May 8, 2017 AgendaCITY OF WOODBURN
CITY COUNCIL AGENDA
MAY 8, 2017 - 7:00 P.M.
KATHRYN FIGLEY, MAYOR
MELINDA VELIZ, COUNCILOR WARD 1
LISA ELLSWORTH, COUNCILOR WARD II
ROBERT CARNEY, COUNCILOR WARD III
SHARON SCHAUB, COUNCILOR WARD IV
FRANK LONERGAN, COUNCILOR WARD V
ERIC MORRIS, COUNCILOR WARD VI
CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET
1. CALL TO ORDER AND FLAG SALUTE
2. ROLL CALL
3. ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A. The City's Budget Meeting will be held at 9:00 a.m. on Saturday,
May 13, 2017 at Woodburn City Hall.
Appointments:
None.
4. COMMUNITY /GOVERNMENT ORGANIZATIONS
A. Woodburn Fire District
5. PROCLAMATIONS /PRESENTATIONS
Proclamations:
None.
Presentations:
None.
6. COMMUNICATIONS
Iz=
7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council
consideration not already scheduled on the agenda.
8. CONSENT AGENDA - Items listed on the consent agenda are considered routine
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503 -980-
6318 at least 24 hours prior to this meeting.
* *Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo.
Comunfquese al (503) 980 - 2485. **
May 8, 2017 Council Agenda Page i
A. Woodburn City Council minutes of April 24, 2017
Recommended Action: Approve the minutes.
E
B. Liquor License Application for Mariscos El Sarandeado Mexican 4
Restaurant, I.I.C.
Recommended Action: The Woodburn City Council recommends that
the OLCC approve the Liquor License Application for Mariscos El
Sarandeado Mexican Restaurant, LLC.
9. TABLED BUSINESS
None.
10. PUBLIC HEARINGS
None.
11. GENERAL BUSINESS - Members of the public wishing to comment on items of general
business must complete and submit a speaker's card to the City Recorder prior to
commencing this portion of the Council's agenda. Comment time may be limited
by Mayoral prerogative.
A. Council Bill No. 3031 - A Resolution Initiating Consideration of
Legislative Amendments to the Woodburn Development
Ordinance
Recommended Action: Adopt the attached resolution, initiating
the consideration of potential legislative amendments to the
Woodburn Development Ordinance (WDO).
B. Council Bill No. 3032 - A Resolution Approving an Economic
Incentive Policy
Recommended Action: Adopt the attached Resolution
establishing an Economic Incentive Policy for the City of
Woodburn.
C. Award of Construction Contract for the West Hayes Street
Sanitary Sewer Pipeline Project, BID #2017 -02
Recommended Action: That the City Council, acting in its
capacity as the Local Contract Review Board, award the
construction contract for the West Hayes Street Sanitary Sewer
Pipeline Project to the lowest responsible bidder, Pacific
Excavation, Inc. in the amount of $985,000.00.
D. Councilor Morris' Request to Attend Conference
Recommended Action: Consider Councilor Morris' request to
attend the Echelon Front's conference titled "Extreme
Ownership" for costs not to exceed $4,000.
May 8, 2017 Council Agenda Page ii
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m
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12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13. CITY ADMINISTRATOR'S REPORT
14. MAYOR AND COUNCIL REPORTS
15. ADJOURNMENT
May 8, 2017 Council Agenda Page iii
COUNCIL MEETING MINUTES
APRIL 24, 2017
0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY
OF MARION, STATE OF OREGON, APRIL 24, 2017
CONVENED The meeting convened at 7:00 p.m. with Council President Lonergan
presiding.
