June 13, 2016 Agenda
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ITY ALL OUNCIL HAMBERS ONTGOMERY TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
A.
The July 25City Council meeting/Community Barbecue will take
th
place at Legion Park at 5:30 pm
Appointments:
None.
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
None.
6.COMMUNICATIONS
.
None
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on theagenda.
–Items listed on the consent agenda are considered routine
8.CONSENT AGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of May 23, 20161
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
June 13, 2016Council Agenda Page i
Recommended Action: Approve the minutes.
B.Woodburn Recreation and Park Board minutes of May 10, 20164
Recommended Action:Receive the minutes.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
A.State Revenue Sharing
B.FY 2016-2017 ApprovedBudget
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
byMayoral prerogative.
A.Council Bill No.3006–A Resolution Adopting the Fiscal Year 8
2016-2017 Budget; Making Budget Appropriations; and
Categorizing Taxes
Recommended Action:Conduct a public hearing on the Fiscal
Year 2016-2017 budget. After completion of the public hearing,
discuss modifying the approved budget to include $30,000 in
grants awarded. Staff recommends adopting the attached
budget resolution, which includes the grant funds, and capital
improvements plan, making appropriations, and declaring and
categorizing taxes for fiscal year 2016-17.
B.Council Bill No.3007–A Resolution Declaring the City of 14
Woodburn’s Election to Receive State Revenue Sharing
Recommended Action:Conduct a public hearing and adopt
the resolutions declaring the City’s election and qualification to
receive State Revenue Sharing.
C.Council Bill No. 3008-A Resolution Certifying the Services 17
Provided by the City Which Qualify it for State Revenue Sharing
Recommended Action:Conduct a public hearing and adopt
the resolutions declaring the City’s election and qualification to
receive State Revenue Sharing.
D.Council Bill No. 3009–An Ordinance Adopting Library Fees for 19
Inclusion in the Master Fee Schedule and Repealing all Library
Fees and Charges that are Inconsistent with this Ordinance
Recommended Action:It is recommended that the City
June 13, 2016Council Agenda Page ii
Council adopt the attached ordinance, which revises Library
user fees, effective August 1, 2016.
E.Council Bill No.3010-An Ordinance AmendingOrdinance 2464 24
(The Regulation of Taxicabs; Taxicab Drivers; Taxicab
Companies) to Modify the Notice of Cancellation Provision
Mandated by the Taxicab Insurance Coverage Requirements
and Declaring an Emergency
Recommended Action:Adopt the attached Taxicab
Ordinance Amendment modifying the notice requirements for
cancellation of insurance by taxicab companies.
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
A.Planning Commission Approval of a Preliminary Subdivision, 28
SUB 2016-02 & VAR 2016-01
Recommended Action:No action is recommended. This item
is placed before the Council for informational purposes, in
compliance with the Woodburn Development Ordinance
(WDO) Section 4.02.02. The Council may call up this item for
review if desired.
13.CITY ADMINISTRATOR’S REPORT
14.MAYOR AND COUNCIL REPORTS
15.EXECUTIVE SESSION
To consult with counsel concerning the legal rightsand duties
of a public body with regard to current litigation or litigation
likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public
inspection pursuant to ORS 192.660 (2)(f).
16.ADJOURNMENT
June 13, 2016Council Agenda Page iii
COUNCIL MEETING MINUTES
MAY23, 2016
DATEVALOR MIDDLE SCHOOL LIBRARY, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MAY 23, 2016
CONVENED
The meeting convened at 7:00 p.m. with Council President Lonergan presiding.
ROLL CALL
Mayor Figley Absent
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Absent
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Assistant City Administrator
Row, Police Chief Ferraris, Economic and DevelopmentServicesDirector Hendryx, Finance
Director Head, Public Works Director Scott, Captain Alexander, Code Enforcement Officer
Weathermon, Community Relations Manager Gutierrez-Gomez,Communications Coordinator
Horton, City Recorder Pierson
ANNOUNCEMENTS
0:00
City Hall, the Library and the Transit System will be closed Monday, May 30th in observance of
Memorial Day. The Aquatic Center will be open from 5:30am –8pm and will be having a BBQ
at the pool from 11am – 3pm which is included with general admission.
COMMUNITY/GOVERNMENT ORGANIZATIONS
0:01
Woodburn School District –Chuck Ransom, Woodburn School District Superintendent, provided
an update on School District activities, accomplishments, and events.
PRESENTATION
0:17
Good Neighbor Program –Police Chief Ferraris provided information on the City’s Good
Neighbor program and announced that the Community Service Officers will be going out into
thth
neighborhoods on June 4and June 18to provide information to residents and answer questions.
Community Service Officer Weathermon provided information on code enforcement activities
throughout the City.
