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January 9, 2017 AgendaCITY OF WOODBURN CITY COUNCIL AGENDA .JANUARY 9,2017- 7:00 P.M. KATHRYN FIGLEY, MAYOR MELINDA VELIZ, COUNCILOR WARD 1 LISA ELLSWORTH, COUNCILOR WARD II ROBERT CARNEY, COUNCILOR WARD III SHARON SCHAUB, COUNCILOR WARD IV FRANK LONERGAN, COUNCILOR WARD V ERIC MORRIS, COUNCILOR WARD VI CITY HALL COUNCIL CHAMBERS - 270 MONTGOMERY STREET 1. CALL TO ORDER AND FLAG SALUTE 2. ROLL CALL 3. ANNOUNCEMENTS AND APPOINTMENTS Announcements: A. City Hall and the Library will be closed on January 16 for Martin Luther King Jr. Day. The Aquatic Center will be open normal hours. Appointments: None. 4. COMMUNITY/GOVERNMENT ORGANIZATIONS None. 5. PROCLAMATIONS/PRESENTATIONS Proclamations: None. Presentations: None. 6. COMMUNICATIONS None. 7. BUSINESS FROM THE PUBLIC - This allows the public to introduce items for Council consideration not already scheduled on the agenda. 8. CONSENT AGENDA - Items listed on the consent agenda are considered routine and may be adopted by one motion. Any item may be removed for discussion at the request of a Council member. This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980- 6318 at least 24 hours prior to this meeting. **Habrd int6rpretes disponibles para aquellas personas que no hablan Ingl6s, previo acuerdo. Comunfquese al (503) 980-2485.** January 9, 2017 Council Agenda Page i A. Woodburn City Council Meeting minutes of December 12, 2016 1 Recommended Action: Approve the minutes. B. New Outlet, Full On -Premise Sales, Commercial Establishment for 5 Chipotle Mexican Grill, Inc. Recommended Action: The Woodburn City Council recommends that the OLCC approve the New Outlet, Full On -Premise Sales, Commercial Establishment for Chipotle Mexican Grill, Inc. C. New Outlet, Limited On -Premise Sales for Gina's Restaurant 7 Recommended Action: The Woodburn City Council recommends that the OLCC approve the New Outlet, Limited On -Premise Sales for Gina's Restaurant. D. Appointment of Chris Kerr as Community Development Director 9 Recommended Action: Ratify the City Administrator's appointment of Chris Kerr as Community Development Director. 9. TABLED BUSINESS None. 10. PUBLIC HEARINGS A. Public Hearing Regarding Updated Parks and Recreation System 10 Development Charges Methodology Recommended Action: That the City Council conduct a second public hearing for the purpose of taking any additional comments on the pending Park and Recreation System Development Charges (SDC) methodology and related fee increases. After the second public hearing is conducted, the pending Park and Recreation SDC methodology and related fee increases will take effect on March 1, 2017 unless the City Council takes other action. 11. GENERAL BUSINESS -Members of the public wishing to comment on items of general business must complete and submit a speaker's card to the City Recorder prior to commencing this portion of the Council's agenda. Comment time may be limited by Mayoral prerogative. A. Council Bill No. 3026 - An Ordinance Making Certain Textual 40 Amendments to the Woodburn Development Ordinance Revising Provisions for Temporary Signs and Implementing the Targeted Industries Analysis Recommended Action: It is recommended that the City Council adopt the attached ordinance which implements Legislative Amendment LA 2016-03, amending the Woodburn Development January 9, 2017 Council Agenda Page ii Ordinance, correcting provisions for temporary signs and implementing recommendations from the Target Industry Analysis. 12. PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS - These are Planning Commission or Administrative Land Use actions that may be called up by the City Council. None. 13. CITY ADMINISTRATOR'S REPORT 14. MAYOR AND COUNCIL REPORTS 15. ADJOURNMENT January 9, 2017 Council Agenda Page iii COUNCIL MEETING MINUTES DECEMBER 12, 2016 0:00 DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF MARION, STATE OF OREGON, DECEMBER 12, 2016 CONVENED The meeting convened at 7:05 p.m. with Mayor Figley presiding. ROLL CALL Mayor Figley Present Councilor Carney Present Councilor Lonergan Present Councilor Schaub Absent Councilor Morris Present Councilor Ellsworth Present Councilor Alonso Leon Present Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City Administrator Row, Economic and Development Services Director Hendryx, Police Chief Ferraris, Interim Public Works Director Liljequist, Finance Director Montoya, Community Relations Manager Gutierrez -Gomez, Communications Coordinator Horton, City Recorder Pierson 0:01 OUTGOING CITY COUNCILOR PRESENTATION Mayor Figley thanked Councilor Alonso Leon for her service to the City of Woodburn and presented her with a plaque. 0:04 OATH OF OFFICE AND ELECTION A. City Recorder Pierson administered the Oath of Office to Mayor Kathy Figley, Councilor Melinda Veliz (Ward I), Councilor Lisa Ellsworth (Ward II), and Councilor Morris (Ward VI). B. Mayor Figley stated that the Council President is elected by ballot. Ballot forms were distributed to the Council to vote for a Councilor to serve as Council President. Mayor Figley added that she does not vote unless it is to break a tie. After reading the ballots Mayor Figley announced that the new Council President is Frank Lonergan. 0:12 WOODBURN BULLDOGS SOCCER TEAM RECOGNITION Mayor Figley recognized the Woodburn Bulldog Soccer Team for their State Championship win. Mayor Figley called for a 15 minute recess. 0:17 ANNOUNCEMENTS A. The City Council meeting scheduled for December 26 is cancelled. The next City Council meeting will take place on January 9, 2017 at 7:00 p.m. Page 1 - Council Meeting Minutes, December 12, 2016 COUNCIL MEETING MINUTES DECEMBER 12, 2016 B. Holiday Closures: Christmas: City Hall will close at noon on December 23 and will reopen for regular business hours on December 27. The Aquatic Center will be closed on December 24 and 25. The Library will be closed on December 24 and 25. New Year: City Hall will be closed January 2 and the Library will be closed on January 1. The Aquatic Center will be open. 0:19 APPOINTMENTS Mayor Figley proposed the following reappointments: Woodburn Recreation and Parks Board: - Hunter Conlon - David Piper Woodburn Budget Committee: - Don Judson - Patty Soza Woodburn Planning Commission: - Ronald Aiken - Elvin Ramirez Lonergan/Ellsworth... approve the reappointments. 0:20 PROCLAMATIONS/PRESENTATIONS Mayor Figley read a proclamation recognizing Colene M. Domenech, Resident Agent in Charge, United States Department of Justice Bureau of Alcohol, Tobacco and Firearms. 0:25 CONSENT AGENDA A. Woodburn City Council Meeting minutes of November 14, 2016, B. Woodburn City Council Executive Session Meeting minutes of September 26, 2016, C. Woodburn City Council Executive Session Meeting minutes of November 14, 2016, D. Certified Election Results — November 8, 2016 General Election, E. Building Activity for October 2016, F. Building Activity for November 2016. Lonergan/Ellsworth... adopt the Consent Agenda. 0:26 PUBLIC HEARINGS A. Temporary Signs and Targeted Industries Analysis (LA 2016-03) A Public Hearing to consider input on Temporary Signs and Targeted Industries Analysis (LA 2016-03). Mayor Figley declared the hearing open at 7:50 p.m. for the purpose of hearing public input on Temporary Signs and Targeted Industries Analysis (LA 2016-03). Economic and Development Director Hendryx provided a staff report. Mayor Figley asked if anyone from the public would like to speak on this subject. No members of the public wished to speak in either support or opposition of Temporary Signs and Targeted Industries Analysis (LA 2016-03). Mayor Figley declared the hearing closed at 7:55 p.m. Lonergan/Morris... instruct staff to bring back an ordinance on Temporary Signs and Targeted Industries Analysis (LA 2016-03). The motion passed unanimously. Page 2 - Council Meeting Minutes, December 12, 2016 2 COUNCIL MEETING MINUTES DECEMBER 12, 2016 B. Boones Crossing Statutory Development Agreement (SDA 2016-01) A Public Hearing to consider input on Boones Crossing Statutory Development Agreement (SDA 2016-01). Mayor Figley declared the hearing open at 7:56 p.m. for the purpose of hearing public input on Boones Crossing Statutory Development Agreement (SDA 2016-01). Mayor Figley stated that she lives a few blocks north of the project and is familiar with the project and that it will have no impact on her vote if she is called upon to vote. Councilor Lonergan stated that he too has driven by this project. City Attorney Shields read the Public Hearing Statement. Community Development Director Hendryx provided a staff report. Mayor Figley asked if anyone from the public would like to speak in favor of this subject. Mike Robinson who represents Woodburn Development, LLC spoke in favor of this agreement and stated that his client is very excited about becoming a member of the Woodburn Community. Andrew Stamp who represents Premier Development spoke in favor of this agreement and thanked everyone who came together to come up with this agreement. Greg Hathaway who represents the owners of Phase 6 spoke in favor of this agreement and thanked City staff and the property owners for their commitment to coming together to work out the issues. Mayor Figley asked if anyone wished to speak in opposition of the proposal. No members of the public wished to speak in opposition to Boones Crossing Statutory Development Agreement (SDA 2016-01). Mayor Figley declared the hearing closed at 8:25 p.m. 1:00 COUNCIL BILL NO. 3025 — AN ORDINANCE APPROVING A STATUTORY DEVELOPMENT AGREEMENT FOR PHASES 3,4,5, AND 6 OF THE BOONES CROSSING PLANNED UNIT DEVELOPMENT; ADOPTING FINDINGS; AUTHORIZING EXECUTION OF THE AGREEMENT; AND DECLARING AN EMERGENCY Lonergan Introduced Council Bill No. 3025. Recorder Pierson read the bill twice by title only since there were no objections from the Council. Councilor Lonergan thanked everyone for working together on this agreement. On roll call vote for final passage, the bill passed unanimously. Mayor Figley declared Council Bill No. 3025 duly passed. 1:03 ACCEPTANCE OF A PUBLIC UTILITY EASEMENT AT 1390 MERIDIAN DRIVE, WOODBURN, OR 97071 (TAX LOT 051W07AC04200) Lonergan/Ellsworth... accept a 16 foot Public Utility Easement for City water facilities granted by Woodburn School District, property owner of 1390 Meridian Drive, Woodburn, OR 97071 (Tax Lot 051 W07AC04200). The motion passed unanimously. ACCEPTANCE OF A PUBLIC UTILITY EASEMENT FOR THE NEW SUCCESS HIGH SCHOOL AT 1785 N. FRONT STREET, WOODBURN, OR 97071 (TAX LOT 051W07A00600) Lonergan/Ellsworth... accept a 16 foot Public Utility Easement for City water facilities granted by Woodburn School District, property owner of 1785 N. Front Street, Woodburn, OR 97071 (Tax Lot 051W07A00600). The motion passed unanimously. Page 3 - Council Meeting Minutes, December 12, 2016 I COUNCIL MEETING MINUTES DECEMBER 12, 2016 CITY ADMINISTRATOR'S REPORT City Administrator Derickson reminded City Councilors that an Urban Renewal meeting will directly follow the City Council meeting. 