ROLL CALL
Mayor Figley
Absent
Councilor Carney
Present
Councilor Lonergan
Present
Councilor Schaub
Present
Councilor Morris
Present
Councilor Ellsworth
Present
Councilor Veliz
Absent
Staff Present: City Administrator Derickson, City Attorney Shields, Police Chief Ferraris,
Interim Public Works Director Liljequist, Economic Development Director Johnk,
Community Relations Manager Gutierrez - Gomez, City Recorder Pierson
0:00 APPOINTMENT
Schaub /Ellsworth... reappoint Robert Carney, Eliaa Sifuentez, Don Judson, Rafael
Vasquez- Lopez, Maria Gutierrez, Luis Molina, Kasi Pankey, Antonio Anfilofieff, Elias
Villegas to the Global Inclusion Advisory Committee. The motion passed unanimously.
0:01 PROCLAMATIONS
Mother's Day — Councilor Lonergan read a proclamation dedicating the month of May 2017
to be the "Celebration of Mothers and Families" in the City of Woodburn.
0:03 BUSINESS FROM THE PUBLIC
Merri Berlin, 167 N. Settlemier, stated that she has concerns about the Frackowiak owned
property and what's being done and the cement paths within Settlemier Park. City
Administrator Derickson stated that he will look into the paths at Settlemier Park and that the
City is aware and concerned about the activity at the old City Hall building and we are looking
into it.
0:07 CONSENT AGENDA
A. Woodburn City Council minutes of April 10, 2017,
B. Crime Statistics through March 2017,
C. Building Activity through March 2017.
Ellsworth/Schaub... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3029 - A RESOLUTION PROVIDING DESIGNATION OF AN
I -5 INTERCHANGE BRIDGE OVERPASS LIGHTING CALENDAR
Carney introduced Council Bill No. 3029. Recorder Pierson read the bill by title only since
there were no objections from the Council. Councilor Ellsworth requested that the lighting
calendar include the dates of July 7 -9 for the Relay for Life event. On roll call vote for final
passage, the bill passed unanimously. Council President Lonergan declared Council Bill No.
Page 1 - Council Meeting Minutes, April 24, 2017
COUNCIL MEETING MINUTES
APRIL 24, 2017
3029 duly passed.
0:14 COUNCIL BILL NO. 3030 - A RESOLUTION TO EXTEND THE OPTION PERIOD
TO ACQUIRE REAL PROPERTY FOR THE FARMWORKER HOUSING
DEVELOPMENT CORPORATION (FHDC) AND AUTHORIZING THE CITY
ADMINISTRATOR TO SIGN AN AMENDMENT TO THE CURRENT OPTION
CONTRACT WITH FHDC
Lonergan introduced Council Bill No. 3030. City Administrator Derickson provided a staff
report. Mark Wilke, Vice President of FHDC stated that on April 71' they were awarded
funding for this project. Andrea Sanchez, Director of Project Development at FHDC provided
information on funding for the project. Recorder Pierson read the bill by title only since there
were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Council President Lonergan declared Council Bill No. 3030 duly passed.
0:27 SPECIAL PUBLIC WORKS FUND (SPWF) TECHNICAL ASSISTANCE GRANT —
SOUTHWEST INDUSTRIAL RESERVE (SWIR) AREA PUBLIC FACILITIES PLAN
UPDATE
Interim Public Works Director Liljequist provided a staff report. Carney /Ellsworth... the
City Council, acting in its capacity as the Local Contract Review Board, authorize the City
Administrator to enter into a Personal Services Agreement with Murray, Smith & Associates,
Inc. (MSA) to complete the SWIR Area Public Facilities Plan Update per the scope of work
outlined in said Agreement. The motion passed unanimously.
0:39 CITY ADMINISTRATOR'S REPORT
The City Administrator stated that Council Chambers will be getting new carpet, chairs and
as well as other updates.
0:43 MAYOR AND COUNCIL REPORTS
Councilor Ellsworth stated that on Saturday Kurt Schrader and Teresa Alonso Leon came to
Woodburn and shopped and ate downtown along with a few City Councilors.
Councilor Morris stated that he also joined the representatives' downtown on Saturday and
added that he had a very good lunch at Trapala Rotisserie.
