April 10, 2017 Agenda CITY OF WOODBURN MELINDAVELIZ,T COUNFIGLEY,MAYOR
CILOR WARDI
LISA ELLSWORTH,COUNCILOR WARD II
CITY COUNCIL AGENDA ROBERT CARNEY,COUNCILOR WARD III
SHARON SCHAUB,COUNCILOR WARD IV
FRANK LONERGAN,COUNCILOR WARD V
APRIL 10, 2017 - 7.00 P.M. ERIC MORRIS,COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS-270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
A. Global Inclusion Advisory Committee 1
- Sharon Schaub
- Nancy Kirksey
- Giselle Lopez-lxta
4. COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5. PROCLAMATIONS/PRESENTATIONS
Proclamations:
A. Child Abuse Prevention Month 2
B. Public Safety Telecom municators Week
Presentations:
C. Tourism Development Plan Six (6) Month Update 3
6. COMMUNICATIONS
None.
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318 at least 24 hours prior to this meeting.
**Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980-2485.**
April 10, 2017 Council Agenda Page i
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A. Woodburn City Council minutes of March 13, 2017 16
Recommended Action: Approve the minutes.
B. Woodburn City Council Work Session minutes of March 13, 2017 18
Recommended Action: Approve the minutes.
C. Liquor License Application for El Rodeo Bar & Grill 19
Recommended Action: The Woodburn City Council
recommends that the OLCC approve the Liquor License
Application for El Rodeo Bar & Grill.
D. Liquor License/Change of Ownership Application for C&M 21
Market
Recommended Action: The Woodburn City Council
recommends that the OLCC approve the change of ownership
of the C&M Market.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS-Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
A. Municipal Judge Pro Tem Appointment 23
Recommended Action: This item is informational. No action is
required by the City Council, unless it does not consent to the
appointment of the Municipal Judge Pro Tem.
12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13. CITY ADMINISTRATOR'S REPORT
April 10, 2017 Council Agenda Page ii
14. MAYOR AND COUNCIL REPORTS
15. WORKSHOP
A. First Street Improvements - Oak Street to Harrison Street 24
• Topic Introduction/Staff Report
• Council Discussion
• Public Comment on Topic
• Close Workshop
16. ADJOURNMENT
April 10, 2017 Council Agenda Page iii
OFF I Iii♦ r}
B V'
April 5, 2017
TO: City Council
FROM: Kathy Figley, Mayor
SUBJECT: Committee Appointments
The following appointments are made, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, April 10, 2017. No reply is required if you approve of my decision.
Global Inclusion Advisory Committee
Sharon Schaub
Nancy Kirksey
Giselle Lopez-lxta
1
PROCLAMATION
CHILD ABUSE PREVENTION MONTH
WHEREAS, every child deserves to live in a safe, loving and caring family
environment; and
WHEREAS,in 2015 there were 10,402 reported victims of child abuse and neglect
in Oregon, of which 27 resulted in death. Of those reported cases, 1,026 were victims in
Marion County; and
WHEREAS, we endeavor to join together as individuals, organizations, and
government agencies to prevent child abuse in our county by providing opportunities to
educate,train,and support caregivers by raising awareness of relevant topics,including child
development, basic-care skills, discipline strategies, and goal-setting for parents; and
WHEREAS, by strengthening families and providing safe, stable, and nurturing
environments that are free from violence, abuse, and neglect, opportunities are created for
children's optimal growth and success, ensuring a secure future for our communities, where
the needs of children are a priority and the needs of families are met;
WHEREAS,the City of Woodburn has arranged for the overpass lights to shine blue
during the first two weeks in April to bring attention and awareness to the issue of child
abuse and neglect in our communities.
NOW, THEREFORE, I, Kathryn Figley, Mayor of the City of Woodburn ask
everyone to join together in protecting our children, and do hereby proclaim April 2017, as
"CHILD ABUSE PREVENTION MONTH"
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the
City of Woodburn to be affixed this 51' day of April 2017.
Kathryn Figley, Mayor
City of Woodburn
2
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April 10, 2017
TO: Honorable Mayor and City Council
FROM: Jamie Johnk, Economic Development Director
Stuart Rodgers, Woodburn Area Chamber of Commerce Executive
Director
SUBJECT: Tourism Development Plan Six (6) Month Update
BACKGROUND:
On September 26, 2016 the City Council approved an Agreement with the
Woodburn Chamber of Commerce where the City committed Transient
Occupancy Tax for three (3) years at $50,000 per year (not to exceed $150,000).