EcoNorthwest – Nick Popenuk of EcoNorthwest provided information on the City’s Urban
Renewal Plan and Urban Renewal’s ability to fund new projects.
COMMUNICATIONS
1:16
Council President Lonergan read a letter from Tyler Franke of the Woodburn Independent.
CONSENT AGENDA
1:17
Woodburn City Council minutes ofMay 9, 2016,
A.
Woodburn City Council Executive Session minutes of May 9, 2016,
B.
Crime Statistics through April 2016
C.
1
COUNCIL MEETING MINUTES
MAY23, 2016
Carney/Morris
... adopt the Consent Agenda. The motion passed unanimously.
COUNCIL BILL NO. 3005 - A RESOLUTION AUTHORIZING APPLICATION FOR A
1:19
TRANSPORTATION AND GROWTH MANAGEMENT GRANT FROM THE STATE OF
OREGONCarney
Introduced Council Bill No. 3005. Recorder Pierson read the billby title only
since there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Council President Lonergan declared Council Bill No. 3005 duly passed.
ACCEPTANCE OF A PUBLIC UTILITY EASEMENT AT 278 BRADLEY STREET,
1:20
WOODBURN, OR 97071 (TAX LOT 051W18CA06300)
Carney/Morris
...accept the Public Utility Easement for City water facilities granted by Leticia
Pena Bravo and Josefina EquihuaBravo, property owners of 278 Bradley Street, Woodburn, OR
97071 (Tax Lot 051W18CA06300). The motion passed unanimously.
INTERGOVERNMENTAL AGREEMENT WITH MARION COUNTY FOR
1:21
EMERGENCY MANAGEMENT SERVICES
Communications Coordinator Horton provided a staff report.Councilor Alonso Leon stated that
Ellsworth/Alonso
she would like to learn what the Councils roll is during an emergency situation.
Leon
...authorize the City Administrator to sign the enclosed Intergovernmental Agreement (IGA)
with Marion County for Emergency Management Services. The motion passed unanimously.
APPOINTMENT OF COUNCILOR ROB CARNEY AS CITY COUNCIL LIAISON TO
1:35
THE WOODBURN YOUTH ADVISORY BOARD AND LEGISLATIVE WORK GROUP
ON YOUTH EMPLOYMENT
Morris/Alonso Leon
City Administrator Derickson provided a staff report.…appoint Councilor
Rob Carney as the City Council liaison to the Woodburn Youth Advisory Board and city
representative on the Legislative Work Group on Youth Workforce.
CITY ADMINISTRATOR’S REPORT
1:36
City Administrator Derickson announced that there has been discussion about having aCouncil
meeting at one of the parks with a BBQ to follow. Council was in support of the idea.
MAYOR AND COUNCIL REPORT
1:37
Councilor Ellsworthstated that she attended the Pamplin Woodburn Amazing Kids celebration at
Chemeketa and added that she is proud of the youth in Woodburn.
Councilor Morris stated that the planters by the high school look outstanding. He also stated that
he is interested in the tiny house craze but the WDO does not allow it. Hewondered if the Planning
Commission could take a look at it.
Councilor Alonso Leonstated that she attended the migrant school celebration and addressed the
audience and spoke about her experience growing up as a migrant student and her experience as a
City Councilor. She added that a parent shared their concern about the congestion in front of Valor
Middle School. City Administrator Derickson stated that he believes the congestion is pretty short
in duration before and after school.
Councilor Lonergan thanked Mr. Ransom for hosting the City Council meeting.
ADJOURNMENT
1:46
Morris/Ellsworth
... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:47 p.m.
2
COUNCIL MEETING MINUTES
MAY23, 2016
APPROVED ___________________________
KATHRYN FIGLEY, MAYOR
ATTEST_________________________
Heather Pierson, City Recorder
City of Woodburn, Oregon
3
CityofWoodburn
CityofWoodburn
RecreationandParkBoardMinutes
RecreationandParkBoardMinutes
May 10, 20165:30p.m.
CALL TO ORDER
1.
5:31pm
ROLL CALL
2.
Position IRicardo Rodrigues, Member (12/18) Present
Position IIHunter Conlin, Student Member (12/16) Present
Position IIIJoseph Nicoletti, Board Secretary (12/17) Present
Position IVEric Swenson, Member (12/19) Vacant
Position VChris Lassen, Member (12/17)Present
Position VIArdis Knauf, Member (12/16) Present
Position VIIDavid Piper, Board Chair (12/18) Present
StaffKristin WierengaPresent
StaffJosh Udermann Present
APPROVAL OF MINUTES
3.
Recreation and Park Board Minutes from April 12, 2016 unanimously
approved. (Lassen, Knauf)
BUSINESS FROM THE AUDIENCE
4.
None.
NEW BUSINESS
5.
a.Council Park Presentation
A.Wierenga gave a presentation to council last night on the
master plan and updated CIP list. Lassen and Knauf attended.