1:04 MAYOR AND COUNCIL REPORTS Councilor Morris stated that he supports having the Urban Renewal meetings after the Council meetings and wished everyone a Merry Christmas. Councilor Ellsworth welcomed Councilor Veliz and said farewell to Teresa Alonso Leon. She added that she wished everyone a Merry Christmas and Happy New Year. Mayor Figley wished everyone a Merry Christmas and Happy New Year. Councilor Lonergan concurred and wished Teresa Alonso Leon the best of luck. Councilor Carney said farewell to Teresa Alonso Leon and welcomed Councilor Veliz. Councilor Veliz wished everyone Happy Holidays and said good luck to Teresa Alonso Leon. 1:06 ADJOURNMENT Morris/Ellsworth... meeting be adjourned. The motion passed unanimously. The meeting adjourned at 8:30 p.m. ATTEST Heather Pierson, City Recorder City of Woodburn, Oregon APPROVED KATHRYN FIGLEY, MAYOR Page 4 - Council Meeting Minutes, December 12, 2016 W �'I �'1��r I Iii ♦ r�} B V' January 9, 2017 TO: Honorable Mayor and City Council through City Administrator THRU: James C. Ferraris, Chief of Police FROM: Keith Boyd, Deputy Chief of Police SUBJECT: New Outlet, Full On -Premise Sales, Commercial Establishment RECOMMENDATION: The Woodburn City Council recommends that the OLCC approve the New Outlet, Full On -Premise Sales, Commercial Establishment for Chipotle Mexican Grill, Inc. BACKGROUND: Applicant: Chipotle Mexican Grill, Inc. 3001 Newberg Highway Woodburn, Oregon 97071 (No Phone Listed) Mailing Address: Chipotle Mexican Grill, Inc. 1401 Wynkoop Street, Suite 500 Denver, CO 80202 Point of Contact: Jeffrey D. Hem 1211 SW 5Th Avenue, Suite 1900 Portland, OR 97204 (503) 796-2900 Business: Chipotle Mexican Grill 3001 Newberg Highway Woodburn, Oregon 97071 (No Phone Listed) Agenda Item Review: City Administrator _x City Attorney _x_ I Finance Honorable Mayor and City Council January 9, 2017 Page 2 Owner: Chipotle Mexican Grill, Inc. 1401 Wynkoop Street, Suite 500 Denver, CO 80202 License Type: New Outlet, Full On -Premise Sales, Commercial Establishment - Permits beer, wine, cider sales and liquor for on premise consumption only. On December 21, 2016 the Woodburn Police Department received an application requesting approval for a New Outlet, Full On -Premise Sales, Commercial Establishment liquor license for Chipotle Mexican Grill. This is a restaurant which contains a dining room with a service counter where alcohol would be sold from. The restaurant sells food for consumption during all hours of operation. Chipotle Mexican Grill is located at 3001 Newberg Highway, Woodburn, OR 97071. The hours of operation will be Sunday thru Saturday 10:45am to 10:00pm. There will be recorded music. There will not be DJ music, live music, or karaoke. There will not be video lottery games. The Police Department has not received any communication from the public or surrounding businesses in support of or against the proposed change. DISCUSSION: The Police Department has completed a background investigation in connection with the OLCC on the applicants and found nothing of a questionable nature to preclude the issuance of this license. FINANCIAL IMPACT: None 9 Iii ♦4 B V' January 9, 2017 TO: Honorable Mayor and City Council through City Administrator THRU: James C. Ferraris, Chief of Police FROM: Keith Boyd, Deputy Chief of Police SUBJECT: New Outlet, Limited On -Premise Sales RECOMMENDATION: The Woodburn City Council recommends that the OLCC approve the New Outlet, Limited On -Premise Sales for Gina's Restaurant. BACKGROUND: Applicant: Jian Zhong Tan Chun Liu Huang Tan 683 S Settlemier Avenue Woodburn, Oregon 97071 (503) 989-0533 Point of Contact: Jian Zhong Tan Same as Applicant Business: Gina's Restaurant 1 186 N Pacific Highway Woodburn, OR 97071 (503) 981-2100 Owner: Jian Zhong Tan Chun Liu Huang Tan Same as Applicant (Above) Agenda Item Review: City Administrator _x_ City Attorney _x_ 7 Finance Honorable Mayor and City Council January 9, 2017 Page 2 License Type: Change of Ownership, Full On -Premise Sales - Permits beer, wine, cider sales and liquor for on premise consumption only. On December 23, 2016 the Woodburn Police Department received an application requesting approval for a New Outlet -Limited On -Premise Sales liquor license for Gina's Restaurant. This is a restaurant which contains a dining room with a service counter where alcohol would be sold from. The restaurant sells food for consumption during all hours of operation. Gina's Restaurant is located at 1 186 N Pacific Highway, Woodburn, OR 97071. The hours of operation will be Monday thru Saturday 10:00am to 9:OOpm. There will be recorded music. There will not be DJ music, live music, or karaoke. There will not be video lottery games. The Police Department has not received any communication from the public or surrounding businesses in support of or against the proposed change. DISCUSSION: The Police Department has completed a background investigation in connection with the OLCC on the applicants and found nothing of a questionable nature to preclude the issuance of this license. FINANCIAL IMPACT: None 9 �'I �'1��r I Iii ♦ r�} Y 9M& Its BU Prr�i, e��.:rrt rr �f 1R'!87 January 9, 2017 TO: Honorable Mayor and City Council FROM: Scott Derickson, City Administrator SUBJECT: Community Development Director Appointment RECOMMENDATION: Ratify the City Administrator's appointment of Chris Kerr as Community Development Director. BACKGROUND: The City Charter requires that the City Administrator obtain the approval of the City Council for the appointment of specified department heads. The Community Development Director position was created after the Charter was adopted and is not a position for which City Council approval is required. Because of the importance of this position, however, I am seeking City Council ratification of my appointment of Chris Kerr as Community Development Director. Agenda Item Review: City Administrator _x_ City Attorney _x_ I Finance _x -'49M& Item 8U January 9, 2017 TO: Honorable Mayor and City Council FROM: Jim Row, Assistant City Administrator SUBJECT: Public Hearing Regarding Updated Parks and Recreation System Development Charges Methodology RECOMMENDATION: That the City Council conduct a second public hearing for the purpose of taking any additional comments on the pending Park and Recreation System Development Charges (SDC) methodology and related fee increases. After the second public hearing is conducted, the pending Park and Recreation SDC methodology and related fee increases will take effect on March 11 2017 unless the City Council takes other action. BACKGROUND: On September 12, 2016, The City Council conducted an initial public hearing regarding Ordinance 2536, which adopted a new Methodology Report for Park and Recreation System Development Charges. During the same meeting, the Council adopted Resolution 2085, which established updated SDC fees to be effective October 13, 2016. Following the meeting, a concern arose regarding whether there was adequate opportunity for public input during the public hearing. Therefore, on September 26, 2016, the City Council adopted Ordinance 2540 extending the effective dates for the updated Parks and Recreation SDC methodology and related fee increases to March 1, 2017, in order to provide an opportunity for further public comment. DISCUSSION: SDC legislation was first adopted by the State of Oregon in 1989. SDCs are fees that are charged to developers to fund the expansion of infrastructure for parks, streets, water, wastewater, or storm water management systems. By statute, SDCs can only be utilized to fund projects that add capacity to the system. The City of Woodburn has collected and utilized parks and recreation SDCs since Agenda Item Review: City Administrator _x City Attorney _x Finance —x- 10 Honorable Mayor and City Council January 9, 2017 Page 2 1992. The parks SDC methodology was most recently updated in 1999, immediately following an update to the Parks and Recreation Master Plan. While the Parks and Recreation Master Plan was updated again in 2009, the City did not update the SDC methodology, since it was believed that the local market could not accommodate increased development fees in the wake of the economic and housing market recession. Now that the economy and housing market have recovered and the UGB expansion has been approved, it is necessary to review and update the Parks SDC methodology to ensure that the City collects the resources required to expand the park system as necessitated by growth. The updated SDC methodology includes an updated parks Capital Improvement Project (CIP) list, which has been reviewed and is supported by the Recreation and Park Board. State law has strict provisions that require a city to develop a formula, or "methodology", which takes into account the value of existing or planned capacity in the infrastructure system to serve new development. Oregon law allows for both a "reimbursement fee" and an "improvement fee." A "reimbursement fee" is based on the value of available reserve capacity for capital improvements already constructed or under construction. The methodology must consider the cost of existing facilities, prior contributions by existing users, the value of unused capacity, grants, and other relevant factors. The improvement fee is designed to recover all or a portion of the costs of planned capital improvements that add system capacity to serve future development. The methodology must be designed in a manner that SDCs will not exceed the growth -related costs from the CIP. Amendments to Ordinance 2250 (the Parks and Recreation SDC Ordinance) related to the updated methodology were made to: • Add a new definition of SDC to include a "reimbursement fee," in addition to an "improvement fee," as permitted by state law. • Adopt the Methodology Report dated July 11, 2016 as the statutory basis for increasing any SDCs. • Amend the existing ordinance language to require that the City Council approve annual rate adjustments, as opposed to them being authorized solely by the City Administrator. Additionally, the formula that is used to calculate annual rate increases is revised to eliminate the average land value factor, since the Marion County Assessor's Office no longer produces 11 Honorable Mayor and City Council January 9, 2017 Page 3 this figure. Annual rate adjustments will now be equal to the change in the regional construction cost index. FINANCIAL IMPACT: The $18,000 cost to update the Parks SDC Methodology was funded by the Parks SDC Fund. The current residential SDCs are $1,752 (single family), $1,882 (multi- family), $1,160 (manufactured). The residential SDC will increase to $3,365 for all housing types. The non-residential SDC will increase from $31 per employee to $133 per employee. The increased revenues that are expected to result from the updated methodology and resulting fees are unknown at this time. Attachments 1. Methodology Report Parks Systems Development Charges 2. Ordinance 2536 (September 12, 2016) 3. Resolution 2085 (September 12, 2016) 4. Ordinance 2540 (September 26, 2016) 12 Attachment 1 Methodology Report roft varks S'*ystem Development Charges Prepared For W ODBU J�/ If �jll�iI n c o r, ti o t, i e d /1 8 8 9 July 11, 2016* With minor edits 8/28/16 13 Attachment 1 SECTION 1 Introduction System development charges (SDCs) are an important funding source for parks capital improvement projects. The City of Woodburn last updated its Parks and Recreation Comprehensive Plan and SDC methodology in 1999. The City adopted a new Parks and Recreation Master Plan in 2009, which includes an updated list of planned capital improvements and priorities. The proposed park SDCs presented in this report are intended to bring the SDCs into alignment with current cost and planning assumptions contained in the Master Plan, and to incorporate a reimbursement component for existing park capacity that will help meet the needs of future development. Oregon legislation establishes guidelines for the calculation of SDCs. Within these guidelines, local governments have some latitude in selecting technical approaches and establishing policies related to the development and administration of SDCs. A discussion of this legislation follows; the recommended methodology for calculating parks SDCs is presented in Section 2. SDC Legislation in Oregon In the 1989 Oregon state legislative session, a bill was passed that created a uniform framework for the imposition of SDCs statewide. This legislation (Oregon Revised Statute [ORS] 223.297-223.314), which became effective on July 1, 1991, (with subsequent amendments), authorizes local governments to assess SDCs for the following types of capital improvements: • Drainage and flood control • Water supply, treatment, and distribution • Wastewater collection, transmission, treatment, and disposal • Transportation • Parks and recreation The legislation provides guidelines on the calculation and modification of SDCs, accounting requirements to track SDC revenues, and the adoption of administrative review procedures. SDC Structure SDCs can