0:44 WORKSHOP
Councilor Lonergan opened the workshop at 7:46 p.m. to review and discuss Economic
Development and Business Incentives. City Administrator Derickson provided a staff report.
Economic and Development Director Johnk provided a presentation. Council members asked
questions and provided comments and direction regarding economic development and
business incentives. Council was in agreement that business incentives should be taken on a
case by case basis. City Administrator Derickson stated that they will come back to Council
with an economic development policy. Councilor Lonergan closed the workshop at 8:56 p.m.
1:56 ADJOURNMENT
Ellsworth /Schaub... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:56 p.m.
Page 2 - Council Meeting Minutes, April 24, 2017
2
ATTEST
COUNCIL MEETING MINUTES
APRIL 24, 2017
Heather Pierson, City Recorder
City of Woodburn, Oregon
APPROVED
KATHRYN FIGLEY, MAYOR
Page 3 - Council Meeting Minutes, April 24, 2017
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B V'
May 8, 2017
TO: Honorable Mayor and City Council through City Administrator
THRU: James C. Ferraris, Chief of Police
FROM: Martin Pilcher, Lieutenant
SUBJECT: Liquor License Application
RECOMMENDATION:
The Woodburn City Council recommends that the OLCC approve the Liquor
License Application for Mariscos El Sarandeado Mexican Restaurant, LLC.
BACKGROUND:
Applicant: Mariscos El Sarandeado Mexican Restaurant, LLC.
320 S. Pacific Hwy. Suite 110
Woodburn, Oregon 97071
503 982 -1 71 7
Point of
Contact: Julia Kalera
PO Box 1323
Silverton, Oregon 97381
503 830 -2977
Business: Mariscos El Sarandeado Mexican Restaurant.
320 S. Pacific Hwy. Suite 110
Woodburn, Oregon 97071
503 982 -1 71 7
Owners: Ines Mendoza Ramirez
Agenda Item Review: City Administrator _x_ City Attorney _x_
N
Finance
Honorable Mayor and City Council
May 8, 2017
Page 2
License Type: Change of Ownership, Full On- Premise Sales /Off- Premises Sales
($100 yr.) - Permits beer, wine, cider sales and liquor for on premise consumption
only.
On April 21, 2017, the Woodburn Police Department received an application for
Full On- Premise /Off- Premises ($100 yr.) Sales liquor license for Mariscos El
Sarandeado Mexican Restaurant. This is a restaurant which contains a dining
room and a full service bar. The restaurant sells food for consumption during all
hours of operation.
The Mariscos El Sarandeado Mexican Restaurant is located at 320 S. Pacific Hwy.
Suite 110, Woodburn, Oregon 97071. The hours of operation are from 9:00 A.M.
to 9:00 P.M. Monday through Sunday. For entertainment the establishment
includes recorded music. The restaurant has seating for 96 patrons with no
accommodation for outside seating. The Police Department has not received
any communication from the public or surrounding businesses in support of or
against the proposed change.
DISCUSSION:
The Police Department has completed a background investigation in
connection with the OLCC on the applicants and found nothing of a
questionable nature to preclude the issuance of this license.
FINANCIAL IMPACT:
None
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Y 9M& Its
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May 8, 2017
TO: Honorable Mayor and City Council through City Administrator
FROM: Chris Kerr, Community Development Director
SUBJECT: Initiation of potential legislative amendments (LA 2017 -01)
RECOMMENDATION:
Adopt the attached resolution, initiating the consideration of potential legislative
amendments to the Woodburn Development Ordinance (WDO).
BACKGROUND:
It is common practice in most communities to make modifications to the zoning
code on at least an annual basis. The City's WDO is a complex document that
Staff must administer and the public must navigate on a daily basis. It is critical
that it be continually reviewed and modified to correct unintended errors,
provide greater clarity for applicants and Staff, and to include best practices. The
WDO states that the Director shall keep a list of potential modifications to the
ordinance and report those to the Council, who may initiate such modifications if
they so choose.
