep it open for two weeks for written testimony and then an additional 7 days for rebuttal
from the applicant. Mayor Figley declared the hearing open at 7:46 pm for the purpose of
hearing public input on Woodland Crossing (ANX 2017-03, CU 2017-02/DR 2017-03NAR
2017-03/RCWOD 2017-03/PLA 2017-04). Mayor Figley declared that she has had
discussions with people on the merits of the proposal that she tried to shut off as quickly as
she could. She has also received written correspondence which were forwarded to the
Planning Department for inclusion in the record. She added that she is familiar with the
property and also went and looked at the Woodland side of the property which she was less
familiar with. She stated that none of these things will affect the decisions that she makes.
Councilor Morris declared that he has received correspondence on this issue and has possibly
been by this site but none of those things will play a part in his decision. Councilor Schaub
declared that she has been approached by people on this who have stated their opinion on it
to her,that she did drive by the site so she could be familiar with it and read the correspondence
that has been received. Councilor Lonergan declared that he has not spoken with anyone in
the public on this project but that he is familiar with the property. Councilor Carney stated
that he had the following ex-parte contacts; he attended the Planning Commission meeting of
July 27, 2017 and stayed for Public Comments but not for Planning Commission deliberation,
he attended the Planning Commission meeting of August 10, 2017, and stayed for Public
Comments but not for Planning Commission deliberation, he was approached by a West
Woodburn resident of Olive Street who wanted to talk about the project but he declined, he
personally contacted two planning commissioners to find out when the next meeting was
going to be and if this project was going to be discussed, at the July 27, 2017 Planning
Commission meeting the owner of the property introduced himself and there was no further
discussion, he drove through and viewed the project site, and a neighbor contacted him about
this project and he declined to speak with the neighbor about the project. Councilor Serratos
declared that he received a number of calls from people who were concerned about this project
and told them he can't speak to them about it but invited them attend the Council meeting. He
added that he is familiar with the property as he used to live close by and that neither of those
things will affect his decision on this.
City Recorder Pierson read the Public Hearing Statement. Community Development Director
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
Kerr provided a staff report and answered clarifying questions of Council.
Garrett Stephenson, Attorney with Schwabe Williamson & Wyatt, stated that he represents
the applicant Steve Master. Mr. Stephenson gave a brief overview of the issues that they
specifically want to address tonight. First, he noted that this project implements the City's
Land Use Plan for the subject property. Second, the application meets all of the applicable
criteria and the applicant is fine with the 11 conditions of approval. Thirdly, he noted that
Council will hear about the work that the applicant has done on the traffic analysis as well as
the proposal to mitigate potential traffic impacts. Finally, they would like to address the
concerns the neighbors have and the concerns the Planning Commission had on the condition
requiring a different access point,particularly the access point through Sprague, and to avoid
Stevens Street. Mr. Stephenson reminded Council that it is the Council's job to determine
whether or not the project meets the applicable criteria. He recommends that Council adopt
staffs recommendation and approve the project.
Brian Varricchione, planner at Mackenzie, provided background information on the project.
Councilor Lonergan asked if the 127-space RV storage property was included in the
calculation for determining how many units would go on the site and Mr. Varricchione
answered it was not.
Dick Spies, architect at Mackenzie, provided information on the site concept for the multi-
family units. Councilor Carney stated that at the July 27th planning meeting Brian discussed
the number of children that would reside there. He asked if they have an exact number of
children that were referred to the school district and what the children's ages are. Mr.
Varricchione stated that they don't have specifics but that the school district has said they
could accommodate 300 new units of additional housing.
Councilor Carney stated that there are 2.5 children in an American household today and that
would equate to 750 children residing in the apartments. Mr. Varricchione answered that 2.5
children in a household sounds reasonable but it's very unlikely that every unit will have a
family in it. Mr. Varricchione stated that the Woodburn Develop Ordinance does not require
an estimate on this so we did not calculate one.
Councilor Carney asked what the outdoor play areas will look like. Mr. Varricchione
answered that they don't have a design yet but here will be a rec center, community room,
pool, swing sets and access to the wetlands.
Councilor Carney asked how visitor parking will be handled if there are 300 unites and 600
parking spaces. Mr. Varricchione answered that the spaces are for both tenant and visitor
parking with overflow in the street if needed. Councilor Carney asked if each family has two
cars won't this fill the parking lot and force visitors to park on the street and Mr. Varricchione
answered that not every family will have two cars. Mayor Figley asked for the unit specifics
and Mr. Varricchione answered that there will be 78 one bedroom units, 189 two bedroom
units, 15 three bedroom units, and 18 four bedroom units.
Jennifer Danziger, transportation engineer at Mackenzie, provided information on the
transportation impact Analysis that was done, access routes for the apartments, and
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
transportation recommendations for the Woodland/Robin Intersection and the Arney
Lane/Stevens Street Extensions.
Councilor Carney asked if the traffic engineer's manual that was used offers guidelines or
fixed values and what is the reason for doing a traffic study if the manual tells you the
answers. Ms. Danziger answered that the manual offers data and the purpose of the traffic
study is because most jurisdictions have peak trip thresholds that you can measure if a study
needs to be done, if the estimated increase in traffic is higher than the threshold you would do
a study, or if a city or states asks for one.
Councilor Carney stated that the study was done on a Saturday through Wednesday and
asked if the study was done on a full 24 hours of traffic. Ms. Danzinger answered that they
focused on the busiest times of the day between 7-8 am and 4-6 pm.
Councilor Carney asked if they took into account the number of school buses that will be
entering and leaving the area and Ms. Danzinger answered no, there were no specifics or
estimates other than the design to accommodate larger vehicles like buses.
Councilor Carney referenced Ms. Danzingers letter dated September 29, and read the first
paragraph on page two on what the evaluation was based on. He asked how it was
determined that no traffic light would be put in at Robin and Woodland and Ms. Danzinger
answered that they collected data for 24 hours over a five day period. Councilor Carney
stated that what this is saying then is that we may have a problem here on the weekend but
because we don't have a problem during the week a traffic light isn't warranted. Ms.
Danzinger answered yes, you could make that decision.
Councilor Carney stated that Robin was determined to be the major street and Woodland the
minor street, and asked if that didn't violate common sense considering the left turn issues
and that the major street should be Woodland. Ms. Danzinger answered no, since at that point
traffic has already exited the intersection.
Councilor Carney asked about the sensitivity analysis for cut through and Ms. Danzinger
answered that if there was cut through traffic, the street would still operate. Councilor Carney
stated that in the sensitivity analysis, 51'paragraph on pg. 2 dated 7/6/2017 cut through traffic
added to Stevens is assumed to be 200 and asked Ms. Danzinger if in her judgment 200 is the
degradation point. Ms. Danzinger answered that the degradation point is at what point there
would be a benefit in switching routes and going a different way/the other way based on
intersection only. Councilor Carney stated that that is an important number for us to keep in
mind for the future for suitability.
Mr. Stephens stated that the Planning Commission condition requiring a different access point,
particularly the access point through Sprague and to avoid Stevens Street would not work. If
this condition was imposed the project cannot be built. In conclusion he stated that the
application satisfies all the applicable criteria and is consistent with the comprehensive plan
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
and hopes the Council will approve it on that basis.
Mayor Figley invited the proponents of Woodland Crossing to address Council.