Knauf mentioned she was glad the Centennial Park
Playground was mentioned during the presentation and that
everyone seemed excited about the project.
b.Wyffels Park Wetland Trail Grant Application Update
A.Wierenga explained it was a quick turnaround to write the
grant and thanked the board for their review and support via
email. Piper mentioned he was glad staff applied for it as it
could be an opportunity to be awarded unanticipated funding.
B.The project would fund an asphalt trail along the West side of
the park and would restore the creek to a more natural
wetland area along the East side of the park.
C.Staff will find out around the beginning of July if the grant
was awarded.
c.2016-2017 Budget
4
A.Wierenga mentioned she’d like to provide an annual budget
presentation each year to the board and the budget packets
received include documents that the budget committee
approved on May 7. Wierenga and Udermann also provided
an update on budget for FY16-17 and explained how to read
the report and highlighted details.
DBUSINESS
OL
6.
a.Fiesta Mexicana Update
A.Event has hit the sponsorship goal, which puts the event in
the black by a minimal amount. Event is only 2.5 months
away. There are lots of vendors signed up already, staff are
working on the TV commercial with Univision and planning
is starting to ramp up.
b.Centennial Park Playground Grant Update
A.Equipment was removed prior to Monday and the contractor
is in this week prepping the site to prepare for Saturday.
B.Community build is on Saturday with the first shift at 8am
and second shift at 12:30pm.
C.Goal is to open on Wednesday of next week to the public.
c.Centennial Park Splash Pad Grant Application Update
A.Presentations will take place June 2 and 3. Park board
members are welcome to come. Wierenga explained that
there will be an interview on Saturday to collect community
feedback that will be edited into a video to show at the
presentation to help sell the project to the selection
committee.
DIVISION REPORTS FROM DEPARTMENT
7.
a.Aquatics
Financial Update
A.Expenses – 22% increase, $8332 (majority from spa
replacement $7750)
B.Revenues – 19% increase, $4281
C.55.4% cost recovery
D.Attendance (4168 admittances, up 554 from last year)
Program Update
E.
Group Fitness – Great number 647 in attendance, dryland
classes were up 50 for the month with new Zumba classes all
starting to take off!
F.
Tuesday – Corina, Thursday – Gina, New instructor Monday-
Wednesday- Martha, and addition of Thursday morning
Aqua Z
G.
Zumba outside Cinco de Mayo on Settlemeyer tennis courts
Marketing/Other
5
H.
Very short staffed –
I.
I am lifeguarding shifts
th
J.
Cancel last two 4 grade lessons program schools
th
K.
Raised pay rate for 4grade lessons instructor to $14/hr with
no success and no applicants for the position
L.
Reached out to a staffing agency – BDI Staffing in Salem,
OR
b.Recreation
Youth Sports
A.T-Ball & soccer are running currently with lots signed up.
B.Tennis just started – 15 signed up, which is great and more
than anticipated. Running the program differently than a
typical league with more skill orientated games and
scrimmages.
Adult Programs
C.10 participants going on the hot air balloon trip coming up.
D.Crater Lake Trip taking a bus due to larger number of
registrations, so far over 15 signed up.
Events
E.Mother Son Event cancelled due to low numbers.
th
F.July 4next large event and planning is underway and going
well.
Youth Advisory Board
G.Helped with a ton of museum projects lately.
H.Raised over $3,000 this year so far, which is very exciting
and more than last year.
Adult Sports
I.Adult pickleball cancelled due to low numbers.
J.Preparing for summer softball league, a new program this
year.
Museum
K.HVAC system installed, working well and just in time for
summer.
L.Submitting grant report for the Museum grant this week or
next so it will be done and wrapped up.
c.Parks & Facilities
General Updates
A.Lost 2 permanent positions recently. A crew of 3 permanent
and 2 part time seasonal staff would be fully staffed.
B.Trying to keep up on keeping weeds under control and the
grass cut.
6
C.In the spring/summer mode of 7 day a week service
currently.
Spring Field Prep
D.Baseball field and soccer fields getting a lot of use.
Centennial Park Playground Project
E.All old equipment has been removed. Contractor is out there
now preparing the site for install on May 14.
F.May 14 install date. Sign up’s happening online.
G.Rotary grant and contribution for $5,000 total.
Legion Park
H.Partnership with Marion County to install fitness equipment
along path. Will be 3 groupings of multiple pieces of
equipment throughout the park along the trail.
I.Equipment will possibly be installed most likely in June of
this year. Equipment ordered and awaiting shipment.
FUTURE BOARD BUSINESS
8.
None.