Said Agreement defined a scope of work and the Chamber specific roles in the
Tourism Development Plan.
Upon approval of the Agreement, City Council requested a six (6) month update
on the progress made on the implementation of the Plan.
DISCUSSION:
Presentation to the City Council on the achievements made in the past six
months on the Tourism Development Plan with the collaboration between the
City of Woodburn and Woodburn Area Chamber of Commerce.
RECOMMENDATION
City Council provide input on achievements and future goals.
FINANCIAL IMPACT:
City commitment of Transient Occupancy Tax at $50,000 per year for three (3)
years.
Agenda Item Review: City Administrator_x City Attorney_x Finance_x_
3
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COUNCIL MEETING MINUTES
MARCH 13, 2017
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MARCH 13, 2017
CONVENED The meeting convened at 7:38 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Veliz Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Community Development Director Kerr, Police Chief Ferraris, Interim
Public Works Director Liljequist, Economic Development Director Johnk, Assistant City
Attorney Granum, Community Relations Manager Gutierrez-Gomez, Communications
Coordinator Horton, City Recorder Pierson
0:00 APPOINTMENT
Lonergan/Schaub...appoint John Zobrist to the Budget Committee. The motion passed
unanimously.
0:02 PRESENTATIONS
Musse Olol, president of the Somali American Council of Oregon spoke to the Woodburn
City Council on the growing Somali community in Woodburn.
0:19 CONSENT AGENDA
A. Woodburn City Council minutes of February 27, 2017,
B. Woodburn City Council Goal Setting minutes of March 4, 2017,
C. Building Activity for February 2017.
Lonergan/Schaub... adopt the Consent Agenda. The motion passed unanimously.
0:20 COUNCIL BILL NO. 3027 - AN ORDINANCE PROHIBITING DOOR-TO-DOOR
SOLICITATION AT RESIDENCES WITH POSTED "NO SOLICITING" SIGNS;
REGULATING HOURS; PROVIDING FOR PROCEDURES AND PENALTIES;
REPEALING ORDINANCE 1187; AND DECLARING AN EMERGENCY
Lonergan Introduced Council Bill No. 3027. Recorder Pierson read the bill twice by title only
since there were no objections from the Council. City Attorney Shields provided a staff report.
On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared
Council Bill No. 3027 duly passed.
0:37 COUNCIL BILL NO. 3028 - A RESOLUTION DISCONTINUING THE PROGRAM
FOR THE DEFERRAL OF SYSTEM DEVELOPMENT CHARGES FOR SINGLE
FAMILY RESIDENTIAL DWELLINGS AND REPEALING RESOLUTION 1943
Lonergan Introduced Council Bill No. 3028. Recorder Pierson read the bill by title only
Page 1 - Council Meeting Minutes, March 13, 2017
16
COUNCIL MEETING MINUTES
MARCH 13, 2017
since there were no objections from the Council. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 3028 duly passed.
INTERGOVERNMENTAL AGREEMENT WITH MARION COUNTY
City Administrator Derickson provided a staff report. Steve Pfeiffer, 1120 NW Couch,
stated that he is at the meeting on behalf of Specht Development and that they are in support
of this agreement. Lonergan/Schaub... authorize the City Administrator to execute the
attached Intergovernmental Agreement (IGA)with Marion County coordinating future
development on Butteville Road. The motion passed unanimously.
0:32 CITY COUNCIL FY 2017-18 GOALS
Schaub/Morris... approve the 2017-18 City Council Goals.The motion passed unanimously.
APPOINTMENT OF ADMINISTRATOR PRO TEM
Schaub/Morris... appoint Assistant City Administrator Jim Row as Administrator Pro Tem
for the period March 25 through April 3, 2017. The motion passed unanimously.
0:33 CITY ADMINISTRATOR'S REPORT
The City Administrator had nothing to report.
0:35 MAYOR AND COUNCIL REPORTS
Councilor Schaub stated that she enjoyed the goal setting session and that staff did a good job.
Councilor Ellsworth stated that she would like to hear how the parks and city roads have fared
during the inclement weather.
Mayor Figley announced that there are two park board openings and one library board
opening.
Councilor Carney stated that he enjoyed the presentation on the Somali community.
Councilor Veliz stated that she also enjoyed the presentation on the Somali community and
added that the Police Chief is doing an outstanding job. She also proposed a resolution for
inclusivity for the City and that she would like the Global Inclusion Advisory Committee to
work on that resolution.