DISCUSSION:
Generally, the areas of the WDO identified for review can be grouped into three
categories:
(1) Untested /new provisions: Because there has been very little development
activity in the City for the past several years, many areas of the WDO have
not been applied to specific development proposals. However, with the
recent increase in interest to develop property in the City, it has become
apparent that some provisions of the Code need to be re- evaluated for
their effectiveness (e.g. alley requirements). Additionally, the Code is silent
on some "new" uses which have never been considered before, but that
should be addressed (e.g. "Bottle Drop Centers ").
(2) Ambiguous /subjectiveAmbiguous /subjective lane: Areas of the WDO include unclear or
subjective language, which makes enforcement particularly challenging.
This results in conflicting or unequal interpretations being made by Staff
Agenda Item Review: City Administrator _x_ City Attorney _x Finance _x
9
Honorable Mayor and City Council
May 8, 2017
Page 2
(e.g. rooftop screening requirements). Other areas to be considered
include examining the process by which applications are reviewed (e.g.
Design Review Types).
(3) Errors / mistakes: Staff has identified several omissions or mistakes in the
Code which need to be addressed before the City is legally challenged on
them (e.g. allowing public schools in the P /SP zone).
On April 27, 2017, the Planning Commission held a workshop to discuss the
amendments and indicated their support for the proposed Resolution.
FINANCIAL IMPACT:
This decision is not anticipated to have any significant impact.
7
COUNCIL BILL NO. 3031
RESOLUTION NO. 2093
A RESOLUTION INITIATING CONSIDERATION OF LEGISLATIVE AMENDMENTS TO THE
WOODBURN DEVELOPMENT ORDINANCE
WHEREAS, the Woodburn Development Ordinance (WDO) establishes the
standards that development is required to meet and that clarity of those standards
is critical as the community continues to grow and prosper, and
WHEREAS, periodic revisions and updates are necessary and expected to
correct inconsistencies, eliminate ambiguity and address current issues that insure
that the WDO is clear and concise, and
WHEREAS, the Community Development Director has identified a general list of
potential modifications to the WDO, and
WHEREAS, the Planning Commission, at their April 27, 2017 Workshop,
considered the list of potential modifications and indicated their support for having
the Council begin the process to amend the WDO, and
WHEREAS, Section 4.10.09 of the WDO requires the City Council to initiate the
consideration of any potential legislative amendments to the WDO by resolution; NOW,
THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. Pursuant to Section 4.10.09 of the WDO, the City Council initiates a
review of the potential legislative amendments to the WDO outlined in Exhibit "A ", which
is attached to this resolution.
Approved as to form:
City Attorney Date
Approved:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
Page 1 - Council Bill No. 3031
Resolution No. 2093
9
Kathryn Figley, Mayor
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No. 3031
Resolution No. 2093
ExhibitA
Potential Legislative Amendments
10
Subject
General description of issue
1.
Signs
Discuss /review removal date of non - conforming sign
provisions. Clarify temporary sign location requirements.
2.
Landscaping,
This Section of the WDO has proven problematic to enforce.
Planting, Screening
Several elements are inconsistent and unclear.
Specifically, need to clarify difference between buffer,
setback and planting requirements. Also, review and
consider modifying buffer requirements in each zone.
Option "D" in Table 3.06 D is ambiguous.
3.
Flag lot setbacks
Review for lack of clarity and flexibility. It is not clear how
front setbacks are to be determined. Some sections provide
for the architectural front of a dwelling on a flag to face the
vehicular entrance instead of the "parallel" road.
4.
Outdoor dining
Outdoor seating is permitted in DDC - but silent in all other
areas
Districts.
S.
Food carts /mobile
Review regulations for "mobile food services" and "food
food services
vending carts ". Definitions are not clear. Mobile food
services are permitted in industrial areas; whereas
food carts are permitted in DDC.
6.