BOARD COMMENTS
9.
a.Lassen mentioned he was appointed to the planning commission and
tonight will be his last night with the Park Board. Lassen thanked
everyone for being dedicated and Piper thanked him for his service.
b.Piper asked if the lighting on the tennis courts is operational and it
would be nice to look into it. Piper mentioned several of the park
pages have outdated photos and there’s not a lot of amenity
information on the pages and if you look through other City park
pages, Woodburn’s pages could use some updating. Wierenga agreed
they could use some updating.
c.Knauf added that the Mother Son event could be more of an activity
instead of a dinner dance, such as a soccer game or some sort of
physical event.
d.Wierenga mentioned the park tour is next month and to meet here at
th
City Hall on June 14 at 5:30pm for the park tour and plan on 2 hours
for that meeting.
ADJOURNMENT
10.
6:27pm
7
Agenda Item
June 13, 2016
TO:HonorableMayor and City Council through City Administrator
FROM:Sarah Head,Finance Director
SUBJECT:
FY 2016-2017 Approved Budget
RECOMMENDATION:
Co
nduct a public hearing on the Fiscal Year 2016-2017 budget.After completion
of the public hearing, discuss modifying the approved budget to include $30,000
in grants awarded.Staff recommends adopting the attached budget resolution,
which includes the grant funds, and capital improvements plan, making
appropriations, and declaring and categorizing taxes forfiscal year 2016-17.
BACKGROUND:
The Budget Committee of the City of Woodburn met and approved the budget
on May 7, 2016. A financial summary of the Approved Budget and a notice of
the Budget hearing before the City Council werepublished in the
Woodburn
on Wednesday, June 1, 2016 according to the requirements of
Independent
Oregon Local Budget Law (ORS 294.438). The City Council may take action to
adopt the Budget once the budget hearing has been held and testimony has
been heard and considered.
DISCUSSION:
Under Oregon Local Budget Law (ORS 294.456)the City Council may modify the
Budget Committee’s Approved Budget by an amount not to exceed $5,000 or
10% of a fund’s expenditures, whichever is greater, without publishing a notice of
a second budget hearing.
The City received a $30,000 grant from Burlingham Trust, Inc. to complete
improvements to the Aquatic Center’s exercise and fitness rooms. The funds will
be used to enclose and install a new HVAC system in the rear exercise roomand
enclose the fitness area in the lobby. The increase to General Fund Aquatics
Agenda Item Review:City Administrator __X____City Attorney ___X___Finance _X___
8
Honorable Mayor and City Council
June 13, 2016
Page 2
revenues and expenditures would be $30,000, which is less than 10% of the fund’s
expenditures.
The Finance Department is proposing adoption of the budget with the $30,000
increase to the General Fund.
:
FINANCIAL IMPACT
The resolution adopts the Fiscal Year 2016-2017 annual budget of $71,553,961.
9
COUNCIL BILL NO. 3006
RESOLUTION NO. 2080
ARESOLUTIONADOPTING THE FISCAL YEAR 2016-2017BUDGET; MAKING
BUDGET APPROPRIATIONS; AND CATEGORIZING TAXES
theCity Administrator, as Budget Officer, prepared and
WHEREAS,
submitted the Fiscal Year 2016-2017 Budget to the Budget Committee at its
May 7,2016 meeting; and
the May 7, 2016 Budget Committee meeting was noticed
WHEREAS,
by publication in the newspaper onApril 20, 2016;
Woodburn Independent
and
apublic hearing was held at the May 7,2016 Budget
WHEREAS,
Committee meeting; and
the Notice of Budget Hearing and Financial Summary were
WHEREAS,
published in the newspaper on June 1, 2016as
Woodburn Independent
required by ORS 294.438; and
asecond public hearing was held before the City Council
WHEREAS,
at its meeting on June 13,2016; and
the City Council increased the General Fund Aquatics
WHEREAS,
revenues and expendituresby $30,000 at its meeting on June 13, 2016 as
allowed by ORS 294.456;
NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City Counciladopts the budget for Fiscal Year 2016-2017 in
Section 1
.
the sum of $71,553,961. A copy of the budget document is now on file at
City Hall, 270 Montgomery Street, Woodburn, Oregon.
The amounts for the Fiscal Year 2016-2017 are hereby
Section 2.