Tony Caragol, 647 N. Ash, Canby, stated that he comes as a friend to Don Sprague. He stated
that he believes the applicant has presented a terrific case and that they could have filled that
property up to the max with apartments. He added that this property will be brought into the
City eventually and whether you want 300 apartments or 380, it's up to you.
Don Sprague,7901 Sleepy Hollow Rd, stated that his parents moved to Woodburn in the early
60's. He added that both parents have passed away and he represents the family. It is their
understanding that since the 1990's this property was put into the Urban Growth Boundary
and was designed for multi-family housing. He added that with the growth of the mall,the RV
Park and the residential area it has made it difficult to farm the land. He feels the best use of
this property is for multi-family housing.
Pablo Paez, 389 W. Hayes, stated that he opposes this project and thanked Councilor Carney
for all his questions. He stated that he was surprised that the schools are okay with this project
and that he believes this project will have a negative traffic impact across this community.
Sharon Brogan, 1887 Woodland Ave., asked about run off and how that would affect the
creeks around the project. She added that she is concerned about flooding.
Mayor Figley invited the opponents of Woodland Crossing to address Council.
George Spirit Hawk-Pierce, 3553 Linda St., stated that he respects the Sprague family and
their decision with this land. He added that this new project will be taxing on first responders
and the people here are upset in the increase in traffic and crime that this project will bring to
the neighborhood that he loves.
Laurie Nah-Pay Wheeler, 3553 Linda St., stated that she has seen apartment complexes like
the one presented in this project in Salem and there was a lack of parking in the complex for
visitors. She added that she lives across the street from the park and sometimes she can't even
park at her own residence due to the lack of parking when there are sports games happening.
She also stated that there is a bus stop and school buses that go through the area and the traffic
is already pretty heavy.
David Cole, 1460 Willow Ave, stated that a bond was recently passed for the Woodburn
school's because they needed repairs, more teachers and they couldn't accommodate all the
kids that are in the school district and now 700 more kids are going to be added and he wonders
if his taxes will go up again to pay for this. He added that the Willow intersection is terrible
and it will only get worse with this project.
John Catterson, 1055 S. Pacific Hwy., stated that he owns a home at 3156 Stevens Street. He
stated that this property is in the county right now and when it's annexed into the City that is
when the zoning will take effect. He believes that the annexation should not happen and that
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
there is no obligation to annex it. He added that the last time the Comp. Plan was looked at
was 2005 and that it should be revisited and reclassified. He also stated that Woodland does
not need this extra traffic.
Joshua Kelley, 1750 Woodland Ave., stated that the Planning Commission stated that this
needed to have two access points and if the City Council decides that that's not the case and
approves this project in its entirety, then he would motion to have the Planning Commission
be disbanded because what's the point of having them if what they recommend isn't done. He
added that Steven's Street should not be an option for access and he would like to see a traffic
study that was done before the outlet mall was built. He also added that the neighborhood
requested that a private traffic study be done by the Planning Commission. He also stated that
he believes that this property should be rezoned single family or a school should be placed
there.
Arnold Ponce, 3244 McNaught St., stated that property over by WinCo and Do it Best is also
going to be developed and all that commercial traffic is going to come down Hwy 219 and
that is going to be a mess. He added that when the Planning Commission meets on this
Thursday we need to be there to remind them that all this traffic is going to be coming down
Hwy 219 and he hopes that Council takes that into consideration. He also stated that he has
spoken to the school district and they are looking for property to place a school on the
Westside.
Brian Judd, 3175 Nekia St., stated that this property is in the State Lands inventory for
Wetlands. He also stated that they are understating the traffic impact and it's great that they
are going to try to discourage traffic from the outlet malls but they have their work cut out for
them when the mall is telling people how to avoid traffic by taking the back roads. He also
noted this barely meets the minimum density, there is not visitor parking and that only by
giving them variances are they able to meet the criteria.
Donna Stolarzyk, 1850 Woodland Ave., stated that she appreciates the work that has been
done but there is going to be excess traffic as they already share this with Woodburn Dragstrip,
Tulip Festival and the mall and that it's just going to get worse. She added that she is
concerned about what the apartments will do to property values.
Cindy Turner, 577 Willow Ave., stated that the neighborhood already has bypass traffic from
the outlet mall and with the access going to Steven St.people will start using it as a cut through
and there are a lot of children that play on Willow Ave. and with people speeding through
there it is going to be extremely dangerous for the children who play in that area.
Jerry Erdt, 1266 Woodland Ave., stated that the project area is a swamp and it's deep enough
for ducks and geese to land in. He doesn't understand how the people don't realize they are
putting apartments on top of a swamp and he is opposed to it.
Colin Brown, 1790 Woodland Ave., stated that he lives next door to a huge family that has
fabulous parties on the weekends where there are usually 30 children spread out in the street
playing soccer. He added that Woodland Ave is a playground for the young and that it is a
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
dangerous place because people from the outlet mall come down it at high rates of speed. He
added that the architects didn't have any context when they designed this.
Robert Beachler, 1582 Woodland Ave., stated that he has the following concerns for the
project: doubling the amount of vehicles accessing the neighborhood, tripling the amount of
people that are housed in a space that is 1/61' of the size of the entire neighborhood, traffic
concerns are not being taken seriously and the study by the applicant is inconsequential,
reduced property values, higher crime rates, and a different demographic then the people in
this room. Lastly, they are pushing for a large size of units and that maybe 120 units may be
more viable.
Laura Roheder, 3388 Steven St., stated that outlet mall traffic that is coming off of I-5 should
be looked at as well as the intersection at Robin where people turn left.
Martin Gonzalez, 1900 Hemlock Circle, stated that he has been in Woodburn for many years
and all his family is here and most of them live in the same mobile park. He added that
Woodburn is losing its farming and he would hate to see Woodburn to disappear that quickly
and would like it not to grow so fast. He said it is not realistic to think that each apartment
would have only one car.
Meri Berlin, Settlemier, stated the impact of traffic will be tremendous with this project and
she is also in favor of slow growth.
A letter from Julie Welp, 1468 Woodland Ave., was received and was in opposition of this
proj ect.
A letter from Judy Tanger, 953 Woodland Ave., was received and was in opposition of this
proj ect.
Mayor Figley invited the applicant up for rebuttal testimony.
Mr. Stephens stated that he understands the concerns of the neighbors. He reminded Council
that the City and property owners are governed by the codes and standards that we can read
and design development around. He stated that these units meet the minimum density required
by the code and that they are not cramming more units in then what the plan or the zoning call
for. He also noted that the design takes into account of its surroundings. He also stated that
there has been a lot of testimony alleging that the traffic study didn't take a look at the
background of what's going on in this vicinity and that is just not true. He added that traffic
analysis are done in a prescribed way because they have to comply with industry standards.
He added that in regards to Woodland Ave. they have done what the City has asked them to
do in terms of conditioning the traffic improvements and if there is something the Council
believes should be there they would be open to discussing those. He also stated that someone
stated they don't want people who live in multi-family housing near them and that that is not
a valid consideration for Council. He also noted that there were concerns about the variances
in the project but explained that there are almost always variances in projects this big because
they don't always fit into the same box. He added that the variances in this project in particular
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
are because of the access points that are involved and the creek. He also stated that there was
a comment that this project is unbuildable so it is not a good project and stated that this is
buildable project as it's proposed. He finished by stating that this project meets all the criteria
and they are willing to discuss reasonable ways that they can address the concerns of the
neighborhood.