be developed as: (1) a reimbursement fee, (2) an improvement fee, or (3) a combination of the two. The reimbursement fee is based on the costs of capital improvements already constructed or under construction. The legislation requires the reimbursement fee to be established or modified by an ordinance or resolution setting forth the methodology used to calculate the charge. This methodology must consider the cost of existing facilities, prior contributions by existing users, gifts or grants from federal or state government or private persons, the value of unused capacity available for future system 14 Attachment 1 users, rate -making principles employed to finance the capital improvements, and other relevant factors. The objective of the methodology must be that future system users contribute no more than an equitable share of the capital costs of existing facilities. Reimbursement fee revenues are restricted only to capital expenditures for the specific system which they are assessed, including debt service. The methodology for establishing or modifying an improvement fee must be specified in an ordinance or resolution that demonstrates consideration of the projected costs of capital improvements identified in an adopted plan and list, that are needed to increase capacity in the system to meet the demands of new development. Revenues generated through improve- ment fees are dedicated to capacity -increasing capital improvements or the repayment of debt on such improvements. An increase in capacity is established if an improvement increases the level of service provided by existing facilities or provides new facilities. In many systems, growth needs will be met through a combination of existing available capacity and future capacity -enhancing improvements. Therefore, the law provides for a combined fee (reimbursement plus improvement component). However, when such a fee is developed, the methodology must demonstrate that the charge is not based on providing the same system capacity. Credits The legislation requires that a credit be provided against the improvement fee for the construction of "qualified public improvements." Qualified public improvements are improvements that are required as a condition of development approval, identified in the system's capital improvement program, and either (1) not located on or contiguous to the property being developed, or (2) located in whole or in part, on or contiguous to, property that is the subject of development approval and required to be built larger or with greater capacity than is necessary for the particular development project to which the improvement fee is related. Update and Review The methodology for establishing or modifying improvement or reimbursement fees shall be available for public inspection. The local government must maintain a list of persons who have made a written request for notification prior to the adoption or amendment of such fees. The legislation includes provisions regarding notification of hearings and filing for reviews. "Periodic application of an adopted specific cost index or... modification to any of the factors related to the rate that are incorporated in the established methodology" are not considered "modifications" to the SDC. As such, the local government is not required to adhere to the notification provisions. The criteria for making adjustments to the SDC rate, which do not constitute a change in the methodology, are further defined as follows: • "Factors related to the rate" are limited to changes to costs in materials, labor, or real property as applied to projects in the required project list. • The cost index must consider average change in costs in materials, labor, or real property and must be an index published for purposes other than SDC rate setting. 15 Attachment 1 The notification requirements for changes to the fees that do represent a modification to the methodology are 90 -day written notice prior to first public hearing, with the SDC methodology available for review 60 days prior to public hearing. Other Provisions Other provisions of the legislation require: • Preparation of a capital improvement program or comparable plan (prior to the establishment of a SDC), that includes a list of the improvements that the jurisdiction intends to fund with improvement fee revenues and the estimated timing, cost, and eligible portion of each improvement. • Deposit of SDC revenues into dedicated accounts and annual accounting of revenues and expenditures, including a list of the amount spent on each project funded, in whole or in part, by SDC revenues. • Creation of an administrative appeals procedure, in accordance with the legislation, whereby a citizen or other interested party may challenge an expenditure of SDC revenues. The provisions of the legislation are invalidated if they are construed to impair the local government's bond obligations or the ability of the local government to issue new bonds or other financing. 16 Attachment 1 SECTION 2 SDC Methodology Overview The methodology used to calculate parks SDCs begins with determination of the "cost basis" (the costs in aggregate associated with meeting the capacity needs of growth). Then, growth costs are divided by the projected growth units (population and employees) to determine the system -wide unit costs of capacity. Finally, the SDC schedule is developed which identifies how the system -wide costs will be assessed to individual development types. Population and Employment Park capacity is measured in terms of people served -resident population and resident and nonresident employees. Table 1 provides population and employment data derived from recent City planning documents for use in the SDC analysis. Table 1 City of Woodburn Park SDC Analysis Population and Employment Data Prior Projected Item 2000 Existing 2020 2025 2035 Population' 20,860 24,670 34,919 36,068 41,170 Employment 10,388 14,575 18,762 19,175 21,668 Equivalent Population 20,860 26,460 37,223 38,422 43,831 Recent Growth' 5,600 Future Growth 11,962 ' Based on Legislative findings on remand 2 From City of Woodburn 3 Population plus equivalent employee population (12%) 4 The increment of existing development since 2000 (subject to prior SDCs) The concept of equivalent population is used to recognize different utilization levels of parks by the general population (used to estimate residential development capacity needs) and employees (used to estimate nonresidential development needs). For purposes of this analysis, the equivalent population for nonresidential development is equal to 12 percent of total employees. This analysis reflects the ratio of estimated future park use by residents to park use by employees (see Appendix Tables A-1 and A-2 for more details). 17 Attachment 1 The planning period for the SDC capital improvement plan (CIP) is 2025. However, the planned community center is assumed to meet service area needs through 2035. As shown in Table 1, future growth in population and employees through 2025 is estimated to be 11,398 and 4,600, respectively. Growth in equivalent population is estimated to be 11,962 (about 31 percent) of the projected 2025 total, and is used as a basis for determining planned levels of of service for parks and facilities (discussed further below). The City has been collecting SDCs since 2000 to pay for park improvements. That recent growth represents about 21 percent of the existing equivalent population, and represents the portion of costs that may be funded through existing SDC reserves. Capacity Analysis The City - through adoption of the Parks Master Plan -- is planning for acquisition and development of the parks system consistent with the community's desired level of service (LOS). In order to equitably fund the CIP, both new development and existing park users will need to contribute to the improvements at a level that reflects their relative needs, as determined by the planned LOS. The planned LOS for a particular park or facility is defined as the quantity of future City -owned park acreage or facilities per 1,000 equivalent population served. The following equation shows the calculation of the planned LOS: ExistingQ + PlannedQ FuturePopulation Served Where: = PlannedLOS Q = quantity (acres of parks, miles of trails, or number of facilities), and Future Population Served = projected 2025 equivalent population Table 2 shows the existing and future LOS by park type and trails. The City's Master Plan identifies the following park classifications: • Core parks (neighborhood, community, mini, and municipal parks) • Urban/Special Use parks • Natural area • Greenways The capacity requirements, or number of park acres or trail miles, needed for the existing population and for the growth population are estimated by multiplying the planned (future) LOS for each park type (from Table 2) by the equivalent population of each group (from Table 1). Table 3 shows this capacity analysis for each park type, and for the Mill Creek Trail land and development. 18 Attachment 1 Table 2 City of Woodburn Park SDC Analysis Existing and Planned Levels of Service Type Unit Measure Existing LOS Total (Units/ Units 1,000) Existing Developed Units LOS (Units/ 1,000) Future LOS Total (Units/ Units 1,000) Future Developed Units LOS (Units/ 1,000) Parks and Open Space Core Parks (1) Acres 64.72 2.45 64.72 2.45 79.72 2.07 79.72 2.07 Urban/Special Use (2) Acres 2.07 0.08 2.07 0.08 2.07 0.05 2.07 0.05 Natural Area (3) Acres 20.01 0.76 0.00 0.00 20.01 0.52 0.00 0.00 Greenways (4) Acres 8.11 0.31 0.00 0.00 8.11 0.21 0.00 0.00 Recreation Trails Mill Creek Trail Miles 2.43 0.09 1.00 0.04 6.01 0.16 6.01 0.16 Total City -Owned Acres 94.91 3.59 66.79 2.52 1 109.91 2.86 81.79 2.13 (1) Neighborhood, Mini, Community, Municipal (2) Downtown Plaza, Cowan, Library, and Locomotive Parks (3) Senecal Park (4) Hermanson parks; Wyfells park 19 Attachment 1 Table 3 City of Woodburn Cana citv An alvsis ' From Table 2 20 Existing Population Growth Population Project list Allocation Reimbursement Existing Growth Existing From From Total Future (Surplus)/ Total Existing Project Park Type Units' Total Need Deficit Need Inventory List Units % Units % Units % Core Parks 79.7 54.9 (9.8) 24.8 9.8 15.0 0.0 0.0% 15.0 100.0% 9.8 15.2% Urban/Special Use 2.1 1.4 (0.6) 0.6 0.6 0.0 0.0 0.0% 0.0 0.0% 0.6 31.1% Natural Areas 20.0 13.8 (6.2) 6.2 6.2 0.0 0.0 0.0% 0.0 0.0% 6.2 31.1% Greenways 8.1 5.6 (2.5) 2.5 2.5 0.0 0.0 0.0% 0.0 0.0% 2.5 31.1% Mill Creek Trail (Land) 6.0 4.1 1.7 1.9 0.0 1.9 1.7 47.7% 1.9 52.3% 0.0 0.0% Mill Creek Trail (Dev.) 6.0 1 4.1 3.1 1 1.9 0.0 1.91 3.1 62.7% 1.9 37.3%1 0.0 0.0% ' From Table 2 20 Attachment 1 As shown in Table 3, the City has varying degrees of excess (surplus) capacity in existing park acreage; however, there is a deficit for the Mill Creak Trail - both in terms of total land owned and developed -- compared to the planning standard. Additional acreage included in the CIP is limited to 15 acres of core parks (both land purchase and development). Based on the planned LOS shown in Table 2, future growth requires almost 25 acres of Core Park land, of which almost 10 acres is provided through current excess capacity (Reimbursement column in Table 2), and 15 acreas is provided from new CIP (Project List) investment. Available capacity in other park types varies from 0.6 acres for Urban/Special Use Parks, to 6.2 acres for Natural Areas. The Mill Creek Trail is primarily a new facility (the City currently owns a portion of the land for the trail, and has developed 1 mile of the planned 6 miles). Based on the planned LOS, future growth requires 1.9 miles of the planned investment in additional land and development. A separate capacity analysis (shown in Table 4) was conducted for parks and recreation facilities. Similar to the park land analysis, the capacity analysis for facilities is based on the planned LOS. As shown in Table 4, the planned LOS for facilities is shown as the equivalent population served per facility. In some cases, the additional planned investment will yield an enhanced LOS - meaning that the number of people served by a single facility is lower (e.g., basketball, loop walks and shelters). In other cases, new facilities types are being added (spray features, sport courts, and a boundless playground and community center). For facilities with enhanced LOS - either existing or new facility types - a portion of the planned investment is needed to meet the needs of existing development. In other cases, where the planned LOS declines (meaning each facility will serve a higher equivalent population than currently), all of the new investment is needed for future development (such is the case for firels and playgrounds). 