July 24, 2017 Agenda FIGLEY,MAYOR
HRYN
CITY OF WOODBURN VACANTTCOUNCILOR WARD 1
LISA ELLSWORTH,COUNCILOR WARD II
CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
C FRANK LONERGAN,COUNCILOR WARD V
JULY 24, 2017 - 5.30 P.M. ERIC MORRIS,COUNCILOR WARD VI
Centennial Park-900 Parr Road
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. Woodburn Fiesta Mexicana will take place August 4-6 at Legion
Park.
A1212ointment and Oath of Office:
B. Appointment of Juan Serratos to Ward 1 - Term expiring
December 2020
C. Swearing-in new Officer Jorge Miranda-Garcia
4. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. National Night Out 1
B. Community Volunteers Day 2
Presentations:
A. Museum Committee Recognition
B. Oregon Heritage Commission
5. COMMUNITY/GOVERNMENT ORGANIZATIONS
A. Woodburn Downtown Association
6. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
7. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A. Woodburn City Council minutes of June 26, 2017 3
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318 at least 24 hours prior to this meeting.
**Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980-2485.**
July 24, 2017 Council Agenda Page i
Recommended Action: Approve the minutes.
B. Building Activity for June 2017 6
Recommended Action: Receive the report.
C. Deferred Compensation Contract Clarification 7
Recommended Action: It is being recommended that the City
Council authorize the Mayor to sign an addendum to both the City
Administrator and City Attorney's employment agreements, clarifying
past intent to provide deferred compensation as a fixed contribution.
8. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
A. Council Bill No. 3037 - A Resolution Awarding a Sole Source 9
Contract to Xylem Water Solutions USA, Inc. for the Purchase of
Two Flygt Pumps for the Replacement of Mill Creek Pump Station
Pump #1 And Pump #3, and Adopting Findings
Recommended Action: That City Council, acting as the Local
Contract Review Board, adopt a Resolution and Findings
awarding a sole source contract to Xylem Water Solutions USA,
Inc. for the purchase of two Flygt pumps for the replacement of
mill creek pump station pump #1 and pump #3, in the amount
of $213,919.60.
B. Intergovernmental Agreement for City of Woodburn 14
Transportation System Plan Update
Recommended Action: Authorize the City Administrator to sign
the Intergovernmental Agreement ("IGA") with the Oregon
Department of Transportation ("ODOT") that finalizes the terms
of the transportation and growth management ("TGM") Grant
Agreement No. 321 1 1 . This agreement represents the first step in
updating the City's Transportation System Plan ("TSP").
9. ADJOURNMENT
July 24, 2017 Council Agenda Page ii
Pff"'ROCLAMATION
NATIONAL NIGHT OUT 2017
WHEREAS,the National Association of Town Watch is sponsoring a unique, nationwide
crime, drug and violence prevention program on Tuesday, August 1st, 2017 entitled "National
Night Out"; and
WHEREAS, the '134th Annual National Night Out" provides a unique opportunity for
the City of Woodburn to join forces with thousands of other communities across the country in
promoting cooperative police-community crime, drug and violence prevention efforts; and
WHEREAS, all citizens of Woodburn play a vital role in assisting the Woodburn Police
Department through joint crime, drug and violence prevention efforts in Woodburn and is
supporting "National Night Out 2017" locally; and
WHEREAS, it is essential that all citizens of the City of Woodburn be aware of the
importance of crime prevention programs and the impact that their participation can have on
reducing crime, drug abuse and violence in Woodburn; and
WHEREAS, police-community partnerships and neighborhood safety and awareness
cooperation are important themes of the "National Night Out" program.
NOW, THEREFORE, 1, MAYOR KATHY FIGLEY, do hereby call upon all citizens
of Woodburn to join the Woodburn Police Department and the National Association of Town
Watch in supporting the "34th Annual National Night Out" Tuesday, August I st,, 2017.
FURTHER, LET IT BE RESOLVED THAT, 1, MAYOR KATHY FIGLEY, do
hereby proclaim Tuesday, August 1st, 2017 as "NATIONAL NIGHT OUT" in the City of
Woodburn.
IN WITNESS WHEREOF, I hereunto set my hand and caused the seal of the City of
Woodburn to be affixed this 24`h day of July 2017.