Councilor Morris asked what he means by that last statement and Mr. Stephens stated that if
the neighborhood would like to see speed bumps or stop signs that is something they are
willing to look at and reasonably ready to pony up for, but that they have not received any
clear direction from the decision makers throughout this process that they should do that. He
stated that they need someone with a position of authority to tell them that is what they want
to see and if the Council believes a discreet traffic improvement is needed to let them know
so they can decided if they can afford it because there are some traffic improvements out there
that are not affordable and would kill the project. He noted as an example that a signal costs
about a half a million dollars and that is not something they are going to throw on the table
and do lightly. That it is not going to be something they want to do unless there is a really
good reason for it and so far there hasn't been.
Steve Masters the applicant thanked everyone for their testimony tonight as well as the City
Council and Mayor.
Mayor Figley closed the hearing for oral testimony at 11:17 pm and stated that written
testimony will be open for two weeks. City Attorney Shields confirmed that written testimony
will be open for two weeks and then the applicant has another week for rebuttal.
4:16 COUNCIL BILL NO. 3042 - A RESOLUTION AUTHORIZING EXECUTION OF A
COLLECTIVE BARGAINING AGREEMENT BETWEEN THE CITY OF
WOODBURN AND THE WOODBURN POLICE ASSOCIATION BEGINNING ON
JULY 1, 2017 AND ENDING ON JUNE 30, 2020
Lonergan introduced Council Bill No. 3042. Recorder Pierson read the bill by title only since
there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 3042 duly passed.
4:19 CALL-UP BRIEFING: PLANNING COMMISSION APPROVAL OF A
CONSOLIDATED LAND USE PACKAGE OF A DESIGN REVIEW AND
VARIANCE APPLICATIONS FOR MID-VALLEY COMMUNITY CHURCH
GYMNASIUM AT 591 GATCH ST (DR 2017-01 & VARS 2017-01 & 08-11)
The Council declined to call this item up for review.
PLANNING COMMISSION APPROVAL OF A CONSOLIDATED LAND USE
PACKAGE OF A CONDITIONAL USE AND OTHER APPLICATIONS FOR
SUCCESS HIGH SCHOOL AT 1785 N. FRONT ST (CU 2017-01, DR 2017-02, VAR
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COUNCIL MEETING MINUTES
OCTOBER 9, 2017
2017-02, PLA 2017-05, & RCWOD 2017-02)
The Council declined to call this item up for review.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson had nothing to report.
4:20 MAYOR AND COUNCIL REPORTS
Councilor Carney congratulated the Chief and negotiating teams on the new contract.
Councilor Schaub stated that she went to the Woodburn Fire District Safety fair and it was a
great event. She also stated that she found a great article in USA Today on Woodburn resident
Ramon Ramirez.
Councilor Morris stated that he had a chance to go look at the splash pad and that it looks
awesome.
4:22 EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660 (2) (h), ORS 192.660 (2) (f), and ORS 192.660 (2) (e). Morris/Lonergan...
move into executive session. The motion passed unanimously. The Council adjourned to
executive session at 11:26 p.m. and reconvened at 11:58 p.m. Mayor Figley stated that no
action was taken by the Council while in executive session.
ADJOURNMENT
Morris/Lonergan... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 11:59 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 9 - Council Meeting Minutes, October 9, 2017
10
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
OCTOBER 9, 2017
DATE CONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, OCTOBER 9, 2017
CONVENED The Council met in executive session at 11:27p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Absent
Councilor Serratos Present
Mayor Figley reminded Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Media Present: Julia Comnes, Woodburn Independent
Staff Present: City Administrator Derickson, City Attorney Shields, City Recorder Pierson,
Economic Development Director Johnk, Police Chief Ferraris. Communications Coordinator Horton
Others Present: Jeff Condit, Attorney
The executive session was called:
To consult with counsel concerning the legal rights and duties of a public
body with regard to current litigation or litigation likely to be filed
pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection
pursuant to ORS 192.660 (2)(f).
To conduct deliberations with persons designated by the governing body
to negotiate real property transactions pursuant to ORS 192.660(2)(e).
ADJOURNMENT
The executive session adjourned at 11:57 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
Page 1 —Executive Session, Council Meeting Minutes, October 9, 2017
11
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2—Executive Session, Council Meeting Minutes, October 9, 2017
12
10/17/2017 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2017 Year to Date
CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Jul Aug Sep Total