21 Attachment 1 Table 4 City of Woodburn Park SDC Analysis Capacity Analysis and Project List Allocations for Facilities Facility Type Existing Inventory (1) Existing Per Equiv. Pop. Future Facilities (1) Planned Per Equiv. Pop. Existing Need Project (Each) List % Need (Each) Growth Project List % Reimb Inv. Reimb % Ballfield 5.0 5,292 6.0 6,404 0.00 0.00% 1.9 100.00% 0.9 17% Ballfield, complex 1.0 26,460 1.0 38,422 0.00 0.00% 0.3 na 0.3 31% Basketball 2.5 10,584 5.5 6,986 1.29 42.92% 1.7 57.08% 0.0 0% Loop Walk 3.0 8,820 5.0 7,684 0.44 0.00% 1.6 77.83% 0.0 0% Multi -use Fields 5.0 5,292 7.0 5,489 0.00 0.00% 2.2 100.00% 0.2 4% Open Turf 11.0 2,405 11.0 3,493 0.00 0.00% 3.4 na 3.4 31% Playgrounds 8.0 3,307 10.0 3,842 0.00 0.00% 3.1 100.00% 1.1 14% Shelter 8.0 3,307 13.0 2,956 0.95 19.05% 4.0 80.95% 0.0 0% Parcourse 1.0 26,460 1.0 38,422 0.00 0.00% 0.3 na 0.3 31% Skate Park 1.0 26,460 1.0 38,422 0.00 0.00% 0.3 na 0.3 31% Tennis 2.0 13,230 3.0 12,807 0.07 0.00% 0.9 93.40% 0.0 0% Spray Feature 0.0 0 2.0 19,211 1.38 68.87% 0.6 31.13% 0.0 0% Sport Court 0.0 0 2.0 19,211 1.38 68.87% 0.6 31.13% 0.0 0% Boundless Playground 0.0 0 1.0 38,422 0.69 68.87% 0.3 31.13% 0.0 0% Community Center 0.0 0 1.0 43,831 1 0.6 60.37% 1 0.3 27.29% 0.0 0% (1) City owned only 22 Attachment 1 Cost Basis As noted in Section 1, Oregon law provides that SDC may include either or both of the following: • Improvement fee—the portion of the SDC charged to cover an equitable share of the capital improvements needed to meet the service requirements of future development. • Reimbursement fee—the portion of the SDC charged to recoup the community's past investment in parks and facilities related to the capacity needs of future growth. Improvement Fee The current Parks CIP (based on the Parks Master Plan) includes almost $26 million in improvements to existing parks and facilities, and acquisition of additional land for Core Parks and the Mill Creek Trail. Table 5 provides a listing of park improvements during the planning period, and an allocation of costs between existing development (recent and prior to 2000), and future development (growth). As mentioned previously, the CIP is generally a 10 -year planning horizon; however, some major facilities (Community Center and existing Worl Berry Museaum/Theater) are assumed to serve population through 2035; only the portion serving future development through 2025 is included in the SDC cost basis. The Total improvement fee cost basis is $11.4 million. The SDC project list shown in Table 5 identifies the portion of planned capital project costs that are related to future (post 2015) development, for purposes of calculating the updated SDCs. As mentioned previously, the City has been collecting SDCs since 2000 to pay for a portion of the planned parks improvements. Growth since 2000 (shown as "Recent Growth" in Table 1) represents almost 21 percent of the existing equivalent population, and represents the portion of costs that may be funded through existing SDC reserves. The current SDC reserves are approximately $0.2 million, and area assumed to fund short term priority projects (projects planned for 2016-2019). Reimbursement Fee The reimbursement fee cost basis is the sum of the value of the existing system inventory funded by City revenues that will serve growth. The capacity requirements for existing development and growth were developed in Tables 2-4 for the City's parks, trails, and facilities. Existing acreage and facilities that exceed the capacity requirement of existing development are available to meet the needs of growth. As Tables 3 and 4 indicate, the existing system has available (surplus) capacity in acreage for all parks, and many facilities. Table 6 shows the calculation of the reimbursement fee cost basis. The City's existing fixed asset records were used to determine the cost of prior investment in parks and facilities; the reimbursement allocation percentages from Tables 3 and 4 were then used to determine the cost of each line item eligible for reimbursement. As shown in Table 6, the reimbursement fee cost basis totals almost $1.5 million. 10 23 Attachment 1 Table 5 Cityof Woodburn Park SDC Analysis Improvement Fee Cost Basis (SDC Proiect List 24 Allocation (%) Allocation ($) Recent Future Future Total SDC - Time Period Cost Prior Dev. Dev. Growth Prior Dev. Recent Dev. Growth Allocation Basis Eligible New Parks - Greenway Trail Acquire properties for Mill Creek Greenway 2016-2019 $200,000 38% 10% 52% $75,263 $20,204 $104,534 Trail LOS (Land) $124,737 Acquire properties for Mill Creek Greenway 2020-2022 $200,000 48% 52% $95,466 $104,534 Trail LOS (Land) $104,534 Acquire properties for Mill Creek Greenway 2023-2025 $200,000 48% 52% $95,466 $104,534 Trail LOS (Land) $104,534 Develop Mill Creek Greenway 2020-2022 $800,000 63% 37% $501,213 $298,787 Trail LOS (Dev) $298,787 Develop Mill Creek Greenway 2023-2025 $800,000 63% 37% $501,213 $298,787 Trail LOS (Dev) $298,787 New Parks - Ne ighborhoodlCom m unity Acquire New park in SW area E. of 1-5 2016-2019 $500,000 0% 100% $0 $500,000 Core LOS $500,000 Acquire New park in SE area 2020-2022 $500,000 0% 100% $0 $500,000 Core LOS $500,000 Acquire New park in Wares 2023-2025 $500,000 0% 100% $0 $500,000 Core LOS $500,000 Develop New park in SW area E. of 1-5 2016-2019 $500,000 0% 100% $0 $500,000 Core LOS $500,000 Develop New park in SE area 2020-2022 $500,000 0% 100% $0 $500,000 Core LOS $500,000 Develop New park in Wares 2023-2025 $500,000 0% 100% $0 $500,000 Core LOS $500,000 New Facilities CommunityCenter 2020-2022 $11,100,000 60% 27%" $6,700,848 $3,029,417 Facility LOS $3,029,417 Improvements to Existing Parks Add sprayfeature at Centennial Park 2016-2019 $200,000 54% 15% 31% $108,584 $29,148 $62,268 Facility LOS $91,416 Restore Wyffels Park 2016-2019 $200,000 54% 15% 31% $108,584 $29,148 $62,268 Nat Area Reimb $91,416 Mill Creek Trail at Wyffels Park 2016-2019 $250,000 49% 13% 37% $123,482 $33,148 $93,371 Trail LOS (Dev) $126,518 Burlingham Park restroom and pathways 2016-2019 $480,000 67% 18% 15% $321,000 $86,170 $72,831 Core Reimb $159,000 Burlingham Park picnic shelter 2016-2019 $20,000 15% 4%° 81% $3,004 $806 $16,190 Facility LOS $16,996 Park comfort and convenience features 2016-2019 $45,000 67% 18% 15% $30,094 $8,078 $6,828 Core Reimb $14,906 Park comfort and convenience features 2020-2022 $45,000 85% 15% $38,172 $0 $6,828 Core Reimb $6,828 Park comfort and convenience features 2023-2025 $45,000 85% 15% $38,172 $0 $6,828 Core Reimb $6,828 North FrontStreet Park sport court 2016-2019 $60,000 54% 15%° 31% $32,575 $8,745 $18,680 Facility LOS $27,425 Install shelter and irrigation at dog park 2016-2019 $80,000 67% 18% 15% $53,500 $14,362 $12,138 Core Reimb $26,500 24 Table 5 Cityof Woodburn Park SDC Analysis Improvement Fee Cost Basis Cont. Allocation (%) Allocation ($) Recent Future Attachment 1 Future Total SDC - Existing Facilities Renovate World Berry Museum/Bungalow Theater 2023-2025 $1,500,000 60% 27% $905,520 $0 $409,381 Facility LOS $409,381 Spray Feature at Aquatic Center 2020-2022 $250,000 69% 31% $172,165 $0 $77,835 Facility LOS $77,835 $25,695,000 $12,519,218 $229,808 $11,391,140 11,620,948 25 Time Period Cost Prior Dev. Dev. Growth Prior Dev. Recent Dev. Growth Allocation Basis Eligible Renovate Legion Park according to Master Plan 2020-2022 $1,033,000 85% 15% $876,262 $0 $156,738 Core Reimb $156,738 Turf Field 2020-2022 $1,375,000 0% 100% $0 $0 $1,375,000 Facility LOS $1,375,000 Basketball 2020-2022 $65,000 43% 57% $27,899 $0 $37,101 Facility LOS $37,101 Playground 2020-2022 $27,000 0% 100% $0 $0 $27,000 Facility LOS $27,000 Boundless Playground 2020-2022 $500,000 69% 31% $344,330 $0 $155,670 Facility LOS $155,670 Baseball Field/Lighting/Fencing 2020-2022 $600,000 0% 100% $0 $0 $600,000 Facility LOS $600,000 Picnic Shelter 2020-2022 $20,000 19% 81% $3,810 $0 $16,190 Facility LOS $16,190 Pathways 2020-2022 $100,000 85% 15% $84,827 $0 $15,173 Core Reimb $15,173 Settlemier Park Comfort& Convenience features 2023-2025 $1,200,000 85% 15% $1,017,923 $0 $182,077 Core Reimb $182,077 Shelters (2) 2023-2025 $350,000 19% 81% $66,681 $0 $283,319 Facility LOS $283,319 Basketball Court 2023-2025 $100,000 43% 57% $42,921 $0 $57,079 Facility LOS $57,079 Playground 2023-2025 $200,000 0% 100% $0 $0 $200,000 Facility LOS $200,000 Tennis Court 2023-2025 $150,000 7% 93% $9,897 $0 $140,103 Facility LOS $140,103 Nelson Park pathways 2023-2025 $110,000 85% 15% $93,310 $0 $16,690 Core Reimb $16,690 Soccer Field 2023-2025 $300,000 0% 100% $0 $0 $300,000 Facility LOS $300,000 Picnic Shelter 2023-2025 $30,000 19% 81% $5,716 $0 $24,284 Facility LOS $24,284 Sport Court 2023-2025 $60,000 69% 31% $41,320 $0 $18,680 Facility LOS $18,680 Existing Facilities Renovate World Berry Museum/Bungalow Theater 2023-2025 $1,500,000 60% 27% $905,520 $0 $409,381 Facility LOS $409,381 Spray Feature at Aquatic Center 2020-2022 $250,000 69% 31% $172,165 $0 $77,835 Facility LOS $77,835 $25,695,000 $12,519,218 $229,808 $11,391,140 11,620,948 25 Attachment 1 Table 6 Cityof Woodburn Park SDC Analysis Reimbursement Fee Cost Basis Original Other Net Reimbursement Allocation Cost Funding Cost % $ Basis Park Land $500,000 $762,161 15% Core Parks $1,096,204 $0 $1,096,204 15% $166,328 Core Reimb Urban/Special Use $37,034 $0 $37,034 31% $11,530 Urban Reimb Park Development Legion $682,648 $278,000 $404,648 15% $61,397 Core Reimb Centenial $1,262,161 $500,000 $762,161 15% $115,643 Core Reimb Ballfield $222,937 $0 $222,937 °W 17% $38,704 FacilityReimb Settlemier $88,181 $0 $88,181 15% $13,380 Core Reimb Skate Park $211,447 $0 $211,447 31% $65,832 FacilityReimb Greenway $483,879 $210,000 $273,879 0% $0 Trail Reimb Playgrounds $191,999 $91,900 $100,099 14% $13,931 FacilityReimb Picnic Shelter $16,246 $0 $16,246 0% $0 FacilityReimb General $104,077 $0 $104,077 31% $32,403 Population Existing Facilities Pool $3,462,279 $0 $3,462,279 27% $944,927 FacilityReimb Museum $91,972 $0 $91,972 27% $25,101 FacilityReimb $7,951,064 $1,079,900 $6,871,164 $1,489,175 Compliance Costs Local governments are entitled to include in the SDCs, the costs associated with complying with the SDC statutes. Compliance costs include costs related to developing the SDC methodology and project list (i.e., a portion of planning costs), and annual budgeting and reporting. As shown in Table 7, the estimated compliance costs over the 10 -year planning period are approximate $105,000. Table 7 City of Woodburn Parks SDC Analysis Compliance Costs Total Parks Plan $35,196 SDC Methodology $20,000 Accounting, Reporting $50,000 Total $105,196 13 26 Attachment 1 SDC Schedule Unit Costs To determine the SDC schedule, the system -wide unit costs of capacity are first determined, as shown in Table 8. The unit cost calculations begin with allocation of the cost basis between residential and nonresidential development. For SDC development purposes, park costs are allocated to residential and nonresidential development based on each group's share of future equivalent population. As shown in Table 1, total growth in equivalent population is estimated to be 11,962, including 11,398 new residents (95 percent) and 565 nonresidential equivalentsl (5 percent). Based on these allocations, residential development is allocated $12.4 million (combined reimbursement and improvement costs), and nonresidential is allocated $0.6 million of future growth -related park costs from Tables 5-8. Compliance costs are allocated to each group in proportion to the total capital costs. Table 8 City of Woodburn Parks SDC Analysis SDC Unit Cost Calculation The growth capacity units for both residential and nonresidential developments are people; in the case of residential it is total population, and in the case of nonresidential the unit of measure is employment. The growth in population and employment during the 10 -year planning period is estimated to be 11,398 and 4,600, respectively. Dividing the residential cost by the total growth in population yields improvement and reimbursement unit costs per person of $952 and $133, respectively. Similarly, the unit costs for nonresidential are $117 (improvement) and $16 (reimbursement) per employee. SDC Schedule SDCs are assessed to different development types based on average dwelling occupancy and employee density (employees per thousand square feet), as estimated by local or regional data. Planning data for the City does not show significant difference in occupancy 1 As discussed previously, the nonresidential equivalents are equal to the number of employees multiplied by an equivalency factor of 12 percent. 