0:58 ADJOURNMENT
Morris/Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:43 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 - Council Meeting Minutes, March 13, 2017
17
COUNCIL WORK SESSION MEETING
MINUTES MARCH 13, 2017
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, MARCH 13, 2017.
CONVENED The meeting convened at 6:10 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Veliz Present—6:50
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Community Development Director Kerr, Police Chief Ferraris, Interim
Public Works Director Liljequist, Economic Development Director Johnk, Assistant City
Attorney Granum, Community Relations Manager Gutierrez-Gomez, Communications
Coordinator Horton, City Recorder Pierson
PRESENTATION
Community Development Director Kerr provided information on the land use process, the
specifics of the Woodburn Development Ordinance and the roles of the Planning Commission
and City Council. Council provided comments periodically throughout the work session. No
action was taken by Council.
ADJOURNMENT
The work session adjourned 7:28 p.m.
APPROVED
KATHRYN FIGLEY, MAYOR
ATTEST
Heather Pierson, Recorder
City of Woodburn, Oregon
Page 1 —Council Work Session Meeting Minutes, March 13, 2017
18
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B V'
April 10, 2017
TO: Honorable Mayor and City Council through City Administrator
THRU: James C. Ferraris, Chief of Police
FROM: Martin Pilcher, Lieutenant
SUBJECT: Liquor License Application
RECOMMENDATION:
The Woodburn City Council recommends that the OLCC approve the Liquor
License Application for El Rodeo Bar & Grill.
BACKGROUND:
Applicant: El Rodeo Bar & Grill LLC
990 N. Pacific Hwy. Suite C
Woodburn, Oregon 97071
503 981-3868
Point of
Contact: Manuel Villanueva
449 N. Front St.
Canby, Oregon 97071
503 951-5772
Business: El Rodeo Bar & Grill
990 N. Pacific Hwy. Suite C
Woodburn, Oregon 97071
503 981-3868
Owners: Ezequiel Salazar
Agenda Item Review: City Administrator_x_ City Attorney_x_ Finance—x-
19
Honorable Mayor and City Council
April 10, 2017
Page 2
Manuel Villanueva
License Type: Change of Ownership, Full On-Premise Sales - Permits beer, wine,
cider sales and liquor for on premise consumption only.
On March 14, 2017, the Woodburn Police Department received an application
for Full On-Premise Sales liquor license for El Rodeo Bar & Grill. This is a restaurant
which contains a dining room and a full service bar. The restaurant sells food for
consumption during all hours of operation.
The El Rodeo Bar & Grill is located at 990 N. Pacific Hwy. Suite C, Woodburn,
Oregon 97071 . The hours of operation are from 10:00 A.M. to 10:00 P.M. Monday
through Thursday and 10 A.M. to 2:30 A.M. Friday through Sunday. For
entertainment the establishment includes: live music, recorded music, DJ music,
dancing, karaoke, video lottery machines, and pool tables. The live and/or DJ
music entertainment will take place Friday through Sunday 10:00 P.M. to 2:00
A.M. The Police Department has not received any communication from the
public or surrounding businesses in support of or against the proposed change.
DISCUSSION:
The Police Department has completed a background investigation in
connection with the OLCC on the applicants and found nothing of a
questionable nature to preclude the issuance of this license.
FINANCIAL IMPACT:
None
20
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April 10, 2017
TO: Honorable Mayor and City Council through City Administrator
THRU: James C. Ferraris, Chief of Police
FROM: Martin Pilcher, Lieutenant
SUBJECT: Liquor License/Change of Ownership Application
RECOMMENDATION:
The Woodburn City Council recommends that the OLCC approve the change
of ownership of the C&M Market.
BACKGROUND:
Applicant: PR Brother Corporation
936 N. Pacific Hwy.
Woodburn, Oregon 97071
503 982-6000
Point of
Contact: Pritpal Singh
2632 Enchanted View Ln.
Turner, Oregon 97392
503 580-2990
Business: C&M Market
936 N. Pacific Hwy.
Woodburn, Oregon 97071
503 982-6000
Owners: Pritpal Singh, President
Jaspret Kaur, Secretary
Agenda Item Review: City Administrator City Attorney Finance
21
Honorable Mayor and City Council
April 10, 2017
Page 2
License Type: Change of Ownership, Off-Premise Sales - Permits beer, wine,
cider sales and liquor for off-site consumption only.