appropriated as follows:
Page 1 – COUNCIL BILL NO. 3006
RESOLUTION NO. 2080
10
General FundStreet Fund
011 - Council & Mayor 21,000Personnel Services 709,127
121 - Administration 245,581Materials & Services 1,609,029
125 - Economic Development 87,092Capital Outlay 5,500
131 - City Recorder 85,010Transfers Out 1,174,501
141 - City Attorney 195,546Contingency 231,816
151 - Finance 593,827Total 3,729,973
161 - Human Resources 200,663
211 - Police 7,222,364 GO Debt Service Fund
311 - Library 869,871Debt Service 536,566
421 - Recreation 464,435
431 - Aquatics 598,730 Special Assessment Fund
499 - Community Services Admin 351,707Transfers Out 69,294
511 - Planning 387,331Contingency 11,206
651 - Engineering 504,625Total 80,500
711 - Parks & Facilities Maintenance 898,265
199 - Non-departmental 223,566 Street & Storm Cap Const Fund
Transfers Out 207,453Capital Outlay 3,495,000
Contingency 2,195,399Contingency 11,000
Total 15,352,465Total 3,506,000
Transit FundParks SDC Fund
Transit 645,826Materials & Services 10,000
Transfers Out3,001
Contingency 105,923 Street SDC Fund
Total 754,750Debt Service 33,770
Transfers Out 1,700,000
Building Inspection Fund Total 1,733,770
Building Inspection 997,249
Transfers Out3,001 Storm SDC Fund
Contingency 500,060Transfers Out 155,000
Total 1,500,310
Sewer Cap Const Fund
Search & Seizure Fund Capital Outlay 4,825,000
Search & Seizure6,975
Water Cap Const Fund
Housing Rehab Fund Capital Outlay 375,000
Housing Rehab 29,983
Contingency 218,017
Total 248,000
Page 2 – COUNCIL BILL NO. 3006
RESOLUTION NO. 2080
11
Water FundInsurance Fund
Water 2,280,781 Insurance 824,230
Debt Service 1,156,098 Contingency 77,125
Transfers Out 32,955 Total 901,355
Contingency 114,039
Total 3,583,873 Equipment Replacement Fd
Capital Outlay 954,837
Sewer Fund
Sewer 3,933,748 Library Endowment Fund
Debt Service 3,533,812 Contingency 26,595
Transfers Out 526,706
Contingency 196,687 Lavelle Black Trust Fund
Total 8,190,953Materials & Services 10,000
Contingency 30,200
Water SDC Total 40,200
Materials & Services 100,000
Sewer SDC Total Appropriations, All Funds 48,197,222
Transfers Out 500,000
Reserves, All Funds 23,356,739
Information Technology
Information Technology 849,513 Total Budget 71,553,961
Capital Outlay 102,529
Contingency 133,058
Total 1,085,100
The City Council imposes the taxes provided for in the adopted
Section 3.
budget at the rate of $6.0534 per $1,000 of assessed value for operations
and in the aggregate amount of $522,000for bonds. These taxes are
hereby imposed and categorized for tax year 2016-17 based upon
assessed value of all taxable property within the City.
General Government Excluded from Limitation
General Government$6.0534/$1,000-
Public SafetyDebt Service - $522,000
Approved as to Form:
City AttorneyDate
APPROVED:
Kathryn Figley, Mayor
Page 3 – COUNCIL BILL NO. 3006
RESOLUTION NO. 2080
12
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 4 – COUNCIL BILL NO. 3006
RESOLUTION NO. 2080
13
Agenda Item
June 13, 2016
TO:Mayor and City Council through City Administrator
FROM:Sarah Head,Finance Director
SUBJECT:
Resolutions Regarding State Revenue Sharing
RECOMMENDATION:
Co
nduct a public hearing and adopt the resolutions declaring the City’s election
and qualification to receive State Revenue Sharing.
BACKGROUND:
In order for the city of Woodburn to receive a share of state revenues apportioned
and distributed to the cities of the state during fiscal year 2016-2017 as provided
in ORS 221.760 & 211.770, the City Council must enact an ordinance or resolution
certifying eligibility to receive state shared revenue andexpressing that election.
These resolutions must be filedwiththe Oregon Department of Administrative
Services no later than July 31.Notice of the hearing was published on June 1, 2016
in the .
Woodburn Independent
DISCUSSION:
The Approved 2016-2017 Budget includes state shared revenues of $250,000in the
General Fund.
FINANCIAL IMPACT:
The resolutions declare the City’s election and qualification to receive State
Revenue Sharing in fiscal year 2016-2017 and are budgeted to be $250,000.
Agenda Item Review:City Administrator __X____City Attorney ___X___Finance _X___
14
COUNCIL BILL NO. 3007
RESOLUTION NO. 2081
A RESOLUTION DECLARING THE CITY OF WOODBURN’S ELECTION TO RECEIVE
STATE REVENUE SHARING
the City of Woodburn electsto receive a share of state
WHEREAS,
revenues apportioned and distributed to the cities of thestate during
Fiscal Year 2016-2017 as provided in ORS 221.770; and
ORS 221.770(1)(a) requires that any city electing to
WHEREAS,
receive a distribution must enact an ordinance or resolution expressing
that election and file the same with the Oregon Department of
Administrative Services no later than July 31; and
ORS221.770(1)(b) requires that any city electing to
WHEREAS,
receive a distribution must hold at least one public hearing at which
citizens have the opportunity to provide written or oral comment on the
possible uses of the distributions; and
the City must certify its compliance with the statutory
WHEREAS,
provisions to the Oregon Department of Administrative Services before
July 31;
NOW, THEREFORE
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
The City of Woodburn hereby elects to receive
Section 1.
distributions of staterevenues during Fiscal Year 2016-2017 pursuant to ORS
221.770(1)(a).