011
gathryn igley, Ma or
ityof o4odbu
PROCLAMATION
COMMUNITY VOLUNTEERS DAY
WHEREAS,Woodburn volunteers have undertaken many responsibilities that promote the general
welfare of the City of Woodburn and make a difference in the lives of its residents; and
WHEREAS,in providing these:services,volunteers have demonstrated a spirit of personal concern
and wholehearted willingness to help others; and
WHEREAS,volunteers reflect the commitment of neighbors helping neighbors in the finest sense of
that tradition; and
WHEREAS,these volunteers ask nothing more than the satisfaction of a job well done; and
WHEREAS, these individuals are most deserving of appreciation and thanks; and
WHEREAS,the City Council, in gratitude for the dedicated service rendered by members of this
community wishes to recognize all those who have given their time, energy and talents to help others.
NOW, THEREFORE, 1, KATHRYN FIGLEY, Mayor of the City of Woodburn, do hereby
proclaim July 24, 2017 to be
Community Volunteers Day
in the City of Woodburn. I encourage my fellow citizens to honor and thank those volunteers in our
community who share their time, energy,knowledge, and abilities. By volunteering and recognizing those
who serve, we can promote partnership, understanding and compassion in our community.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of
Woodburn to be affixed this 19"day of July, 2017.
lath ryfnFigley, a r,/'
City of Woodburn
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COUNCIL MEETING MINUTES
JUNE 26, 2017
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, JUNE 26, 2017
CONVENED The meeting convened at 7:03 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Absent
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Police Chief Ferraris, Interim Public Works Director Liljequist,
Economic Development Director Johnk, Community Relations Manager Gutierrez-Gomez,
City Recorder Pierson
0:00 ANNOUNCEMENT
The City Council meeting scheduled for July 10, 2017 is cancelled. The next City Council
meeting will take place July 24, 2017 at 5:30 p.m. at Centennial Park.
Mayor Figley announced that there will be a meet and greet with Ward 1 candidate Juan Carlos
Serrato at Souls Harbor Church on June 29th from 6 to 7:30 p.m.
0:03 APPOINTMENTS
Lonergan/Schaub... approve the appointments of Carisa Rangel Gottuso, Lisa Ellsworth,
Hythum Ismail, Paul Iverson, Camron Settlemier, Robby Truong, Kayla Waldron, Renee
Willer to the Woodburn Tourism Advisory Committee. The motion passed unanimously.
0:04 PRESENTATIONS
West Hayes Street—Interim Public Works Director Liljequist provided a presentation on the
options for West Hayes Street improvements. Council provided comments and questions
periodically throughout the presentation. Mike Huarte, 612 N. Cascade, an owner of
Driftwood Mobile Estates, stated that tenants are willing to work with the City and he wants
to be sure that no homes are forced to be moved and that narrower is better. Maxine Fitzgerald,
612 N. Cascade Dr., stated that they have very little yard space right now and that if the
arborvitae and fence go they will no longer have any privacy. She added that she takes great
pride in her yard and would hate to see it go. She asked when the improvements will start.
Mayor Figley stated that it wouldn't happen until next summer and wouldn't happen without
getting community input. Frank Pinkal, 612 N. Cascade, stated that his house is right by the
fence and that if the fence is removed he will get more garbage in his yard. Lee Elyea, 612 N.
Cascade, stated that she wants these people protected and isn't concerned about the arborvitae
being removed as much as the fence, however, if the fence was torn down requested a
temporary fence to go up during the improvements. Ron Anderson, asked why a bike lane is
Page 1 - Council Meeting Minutes, June 26, 2017
3
COUNCIL MEETING MINUTES
JUNE 26, 2017
needed. Councilor Lonergan stated that its part of the transportation plan. Steve Clark, states
that he drives a street legal golf cart and would like to see the bike lanes take golf carts. There
was a consensus of the Council to go with Option 41 in regards to width and Option 41 in
regards to the intersection.
RECESS
Mayor Figley called for a short recess.
1:08 BUSINESS FROM THE PUBLIC
Miguel Salinas, 2076 S Willamette, West Linn, provided a letter to City Council regarding
the Fiesta Mexicana and its history. He stated that the website for Fiesta Mexicana looks good
but has concerns about it being called the McDonald's Woodburn Fiesta Mexicana and that
what that means may not be clear to people. If there are going to be sponsors it should be clear
that they are sponsors.