Accessory
Regulations lack clarity and are difficult to enforce. WDO
structures & lot
has two layers of lot coverage related to accessory
coverage
structures. They are included in both rear and total lot
coverage measurements. No lot coverage is provided for
small lots or non SFH developments.
7.
Public schools in
Not currently listed as a permitted use in P /SP zone.
P /SP
Allowed as permitted use in all commercial zones and CUP
in residential zones. May need to modify school definitions
as well.
8.
Mixed Use
Specified in other commercial districts (under density
clarification
calculations), but not explicit in DDC.
10
9.
Parking in DDC
Minor changes to clarify that no parking is required in the
DDC.
10.
Type I decision
Lack of clarity / consistency:
making
o Clarify that replacement structures also require
Type I review.
• Change language to be consistent with the Type II
and III.
• Clarify grading permit requirements (needs
flexibility)
11.
Significant tree
Allow tree removal during winter.
removal
12.
Rooftop equipment
Inconsistent criteria that varies from district to district.
screening
Language is vague and screening often expensive for
builders to provide.
13.
Vision clearance
Need to confirm effectiveness and options for more
area
flexibility. Silent on measuring in situations where there is
no curb. Discuss alternative measurements.
14.
Address new type of
Current code prohibits a specific "new" recycling /retail use
recycling facility
that appears to be appropriate in commercial areas.
15.
Fence requirements
Clarification necessary to distinguish commercial from
residential. Good time to review permitting process.
16.
Required ROW
WDO is unclear about applicability, proportionality and
improvements
extent of improvements required with development. Need
to discuss fee in lieu.
17.
Lighting in parking
Applicants have expressed concern that it is difficult to
areas
meet. Measurement and enforcement is challenging.
18.
Alleys
Nodal zone requires alleys - however Public Works and TSP
don't have alleys standards. Also, frowned upon by Fire
District.
19.
Weather protection
This requirements is not clear and compliance has proven
on commercial
difficult. Need to review materials requirement and specific
buildings
areas to be covered.
20.
Density definition
Modify WDO to match Comprehensive Plan definition c
21.
Refund
Review current code requires refunding 100% of the
requirements
application fee prior completeness. Consider removing
from the WDO.
11
22.
Setback in RM
For MF, townhomes, and accessory structures side /rear
setbacks are between 24 -36 feet same as rear. This can be
over - restrictive for narrow lots.
23.
Pre - application
Should be required for all complex applications, not just
conferences
annexations.
*Minor scrivener's errors and revisions as determined necessary during the course of this
update may be included.
12
W I SURN
P a 1,d f;$ 7
May 8, 2017
TO: Honorable Mayor and City Council
FROM: Jamie Johnk, Economic Development Director
SUBJECT: Economic Incentive Policy
RECOMMENDATION:
Adopt the attached Resolution establishing an Economic Incentive Policy for the City
of Woodburn.
BACKGROUND:
At the April 24, 2017 meeting the City Council directed staff to prepare a policy to
provide parameters and criteria for determining the appropriate economic
incentives to offer developers or businesses locating or expanding within the City's
Southwest Industrial Reserve Area (SWIR).
DISCUSSION:
As each business development project is different, incentives appropriate to one
project may differ from another. Therefore, with an economic incentive policy,
consideration of incentives will be evaluated on an individual basis based upon
the merits of the project and with consideration given to the value the project has
on the economy of the City.
The City's role in providing incentives to a new development or redevelopment
should be based on whether the project would proceed without the financial
assistance of the City and should be in proportionate to the quality and quantity
of new full- time jobs created, wages paid and the tax dollars generated.
FINANCIAL IMPACT:
There is no financial impact related to this Resolution.