AGGRAVATED ASSAULT 2 4 1 3 5 11 4 8 5 43
ANIMAL CRUELTY 0 1 0 0 0 0 0 0 0 1
ANIMAL ORDINANCES 0 0 1 2 0 2 1 2 5 13
ARSON 0 0 0 0 0 0 1 0 0 1
ASSAULT SIMPLE 10 5 13 10 12 7 13 18 14 102
ATTEMPTED MURDER 1 0 0 0 0 0 0 0 1 2
BURGLARY- BUSINESS 0 1 2 0 2 0 0 2 0 7
BURGLARY-OTHER STRUCTURE 0 1 1 2 0 0 0 0 0 4
BURGLARY- RESIDENCE 0 5 3 1 1 5 6 0 0 21
CHILD NEGLECT 0 1 1 0 0 1 0 0 0 3
CITY ORDINANCE 0 0 0 0 0 1 0 0 0 1
CRIME DAMAGE-NO VANDALISM OR ARSON 3 6 6 6 4 3 1 4 0 33
CURFEW 0 0 1 0 0 0 0 5 0 6
CUSTODY- DETOX 0 0 0 1 0 0 0 0 0 1
CUSTODY- MENTAL 0 5 3 6 4 5 4 4 6 37
DISORDERLY CONDUCT 7 33 4 11 10 1 10 7 9 92
DRIVING UNDER INFLUENCE 7 2 9 6 6 5 7 7 3 52
DRUG LAW VIOLATIONS 10 12 16 14 12 12 12 12 10 110
DWS/REVOKED-MISDEMEANOR 1 2 0 4 4 1 2 1 2 17
ELUDE 1 4 1 0 1 1 2 0 0 10
EM BEZZLEM ENT 0 0 0 0 0 0 1 0 0 1
ESCAPE FROM YOUR CUSTODY 2 0 0 0 0 0 0 0 0 2
FAIL TO DISPLAY OPERATORS LICENSE 0 1 2 0 0 1 0 1 1 6
FAILURE TO REGISTER AS SEX OFFENDER 0 0 0 0 0 0 0 0 1 1
FORCIBLE RAPE 0 0 1 0 0 0 2 1 0 4
FORGERY/COUNTERFEITING 0 0 0 0 0 0 3 0 1 4
FRAUD -CREDIT CARD/AUTOMATIC TELLER MACHINE 1 0 1 0 0 0 0 0 0 2
FRAUD -OF SERVICES/FALSE PRETENSES 0 2 0 0 0 0 0 0 1 3
FUGITIVE ARREST FOR ANOTHER AGENCY 35 26 39 49 38 26 27 25 31 296
FURNISHING 0 0 0 0 2 0 1 0 1 4
GARBAGE LITTERING 1 0 0 0 0 0 1 0 0 2
HIT AND RUN FELONY 0 0 0 1 0 1 1 0 0 3
HIT AND RUN-MISDEMEANOR 1 2 4 2 1 4 0 3 3 20
IDENTITY THEFT 1 0 0 0 0 0 1 0 0 2
INTIMIDATION /OTHER CRIMINAL THREAT 2 6 3 7 4 5 6 4 1 38
KIDNAP -FOR ADDITIONAL CRIMINAL PURPOSE 0 0 0 0 0 0 1 0 0 1
KIDNAP -HOSTAGE/SHIELD OR REMOVAL/DELAY WITN 0 0 0 0 1 0 0 0 0 1
MINOR IN POSSESSION 1 5 0 0 3 1 6 3 2 21
MOTOR VEHICLE THEFT 2 1 3 3 3 1 0 0 1 1
OTHER 5 5 7 5 2 0 4 1 2 31
PROPERTY RECOVER FOR OTHER AGENCY 0 0 0 1 0 0 0 0 2 3
RECKLESS DRIVING 2 1 5 2 4 3 1 1 2 21
RECKLESSLY ENDANDERING 2 2 3 1 2 1 1 2 1 1
RESTRAINING ORDER VIOLATION 0 1 1 1 2 0 1 3 0 9
ROBBERY- BUSINESS 6 0 0 0 0 0 0 0 0 6
ROBBERY-OTHER 0 0 0 0 4 4 0 0 0 8
ROBBERY- RESIDENCE 0 0 1 0 0 0 0 0 2 3
RUNAWAY 1 0 1 0 0 3 2 1 0 8
EX CRIME -CONTRIBUTE TO SEX DELINQUENCY 0 0 0 0 2 0 0 1 0 3
EX CRIME -EXPOSER 0 0 0 0 1 0 0 0 0 1
EX CRIME -FORCIBLE SODOMY 0 0 1 0 0 0 0 0 0 1
EX CRIME -INCEST 0 0 3 0 0 0 0 0 0 3
EX CRIME -MOLEST(PHYSICAL) 1 0 1 0 0 0 1 0 0 3
EX CRIME -NON FORCE SODOMY 0 0 0 0 0 0 0 1 0 1
Page 1 of 2
13
10/17/2017 Woodburn Police Department
MONTHLY ARRESTS BY OFFENSES
2017 Year to Date
an Feb Mar Apr May Jun Jul Aug Sep Total
EX CRIME -NON-FORCE RAPE 0 0 1 0 0 0 1 1 0 3
EX CRIME -PORNOGRAPHY/OBSCENE MATERIAL 0 0 0 0 2 0 0 0 0 2
EX CRIME -SEXUAL ASSAULT WITH AN OBJECT 0 0 1 0 0 0 0 0 0 1
TALKER 0 0 1 0 0 0 0 0 1 2
TOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 4 0 0 0 0 0 0 0 0
HEFT- BICYCLE 0 0 0 0 0 0 1 0 0 1
HEFT- BUILDING 0 2 3 1 0 3 0 0 0 9
HEFT- FROM MOTOR VEHICLE 1 0 2 0 4 0 0 0 0 7
HEFT-OTHER 2 2 3 3 4 1 1 2 2 20
HEFT- PURSE SNATCH 3 2 0 0 0 0 1 0 0 6
HEFT-SHOPLIFT 11 2 4 4 4 2 5 6 3 41
TRAFFIC VIOLATIONS 4 7 12 12 10 21 15 10 8 99
TRESPASS 6 11 8 7 6 8 4 6 7 63
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 0 4 1 1 2 1 0 0 1 10
VANDALISM 0 4 1 1 3 4 7 8 0 28
VEHICLE RECOVERD FOR OTHER AGENCY 0 2 1 0 0 0 0 1 0
EAPON -CARRY CONCEALED 0 0 2 0 1 0 0 3 1 7
WEAPON -EX FELON IN POSSESSION 2 0 2 0 0 0 0 1 2 7
EAPON -POSSESS ILLEGAL 2 7 1 1 1 4 0 5 3 2
WEAPON -SHOOTING IN PROHIBITED AREA 2 0 0 0 01 01 1 0 0 3
Jan Feb Mar Apr May Jun Jul AugSep Total
2017 Total 142 177 181 168 167 149 159 160 135 1,438
2016 Total 140 108 144 144 156 141 163 193 151 1340
2015 Total 206 157 155 187 166 249 200 139 168 1627
Arrests/Year
1800
1600
1400
1200 /
1000
800
Q
600
200
0
2015 2016 2017
Year
Page 2 of 2
14
10/17/2017 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2017 Year to Date
CHARGE DESCRIPTION Jan Feb Mar Apr May Jun Jul Aug Sep Total
AGGRAVATED ASSAULT 3 5 1 7 4 11 5 10 4 50
ANIMAL CRUELTY 0 1 0 0 0 0 0 0 1 2
ANIMAL ORDINANCES 1 0 1 2 0 3 2 1 5 1
ARSON 0 0 1 0 2 0 2 0 0 5
ASSAULT SIMPLE 16 8 15 15 18 15 21 201 241 152
ATTEMPTED MURDER 1 0 0 0 0 0 0 0 2 3
BURGLARY- BUSINESS 5 2 7 6 6 5 3 1 1 36
BURGLARY-OTHER STRUCTURE 2 5 4 1 2 1 0 0 0 1
BURGLARY- RESIDENCE 4 4 5 6 5 4 11 5 1 4
CHILD NEGLECT 1 1 1 1 2 1 1 0 0 8
CITY ORDINANCE 0 1 0 0 0 2 0 0 0 3
COMPUTER CRIME 0 0 0 2 0 1 0 0 0 3
CRIME DAMAGE-NO VANDALISM OR ARSON 18 17 23 17 14 11 10 12 9 131
CRIMINAL MISTREATMENT 0 2 2 1 0 0 0 0 0 5
CURFEW 0 0 1 0 0 0 0 2 0 3
CUSTODY- DETOX 0 0 0 1 0 0 0 0 0 1
CUSTODY- MENTAL 1 6 3 6 4 5 4 5 6 40
DISORDERLY CONDUCT 7 11 10 13 14 6 10 7 9 87
DRINKING IN PUBLIC 0 0 0 0 0 1 0 0 0 1
DRIVING UNDER INFLUENCE 7 2 9 6 5 5 7 7 3 51
DRUG LAW VIOLATIONS 11 14 16 14 13 12 13 12 11 116
DWS/REVOKED- FELONY 1 0 0 0 0 0 0 0 0 1
DWS/REVOKED-MISDEMEANOR 1 2 0 4 4 1 3 1 2 18
ELUDE 4 7 1 1 1 3 3 0 2 22
EMBEZZLEMENT 0 0 0 1 0 0 1 0 0 2
ESCAPE FROM YOUR CUSTODY 1 0 0 0 0 0 0 0 0 1
EXTORTION/BLACKMAIL 0 0 0 0 0 0 0 0 1 1
FAIL TO DISPLAY OPERATORS LICENSE 0 1 2 0 0 1 0 1 1 6