Elvira Arce, 5419 Windsor, stated that she was a member of the Woodburn Club Latino
Americano which sponsored the Fiesta Mexicana. She added that the club is no longer around
but it left a foundation for the Fiesta. She questions why the City of Woodburn has not given
the club the credit it is due.
1:21 CONSENT AGENDA
A. Woodburn City Council minutes of June 12, 2017,
B. Crime Statistics through May 2017.
Lonergan/Schaub... adopt the Consent Agenda. The motion passed unanimously.
1:22 COUNCIL BILL NO. 3036 - A RESOLUTION ADOPTING THE CITY OF
WOODBURN REPRESENTATION IN THE UPDATES TO THE MARION COUNTY
MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN
Lonergan introduced Council Bill No. 3036-Recorder Pierson read the bill by title only since
there were no objections from the Council. Kathleen Silva, with Marion County Emergency
Management, spoke on the importance of the Multi-Jurisdictional Hazard Mitigation Plan.
On roll call vote for final passage,the bill passed unanimously.Mayor Figley declared Council
Bill No. 3036 duly passed.
1:30 INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICERS
Lonergan/Ellsworth... authorize the City Administrator to sign a new Intergovernmental
Agreement (IGA) with the Woodburn School District for School Resource Officer services.
The motion passed unanimously.
1:31 TRANSIT VEHICLE MAINTENANCE AND REPAIR ACCEPTANCE OF
PROPOSAL
Lonergan/Ellsworth... authorize the City Administrator to accept the proposal of Woodburn
Carcraft for transit vehicle maintenance and repair services. The motion passed unanimously.
CITY ADMINISTRATOR'S REPORT
The City Administrator announced that the splash pad is going live tonight. He added that the
Page 2 - Council Meeting Minutes, June 26, 2017
4
COUNCIL MEETING MINUTES
JUNE 26, 2017
alleyway tour will be postponed since it is starting to get dark outside.
1:32 MAYOR AND COUNCIL REPORTS
Mayor Figley wished everyone a safe and happy 41' of July and that there are excellent
fireworks here in Woodburn. She added that in this hot weather remember not to leave
children or pets in vehicles and to check on vulnerable neighbors.
Councilor Ellsworth announced that the July 41' Kiwanis chuck wagon breakfast will be at
Legion Park and there will be fireworks at Centennial Park which will include music and
vendors. She added that Relay for Life will take place at Centennial Park the weekend after
the fourth and that there are new restaurants at the outlet mall.
Councilor Schaub stated that the Father's Day event downtown was fantastic. She added that
there were two accidents on Oregon Way and Country Club today and she would like to see
if someone could contact ODOT in regards to accident data at that location. City Administrator
Derickson stated that he will have Interim Public Works Director Liljequist contact ODOT
about doing an assessment on this.
Councilor Morris asked people to be safe with fireworks.
0:35 ADJOURNMENT
Morris/Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:42 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 3 - Council Meeting Minutes, June 26, 2017
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(';'1TY OF WOODBURN
Community Development Department
MEMORANDUM
270 Montgomery Street Woodburn, Oregon 97071 (503)982-5246
Date: July 7, 2017
To: Chris Kerr, Community Development Director
From: Building Division
Subject: Building Activity for June 2017
2015 2016 2017
No. Dollar Amount No.. Dollar Amount No. Dollar Amount
_..
_.... .. ..... _. _.......... ..... ._.�_m ...-_..............................
.�� -----------
_.__ ........ .........._..............
_.............�.�...._. ...
Single-Family Residential 2 $621,997 0 $0 0 $0
Multi-Family Residential �0 $0uµµ_ 8...... _._._...m$1m,999,W9W99 Ommmn.......... %0
......--- - .
Assisted Living Facilities 0 $0 0 $0 0 $0
Residential Adds &Alts 2 $15,770 8 $123,861 4 $47,047
.... . .. _._._.
Industrial 2 $29,829 1 $2,500 4 $1,223,355
.................. _ ......