The City Council hereby certifies that it conducted a
Section 2.
public hearing, after giving public notice, on June 13, 2016 and called for
written and oral comment on the possible uses of the distributions and
that the hearing complied with ORS221.770(1)(b) and (c).
The City Recorder is directed to certify compliance with
Section 3.
the public hearing requirements with the Oregon Department of
Administrative Services by July 31, 2016.
Approved as to Form:
City AttorneyDate
Page 1 – COUNCIL BILL NO. 3007
RESOLUTION NO. 2081
15
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 3007
RESOLUTION NO. 2081
16
COUNCIL BILL NO. 3008
RESOLUTION NO. 2082
A RESOLUTION CERTIFYING THE SERVICES PROVIDED BY THE CITY WHICH
QUALIFY IT FOR STATE REVENUE SHARING
ORS 221.760 provides as follows:
WHEREAS,
The officer responsible for disbursing funds to cities under ORS 323.455,
366.785 to 366.820 and 471.805 shall, in the case of a city located within a
county having more than 100,000 inhabitants according to the most recent
federal decennial census, disburse such funds only if the city provides four
or more of the following services:
(1)Police Protection
(2)Fire protection
(3)Street construction, maintenance and lighting
(4)Sanitary sewer
(5)Storm sewers
(6)Planning, zoningand subdivision control
(7)One or more utility services
And;
the Cityrecognizes the desirability of assisting the State in
WHEREAS,
determining the eligibility of the Cityto receive such funds in accordance
with ORS 221.760;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That the City Council of the City of Woodburn hereby
Section 1.
certifies that it provides the following four or more municipal services
enumerated in Section 1, ORS 221.760:
Police protection
Street construction, maintenanceand lighting
Sanitary sewer
Storm sewers
Planning, zoning and subdivision control
One or more utility services
Approved as to Form:
Page 1 – COUNCIL BILL NO. 3008
RESOLUTION NO. 2082
17
City AttorneyDate
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 3008
RESOLUTION NO. 2082
18
Agenda Item
June 13, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:John Hunter,LibraryManager
VIA:Jim Row, Assistant City Administrator
UBJECT:
S
Library Fees
RECOMMENDATION:
It is recommended that the City Council adopt the attached ordinance, which
revises Libraryuser fees, effective August 1, 2016.
BACKGROUND:
Since the last revision of the Library fee structure in 2008,the costof some Library
services has changed and new services have been introduced but are not
reflected on the fee schedule. Services not presently reflected on the fee
schedule include: postage for the borrowing of materials from libraries outside the
CCRLS cooperative via inter-library loan;an hourly rental fee for the Conference
room, which was created out of former administrative space; and the offering of
photocopying services, which was initiated when the company that supplied the
Library’s self-service photocopier ceased operation. Additional revisions reflect
CCRLS practice related to charges for key-chain library cards, replacement
library cards,and overdue materials.
DISCUSSION:
The Library proposes to charge patrons for postage, as required by loaning
libraries, to ensure that inter-library loan service is cost neutral.The recovery of
postage fees from the patrons requesting such materials is standard practice in
public libraries.
Consistent with existing hourly room rental charges for groups thatcharge
admission to their programs in the Multipurpose and Carnegie rooms, the Library
proposes to charge an hourly rate of $14.00for use of the Conference room.Use
Agenda Item Review:City Administrator __x____City Attorney __x____Finance ___x__
19
Honorable Mayor and City Council
June 13, 2016
Page 2
of all Library meeting rooms by groups that do not charge admission will remain
as a free service.
The Library proposes to increaseper-impression charges for black-and-white
photocopies from $0.05 to $0.10and color photocopies from $0.75 to$1.00. The
new photocopy fees would be distinct from the existing fees for printing directly
fromLibrary computers, which would remain at $0.05per pagefor black-and-
white prints and $0.75 per page for color prints,as those print jobs require minimal
staff intervention.The proposed photocopy fees are equivalent to the rates
charged by the nearest commercial print shop.
To achieve consistencywith CCRLS practice, the Library proposes to charge a
maximum of $5.00 per item for cumulative overdue fines and to not charge a fee
for the selection of key-chain library cards. Further, the Library will charge only
$1.00 for replacement library cards, after the first replacement, rather than the
current $2.00 per card fee.
If approved, the updatedLibrary fee schedule will be effective August1, 2016.