FAILURE TO REGISTER AS SEX OFFENDER 0 1 0 0 0 0 0 0 1 2
FAMILY-OTHER 0 0 0 1 0 0 0 0 0 1
FORCIBLE RAPE 1 0 3 1 0 0 3 3 2 13
FORGERY/COUNTERFEITING 5 4 7 5 6 8 4 2 4 4
FRAUD-ACCOUNT CLOSED CHECK 2 0 0 0 2 1 0 0 0
FRAUD- BY DECEPTION/FALSE PRETENSES 3 3 3 5 3 2 2 3 7 31
FRAUD- CREDIT CARD/AUTOMATIC TELLER MACHINE 1 4 3 3 3 7 10 7 5 43
FRAUD- OF SERVICES/FALSE PRETENSES 1 3 0 2 0 2 0 0 1 9
FUGITIVE ARREST FOR ANOTHER AGENCY 30 22 31 32 29 22 24 24 23 237
FURNISHING 0 0 0 0 1 0 1 0 1 3
GARBAGE LITTERING 1 0 0 0 0 1 1 0 0 3
HIT AND RUN FELONY 1 1 0 2 0 1 0 1 1 7
HIT AND RUN-MISDEMEANOR 20 11 16 3 11 11 12 24 19 127
IDENTITY THEFT 5 6 4 7 6 7 10 5 8 58
INTIMIDATION /OTHER CRIMINAL THREAT 4 8 6 10 7 8 8 6 3 60
KIDNAP - FOR ADDITIONAL CRIMINAL PURPOSE 0 0 0 1 0 0 1 2 0 4
KIDNAP - HOSTAGE/SHIELD OR REMOVAL/DELAY WITNE 0 0 0 0 1 0 0 0 0 1
LIQUOR LAW-OTHER 0 0 0 0 0 0 1 0 0 1
MINOR IN POSSESSION 1 4 0 0 1 1 5 1 2 1
MISCELLANEOUS 15 11 10 10 22 14 16 11 14 123
MOTOR VEHICLE THEFT 18 14 15 7 17 9 9 7 7 103
NON CRIMINAL DOMESTIC DISTURBANCE 17 10 12 10 6 13 14 20 14 116
OTHER 8 5 7 6 2 1 5 1 5 40
PROPERTY- FOUND LOST MISLAID 2 2 1 1 0 5 2 1 1 1
PROPERTY RECOVER FOR OTHER AGENCY 1 1 0 0 2 2 0 0 2 8
PUBLIC HEALTH AND SAFETY ORDINANCES 0 0 0 0 0 0 0 0 1 1
RECKLESS DRIVING 2 21 6 3 3 3 2 2 2 2
RESTRAINING ORDER VIOLATION 0 21 51 1 2 0 2 4 0 16
ROBBERY- BUSINESS 4 01 11 0 0 0 0 0 0 5
Page 1 of 2 15
10/17/2017 Woodburn Police Department
MONTHLY CRIMINAL OFFENSES
2017 Year to Date
an Feb Mar Apr May Jun Jul Aug Sep Total
ROBBERY- OTHER 1 1 1 1 3 1 2 2 0 12
ROBBERY- RESIDENCE 0 1 0 0 0 0 0 2 0 3
RUNAWAY 0 4 4 3 6 5 4 5 3 3
SEX CRIME - CONTRIBUTE TO SEX DELINQUENCY 1 0 0 0 1 1 0 1 1
SEX CRIME - EXPOSER 0 0 0 0 2 0 0 01 01 2
SEX CRIME - FORCIBLE SODOMY 1 0 2 0 0 0 0 0 0 3
SEX CRIME - INCEST 0 0 2 0 0 0 0 0 0 2
SEX CRIME - MOLEST (PHYSICAL) 2 2 5 3 4 0 4 2 0 22
SEX CRIME - NON FORCE SODOMY 0 0 0 0 0 0 0 1 0 1
SEX CRIME - NON-FORCE RAPE 1 0 0 1 1 0 1 2 2 8
SEX CRIME - OBSCENE PHONE CALL 1 0 0 0 0 0 0 0 0 1
SEX CRIME - OTHER 0 1 1 1 0 0 0 0 0 3
SEX CRIME - PORNOGRAPHY/OBSCENE MATERIAL 1 0 0 0 0 0 0 4 0
SEX CRIME - SEXUAL ASSAULT WITH AN OBJECT 0 1 1 0 0 0 0 0 0 2
STALKER 0 0 2 0 0 0 0 0 3
STOLEN PROPERTY- RECEIVING,BUYING,POSSESSING 4 1 0 0 0 2 2 0 1 10
SUICIDE 0 1 0 0 0 0 0 0 0 1
HEFT- BICYCLE 0 2 2 0 1 1 2 0 1 9
HEFT- BUILDING 7 10 7 5 11 6 4 2 3 5
HEFT- COIN OP MACHINE 1 0 0 0 1 0 0 0 0 2
HEFT- FROM MOTOR VEHICLE 9 9 16 17 9 10 10 5 16 101
HEFT- MOTOR VEHICLE PARTS/ACCESSORIES 1 1 0 0 1 1 1 1 2 8
HEFT- OTHER 20 15 8 25 24 22 20 26 18 178
HEFT- PICKPOCKET 0 0 0 1 0 2 0 0 1
HEFT- PURSE SNATCH 0 1 2 0 2 2 1 1 0 9
HEFT- SHOPLIFT 22 8 10 13 15 16 14 12 17 127
TRAFFIC VIOLATIONS 10 11 27 12 13 22 21 13 7 136
TRESPASS 6 6 7 7 8 5 5 7 12 63
UNAUTHORIZED ENTRY INTO MOTOR VEHICLE 4 2 6 14 10 10 9 9 7 71
UNLAWFULLY BEING WHERE MINORS CONGREGATE 0 2 0 0 0 0 0 0 0 2
VANDALISM 30 56 32 18 24 23 27 32 24 266
VEHICLE RECOVERD FOR OTHER AGENCY 3 2 5 2 0 1 0 2 0 1
WEAPON -CARRY CONCEALED 0 0 2 0 1 0 1 2 1 7
WEAPON - EX FELON IN POSSESSION 1 0 2 0 0 0 0 1 2 6
WEAPON - POSSESS ILLEGAL 3 6 1 2 1 5 O[: 2 2
WEAPON -SHOOTING IN PROHIBITED AREA 1 11 01 0 1 1 11 2 0 7
Jan I Feb I Marl Apr IMayl Jun I Jul lAug Sep ITotal
2017 Total 1 3561 3471 3771 3391 3571 3421 3571 347 328 3,150
2016 Total 1 3001 2511 3171 2741 3631 2731 3111 3281 304 2,721
2015 Total 1 3571 2701 2711 3091 2901 3591 3271 2791 258 2,720
Offenses/Year
3500
3000
2500
Z 2000
W
1500
O
1000
500
0
2015 2016 2017
YEAR
Page 2 of 2 16
Woodburn Police Department
ORDINANCE VIOLATIONS
2017 Year to Date
9/12/2017
Ordinance Discription Jan Feb Mar Apr May Jun Jul Aug Total
Animal Complaint 29 22 24 30 61 39 44 56 305
Ordiinance -Abate/Nuisances 0 0 1 0 1 3 1 3 9
Ordinance -Abandoned Vehicles 18 18 29 75 64 72 61 47 384
Ordinance -Abate Graffiti 13 26 15 14 8 11 3 11 101
Ordinance - Land Use Violations 0 0 3 1 3 1 2 0 10
Ordinance -Oth Violation 34 60 104 57 68 73 49 45 490
Ordinance -Tall Grass 0 0 0 0 85 85 15 8 193
2017 Total 94 126 176 177 290 284 175 170 1,492
2016 Total 122 159 131 106 239 200 181 159 1,297
2015 Total 125 125 149 120 250 185 162 141 1,257
Ordinance Violations / Code Enforcement Officers
1400
1200
i
1000
N
Z
p 800
F
0 600 %
400
200
0
2015 2016 2017
COMBINED TOTAL-CODE ENFORCEMENT OFFICERS
Ordinance Violations / Year
1600
1400
i
1200
N
1000
Z
O
Q 800
600 � � ,
400
200
0
2015 2016 2017
YEAR TOTALS FOR ALL OFFICERS
1
17
�'I'1 r I Iii♦ r}
Y 9M& Its
BU
October 23, 2017
TO: Honorable Mayor and City Council through City Administrator
THRU: James C. Ferraris, Chief of Police
FROM: Martin Pilcher, Lieutenant
SUBJECT: Modification of City Traffic Ordinance to allow Volunteer Parking
Patrols
RECOMMENDATION:
The Woodburn Police Department recommends the Woodburn City Council
adopt the attached ordinance modifying Ordinance 2285 to allow for volunteer
parking patrols for enforcement of disabled parking laws within the City.