Commercial 11 $374,686 13 $729,253 11 $1,037,236
Signs and Fences 1 $5,000 2 $32,600 1 $5,830
Manufactured Homes ......................... ..... $11,500 0 $0 0 $0
TOTALS 19 $..1............_....................��.................. .�
058,782 32 $2,888,213 20 $2,313,468
--..--W____..................__ -.. .. __...._.............. _.
Fiscal Year to Date(July 1 —
June 30) $26,946,290 $25,592,070 $21,352,902
I:\Community Development\Building\Building Activity\B1dgAct-2017\B1dg Activity-Memos\memo-2017-6 June.doc
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Pri,a�<;rrt rr rf aA'!87
July 24, 2017
TO: Honorable Mayor and City Council
FROM: Mel Gregg, Human Resources Director
SUBJECT: City Attorney & City Administrator Contract Clarification
Amendment
RECOMMENDATION:
It is being recommended that the City Council authorize the Mayor to sign an
addendum to both the City Administrator and City Attorney's employment
agreements, clarifying past intent to provide deferred compensation as a fixed
contribution.
BACKGROUND:
The City Attorney and City Administrator's employment contracts allow their
participation in the City's approved deferred compensation program, which is
considered part of their overall compensation.
Throughout their employment, contract amendments have been made
changing the City's contribution for various reasons. For instance, in February
2012, the City Administrator and City Attorney each voluntarily modified their
existing agreements in order to reduce the City's contribution during a period of
General Fund shortfall. At other times, contract language was added so that the
City's deferred compensation contribution was provided both as a match, and
then as a "non-matched" contribution.
The most recent example occurred when the City Council approved a contract
amendment for the City Administrator on April 13, 2015, which included
language that defined the City's contribution as a straight contribution, without
any mention of an employee match. However, since 2015, a contract
addendum has re-established the contribution as a match. Changes between
match versus non-match contributions appear to be unintentional and
inconsistent with contract and their addendums.
Agenda Item Review: City Administrator_x_ City Attorney_x Finance_x-
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Honorable Mayor and City Council
July 24, 2017
Page 2
DISCUSSION:
Recently, it has come to my attention that, for both the City Attorney and the
City Administrator, the City's deferred contribution is being provided for as a
fixed contribution, which is inconsistent with current contract language but
established in a past contract language. Unfortunately, this discrepancy was a
result of an error and oversight on the part of the Human Resources Department
in seeing that the last change was made. Neither the City Administrator nor the
City Attorney had any role in the implementation of these agreements nor were
they aware of the issue. There are instances where the City's contribution has
been less and sometimes more than what the match amount would have been.
Based on the City Council's discussion at the time, I believe the Council's
decision was to provide a deferred compensation contribution, consistent with
current practice, as a straight contribution for both of these two employees.
However, due to HR's oversight, this change did not occur resulting in the need
for the Council to authorize the Mayor's signature on a contract amendment to
being their contracts in line with practice. By making this change, the City
Council will simplify the administration of these contracts, making future errors far
less likely.
FINANCIAL IMPACT:
There is no financial impact to the budget, as the recommendation does not
bring a change to the current practice.
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July 24, 2017
TO: Honorable Mayor and City Council through City Administrator
FROM: Eric Liljequist, Interim Public Works Director
SUBJECT: Mill Creek Pump Station - Pump #1 and #3 Replacements
RECOMMENDATION:
That City Council, acting as the Local Contract Review Board, adopt a Resolution
and Findings awarding a sole source contract to Xylem Water Solutions USA, Inc.
for the purchase of two Flygt pumps for the replacement of mill creek pump
station pump #1 and pump #3, in the amount of $213,919.60.
BACKGROUND:
Two of the three main pumps at the Mill Creek Pump Station are not working
properly and need to be replaced. These pumps are approximately 20 years old,
and have been repaired periodically as parts have worn out. It has reached the
point where it is now much more cost-effective to replace the pumps rather than
try to keep repairing them as they break down. The Mill Creek Pump station pumps
approximately 98% of the City's Wastewater to the Treatment Facility. This is a time
sensitive repair and the lead time on these pumps are 12-13 weeks after the PO is
received by the vendor. All three pumps must be operational for Wet Weather
conditions beginning in late October historically.