:
FINANCIAL IMPACT
In the current fiscal year,the Library has collected just over $13,300 in total fees.
Collectively, the proposed additions and changes to Library fees should have a
minimal fiscal impact. The Library strives to borrow most inter-library loan items
from regional libraries that do notcharge for postage; Library meeting rooms
have not been used by a group charging admission in many years; and the
proposed photocopy fee may lessen demand for the service as it will result in the
Library charging the same fees as the neighboring copy shop.The proposed
changes to bring the Library into conformance with CCRLS practice should have
little fiscal impact.
Attachments:
Ordinance Adopting New Library User Feeswith new Fee Schedules
20
COUNCIL BILL NO. 3009
ORDINANCE NO. 2534
AN ORDINANCE ADOPTING
LIBRARY FEES FOR INCLUSION IN THE MASTER FEE
SCHEDULE AND REPEALING ALL LIBRARY FEES AND CHARGES THAT ARE
INCONSISTENT WITH THIS ORDINANCE
the cost of some Library services has changed and new services
WHEREAS,
have been introduced but are not reflected on the fee schedule; and
the Library has introduced services that incur a cost to Library
WHEREAS,
users, such as postage for inter-Library Loan service, an hourly fee for some groups
that use the Library Conference room, and a fee for photocopying services; and
the Library seeks to maintain conformity with the practices of the
WHEREAS,
Chemeketa Cooperative Regional Library Service relative to the cumulative fines
for overdue materials and to recover the costs of some materials, such as library
card stock, supplied therefrom,
NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Effective August 1, 2016, the schedule of Libraryfeesaffixed and
Section 1.
incorporated as Attachment “A” is adopted by the City and shall be included in
the Master Fee Schedule.
All Libraryfees and charges that are inconsistent with those
Section2.
contained in the attached schedule are hereby repealed, as of the effective
date of August1, 2016.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Page 1 – COUNCIL BILL NO. 3009
ORDINANCE NO. 2534
21
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 3009
ORDINANCE NO. 2534
22
ATTACHMENT A
SCHEDULE OF LIBRARY FEES
Regulation, Product or CurrentProposedNotes
ServiceFeeFee(Add’l Fees, Equipment, Etc.)
Feefor Interlibrary LoansNonePostageas required
Fines for Overdue Library $0.25$0.25$0.25 per day per item up to a
Materialsmaximum of $5.00 per item
Lost Books and MaterialsList PriceList Price
Replacement Library $2.00$1.00per card after first replacement
Cards
Key-Ring Library Cards$2.00None
Non-Resident Borrowing Card
—Inside CCRLS$60.00$60.00per year
—Outside CCRLS$75.00$75.00per year
Photocopying
—Black-and-White$0.05$0.10per impression
—Color$0.75$1.00per impression
Printing from Computers
—Black-and-White$0.05$0.05per page
—Color$0.75$0.75per page
Meeting Room Use
—Conference roomNone$14per hour during business hours
(only for groups charging
admission)
—Carnegie room$16$16per hour during business hours
(only for groups charging
admission)
—Multipurpose room$20$20per hour during business hours
(only for groups charging
admission)
—Room Use Monitor$40$40per hour for room use after
business hours in addition to
room use fee
(only for groups charging
admission)
23
Agenda Item
June 13, 2016
TO:Honorable Mayor and City Councilthrough the City Administrator
FROM:Scott Derickson, City Administrator
SUBJECT:
Taxicab Ordinance Amendment
:
RECOMMENDATION
Ad
opt the attached Taxicab Ordinance Amendment modifying the notice
requirements for cancellation of insurance by taxicab companies.
:
BACKGROUND
On May 11, 2016, the Finance Director suspended all taxicab company permits
because of noncompliance with the insurance requirements of Ordinance 2464.
Since that date, the FinanceDirector has worked with multiple taxicab
companies and their insurance brokers to review and approve suitable policies
for these companies and get many licenses back to “active” status.
During this process, however, the City has encountered concerns and
objections from insurance brokers as to one of the Ordinance provisions that
requires that written notice be given to the Finance Director “30-days before
any policy is cancelled, will expire, or be reduced in coverage.”
:
DISCUSSION
Because many policies contain multiple cancellation notice provisions, i.e. 10-
days for cancellation due to non-payment and 30- or 60-days for other reasons,
and different insurance providers hold various ranges for when notice will be
given, an ordinance that sets a 30-day notice requirementis difficult for both the
City to implement and taxicab companies to meet.
Setting a 10-day minimum for notice(as provided in the proposed Taxicab
Ordinance Amendment), rather than 30-day’s under the current ordinance,
would be a more commercially reasonable and effective standard.
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance ___x__
24
Honorable Mayor and City Council
June 13, 2016
Page 2
Council should know that maintaining a cancellation notice requirement
protects the City from liability. Removing the notice altogether would create risk
to the general public.