BACKGROUND:
Woodburn Police Department's Volunteer Services Program provides for trained
Citizen Volunteers to issue citations for violations of disabled parking laws within
the City. A review of this program revealed that changes to City of Woodburn
Ordinance 2285, which regulates motor vehicle, bicycle and pedestrian traffic,
be made to clearly articulate that volunteers have proper authority to issue such
citations.
DISCUSSION:
Handicapped parking provides accessible and proximate parking for individuals
with disabilities, but it is often the case that parking privileges are abused by
persons who do not meet state qualification criteria and who simply don't want
to walk from a more distant spot.
Oregon State Statute, ORS 811 .632, grants law enforcement agencies with
authority to appoint and utilize volunteer patrols to enforce and issue citations
for violations of the following disabled/handicapped parking laws:
- ORS 811 .615 (Unlawful parking in space reserved for persons with
disabilities)
- ORS 811 .617 (Blocking parking space reserved for persons with disabilities)
Agenda Item Review: City Administrator_x City Attorney_x Finance_x
18
Honorable Mayor and City Council
October 23, 2017
Page 2
- ORS 811 .625 (Unlawful use of disabled person parking permit); and
- ORS 811 .630 (Misuse of program placard).
On the basis of ORS 81 1 .632, the Woodburn Police Department established a
volunteer-based disabled/handicapped parking patrol program. A Volunteer
handbook was created (see attached), outreach and training has been
ongoing, and volunteers are ready to be engaged for enforcement of
applicable laws.
Voluntarism is on the rise in the United States, with numerous community and
public organizations serving communities and population groups to improve
their quality of life. Disabled or handicapped parking volunteer programs have
been implemented in at least twenty states and numerous cities across the
country. Programs are designed with the purpose of ensuring that individuals
whose needs require accessible parking spaces have those spaces available.
These programs also successfully leverage local volunteer resources in order to
alleviate budget and personnel constraints that our local police officials may
face in trying to implement these parking laws.
For these reasons, it would be in the City's best interest to continue its
engagement with volunteers for parking patrol assistance and ensure that these
trained volunteers have the proper authority under our Traffic Ordinance to
enforce and issue citations to violators of disabled/handicapped parking laws.
FINANCIAL IMPACT:
None
19
Woodburn Police
Department
Volunteer Services
Disabled Parking
Patrol Handbook
The Disabled Parking Patrol is one of the programs staffed by volunteers at the
Woodburn Police Department. The purpose of this program is to keep disabled parking
spaces available for those who need them. To accomplish this, volunteers patrol areas of
Woodburn, checking for disabled parking violations and issuing citations as needed.
This manual is designed to equip new volunteers with the knowledge required to be
effective in their new role with the disabled parking patrol. Any questions that arise and
are not answered in this manual should be directed to the volunteer coordinator for
clarification. This manual is to be used in conjunction with the volunteer orientation and
follow up training.
Scheduling
Volunteers serving on the disabled parking patrol must always patrol in pairs. Some
volunteers choose to always go out with the same partner while others divide up their
shifts with various partners. Volunteers with the Woodburn Police Department are asked
to volunteer a minimum of eight hours per month and disabled parking patrol volunteers
are responsible for scheduling their own volunteer shifts. A list of current disabled
parking volunteers can be obtained through the volunteer coordinator. Volunteers are
responsible for contacting other volunteers to find a time that will work for the two of
them to go on patrol. A normal patrol shift would be between three and four hours but can
be more or less depending on the availability of the volunteers.
Schedules are kept in the binder in the volunteer office. The calendar labeled"Disabled
Parking Patrol"is what volunteers in this position would use to sign up for a patrol shift.
To sign up for a shift, simply write down the names of the volunteers who are working
together and the time of the shift. Due to vehicle availability only one pair of Volunteers
can be scheduled at the same time.
Dress Code
All volunteers are reminded that they are representing the Woodburn Police Department
while on duty and should dress accordingly. Because of the fact that disabled parking
patrol volunteers are issuing citations, they are provided with a"Woodburn Police
Volunteer"polo shirt to wear while on duty to identify them as a representative of the
Police Department.
20
These shirts are only to be worn while on duty and should be kept in good condition.
The shirt is property of the Woodburn Police Department and must be returned to the
department upon termination of the volunteer assignment. The polo shirt should be worn
with a pair of pants or shorts that are in good condition. Safety Vests must always be
worn by volunteers while patrolling parking lots. The purpose of the vests is to make
sure volunteers are visible to others.
If a volunteer's polo shirt needs to be replaced for some reason while still serving as
a volunteer, a request can be submitted for a new shirt.
Training
Prior to be allowed to independently schedule a shift with another Volunteer each
Disable Parking Enforcement Volunteer must complete an orientation course. The
course includes the following topics:
Equipment Checkout
Shift Supervisor Notification
Log-In with METCOM
Radio Procedures
Vehicle Check/Operation
Vehicle Fueling
Scope of Authority
Identify Violation
Complete/Issue Citation
Hostile Citizen
Proper Citation Routing
End of Shift Procedures
During orientation the designated Trainer will demonstrate each task and observe the
Volunteer who will exhibit their knowledge of and ability to complete each task. The
Volunteer Disabled Parking Enforcement Orientation Sign-Off document will be
completed and signed by both the Trainer and Volunteer and forwarded to the Volunteer
Coordinator.
Sunnlies Needed For Duty
The following supplies will be needed by a volunteer while they are on duty and can
be found in the volunteer office:
• Citations
• Camera& Extra Batteries
• Warnings
• Cell Phone
• Plastic Bags
• Keys for vehicle
21
To Be Completed Prior to Deployment
The following tasks must be completed before a disabled parking patrol team goes out
on duty:
• Obtain all needed supplies
• Check out vehicle by signing out on clipboard
• Notify the Shift Supervisor of volunteer names, time that they will be on duty,
and a cell phone number where they can be reached.
• Log in with METCOM
City Owned Vehicles
Disabled Parking Enforcement Volunteers shall use Vehicle for conducting their
assigned duties. When in use the vehicle will have the magnetic "Woodburn Police
Volunteer" sign affixed to the driver and passenger door. It is important that volunteers
who are driving city vehicles follow all traffic laws in order to positively represent the
City. If a volunteer vehicle is ever involved in an accident, the car should not be moved
and the volunteer is required to immediately contact a supervisor-regardless of how
minor the accident is.