Agenda Item Review: City Administrator _x_
13
City Attorney _x_ Finance —x-
COUNCIL BILL NO. 3032
RESOLUTION NO. 2094
A RESOLUTION APPROVING AN ECONOMIC INCENTIVE POLICY
WHEREAS, the Woodburn City Council has considered and discussed the
importance of creating an Economic Incentive Policy; and
WHEREAS, the City Council has determined that an Economic Incentive Policy
will create a framework for determining the appropriate incentives to offer
prospective businesses locating or expanding within the Southwest Industrial
Reserve Area (SWIR); and
WHEREAS, after a thorough discussion of proposed Economic Incentive Policy
by the City Council, it has been determined to be in the best interest of the City of
Woodburn to adopt said policy as attached hereto in Exhibit A, NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
Section 1. The City Council adopts the Economic Incentive Policy as set forth
in Exhibit A attached.
Approved as to form:
City Attorney Date
Approved:
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 1 - Council Bill No. 3032
Resolution No. 2094
Kathryn Figley, Mayor
14
Exhibit A
WOODBURN CITY COUNCIL
POLICY STALMLNT RLGARDING LCONOMIC
DLVLLOPLMNT, PUBLIC FINANCIAL INCLNTIVLS
RLLATLD TO INDUSTRIAL DLVLLOPMLNT
The purpose of this policy is to provide the Woodburn City Council and staff a framework
for determining the appropriate economic incentives to offer developers or businesses
locating or expanding within the City's Southwest Industrial Reserve Area (SWIR).
1. Each development project is different; therefore, incentives appropriate to one project
may be very different than incentives appropriate to another. When considering the
City advocacy or participation in any local, State or Federal economic development
program, the City will consider each proposal on a case by case issue consistent with
the General Incentive Parameters and Evaluation Criteria contained within this
policy.
2. Incentives available to individual developments may include a wide range of tools,
including expedited planning and permitting processes, property tax abatement,
workforce development, infrastructure financing, and other local or state
administered funding programs.
3. The City of Woodburn maintains the right to reject any economic development
program, advocacy or support for public incentives at the sole discretion of the City
Council and when it is found to be in the best interest of the City. No single decision
to support economic development assistance will establish a precedent.
4. The City's role in subsidizing the cost of new development or redevelopment should
be in recognition that the project would not move forward without the financial
assistance of the City, State of Federal economic development assistance.
15
Exhibit A
5. The amount of economic development assistance should be proportional to the
quality and quantity of new full time jobs created, wages paid, benefits provided and
the tax dollars generated.
6. The City's participation and advocacy for local, state or federal economic
development programs will be predicated on the number of jobs, wages and benefits
created as a result of the development. The short and long term finical viability, and
the sustainability of City services and programs, will also be a consideration.
1. Project must be able to show that it creates new professional, skilled or semi skilled
full-time jobs.
2. Jobs created should pay an average livable wage based on local and county workforce
data.
3. Generates new investment and tax dollars.
4. Incentive must be based on a defined gap between project costs and anticipated
revenues.
5. Specific project milestones must be tied to incentives (i.e. number and type of jobs
created and average wage, incremental new tax dollars generated).
The City shall consider all aspects of a proposed project including:
1) Financial feasibility.
2) Type of project being proposed (i.e. manufacturing, warehousing, processing, etc.).
3) Quantity and quality of full-time jobs created.
4) Average wage of jobs created and benefits provided.
5) Amount of estimated new tax revenue generated.
16
Exhibit A
6) Review of project costs, private sector financing, public improvement costs and
gaps between available funding and total project costs.
7) Benefits to community beyond project site.
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B V'
May 8, 2017
TO: Honorable Mayor and City Council through City Administrator
FROM: Eric Liljequist, Interim Public Works Director
SUBJECT: Award of Construction Contract for the West Hayes Street Sanitary
Sewer Pipeline Project, BID 02017 -02
RECOMMENDATION:
That the City Council, acting in its capacity as the Local Contract Review Board,
award the construction contract for the West Hayes Street Sanitary Sewer
Pipeline Project to the lowest responsible bidder, Pacific Excavation, Inc. in the
amount of $985,000.00.