14 27 Growth $ Growth Capital Compliance Total Units $/Unit Improvement Fee Residential $10,853,326 $10,853,326 11,398 $952 Nonresidential $537,814 $537,814 4,600 $117 Total $11,391,140 $0 $11,391,140 Reimbursement Fee Residential $1,418,867 $100,229 $1,519,096 11,398 $133 Nonresidential $70,309 $4,966.65 $75,276 4,600 $16 Total $1,489,175 $105,196 $1,594,371 The growth capacity units for both residential and nonresidential developments are people; in the case of residential it is total population, and in the case of nonresidential the unit of measure is employment. The growth in population and employment during the 10 -year planning period is estimated to be 11,398 and 4,600, respectively. Dividing the residential cost by the total growth in population yields improvement and reimbursement unit costs per person of $952 and $133, respectively. Similarly, the unit costs for nonresidential are $117 (improvement) and $16 (reimbursement) per employee. SDC Schedule SDCs are assessed to different development types based on average dwelling occupancy and employee density (employees per thousand square feet), as estimated by local or regional data. Planning data for the City does not show significant difference in occupancy 1 As discussed previously, the nonresidential equivalents are equal to the number of employees multiplied by an equivalency factor of 12 percent. 14 27 Attachment 1 for different types of dwelling unit types; therefore a uniform SDC of $3,365 per dwelling unit (based on occupancy of 3.1 persons per household) is recommended. This compares to a current SDC of $1,752 for single family and $1,882 for multifamily. Table 9 City of Woodburn Parks SDC Analysis Parks SDC Schedule Development Type Units Updated Current Residential ($/dwelling unit) pphh Single -Family Multifamily (>1 unit) Nonresidential ($/employee) 3.1 $3,365 $1,752 3.1 $3,365 $1,882 $133 $31 The updated nonresidential SDC per employees is $133, compared to $31 currently. For nonresidential development, the SDC is assessed based on estimated employees (generally based on employment density and building size). Inflationary Adjustments In accordance with Oregon statutes, it is recommended that the SDCs be adjusted annually based on a standard inflationary index. Because parks SDCs include both land acquisition and facility improvement, the City currently uses a combination of indices to annually adjust charges: • Change in Average Market Value from rom the County Tax Assessor • Engineering News Record (ENR) Northwest Construction Cost Index 15 28 Attachment 1 Appendix Table A-1 City of Woodburn Parks SDC Study Weighted Average Park Availability Hours by Class Annual Avg. Weighted Hours 10.00 7.14 4.05 2.02 16 29 Residential Season/Period Not -Employed Kids (5-17) Employed Non - Adult Adult Residential ; Summer Weekday Before Work 1 Breaks 1 After Work 2 Other Leisure 12 12 2 0 Subtotal 12 12 2 4 Weekend Leisure 12 12 12 0 Subtotal 12 12 12 0 Hours/Day 12.00 12.00 4.86 2.86 Spring/Fall ., Weekday Before Work 0.5 Breaks 1 After Work 1 Other Leisure 10 4 2 0 Subtotal 10 4 2 2.5 Weekend Leisure 10 10 10 0 Subtotal 10 10 10 0 Hours/Day 10.00 5.71 4.29 1.79 ; Winter Weekday Before Work 0.5 Breaks 1 After Work 0.5 Other Leisure 8 2 1 0 Subtotal 8 2 1 2 Weekend Leisure 8 8 8 0 Subtotal 8 8 8 0 Hours/Day 8.00 3.71 3.00 1.43 Annual Avg. Weighted Hours 10.00 7.14 4.05 2.02 16 29 Attachment 1 Table A-2 City of Woodburn Parks SDC Study Determination of Parks Equivalent Population Ratio Growth Avg. Hours Unit Category Units Per person/day Hours/Day % Total Population Kids (5-17) 2,566 7.14 18,320 Non-Emplyed Adults (18+) 2,616 10 26,156 Employed Adults (18+) 5,438 Work In City 1,564 4.05 6,329 Work out of City 3,875 4.05 15,681 Subtotal 10,620 66,485 88% Employees Residents 1,564 2.02 3,164 Nonresidents 3,036 2.02 6,143 Subtotal 4,600 9,307 12% Total 15,219 75,792 17 W Attachment 2 AN ORDINANCE r AND REPEALING SECTIONSORDINANCE r PARKS r RECREATION SYSTEM DEVELOPMENT ►- ORDINANCE) BASED UPON A METHODOLOGY REPORT DATED JULY 11, 2016 AND SETTING AN EFFECTIVE DATE WHEREAS, CARS 223.297 - 223.314 authorizes local governments to impose System Development Charges; and WHEREAS, the City has adopted Ordinance 2250 establishing Par'" and Recreafion System Deve�opment Charges; and I WHEREAS, the City last updated the Parks and Recreation System Development Charges Methodology on November 19, 1999; and WHEREAS, the City seeks to ensure that future growth contributes its fair share toward the cost of improvements and additions to parks and recreation facilities that are necessary to accommodate the needs of such growth; and HERE, the City recently completed an update to the Parks and Recreation System Development Charges Methodology and wants to adopt it as the justification for new Parks and Recreation System Development Charges, NOW, THEREFORE, Section 1. Section 1' (T) of Ordinance 2250 is amended to read as follows; (T) "Reimbursement fee" shall mean a fee for costs associated with capital improvements already constructed or under construction on the effective date of this ordinance Section 2. Section 1i (U) of Ordinance 2250 is amended to read as follows; (U) "Right -of -Way" shall mean that portion of land that is dedicated for public use. Page 1 - COUNCIL BILL NO, 3013 ORDINANCE NO. 2536 31 Attachment 2 Section 3. Section I (V) of Ordinance 2250 is amended to read as follows: (V) "System Development Charges" shall mean an improvement fee or reimbursement fee assessed or collected at the time of increased usage of a capital improvement or issuance of a development permit or building permit. System Development Charges are separate from and in addition to any applicable tax, assessment, fee in lieu of assessment, or other fee or charge provided by law or imposed as a condition of development. Section 4. Section 3 (B) of Ordinance 2250 is amended to read as follows: L(.3 MM -TV -10 Ego a to I (1) The City hereby adopts and incorporates by reference the report entitled "Methodology Report - Parks and Recreation System Development Charges" dated July 11, 2016, particularly the assumptions, conclusions and findings in such study as to the determination of anticipated costs of capital improvements required to accommodate growth and the rates for system. (2) System Development Charges are imposed on all new development in the City for capital improvements for parks and recreation. The System Development Charges shall be paid in addition to all other fees, charges and assessments due for development, and are intended to provide funds only for capital improvements necessitated by new development. (3) The City shall, based upon the report referred to in subsection (1) above, adopt by resolution the amounts of System Development Charges. (4) Additional System Development Charges may be assessed by the City if the demand placed on the City's capital facilities exceeds the amount initially estimated at the time System Development Charges are paid. The additional charge shall be for the increased demand or for the demand above the underestimate, and it shall be based upon the fee that is in effect at the time the additional demand impact is determined, and not upon the fee structure that may have been in effect at the time the initial System Development Charges were paid. This provision does 32 Attachment 2 not apply to single family or other residential units unless additiona rental units are created. (5) Notwithstanding any other provision, the System Development Charge rates adopted pursuant to this ordinance may on January 1st of each year, after the first year that the ordinance is effective, be adjusted by the City Council to account for changes in the cost of constructing facilities. The adjustment factor shall equal the change in construction costs according to the Engineering News Record (ENR) Northwest (Seattle, Washington) Construction Cost index. The System Development Charge Adjustment Factor shall be used to adjust the System D,eveiopment Charge rates, unless they are otherwise adjusted by action of the City Council based on adoption of an updated methodology or capital improvements plan (master pian). Section S. Section 6 of Ordinance No. 2250 is amended to read as follows: Effective Date. This ordinance shall be legally effective on October 13, 2016. Approved as to form: City Attorney -Date ') 2=6 Passed by the Council Submitted to the Mayor Approved by f he Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 3 - COUNCIL BILL NO, 3013 ORDINANCE NO. 2536 33 Kathryn Figll 6y, Kayo Attachment 3 COUNCIL BILL NO, 3014 RESOLUTION NO. 2085 A RESOLUTION SETTING THE AMOUNT OF THE PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES PURSUANT TO A RECENTLY UPDATED PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES METHODOLOGY; ESTABLISHING AN ALTERNATIVE RATE REVIEW FEE; AND SETTING AN EFFECTIVE DATE FOR IMPOSITION OF THE FEES AND CHARGES WHEREAS, QRS 223.297 - 223.314 authorizes local governments to impose system development charges; and WHEREAS, the City last updated the Parks and Recreation System Development Charges Methodology on November 19, 1999; and WHEREAS, On September 12, 2016, the City Council conducted a public hearing to consider adopting an updated Parks and Recreation System Development Charges Methodology and amendments to Ordinance 2250 to support the Parks and Recreation System Development Charges; and . WHEREAS, Ordinance 2250 was amended and the updated Parks System Development Charges Methodology was adopted; and WHEREAS, Ordinance 2250 provides that the amounts of the Parks and Recreation and Parks System Development shall be set by resolution; and WHEREAS, Ordinance 2250 also allows the City to establish an alternative rate review fee by resolution; NOW THEREFORE, THE CITY OF WOODBURN RESOLVES AS FOLLOWS: Section 1. PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES The schedule of Parks and Recreation System Development Charges attached as Exhibit "A", and, by this reference, incorporated herein is hereby adopted to be imposed beginning the effective date identified in Section 3 of this resolution. Section 2. ALTERNATIVE RATE REVIEW FEE The minimum fee for review of an alternative rate review calculation shall be two -hundred -and -fifty dollars ($250), to be paid at the time the alternative Page 1 - COUNCIL SILL NO. 3014 ORDINANCE NO. 2085 M Attachment 3 rate calculation is submitted for review. If the City hires a consultant to assist in reviewing the information submitted, the cost of the consultant's review shall be shared equally by the City and the applicant, and the applicant shall pay its share of the cost of the consultant's review at the time the City decides whether or not to accept the alternative rate. The effective date for imposition of the fees and charges identified in this resolution shall be October 13, 2016. Approved as