DISCUSSION:
The Wastewater Section of the Public Works Department is requesting the
purchase of two pumps that are only available from a single source. The Flygt
Pumps will be purchased from Xylem Water Solutions USA, Inc., who is the
exclusive owner and distributor of Flygt products. Public Works is replacing these
pumps with a new model compatible with the complex configurations of the
pump curves. The Flygt pumps manufactured by Xylem Water Solutions USA, Inc.
incorporate numerous features that promote efficient operation and reduce
regular maintenance, when compared with other products. Flygt pumps are
specifically designed to avoid plugging, and require less frequent regular
Agenda Item Review: City Administrator_x_ City Attorney_x Finance_x-
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Honorable Mayor and City Council
July 24, 2017
Page 2
attention than do other pumps. The Mill Creek Pump Station is specifically
designed for the operation of Flygt pumps, which are compatible with existing
system configurations. No major modifications are needed for existing intake and
discharge piping, electrical systems or existing pump bases. Flygt pumps have
near-exclusive application at the Wastewater Treatment Facility. These Flygt
pumps, used for Mill Creek Pump Station pump #2 and also used in various City
lift stations, permit centralized service and maintenance.
Public Works intends to follow the standard procurement process for the
installation of these two pumps in the coming months. This construction project
will be open to public bids, advertised in the Daily journal of Commerce, and
brought to City Council for contract award under an upcoming Council agenda
item.
FINANCIAL IMPACT:
The cost of two Flygt pumps is $213,919.60. Sufficient funding has been approved
in the adopted 2017-18 Sewer Fund and Equipment Replacement Fund Budgets.
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COUNCIL BILL NO.3037
RESOLUTION NO. 2099
A RESOLUTION AWARDING A SOLE SOURCE CONTRACT TO XYLEM WATER
SOLUTIONS USA, INC. FOR THE PURCHASE OF TWO FLYGT PUMPS FOR THE
REPLACEMENT OF MILL CREEK PUMP STATION PUMP #1 AND PUMP #3, AND
ADOPTING FINDINGS
WHEREAS, The City Council, acting as the Local Contract Review Board, has
the authority under the City's public contracting rules, and consistent with State
law, to award a public contract for goods and services available from only one
source; and
WHEREAS, the City needs to replace pump #1 and Pump #3 at the Mill
Creek Pump Station; and
WHEREAS, the Flygt pumps are only available from a single source and this
is the only brand of pump that is completely compatible with the Mill Creek Pump
Station; and
WHEREAS, the City Council has determined that the purchase of the two
pumps is a sole source procurement based on the findings attached to this
resolution; NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. That the City Council, acting as the Local Contract Review
Board, hereby award the sole source pump purchases to Xylem Water Solutions
USA, Inc. in an amount of $213,919.60.
Section 2. This sole source contract is approved based on the Findings
affixed as Attachment "A" and incorporated herein.
Section 3. The City Administrator is authorized to execute a contract with
the Xylem Water Solutions USA Corporation upon Council approval of this
resolution.
Approved as to Form:
City Attorney Date
APPROVED:
Kathryn Figley, Mayor
Page 1 - COUNCIL BILL NO. 3037
RESOLUTION NO. 2099
11
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2- COUNCIL BILL NO. 3037
RESOLUTION NO. 2099
12
ATTACHMENT "A"
FINDINGS IN SUPPORT OF SOLE SOURCE PURCHASE OF TWO
FLYGT PUMPS FOR THE MILL CREEK LIFT STATION
State and local public contracting rules allow for sole source procurements when the Contact
Review Board adopts findings that support the conclusion that the good or service is available
from only one source. A sole source procurement is required for the replacement of the two mill
creek pump station pumps for the following reasons:
1. Compatibility — The Mill Creek Pump Station is specifically designed for the operation
of Flygt pumps, which are compatible with existing system configurations. Therefore, no
major modifications to existing intake and discharge piping, electrical systems or existing
pump bases are required. These Flygt pumps, used in various City lift stations and for
Pump #2 at the Mill Creek Pump Station, permit centralized service and maintenance.
Flygt pumps have near-exclusive application at the Wastewater Treatment Facility.
2. Performance - The Manufacturer (Xylem Water Solutions USA, Inc.) has incorporated
numerous features that promote efficient operation and reduce regular maintenance,
when compared with other products. Flygt pumps are specifically designed to avoid
plugging, and require less frequent regular attention than do other pumps. Flygt pumps
are exclusively owned and distributed by Xylem Water Solutions USA, Inc.