On March 21 , 2017, the Woodburn Police Department received a change of
ownership application for an Off-Premise Sales liquor license for C&M Market.
This is a currently licensed store selling food and beer.
The C&M Market is located at 936 N. Pacific Hwy, Woodburn, Oregon 97071 .
The hours of operation are from 6:00 A.M. to 12:00 A.M. Monday through
Thursday, 6:00 A.M. to 2:00 A.M. Friday and Saturday and 7:00 A.M. to 12:00 A.M.
Sunday. The market provides no entertainment nor does it have seating inside
or outside. The Police Department has not received any communication from
the public or surrounding businesses in support of or against the proposed
change.
DISCUSSION:
The Police Department has completed a background investigation in
connection with the OLCC on the applicants and found nothing of a
questionable nature to preclude the issuance of this license.
FINANCIAL IMPACT:
None
22
�'I'1 r I Iii♦ r}
Y 9M& Item
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Pri,e�arrt rr rf 1R'!87
April 10, 2017
TO: Honorable Mayor and City Council through City Administrator
FROM: Fred Weinhouse, Municipal Judge
SUBJECT: Municipal Judge Pro Tem Appointment
RECOMMENDATION:
This item is informational. No action is required by the City Council, unless it does
not consent to the appointment of the Municipal Judge Pro Tem.
BACKGROUND:
On February 13, 2017, the City Council appointed me to the position of Municipal
Judge.
Consistent with the Woodburn City Charter and Ordinance 2428, the Municipal
Judge may appoint one or more Municipal Judges pro tem to serve when the
Municipal Judge is ill, disqualified or otherwise unavailable. Municipal Judges Pro
Tem, when acting in that capacity, shall have all the duties and powers of the
Municipal Judge. The Council retains its authority to disapprove or terminate the
appointment of a Municipal Judge Pro Tem, with or without cause.
DISCUSSION:
Pursuant to the authority vested in me by the City Council, I have appointed Amy
B. Lindgren to the position of Municipal Judge Pro Tem, effective April 11 , 2017.
Ms. Lindgren is a member of the Oregon State Bar and meets all of the
requirements to serve as Municipal Judge Pro Tem.
FINANCIAL IMPACT:
Expenditures related to the employment of the Municipal Judge and the
Municipal Judge Pro Tem are included in the adopted FY 16-17 budget.
Agenda Item Review: City Administrator City Attorney Finance
23
u .'49M& Item
8U
April 10, 2017
TO: Honorable Mayor and City Council
FROM: Eric Liljequist, Interim Public Works Director
SUBJECT: First Street Improvements - Oak Street to Harrison Street
RECOMMENDATION
That City Council review and discuss the preferred street design options in order
for staff to move forward with planning, design and public outreach.
BACKGROUND:
On September 14, 2015 staff held a workshop with the Urban Renewal Agency to
review and discuss First Street Improvement options for design, traffic flow and
estimated costs. At that time, there was discussion on redesigning N. Front Street
and N. First Street as a couplet and reconfiguring parking to diagonal, parallel, or
a combination of both, as well as improving the parking lot on Second Street and
the alleys between Cleveland and Garfield. In addition, there was conversation
about the feasibility of undergrounding utilities, which was deemed to be cost
prohibitive. At the time of the presentation, the Urban Renewal Agency
determined that there was not sufficient URA funds available to embark upon the
First Street Improvements project and that consideration would be given at a
later date.
In April 2016, the City hired ECONorthwest to complete an Urban Renewal
Financial Forecast Analysis in order to provide clarification on future urban
renewal tax increment projections and borrowing capacity. Findings from the
Analysis were presented to the City Council at the May 23, 2016 meeting.
An additional urban renewal finance forecast was completed in March 2017 and
findings will be shared at the April 10, 2017 Urban Renewal Agency meeting.
Results of the findings reflected that urban renewal tax projections were sufficient
to support borrowing the necessary funds to complete the First Street
Improvements from Oak Street to Harrison Street.
Agenda Item Review: City Administrator_x City Attorney_x Finance—x-
24
Honorable Mayor and City Council
April 10, 2017
Page 2
DISCUSSION:
Staff is presenting an updated First Street Improvements presentation recapping
the options previously shared with the Urban Renewal Agency, including
updated budget estimates.
FINANCIAL IMPACT:
The updated cost estimates for the First Street Improvements from Oak Street to
Harrison Street, the alley improvements between Cleveland Street and Garfield
Street, and the rehabilitation of the downtown Second Street parking Area is
$4,470,000.
25