to form: City Attorney Date Approved: I /kathryFigley,'Myr Passed by the Council 3, j 1, Submitted to the Mayor Vi ? r I Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson City Recorder City of Woodburn, Oregon WSTORWAWOTO-110riffi�� I 1 109 1 110 35 Attachment 3 EXHIBIT "A" PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES SCHEDULE Effective: October 13, 2076 DEVELOPMENT TYPE SDC PER UNIT Residential (all housing types) $3,365/dwelling unit Non-residential $133/employee The non-residential fee is assessed based on a structure's gross square footage per employee as determined by the following Metro Employment Density Study guidelines: SQUARE FEET PER EMPLOYEE (Recommended Guidelines from Metro Employment Density Study) Standard Industry Square Feet Standard Industry Square Feet Classification (SIC) Per Employ Classification (SIC) Per Employee Manufacturing: Trucking 1,500 General 700 Communications 250 Food Related 775 Utilities 225 Textile, Apparel 575 Lumber, Wood Products 560 Retail: Paper and Related 1,400 General 700 Printing and Publishing 600 Hardware 1,000 Chemicals, Petrol, Food Stores 675 Rubber, Plastics 850 Restaurant/ Bar 225 Cement, Stone, Glass, Clay 800 Appliance/ Furniture 1,000 Furniture and Furnishings 600 Auto Dealerships 650 Primary Metals 1,000 Gas Station (gas only) 300 Secondary Metals 800 Gas Station (Gas and Service) 400 Non -Electrical Machinery 600 Regional Shopping Center 600 Electrical Machinery 375 Electrical Design 325 Services: Transportation Equipment 500 Hotel/ Motel 1,500 Other 400 Health Services (hospital) 500 Health Services (clinic) 350 Wholesale Trade: Educational 1,300 Durable Goods 1,000 Cinema 1,100 Non -Durable Goods 1,150 Personal Services (office) 600 Finance, Insurance, Real Estate, Warehousing: Business Services (office) 350 Storage 20,000 Distribution 2,250 Government Administration 300 7 Attachment 4 COUNCIL SILL NO. 3018 ORDINANCE NO. 2540 AN ORDINANCE PROVIDING FOR ADDITIONAL PUBLIC INPUT ON THE PARKS AND RECREATION SYSTEM DEVELOPMENT CHARGES AND AMENDING ORDINANCE 2250, ORDINANCE 2536 AND RESOLUTION 2085 TO PROVIDE FOR NEW EFFECTIVE DATES WHEREAS, ORS 223.297 - 223.314 authorizes local governments to impose System Development Charges (SDC°s); and WHEREAS, the City has adopted Ordinance 2250 establishing Parks and Recreation SDC's; and WHEREAS, the City mailed the required statutory notice and the City Council conducted a public hearing on September 12, 2016 to consider amending Ordinance 2250 based upon a methodology report dated July 11, 2016; and WHEREAS, after the public hearing, the City Council unanimously adopted Ordinance 2536 [An Ordinance Amending and Repealing Sections of Ordinance 2250 (The Parks and Recreation System Development Charges Ordinance) Based upon a Methodology Report Dated July 11, 2016 and Setting an Effective Date] and Resolution 2085 [A Resolution Setting the Amount of the Parks and Recreation System Development Charges Pursuant to a Recently Updated Parks and Recreation System Development Charges Methodology, Establishing an Alternative Rate Review Fee; and Setting an Effective Date for Imposifion of the Fees and Charges]; and WHEREAS, an issue has arisen concerning whether there was an adequate opportunity for public input at the September 12, 2016 public hearing; and WHEREAS, the City Council always encourages public input and believes if is in the public interest to allow a second opportunity for interested parties to be heard; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. In order to ensure adequate public input, the City shall provide the required statutory notice for a second public hearing to be Page 1 - COUNCIL BILL NO. 3018 ORDINANCE NO. 2540 37 Attachment 4 conducted on January 9, 2017 regarding proposed Parks and Recreaflon S D C's. Section 2. The proposed Parks and Recreation SDC's are based upon the Methodology Report dated July 11, 2016, which is avaHable for public inspection through the City Recorder. Section 3. In order to accommodate this additional public input, Section 6 of Ordinance 2250 and Section 5 of Ordinance 2536 are amended to read as follows: Effective Date. This Ordinance shall be legally effective on March 1, 2017. Section 4. In order to accommodate this additional public input, it is further necessary to amend Section 3 of Resolution 2085 to read as follows: Effective Date. The effective date for imposition of the fees and charges identified in this resoiution shad be March 1, 2017. Section 5. The City Council finds that mf, after allowing this opportunity for additional public input, it wants to modify its actions taken based upon the SDC Methodology Report, there will be adequate time to do this prior to the new March 1, 2017 effective date. If the City Council instead wants to proceed with the new fees and charges based upon the SDC Methodology Report, then it will take no additional action and allow the already enacted ordinances and resolution to take effect. Approved as to form: City Attorney Passed by the Council Submitted to the Mayor Approved by f he Mayor Page 2 - COUNCIL BILL NO. 3018 ORDINANCE NO, 2540 91 =0 91 Kafhry Filed in the Office of the Recorder U -v ,1 ATTEST: v N Heather Pierson, City Recorder City of Woodburn, Oregon *age3- COUNC1 BILL NO, 3011761 ORDINANCE NO, 2544 Q Attachment 4 �'I �'1��r I Iii ♦ r�} Y 9M& Its BU January 12, 2017 TO: Honorable Mayor and City Council through City Administrator FROM: Jim Hendryx, Community Development Director SUBJECT: Legislative Amendment LA 2016-03 RECOMMENDATION: It is recommended that the City Council adopt the attached ordinance which implements Legislative Amendment LA 2016-03, amending the Woodburn Development Ordinance, correcting provisions for temporary signs and implementing recommendations from the Target Industry Analysis. BACKGROUND: Beginning in 2009, the Woodburn Development Ordinance (WDO) was entirely rewritten. Initially, sign standards were revised (2010). Then, in 2011, administrative provisions were updated and in 2013, the remaining sections of the ordinance, primarily dealing with land use standards, were updated. The ordinance was again readopted in the fall of 2013 in order to address scrivener errors, resulting in reformatting the WDO. The WDO states that the Director shall keep a list of potential modifications to the ordinance and report those to the Council, who may initiate such modifications if they so choose. Additionally, Council can initiate such modifications anytime, at their discretion. Council gave direction to address these WDO issues in February, 2016. At the November 10, 2016 Planning Commission meeting, the Commission held a public hearing on LA 2016-03 and recommended amending the Woodburn Development Ordinance, correcting provisions for temporary signs and implementing recommendations from the Target Industry Analysis. City Council conducted a separate public hearing on December 12, 2016 on LA 2016-03; voting to approve the amendments and recommending that staff return with an ordinance that would detail the necessary changes. Agenda Item Review: City Administrator _x_ City Attorney _x_ Finance _x_ Honorable Mayor and City Council January 9, 2017 Page 2 DISCUSSION: The City Council considered Legislative Amendment LA 2016-03 at its December 12, 2016 meeting and directed staff to return with an ordinance implementing those changes. The attached ordinance carries out Council's direction. FINANCIAL IMPACT: Legislative Amendment LA 2016-03 revises development standards and is not anticipated to have any financial impact. 41 COUNCIL BILL NO. 3026 ORDINANCE NO. 2544 AN ORDINANCE MAKING CERTAIN TEXTUAL AMENDMENTS TO THE WOODBURN DEVELOPMENT ORDINANCE REVISING PROVISIONS FOR TEMPORARY SIGNS AND IMPLEMENTING THE TARGETED INDUSTRIES ANALYSIS WHEREAS, the Woodburn Development Ordinance (WDO) was originally adopted by the City Council by Ordinance 2313 in 2002; and WHEREAS, in February, 2016 the City Council gave direction to address the issues identified by the Director, including among other things temporary sign standards in the commercial and industrial zones; and WHEREAS, A Target Industry Analysis (TIA) was completed and provided the City with an analysis of Woodburn's economy; and WHEREAS, the TIA identified the City's economic opportunities and the possible best use of the Southwest Industrial Reserve (SWIR) as well as other industrial areas, recommending changes to the WDO; and WHEREAS, the Woodburn Planning Commission conducted a public hearing on November 10, 2016 regarding proposed amendments correcting provisions for temporary signs and implementing recommendations from the TIA and forwarded a unanimous recommendation of approval to the City Council, and WHEREAS, the City Council conducted a public hearing on December 12, 2016 and approved LA 2016-03; correcting provisions for temporary signs and implementing recommendations from the TIA; and WHEREAS, the City Council requested this Ordinance effecting the proposed amendments; NOW, THEREFORE, THE CITY OF WOODBURN ORDAINS AS FOLLOWS: Section 1. For purposes of this ordinance amendment, all new text is shown as underlined (i.e. new text) and all deleted text is shown as stricken (i.e. deleted iex+) After this ordinance amendment is adopted, the Economic and Development Services Director shall correct the WDO to incorporate all revisions contained herein. Page 1 - Council Bill No. 3026 Ordinance No. 2544 42 Section 2. The WDO is amended as specified in Exhibit A, Temporary Signs in Commercial and Industrial Zones, which is attached hereto. Section 3. The WDO is further amended as specified in Exhibit B, Target Industry Analysis Industrial Land Use Standards, which is attached hereto. Section 4. The legislative action taken by this Ordinance is explained and justified by the City Council Staff Report regarding Legislative Amendment LA 2016-03 (Temporary Signs and Target Industry Analysis), which is attached hereto as Exhibit C. Approved as to form: City Attorney Date Approved: Passed by the Council Submitted to the Mayor Approved by the Mayor Filed in the Office of the Recorder ATTEST: Heather Pierson, City Recorder City of Woodburn, Oregon Page 1 - Council Bill No. 3026 Ordinance No. 2544 43 Kathryn Figley, Mayor Exhibit A Page 1 of 2 Temporary Signs in Commercial and Industrial Zones (Deleted texts is eressed e, A while new text is italicized, underlined and highlighted) Temporary Signs in Commercial and Industrial Zones Table 3.10.09C Maximum total Maximum Maximum Use Type sign area 15 -day periods Number height (feet) (square feet) All except Unlimited 200 Lawn:7 4 A -frame Single -tenant nonresidential . 1 in the DDC site A -frame zone g 3 Unlimited' . 2 in all other zones I All ^^ exr= t Y-t�1-1-U1-I-Fe I I 499 4� r=eMplex ieRes 9I IIR M a4 All except Unlimited 200 Lawn:7 4 A -frame Nonresidential complex with less than 20 . 1 in the DDC tenant spaces A -frame zone 8 3 Unlimited' 2 in all other zones All except Nonresidential A -frame Unlimited 400 Lawn:7 6 complex with 20 or more tenant spaces A -frame 8 3 Unlimited' 2 in all zones Exhibit A Page 2 of 2 45 Temporary Signs in Commercial and Industrial Zones Table 3.10.09C Maximum Maximum total Maximum Use Type Number sign area height (feet) 15 -day periods (square feet) Decorations 45 days before and lights the holiday or relating to Unlimited Unlimited Unlimited event, until 15 federal, days after the Any use state, or City holiday or recognized event events, seasons, or Exempt from application and permit requirements holidays 1. A -frame signs in the DDC zone shall conform to the following standards. a. The sign may be located on private property or in the public right-of-way. b. The sign shall not exceed three feet in width, three feet in height, and nine square feet in area. c. The sign shall be at least one foot from the curb so as to not interfere with on -street parking, d. A minimum access width of four feet shall be maintained along all sidewalks and building entrances accessible to the public. Signs should be placed either next to the building or at the curbside by a street tree, bench, or other public amenity so as to not block on -street parking. e. The sign permit shall be revocable in case of noncompliance. f. The sign shall not be placed in a vision clearance area (Section 3.03.06) or in adjacent rights- of-way. g. The sign shall be utilized only during business hours and shall be removed during non -business hours. h. The sign shall not be illuminated. i. The sign owner shall assume all liability for incidents involving the sign by signing a document exempting the City from liability. 