May 23, 2016 Agenda
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ALOR IDDLE CHOOLIBRARY ARROAD
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
City Hall, the Library and the Transit System will be Closed Monday,
A.
May 30th in observance of Memorial Day. The Aquatic Center will be
open from 5:30am –8pmandwill be having a BBQ at the pool from
11am –3pm which is included with general admission.
Appointments:
None.
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
A.Woodburn School District
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
Good Neighbor Program
A.
B.EcoNorthwest1
6.COMMUNICATIONS
.
None
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
May 23, 2016Council Agenda Page i
–Items listed on the consent agenda are considered routine
8.CONSENT AGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of May 9, 201613
Recommended Action: Approve the minutes.
B.Woodburn City Council Executive Session minutes of May 9, 201617
Recommended Action:Approve the minutes.
C.Crime Statistics through April 201618
Recommended Action:Receive the report.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
None.
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No.3005-A Resolution Authorizing Application for a 23
Transportation and Growth Management Grant from The State of
Oregon
Recommended Action:Approve the resolution authorizing grant
application through the Transportation Growth Management (TGM)
program administered by the Oregon Department of Transportation
and Land Conservation and Development Department. The grant is
intended to update the Woodburn Transportation System Plan (TSP).
B.Acceptance of a Public Utility Easement at 278 Bradley Street, 27
Woodburn, OR 97071 (Tax Lot 051W18CA06300)
Recommended Action:That City Council accept the Public Utility
Easement for City water facilities granted by Leticia Pena Bravo and
Josefina Equihua Bravo, property owners of 278 Bradley Street,
Woodburn,OR 97071 (Tax Lot 051W18CA06300).
C.Intergovernmental Agreement with Marion County for Emergency 33
Management Services
Recommended Action:That the City Council authorize the City
Administrator to sign the enclosed Intergovernmental Agreement
May 23, 2016Council Agenda Pageii
(IGA) with Marion County for Emergency Management Services.
D.Appointment of Councilor Rob Carney as City Council Liaison to the 39
Woodburn Youth Advisory Board and Legislative Work Group on
Youth Employment
Recommended Action:By motion, appoint Councilor Rob
Carney as the City Council Liaison to the Woodburn Youth
Advisory Board and City representative on the Legislative Work
Group on Youth Workforce.
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13.CITY ADMINISTRATOR’S REPORT
14.MAYOR AND COUNCIL REPORTS
15.ADJOURNMENT
May 23, 2016Council Agenda Pageiii
Woodburn City Council Meeting
, ECONorthwest
May 23, 2016
1
Popenuk
Nick
2
Overview
n
Improvement to streets, streets, and ope
From Woodburn Urban Renewal Plan, adopted July 9, 2001
Promote private development
Rehabilitate building stock
3
Utility improvements
Public facilities
Public Art
Housing
Parking
aces
Goals
p
s
••••••••
Public services and administration
From Woodburn Urban Renewal Plan, adopted July 9, 2001
Redevelopment assistance
4
Underground power
Sanitary sewer
Streetscaping
Storm sewer
Projects
Street
Water
••••••••
Street Houses Appraisal & Demo (2016)
Bldg. Imp. Grant/Loan Program (Ongoing)
Completed and Current Projects
Public Restroom at Library (next year)
Assoc. Bldg. Feasibility Study (2015)
Front Street Improvements (2010)
Paint Historic Locomotive (2011)
Fire Station Renovation (current)
Downtown Plaza (2007)
5
st
1
••••••••
Original Projections vs. Actual Revenue
2015
Actual
2013
2011
Original Forecast
6
2009
2007
$-
$2.0 $1.5 $1.0 $0.5
TIF Revenue (Millions)
Oregon Property Tax Overview
AV
Maximum AV
Time
7
RMV
$-
$1.0 $0.8 $0.6 $0.4 $0.2
Millions
8
AV/RMV Ratio
$-
$16 $14 $12 $10 $8 $6 $4 $2
Millions
Does NOT assume speculative development
Personal and Utility Property: 0%
elected “medium” option
Updated Assumptions
Modeled three scenarios
9
Real Property: 2.25%
S
•••••
New Forecast
Actual
10
Original Forecast
New TIF Forecast
$-
$2.5 $2.0 $1.5 $1.0 $0.5
TIF Revenue (Millions)
No significant additional capacity for major
7
1
First Street improvements are top urban
-
Insufficient borrowing capacity in 2016
18
-
rojects for many years after 2017
6M
-$
Estimated cost between $4
8
1
-
Maybe capacity in 2017
11
ewal priority
Implications
ren
p
•••••
Nick PopenukECONorthwes popenuk@econw.c503.222.6060
12
Questions
COUNCIL MEETING MINUTES
MAY 9, 2016
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MAY 9, 2016
CONVENED
The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present – 8:00 p.m.