BACKGROUND:
The subject Capital Improvement Project is identified in the approved budget
for fiscal year 2016/17. This project involves the installation of 15" & 18" PVC
sanitary sewer lines on West Hayes Street between Cascade Drive and
Settlemier Avenue, and on Settlemier Avenue between West Hayes Street and
Lincoln Street. This project was identified as a Capital Improvement Project in
the 2010 Woodburn Wastewater Facilities Plan due to existing downstream
capacity limitations.
Bids were publically opened April 27, 2017. Six (6) responsive bids were received
as follows:
Pacific Excavation, Inc.
$985,000.00
Trench Line Excavation, Inc.
$1,031,990.00
K &E Excavating, Inc.
$1,038,140.00
James W. Fowler, Co.
$1,074,376.00
Canby Excavating, Inc.
$1,124,600.00
Emery & Sons
$1,201,092.00
The Engineer's Estimate is: $986,493.75
Agenda Item Review: City Administrator _x City Attorney _x_
18
Finance
Honorable Mayor and City Council
May 8, 2017
Page 2
DISCUSSION:
This project is a continuing effort by the Public Works Department to provide
sanitary sewer capacity improvements and reliability throughout the City
sanitary sewer system. This project will mitigate existing downstream capacity
limitations and provide additional capacity for future development.
The contract award is in conformance with public contracting laws of the State
of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City
of Woodburn, therefore, staff is recommending the contract be awarded.
FINANCIAL IMPACT:
The subject project is identified in the adopted fiscal year 2016/17 Budget and
funded by the Sewer Capital Construction Fund, 465. Project accounting code
CDSW1417.
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B V'
May 8, 2017
TO: Honorable Mayor and City Council
FROM: Scott Derickson, City Administrator
SUBJECT: Councilor Morris' Request to Attend Conference
RECOMMENDATION:
Consider Councilor Morris' request to attend the Echelon Front's conference
titled "Extreme Ownership" for costs not to exceed $4,000.
BACKGROUND:
From time to time, the City Council has authorized individual Councilors to
attend trainings and conferences at venues both in and out of state. In state
trainings, such as the League of Oregon Cities' annual conference and Portland
State University's Boot Camp for Elected Officials, are routinely included in the
City's annual budget.
Councilors attending out of state trainings typically make a report and
presentation during a City Council meeting on what they learned and how it
can be applied to the City Council's work.
DISCUSSION:
Councilor Morris is requesting that the City Council authorize his participation in
an Echelon Front's conference titled Extreme Ownership, scheduled to be held
in Austin, Texas on July 13 and 14, 2017.
The training is based on the book titled Extreme Ownership: How US Navy SEALs
Lead and Win by coauthors Jocko Willink and Leif Babin. The following is a
description of the two day conference, "This event is a two -day, intensive
leadership training course, designed to equip attendees with the tools
needed to build high performance, winning teams. Jocko Willink and Leif
Babin teach combat leadership techniques and how to apply these
principals in business and life. Even more profound are the opportunities
to engage with other highly motivated individuals and leaders in EVERY
capacity."
Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance _x-
20
Honorable Mayor and City Council
May 8, 2017
Page 2
The conference website can be found here: www.extrerneownersliip.com/austin-
003.
FINANCIAL IMPACT:
If the City Council approves Councilor Morris' attendance, and because
the expenditure will occur in the upcoming fiscal year, staff will adjust
the General Fund's proposed FY 2017-18 Mayor & Council General Fund
Department to reflect the expenditure, adjusting the proposed ending
fund balance appropriately.
The anticipated conference costs is approximately $3,965, which
includes:
• Registration: $2,295 (there are discounts available for government
officials)
• Three Day Lodging: Approximately $700
• Airfare: Approximately $750
• Two Day Meal Per -Diem: Approximately $120
• Incidental Costs (Transportation, Conference Supplies, etc.): $100
• Total: Approximately $3,965
It is recommended that costs be approved not to exceed $4,000 in total.
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