2. -32 Flags and window signs are listed with permanent signs, Tables 3.10.1 OB -E. 45 Exhibit B Page 1 of 9 Target Industry Analysis Industrial Land Use Standards Woodburn Development Ordinance (Deleted texts is efessed ett while new text is italicized, underlined and highlighted) 2.04 Industrial and Public Zones A. The City of Woodburn is divided into the following industrial and public zones: 1. The Light Industrial (IL) zone, which is intended for industrial activities that include land -intensive activities; 2. The Industrial Park (IP) zone, which is intended for light industrial activities in a park- like setting; 3. The Public and Semi -Public (P/SP) zone, which is intended for public uses, parks, schools and cemeteries. 4. The Southwest Industrial Reserve (SWIR), which is intended for high to,.hfielegy an employment and industries identified in the 2016 Target Industry Analysis; B. Approval Types (Table 2.04A) 1. Accessory Uses (A) are allowed outright, subject to the general standards of this Ordinance. 2. Conditional Uses (CU) may be allowed, subject to the general development standards of this Ordinance and conditions of Conditional Use approval. 3. Permitted Uses (P) are allowed outright, subject to the general development standards of this Ordinance. 4. Special Permitted Uses (S) are allowed outright, subject to the general development standards and the special development standards of Section 2.07. 5. Specific Conditional Uses (SCU) may be allowed, subject to the general development standards of this Ordinance, the specific standards of Section 2.08, and conditions of Conditional Use approval. 1 M. Exhibit B Page 2 of 9 Uses Allowed in Industrial Zones Table 2.04A Use Zone Accessory Uses (A) Conditional Uses (CU) Permitted Uses (P) IL IP P/SP SWIR Special Permitted Uses (S) Specific Conditional Uses (SCU) A Civic Uses 1 Golf driving range P P CU 2 Parks, play grounds and associated activities, golf courses P without a driving range 3 Public administration, aquatic facilities, fire protection, p p CU P government and public utility buildings and storage yards 4 Rights-of-way, easements and improvements for streets, water, sanitary sewer, gas, oil, electric and communication P P P P lines, stormwater facilities and pump stations. 5 Trade schools P P CU P -CU B Commercial Retail and Services 1 Ambulance service P P 2 Automotive maintenance and gasoline stations, including P P repair services 3 Business services P P 4 Contractors: a. Flooring and roofing b. Equipment and machinery P P P_ c. Glass and glazing d. Masonry, drywall, insulation and tile contractors e. Other types of contractors 5 Delivery services S S S S 6 Fitness and recreational sports P P P 7 Hospitals and ancillary uses P CU P 8 Restaurants and drinking places P P P C Industrial 1 Auction houses, except livestock and poultry sales CU 2 Automotive wrecking yards CU 3 Charter buses, special needs transportation, transit system, P P school transportation, limousine service and taxi service 4 Chemical manufacturing CU CU CU 47 Exhibit B Page 3 of 9 Uses Allowed in Industrial Zones Table 2.04A Use Zone Accessory Uses (A) Conditional Uses (CU) Permitted Uses (P) IL IP P/SP SWIR Special Permitted Uses (S) Specific Conditional Uses (SCU) Distribution and E-commerce including; wholesale trade, farm supplies and merchant wholesalers, packaging and 5 P_ P_ P_ labeliL services � Recycling center CU CU CU 67 Asphalt or Portland cement concrete batch plant CU CU -78 Commercial and industrial equipment repair, transit and ground transportation p CU CU -99 Electronic and other electrical equipment and components, including manufacturing machinery, apparatus, and supplies for the generation, storage, transmission, transformation, and utilization of electrical energy; electricity distribution equipment; electrical industrial apparatus; household P P P appliances; electrical lighting and wiring equipment; radio and television receiving equipment; communications equipment; electronic components and accessories; and other electrical equipment and supplies 9 Fabricated metal products, including fabricating ferrous and 10 non-ferrous metal products such as metal cans, tin ware, hand tools, cutlery, general hardware, non -electric heating CU CU P apparatus, fabricated structural metal products, metal forgings, metal stampings, and metal and wire products 48 Industrial and commercial machinery and computer 11 equipment, including engines and turbines; farm and garden machinery; construction, mining, and oil field machinery; elevators and conveying equipment; hoists, cranes, monorails, trucks and tractors; metalworking machinery; special industry P P P machinery; general industrial machinery; computer and peripheral equipment, computer, semiconductor, laboratory instrument, and office machinery manufacturing; refrigeration and service industry machinery manufacturing Exhibit B Page 4 of 9 Uses Allowed in Industrial Zones Table 2.04A Use Zone Accessory Uses (A) Conditional Uses (CU) Permitted Uses (P) IL, IP P/SP SWIR Special Permitted Uses (S) Specific Conditional Uses (SCU) 44 Heavy equipment and motor vehicle sales: 12 a. Manufactured home dealers b. Motor vehicle and parts dealers, including new cars, used cars, recreational vehicles, motorcycles, boats, parts and tire dealers S S c. Truck dealers, including new trucks, used trucks, parts and tire dealers d. Tractor and farm machinery and equipment dealers e. Farm, garden and landscaping supplies 4-2 Manufacturing: 13 a. Apparel manufacturing b. Beverage, food and tobacco c. Furniture and related products d. Leather and allied products P P P e. Paper, limited to assembly — f. Metal product manufacturing g. Miscellaneous manufacturing h. Plastics and rubber i. Textile products 44 Motor freight transportation and warehousing, including local 14 or long-distance trucking or transfer services, storage of farm P £ b� P products, furniture and other household goods, and P_ commercial goods and mini -storage 44 Non -depository credit institutions engaged in extending credit P 15 in the form of loans, but not engaged in deposit banking 5 1 Paper manufacturing CU 4-6 17 Parking lots and garages P P 4-7 Petroleum and coal products manufacturing with all storage CU 18 underground 4-9 Printing, publishing, and allied industries P P P 20 Professional services includingsoftware publishers P P Exhibit B Page 5 of 9 Uses Allowed in Industrial Zones Table 2.04A Use Zone Accessory Uses (A) Conditional Uses (CU) Permitted Uses (P) IL, IP P/SP SWIR Special Permitted Uses (S) Specific Conditional Uses (SCU) 28 Stone, clay, glass, and concrete products including 21 manufacturing flat glass, other glass products, cement, structural clay products, pottery, concrete and gypsum P $ products, cut stone, abrasive and asbestos products, and other products from materials taken principally from the earth in the form of stone, clay, and sand -24 22 Telecommunication facilities subject to Section 2.08.03 SCU SCU SCU 2.2 Wholesale trade in durable and non -durable goods P P P 23 2� Wood product manufacturing P Gu P — 24 — D Miscellaneous I Facilities during construction S S S S 2 Fence or free-standing wall A A A A 3 Temporary outdoor marketing and special event: a. Arts and crafts b. Food and beverages, including mobile food services c. Seasonal sales of fireworks, Christmas trees, produce or plant materials S S S S d. Amusement rides and games e. Entertainment f. Any other merchandise or service which is neither accessory to a primary, permanent use of the property, nor marketed by employees of that permanent use E Residential 1 One dwelling unit in conjunction with an industrial use P P P P C. Development Standards (Tables 2.04B -E) Exhibit B Page 6 of 9 Light Industrial (IL) - Site Development Standards Table 2.0413 Lot Area, Minimum (square feet) No minimum Lot Width, Minimum (feet) No minimum Lot Depth, Minimum (feet) No minimum Street Frontage, Minimum (feet) No minimum Front Setback and Setback Abutting a Street, Minimum (feet) 101 Side or Rear Setback, Minimum (feet) Abutting P/SP zone or a residential zone or use 30 Abutting a commercial or industrial zone 0 or 5 2 Setback to a private access easement, Minimum (feet) 5 Lot Coverage, Maximum Not specified 3 Building Height, Maximum (feet) Primary or accessory structure 70 Features not used for habitation 100 1. Measured from the Special Setback (Section 3.03.02), if any. 2. A building may be constructed at the property line, or shall be set back at least five feet. 3. Lot coverage is limited by setbacks, off-street parking, and landscaping requirements. Industrial Park (IP) - Site Development Standards Table 2.04C Lot Area, Minimum (square feet) No minimum Lot Width, Minimum (feet) No minimum Lot Depth, Minimum (feet) No minimum Street Frontage, Minimum (feet) No minimum Front Setback and Setback Abutting a Street, Minimum (feet) 101 Side or RearAbutting P/SP zone or a residential zone or use 30 Setback, Minimum (feet) Abutting a commercial or industrial zone 0 or 5 a Setback to a Private Access Easement, Minimum (feet) 5 Lot Coverage, Maximum Not specified 3 Building Height, Maximum (feet) Primary or accessory structure 45 Features not used for habitation 70 1. Measured from the Special Setback (Section 3.03.02), if any. 2. A building may be constructed at the property line, or shall be set back at least five feet. 3. Lot coverage is limited by setbacks, off-street parking, and landscaping requirements. 51 Exhibit B Page 7 of 9 Public/Semi-Public (P/SP) - Site Development Standards Table 2.04D Lot Area, Minimum No minimum Lot Width, Minimum No minimum Lot Depth, Minimum No minimum Street Frontage, Minimum No minimum Front Setback and Setback Abutting a Street, Minimum (feet) 20' Side or Rear Setback, Minimum (feet) Abutting P/SP zone or a residential zone or use 20 Abutting a commercial or industrial zone 0 or 5 2 Setback to a Private Access Easement, Minimum (feet) 5 Lot Coverage, Maximum Not specified 3 Building Height, Maximum (feet) Primary or accessory structure Outside Gateway subarea 35 Gateway subarea 50 Features not used for habitation No minimum 1. Measured from the Special Setback (Section 3.03.02), if any. 2. A building may be constructed at the property line, or shall be set back at least five feet. 3. Lot coverage is limited by setbacks, off-street parking, and landscaping requirements. Southwest Industrial Reserve (SWIR) - Site Development Standards Table 2.04E Lot Area, Minimum (square feet) See Table 2.04F Lot Width, Minimum (feet) No minimum Lot Depth, Minimum (feet) No minimum Street Frontage, Minimum (feet) No minimum Front Setback and Setback Abutting a Street, Minimum (feet) 101 Side or Rear Setback, Minimum (feet) Abutting P/SP zone or a residential zone or use 30 Abutting a commercial or industrial zone 0 or 5 2 Setback to a Private Access Easement, Minimum (feet) 5 Lot Coverage, Maximum Not specified 3 Building Height Maximum (feet) Primary or accessory structure 45 Features not used for habitation 70 1. Measured from the Special Setback (Section 3.03.02), if any. 2. A building may be constructed at the property line, or shall be set back at least five feet. P. Lot coverage is limited by setbacks, off-street parking, and landscaping requirements. 