In addition to driving safely, it is also important that volunteers driving city vehicles keep
them neat and clean at all times. Vehicles can be taken to Purdy's Car Wash if needed.
There are supplies located in the parking area that can be used to clean the windows as
well as the interior surfaces of the car. There is a vacuum located at the car wash as well
as in the parking area that can be used to vacuum out the vehicle if needed as well.
The volunteer vehicle is parked in the"east side of the parking lot next to the CSO
Trucks. Prior to leaving the parking lot, the OSHA log must always be filled out to make
sure that the vehicle is operating properly. The OSHA log is kept inside the vehicle in a
binder. If new inspection sheets are needed, a request can be made for the volunteer
coordinator to provide additional copies. At the end of each shift, the vehicle is to be
returned to the same lot.
Patrol Area
Volunteers are allowed to patrol any area within Woodburn City. Maps are available
showing where the Woodburn boundaries are if volunteers have any questions. Good
areas to patrol include parking lots at grocery stores or other busy strip malls and parking
lots at apartment complexes.
When patrolling in parking lots, volunteers should use the vehicle's flashers when
stopped to alert other drivers. Volunteers should not stop the vehicle directly behind any
other vehicles so that they won't prevent anyone from being able to park or leave the
area.
22
Issuing a Citation
The purpose of the program is to keep disabled parking spaces available for people who
need them. This is accomplished by having volunteers drive or walk through parking lots
or other areas where there are disabled parking spaces to make sure that drivers are
complying by displaying a disabled parking placard. If a volunteer see's a vehicle that
does not have a placard displayed, they are to look inside the vehicle to see if it is located
anywhere inside the vehicle in the case that the driver forgot to display it. If a placard is
located somewhere in the vehicle, but not properly displayed then a volunteer can issue a
warning.
For those vehicles that do have a disabled parking placard displayed, volunteers should
check to ensure that it is valid. There have been instances where the placards have been
modified to show a different expiration date. All placards should have month and year
punches that can be compared to the expiration date written at the bottom of the placard.
1111,110 M,
,<<
Listed below are the Oregon Revised Statutes (ORS) that can be used when issuing
a citation:
811.615: Unlawful parking in space reserved for disabled persons ($160.00 fine)
-Does not conspicuously display a disabled parking permit
-Vehicle parked in access aisle
-Expired permit
811.617: Blocking parking space reserved for disabled person ($50.00 fine)
- Access blocked to disabled parking space, includes blocking access aisle
At this time, volunteers are not issuing citations to vehicles parked in "Van Accessible"
or"Wheelchair User"parking spaces if they do not have the appropriate disabled
parking placard. As long as they have a placard displayed that is not expired, they should
not be cited—even if the placard is not labeled as a"Van Accessible" or "Wheelchair
User"placard.
Filling out a Citation
When filling out a citation, always be sure to fill it out correctly and completely and
double check for accuracy. When citations are issued, there is always a chance that the
recipient may try to contest the citation and plead "not guilty"when appearing in court. If
there is incorrect or incomplete information on a citation (ex. incorrect date, fine amount
left blank) there is a chance that the judge will dismiss the citation. After the citation has
23
been reviewed to ensure it is accurate and complete, the volunteer will place the carbon
copy underneath a windshield wiper on the vehicle and will keep the original. If it is
raining or the volunteer is concerned with the citation getting wet, it can be place in a
plastic baggie prior to being placed under the windshield wiper.
It is a good idea to take pictures when a citation is issued so that there will be
documentation for the volunteer if they are called to court to testify on behalf of the
citation. When taking pictures, take one from the front of the vehicle that shows that
there is no placard displayed anywhere on the dash or rearview mirror, and take another
from the rear of the vehicle that is far enough back to show that the parking space where
the vehicle is parked is clearly marked as a disabled parking space.
NU
Ij
1 yr
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Submitting Citations
Once back at the Woodburn Police Department, the volunteer will make a copy of the
citation. The original will be placed in an interoffice mail envelope addressed to
"Municipal Court"which will then be placed in the outgoing mail basket. A copy of the
citation will be place in the volunteer coordinator's in-box along with the camera. The
pictures will be saved on the computer so that they can be printed and used if a
Volunteer is called to testify in court.
Testifying in Court
If called to testify in court on behalf of a citation, the volunteer will be notified by the
volunteer coordinator and will be provided with a copy of the citation along with the
pictures that were taken when the citation was issued. There is also a testimony template
that the volunteer can use to prepare their testimony. Volunteers should either dress in
their volunteer polo shirt with dress pants, or dress in other professional attire when
testifying in court. Volunteers should keep in mind that the citation was written by the
volunteer on behalf of the Woodburn Police Department and should represent the police
department positively and professionally.
End of Shift
Prior to the end of their shift will check the vehicle to determine if it needs to be
refueled. The vehicle should be refueled if there is less than half a tank of gas. During
training, each volunteer will be instructed on where and how to fuel the vehicle.
After properly submitting all citations, the volunteer will check out with the shift
supervisor, log off with METCOM and return vehicle keys, cell phone, and camera.
24
COUNCIL BILL NO. 3043
ORDINANCE NO. 2546
AN ORDINANCE AMENDING ORDINANCE 2285 (THE REGULATION OF MOTOR
VEHICLES, BICYCLES, AND PEDESTRIAN TRAFFIC WITHIN THE CITY OF WOODBURN)
TO MODIFY THE AUTHORIZATION FOR ENFORCEMENT PROVISION TO ALLOW FOR
VOLUNTEERS TO ENFORCE DISABLED PARKING LAWS IN THE CITY
WHEREAS, Subject to state law, the City Council constitutes the City road
authority under ORS 810.010 and is empowered with all municipal traffic
authority for the City; and
WHEREAS, the Woodburn City Council adopted Ordinance 2285
establishing and providing for the regulation of motor vehicles, bicycles, and
pedestrian traffic within the City of Woodburn; and
WHEREAS, Section 7 specifies certain individuals that have authority to
enforce provisions of the Traffic Ordinance; and
WHEREAS, the City Council has determined that giving trained parking
patrol volunteers authority to enforce and issue citations for violations of
certain disabled parking laws is in the best interest of the City; and
WHEREAS, the City Council has determined that to effectuate such a
grant of authority in enforcement, Section 7 of the Traffic Ordinance should be
amended to allow for volunteer patrols; NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 1. Section 7 of Ordinance 2285 is amended to read as follows:
Section 7. Authority to Enforce Ordinance. Police officers as defined by
ORS 801 .395 and all other City employees and parking patrol volunteers
designated by the City Administrator have the authority to enforce the
provisions of this Ordinance to all City of Woodburn owned or operated
property, highways as defined by ORS 801 .305, and all private streets within the
City limits specifically noted by this Ordinance.
The City Administrator may authorize a volunteer or volunteer patrols to issue
parking citations on behalf of the city as a part of an organized program
administered through the City's police department. Such a person shall have
full authority to assist in the enforcement of the city's ordinances and
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Ordinance No. 2546
25
regulations relating to parking, including but not limited to the issuance of
parking citations.