3. Reliability — Flygt pumps exhibit long term pump reliability due to the unique features
that are inherent in their pumps. This is a critical factor in determining the brand of
pump to be used in City pump stations because a breakdown of these pumps can lead to
sewer overflows and costly bypass pumping until they are repaired or replaced.
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Pri,e�arrt rr rf aA'!87
July 24, 2017
TO: Honorable Mayor and City Council through City Administrator
FROM: Chris Kerr, Community Development Director
SUBJECT: Intergovernmental Agreement for City of Woodburn Transportation
System Plan Update
RECOMMENDATION:
Authorize the City Administrator to sign the Intergovernmental Agreement ("IGA")
with the Oregon Department of Transportation ("ODOT") that finalizes the terms
of the transportation and growth management ("TGM") Grant Agreement No.
321 1 1 . This agreement represents the first step in updating the City's Transportation
System Plan ("TSP").
BACKGROUND:
Jurisdictions in Oregon are required to adopt a Comprehensive Plan that
addresses 20 years of future growth. This Comprehensive Plan must comply with
the statewide planning goals and guidelines and include numerous components
that address things like public facilities, economic development, and
transportation. A key component of the Comprehensive Plan is the Transportation
System Plan ("TSP"), which identifies needed transportation improvements to
accommodate projected growth. The TSP is a document that outlines projects,
policies, and strategies to improve all modes of the transportation system within
the City over the next 20 years.
After several years of legal challenges, Woodburn's Comprehensive Plan was
finally acknowledged in January of 2016. The resulting Plan modified land use
allocations considerably, which now impacts the overall transportation system.
The TSP needs to be updated to reflect the changes in anticipated growth.
Additionally, it needs to recognize the several major transportation improvements
that have been completed since the TSP was last updated, including
reconstruction of the I-5 Interchange, major improvements to State Hwy 214
(Newberg Hwy), and completion of the I-5 Transit Center.
The specific objectives of this TSP update and revision project are to:
Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x-
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Honorable Mayor and City Council
July 24, 2017
Page 2
• Adopt an Updated TSP that provides for a safe, efficient, well-connected
multi-modal transportation network, based on the needs of existing and
planned land uses;
• Determine infrastructure plans to support walking and cycling to and from
local schools, consistent with the Safe Routes to School Program;
• Determine a prioritized list of needed transportation facilities and services
considering likely future revenues;
• Develop plan elements that guide pedestrian and bicycle facilities to
achieve maximum connectivity between bicycle, pedestrian, transit,
community destinations, and securing an intermodal network of safety and
access for all types of users;
• Preserve the function and capacity of state facilities;
• Ensure consistency with applicable laws and adopted plans; and
• Develop implementation policies which support a safe, convenient, and
economical transportation system for all modes.
In order to accomplish these goals and objectives, the City has looked to an
ODOT-sponsored grant program that will provide the City with the resources and
funds it needs to complete the TSP update and revision project.
DISCUSSION:
In May of 2016, the City Council approved Resolution 2079, authorizing the City's
application for a transportation and growth management grant ("TGM") from the
state of Oregon. The City of Woodburn was successful in obtaining this TGM grant
to update the City Transportation System Plan. A condition of the receipt of funds
for the TGM grant is a requirement that the City enter into an IGA with ODOT that
governs the scope and terms of the parties' cooperative agreement in moving
forward with this TSP project. The IGA sets out terms regarding the grant amount
to be allocated for the TSP project, the City's financial matching obligations, as
well as a comprehensive statement of work that will guide and regulate the
parties' progression towards completing the TSP update.
As they do for other TSP projects, ODOT designated a team of outside consultants
to manage the project and provide all deliverables. The lead consultant, Kittleson
& Associates, was chosen after a detailed selection process that involved key
members of the City Staff.
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Honorable Mayor and City Council
July 24, 2017
Page 3
The entirety of this effort will take approximately 16 months to complete, leading
to adoption of the TSP by the City Council.
FINANCIAL IMPACT:
The grant amount for the TSP update is $219,700. The City is required to provide
12% in matching funds ($29,959) of the total project costs, which will be provided
by in-kind services by the City.
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