52 Exhibit B Page 8 of 9 Southwest Industrial Reserve (SWIR) - Lot Standards Table 2.04F Development Assessor's Tax Gross Buildable Required Lot Sizes Conceptual Lot Subarea Lot Number Acres Acres (Acres) Sizes (Acres) 25-50 35 10-25 15 10-25 15 A 1 052W 1100300 108 88 5-10 8 5-10 8 2-5 4 2-5 3 B 2 052W 1400200 9 22 10-25 5-10 15 7 052W 1400600 13 C 052W 1400700 8 No standard 052W 1400800 51 50-100 65 D 4 106 25-50 2-5 33 4 052W 1400900 43 052W 1401000 10 052W 1401100 22 E 2 052W 1401200 4 4 2-5 4 052W 1301100 24 F 2,3 96 96 96 052W 1401500 59 052W 1401600 25 25-50 35 G 1 052W2300100 50 46 5-10 8 2-5 3 1. Land division is permitted with master plan approval. 2. Land division is not permitted. 3. Shall be developed with a use with at least 300 employees. 4. 50-100 acre lot shall be developed with a use with at least 200 employees. 53 Exhibit B Page 9 of 9 Figure 2.04A — SWIR Development Subareas a Exhibit C Page 1 of 5 Community Development Department Planning Division 270 Montgomery Street, Woodburn, Oregon 97071 • (503) 982-5246 CITY COUNCIL STAFF REPORT PUBLIC HEARING Application Type Type V Legislative Amendment Application Number Legislative Amendment LA 2016-03 ( Temporary Signs and Target Industry Analysis) Project Description Revise two sections of the Woodburn Development Ordinance: 1. Temporary Signs in Commercial and Industrial Zones, Table 3.10.09C; 2. Uses Allowed in Industrial Zones, Table 2.04A, specifically implementing the recommendations found in the 2016 Target Industry Analysis Project Location Citywide within Commercial and Industrial zones Zoning Commercial and Industrial Planner Assigned Jim Hendryx, Community Development Director 120 -Day Deadline Not applicable to legislative decisions Date of Staff Report December 12, 2016 Date of Public Hearing December 12, 2016 BACKGROUND Beginning in 2010, the Woodburn Development Ordinance (WDO) was completely revised to make it easier to understand and administer. With any significant redraft of a complicated ordinance such Legislative Amendment LA 2016-03 55 Page 1 of 5 Exhibit C Page 2 of 5 as the WDO, mistakes and omissions inevitably occur. Since adoption, staff has identified inconsistencies with temporary sign standards in Commercial and Industrial zones, which are now being addressed with these amendments. A Target Industry Analysis (TIA) was completed this past summer, which provided a comprehensive factual basis for describing Woodburn's economy. The report, which was partially funded by the Land Conservation and Development Department (LCDC), Marion County and Mid -Willamette Valley Council of Governments (COG), provided the City with a current independent analysis of Woodburn's economy. This was used to identify the City's economic opportunities and the possible best use of the Southwest Industrial Reserve (SWIR) as well as other industrial areas. Specific amendments are included which implement the TIA. The Commission conducted a public hearing on November 10th recommending that Council approve those portions of LA 2016-03 dealing with temporary signage and implementation of the Target Industry Analysis. At its October workshop meeting, the Planning Commission also discussed modifications to the WDO to allow accessory dwelling units (ADU's) and requested more information before forwarding any recommendation to the City Council. That discussion was continued until November 10, 2016, at which time the Commission concluded that more information was needed about the actual potential for ADU's in Woodburn. The Commission also wanted community input before proceeding with any recommendations. As a result, amendments associated with ADU's are not part of this amendment package and will occur separately, if at all. ANALYSIS AND FINDINGS OF FACT WDO 4.01 Decision Making Procedures Findings: Under Section 4.01.02.E of the Woodburn Development Ordinance, decisions involving legislative actions where the City Council amends the City's land use regulations are Type V decisions. The Planning Commission holds an initial public hearing on the proposal and makes a recommendation to the City Council. The City Council then holds a final public hearing and makes the City's final decision. The City Council's action is the City's final decision and is appealable to the Land Use Board of Appeals (LUBA) within 21 days after it becomes final. Conclusion: This legislative amendment is correctly processed as a Type V decision. Findings: Under Section 4.01.03, the City Council may initiate any type of land use action by a motion designating the appropriate City department to complete and file the application. The Planning Commission conducted a workshop on October 20th and a public hearing on November 10, 2016 to consider the proposed amendments. Conclusion: The City Council directed the Planning Commission to consider the amendments leading up to this hearing. Legislative Amendment LA 2016-03 2 Page 2 of 5 Exhibit C Page 3 of 5 Findings: Under Section 4.01.10, the Planning Commission must hold at least one public hearing before recommending action on a legislative proposal. Any interested person may appear and provide written or oral testimony on the proposal, at, or before, the hearing. The Director notifies the Oregon Department of Land Conservation and Development (DLCD) at least 35 days before the first hearing. Once the Planning Commission hearing has been scheduled and notices have been sent out, the Director prepares and makes available a report on the proposal at least seven days before the hearing. At the conclusion of the hearing, the Planning Commission adopts a recommendation on the proposal, which is sent to City Council. If the Commission recommends an adoption of some form of the proposal, the Commission must prepare and forward a report and recommendation to that effect to the City Council. Upon receiving a recommendation from the Planning Commission on a legislative action, the City Council holds at least one public hearing on the proposal. Any interested person may provide written or oral testimony on the proposal at, or prior to, the hearing. At the conclusion of the hearing, the City Council may adopt, modify or reject the legislative proposal, or it may remand the matter to the Planning Commission for further consideration. If the decision is to adopt at least some form of the proposal, and thereby enact or amend the City's land use regulations, the City Council's decision is enacted as an ordinance. Not later than five working days following the City Council's final decision, the Director mails notice of the decision to the DLCD, in accordance with ORS Chapter 197. Conclusions: The Planning Commission is scheduled to conduct a public hearing before making recommendations to the City Council. Notice has been provided to the Oregon Department of Land Conservation and Development (DLCD). Background information, including the staff report, has been made available for public inspection. The City Council will conduct a public hearing to receive the Commission's recommendations and public input. All provisions of this section of the WDO and State statute have been met. Findings: Public notice was provided for all public hearings in accordance with Section 4.01.14 of the WDO. Individual property owner notice was not required under Ballot Measure 56. Notice of the public hearing was published in the Woodburn Independent newspaper. All notifications contained information regarding the time, date, and location of the public hearings, the file number, and staff contact information for questions or submission of testimony. All notification documents provided information regarding the public hearing procedures and how to review or obtain copies of the documents to be considered. Conclusion: Notification requirements consistent with the provisions of the Woodburn Development Ordinance and statutory requirements were met. Woodburn Comprehensive Plan Findings: The Comprehensive Plan (Volume 1 Goals and Policy Amendments) states: Legislative Amendment LA 2016-03 57 Page 3 of 5 Exhibit C Page 4 of 5 "The keystone of plan implementation is the Woodburn Development Ordinance (WDO). This WDO ensures that the location and design of various land uses and in some cases, the timing of those land uses, is in compliance with the Comprehensive Plan. The WDO ensures that incompatible uses do not occur, while allowing flexibility consistent with the purpose of the plan." Signage is an important tool for advertising businesses. Temporary signage is used to promoted special events, sales, etc. The proposed amendments to temporary sign standards clarifies those standards within the commercial and industrial zones. The recently completed TIA identified employment clusters with the greatest potential to locate and grow in Woodburn. The proposed amendments implement the recommendations of the TIA. Conclusions: The proposed amendments clarify standards for temporary signage in commercial and industrial zones. Additionally, the amendments implementing the TIA further Woodburn's economic potential by recognizing appropriate industrial activities within the SWIR and other industrial zones. The proposed amendments are consistent with the Comprehensive Plan. Findings: The Comprehensive Plan (Volume 1 Goals and Policy Amendments) states: "The planning process is continuous. There is no plan that can foresee all of the problems the future will bring. In most cases for decision, the Planning Commission and Council will be petitioned by private citizens to change the Comprehensive Plan designation of a particular parcel of property. This is a quasi-judicial activity and should follow the procedures set out for quasi-judicial rulings. The Planning Commission should ensure that any change it makes in the Comprehensive Plan is consistent with other goals and policies established in this Plan. These changes, in general, should be justified by a solid body of evidence presented by the petitioner showing the following: Compliance with the goals and policies of the Comprehensive Plan; 2. Compliance with the various elements of the Comprehensive Plan; Compliance with Statewide goals and guidelines; 4. That there is a public need for the change; That this land best suits that public need;" Proposed amendments clarify temporary signage standards and allow greater flexibility in development and use standards within the SWIR and other industrial zones. Conclusions: The Comprehensive Plan recognizes that plans and implementing ordinances like the WDO continue to evolve and change over time. The amendments are consistent with the intent of the Comprehensive Plan and statewide goals and guidelines. Legislative Amendment LA 2016-03 NJ Page 4 of 5 Exhibit C Page 5 of 5 Findings: The State adopted 19 goals for state and local land use decisions. The statewide planning goals applicable to this case are Goals 1 (Citizen Involvement), 2 (Land Use Planning), and 7 (Areas Subject to Natural Hazards). • Goal 1 requires that the City develop a citizen involvement program that insures the opportunity for citizens to be involved in all phases of the planning process. Agency and public notice have been provided. Workshops have been held and public hearings are being conducted. • Goal 2 requires that the City establish a land use planning process and policy framework as a basis for all decision and actions related to the use of land and to assure an adequate factual base for such decisions and actions. The Woodburn Development Ordinance contains procedures and requirements for facts and findings. The proposed amendments require additional findings for residential density transfer bonuses. Conclusion: The proposed amendments are consistent with applicable statewide planning goals. CONCLUSION AND RECOMMENDATION The proposed amendment is consistent with the Woodburn Comprehensive Plan and the Woodburn Development Ordinance. It is recommended that the City Council approve LA 2016-03 dealing with temporary signage and implementing the recommendations of the Target Industry Analysis and direct that an ordinance be prepared, implementing the amendments. LIST OF ATTACHMENTS A. WDO Temporary Signs in Commercial and Industrial Zones Table 3.10.09C B. WDO Uses Allowed in Industrial Zones Table 2.04A Legislative Amendment LA 2016-03 M Page 5 of 5