:
FINANCIAL IMPACT
None.
25
COUNCIL BILL NO. 3010
ORDINANCE NO. 2535
AN ORDINANCE AMENDING ORDINANCE 2464 (THE REGULATION OF TAXICABS;
TAXICAB DRIVERS; TAXICAB COMPANIES) TO MODIFY THE NOTICE OF
CANCELLATION PROVISION MANDATED BY THE TAXICAB INSURANCE COVERAGE
REQUIREMENTS AND DECLARING AN EMERGENCY
on March 24, 2010, the Woodburn City Council adopted
WHEREAS,
Ordinance 2464 establishing and providing for the regulation of taxicabs;
taxicab drivers; and taxicab companies; and
S
ection 8 (A)(6), specifies that the insurance policies required
WHEREAS,
for a taxicab company permitholder to obtain, “must allow for written notice
to the Finance Director 30 days before any policy is cancelled, will expire, or be
reduced in coverage”; and
the City Council has determined that a lesser 10days’ minimum
WHEREAS,
notice to the Finance Director is a more commercially reasonable period of
time, which can be obtained as part of the insurance policy more readily in the
commercial insurance market; and
the City Council'saction to reduce the number of days for
WHEREAS,
notice to be given, from 30 days to a minimum 10 days, shall not in any manner
relieve Taxicab Company Permit holders from their obligation to name the City
and its officers, agents and employees as additional insureds as required by the
ordinance; and
as an additional protection for the public, the City Council also
WHEREAS,
desires to add the requirement thatthe taxicab company itself mustprovide
notice to the Finance Director of any cancellation, expiration, reduction in
coverage, or other modification to its insurance policies under Section 8;
NOW,
THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
Section 8 (A)(6) of Ordinance 2464 is amended to read as follows:
Section 1.
Council Bill No. 3010
Page- 1 -
Ordinance No. 2535
26
Section 8. .
Taxicab Insurance Requirements
A. . . .
6. The insurance policy must allow for written notice to the Finance
Director at least10 days before any policy is cancelled, will expire,
or be reduced in coverage.
Section 8 (A)(7) of Ordinance 2464 is added to read as follows:
Section 2.
Section 8..
Taxicab Insurance Requirements
A. . . .
7. In addition to notice provision requirements under Section
8(A)(6), the Taxicab Company itself must also notify the Finance
Director at least 10 days before any policy is modified, cancelled,
set toexpire, or be reduced in coverage.
This ordinance being necessary for the
Section 3. Emergency Clause.
immediate preservation of the public peace, health, and safetysince it is in
City’s best interest to adopt commercially reasonable regulationsthat allow
local taxicab businesses to actually operate, an emergency is declared to exist
and this ordinance shall take effect immediately upon passage by the Council
and approval by the Mayor.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Council Bill No. 3010
Page- 2 -
Ordinance No. 2535
27
Agenda Item
June 13, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Jim Hendryx, Economic and Development Services Director;
SUBJECT:
Planning Commission Approval of a Preliminary Subdivision, SUB
2016-02 & VAR 2016-01
RECOMMENDATION:
No
action is recommended. This item is placed before the Council for
informational purposes, in compliance with the Woodburn Development
Ordinance (WDO) Section 4.02.02. The Council may call up this item for review if
desired.
BACKGROUND:
In 2012, the applicant received approvalfora 14 lot subdivision, with several
variances for lot area, width, depth, street frontage, front lot coverage, and
street cross-section. Section 4.02.04 of the WDO states that land use
applications expire three years from the date of approvalunless a time
extension has been approved. The WDO (4.02.05) states that the Director may
extend a decision for up to two years, subject to a Type II application. No
application was received within the time period and the application expired on
October 10, 2012.
The WDO also provides for a City Council review of any Type II or Type III land
use decision, should a majority of Council concur with reviewing the matter.
Council called up the 2012 Planning Commission decision for their review and
action. Council concurred with the Commission’s decision and approved the
subdivision as recommended by the Commission.
With the exception of extending the internal street to the south, theapplicant
resubmitted the previously approved subdivision for reconsideration by the
Commission. The Commission conducted a public hearing on May 31, 2016 and
after considering public testimony, and evaluating the merits of the application,
voted unanimously to approvethe application subject to conditions.
Agenda Item Review:City Administrator __x____City Attorney ___x___Finance ___x__
28
Honorable Mayor and City Council
June 13, 2016
Page 2
FINANCIAL IMPACT:
This decision is anticipated to have no direct public sector financial impact.
Increased development may slightly increase City revenues.
ZONING MAP SHOWING THE SUBJECT PROPERTY
29
Honorable Mayor and City Council
June 13, 2016
Page 3
PRELIMINARY SUBDIVISIONPLAN (REDUCED SIZE)
30