Approved as to form:
City Attorney Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
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Ordinance No. 2546
26
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October 23, 2017
TO: Honorable Mayor and City Council
FROM: Scott C. Derickson, City Administrator
SUBJECT: Resolution to Refinance the 2005 General Obligation (GO) Debt
RECOMMENDATION:
That the City Council approve Resolution 2105, authorizing the City Administrator,
the Finance Director, or their designee, to negotiate the financial terms to issue
approximately $3.77 million in debt to refinance the City's 2005 General
Obligation (GO) bonds and cover costs related to the debt issuance.
BACKGROUND:
In January 2005, the City of Woodburn issued $7.07 million in voter-approved GO
debt for the construction of a Police Facility (including property, parking, and
issuance costs). On average, the City is paying an interest rate of 4.17 percent
with the debt scheduled to retire in June 2025. As of October 2017, the City's
outstanding GO debt is approximately $3.69 million. The current low interest rate
environment creates an opportunity to refinance (aka refund) the debt to
generate a savings.
On October 9, 2017, City Council directed staff to proceed with a refinancing
structure that will pay off the debt by 2024, shortening the debt maturity by one
year, and create a level levy rate of approximately $0.36 per thousand of
assessed value. Based on the average Woodburn home with $155,000 in assessed
value, an estimated annual tax levy of $55.80, or $3.10 greater than the current
levy, is projected.
Next Steps Followinq Council Approval of the Resolution:
1 . Completion of a bid process and selection of a bank (November 2017).
2. Review and finalization of closing documents (November 2017).
3. Completion of refinancing (estimated date of November 30, 2017).
Agenda Item Review: City Administrator_x_ City Attorney_x Finance—x-
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COUNCIL BILL NO. 3044
RESOLUTION NO. 2105
A RESOLUTION OF THE CITY OF WOODBURN, OREGON AUTHORIZING THE SALE OF
A GENERAL OBLIGATION REFUNDING BOND
WHEREAS, the City of Woodburn, Oregon (the "City") issued its General
Obligation Bonds, Series 2005 on March 9, 2005 (the "Refundable Bonds") and
there is currently approximately $3,690,000 in principal amount of the
Refundable Bonds outstanding; and
WHEREAS, Oregon Revised Statutes sections 287A.360 through 287A.375
authorize Oregon cities to issue refunding bonds to refund or purchase its
outstanding bonds like the Refundable Bonds; and
WHEREAS, under current market conditions refunding all or a portion of the
Refundable Bonds may produce debt service savings; and
WHEREAS, it is now desirable to authorize the refunding of the Refundable
Bonds to achieve debt service savings; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Refunding Bond Authorized.
The City hereby authorizes the issuance of a general obligation refunding
bond (the "Bond") to refund all or any portion of the Refundable Bonds. The
Bond may be issued in an amount sufficient to refund all or any portion of the
Refundable Bonds that are being refunded and to pay estimated costs related
to issuing the Bond and refunding the Refundable Bonds.
Section 2. Delegation.
The City Administrator or the City Finance Director, or the person
designated by the City Administrator or the City Finance Director (any of whom
is referred to in this resolution as a "City Official") are each hereby authorized,
on behalf of the City and without further action by the Council, to:
(1 ) Select one or more commercial banks or other investors and negotiate
the sale of the Bond with those commercial banks or investors.
(2) Issue the Bond in one or more series.
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Resolution No. 2105
28
(3) Establish the form, principal amount, interest rates, prepayment terms,
payment terms and dates, and other terms of each series of the Bond.
(4) Execute and deliver a bond purchase agreement or other document for
each series of the Bond specifying the terms under which each series of
the Bond is issued and covenants for the benefit of owners of the Bond.
(5) Engage the services of verification agents, escrow agents and any other
professionals whose services are desirable for the Bond and negotiate the
terms of and execute any agreement with such professionals.
(6) Determine whether the savings produced by the refunding are adequate
to justify the refunding and select the outstanding maturities of the
Refundable Bonds that will be refunded.
(7) Determine whether each series of the Bond will bear interest that is
excludable from gross income under the Internal Revenue Code of 1986,
as amended (the "Code"), or is includable in gross income under the
Code. If a series bears interest that is excludable from gross income under
the Code, the City Official may enter into covenants to maintain the
excludability of interest on that series of the Bond from gross income.
(8) Designate any series of Bond as a "qualified tax-exempt obligation" under
Section 265(b)(3) of the Code, if applicable.
(9) Execute and deliver each series of the Bond to its purchaser.
(10) Take any actions to defease, call and prepay the Refundable Bonds.
(1 1 ) Execute and deliver any agreements or certificates and take any other
action in connection with each series of the Bond which the City Official
finds is desirable to permit the sale and issuance of that series of the Bond
in accordance with this Resolution.
(12) Apply for and purchase bond insurance, reserve surities or other forms of
credit enhancements for each series of the Bond.
(13) Enter into an agreement to provide continuing disclosure for each series
of the Bond, as required under federal securities laws.
Section 3. Security for the Bond.
Pursuant to ORS 287A.315, the City hereby pledges its full faith and credit
and taxing power to pay the Bond. The City hereby covenants for the benefit of
the owners of the Bond to levy annually a direct ad valorem tax upon all of the
taxable property within the City which is sufficient, after taking into consideration
discounts taken and delinquencies that may occur in the payment of such
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Resolution No. 2105
29
taxes, to pay all Bond principal and interest when due. This tax shall be in
addition to all other taxes of the City, and this tax shall not be limited in rate,
amount or otherwise, by Sections 11 or 11 b of Article XI of the Oregon
Constitution.
Approved as to form:
City Attorney Date
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
Page 1 - Council Bill No. 3044
Resolution No. 2105
30
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October 23, 2017
To: Honorable Mayor and City Council through City Administrator
From: Chris Kerr, Community Development Director ,'V
Subject: Consideration of Council review of a Planning Commission Approval;
Design Review application for East Lincoln Street Apartments
(DR 2017-05; VAR 2017-05/PLA 2017-07)
RECOMMENDATION:
Staff recommends no additional action on this item. Pursuant to Woodburn
Development Ordinance (WDO) Section x.02.02,, the Council may initiate a review of
this item if desired and, by majority vote, call-up a review of this decision.
BACKGROUND:
The Planning Commission held a public hearing on October 12, 2017 and
unanimously approved the complete application with the conditions recommended
by staff. At the hearing, several people spoke in support of the proposal and one
person requested more information about fencing and drainage.
The proposal is a request for a 17 unit multi-family apartment development within
three, two-story buildings. The 1 .3 acre property is an abandoned orchard and is
located in the 1200 block of East Lincoln Street between Park Avenue and Carol
Street.
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Agenda Item Review: City Administrator_x City Attorney_x Finance_x
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The property is zoned Medium Density Residential (RM) in which multi-family
complexes are permitted outright. The Design Review application is necessary to
review the proposed site plan and architectural standards. Two variances are
requested to allow structures to encroach into the rear and side setbacks. The
proposed project consists of three buildings. Building A is a common use building for
the tenants with a community kitchen, conference/learning rooms, laundry and
restrooms. The 2nd Floor has a two-bedroom apartment for an on-site manager.
Buildings B & C are two-story with a total of (12) 3-bedroom and (4) 2-bedroom
apartments. The property line adjustment will consolidate the lots into one.
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Proposed Site Plan
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Elevations and Rendering
FINANCIAL IMPACT:
Staff anticipates no direct financial impact to the City by the decision.
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