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Assistant City Administrator
Row, Police Chief Ferraris, Economic and DevelopmentServicesDirector Hendryx, Finance
Director Head,Economic Development Director Johnk,Assistant City Attorney Granum,City
Engineer Liljequist,Recreation Services Manager Wierenga, Community Relations Manager
Gutierrez-Gomez, Communications Coordinator Horton, City Recorder Pierson
EXECUTIVE SESSION
0:00
Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS
Morris/ Ellsworth
192.660(2)(h) and ORS 192.660(2)(f). … move into executive session.The
motion passed unanimously.The Council adjourned to executive session at 7:01 p.m. and
reconvened at 7:21 p.m. Mayor Figley stated that no action was taken by the Council while in
executive session.
APPOINTMENTS
0:01
Ellsworth/Schaub
… approve the appointment of Chris Lassen to the Planning Commission.The
motion passed unanimously.
PROCLAMATION
0:02
A.Police Memorial Week
B.Public Works Week
PRESENTATION
0:06
C.Boys & Girls Club – Eric Cardella, Director of Operations of the Boys & Girls Club of
Salem, Marion and Polk Counties, provided an annual update on the Boys & Girls Club in
Woodburn and handed out a copy of the Boys & Girls Club annual report. Wes Leiva,
Woodburn Service Director of Woodburn Boys & Girls Club,introduced himself to the
City Council. Mr. Leiva announced that the Boys & Girls Club Fundraiser breakfast will
be June 8 at 7:00 a.m. at Silverton Health. Elvin Ramirez, Teen Program Coordinator, and
Ruby Robles, Youth Development Professional, introduced themselves to the Council.
D.Woodburn Parks – Kristin Wierenga, Recreation Services Manager, provided an overview
of the Parks Master Plan and an update on thepark projects that will be taking place.Chris
13
COUNCIL MEETING MINUTES
MAY 9, 2016
Lassen stated that Parks and Rec has been busy and that the park system in Woodburn is
fantastic and that Kristin is doing a fantastic job. Councilor Carney asked for a copy of the
Master Plan.
BUSINESS FROM THE PUBLIC
0:48
Artemio Fregoso, ABC Taxi, stated that when he first started his company he went to the City and
spoke with Matt about what he needed to start the company. He added that two days ago he
received a letter that says his license will be suspended and it doesn’t give them enough time and
it seems like there is a new policy or changes.
Juan Plata, Triple A Taxi, stated that it is difficult for him to findout that we are not complying
and that it is not really our fault. He added that they agree to follow the ordinances but they have
not been given enough time and the requirements at this time are not reasonable. He asked that
the City give them more time to comply.
Izzy Legaria, states that he is speaking for his father Juan Legaria of Taxi Legaria and that his
father just received the letter and the City is not giving them enough time to get the insurance that
is required. He stated that they are asking for an extension of time to become compliant. He added
that there are three insurances now being required and that the type of insurance required will be
expensive and they don’t sell it in this area.
City Administrator Derickson stated thatthe City tries to let people know of the requirements at
the time that the permits are being issued but that it is the responsibility of the business to remain
in compliance. He added that once the City is aware that someone is not in compliance the City
needs to act quickly. He also stated that it’s not that we aren’t sympathetic but our control is
limited.
Izzy Legaria asked if there was going to be an extension and Mr. Derickson stated that there will
not be an extension because every day without the proper level of insurance coverage is a day the
City also faces liability exposure.
Noel from ABC Taxi asked if the City is going to have a checklist of requirements fromthis point
on so this doesn’t happen again and City Administrator Derickson answered that they would.
Councilor Carney thanked the speakers for taking the time to come in and speak to the Council.
Councilor Alonso Leon thanked everyone that was able to come speak and share their concerns.
Councilor Lonergan also thanked the speakers for coming in but reminded them that they are
servicing all of Woodburn. He added that he tried to get a taxi and called four taxi companies and
was told by all of them that they couldn’t provide the service. He asked that if the taxis are going
to be in Woodburn, to please service all of Woodburn.
Pedro MoralesMartinez stated that he is a taxi driver and there are 20 other driverswho if they
get theirlicense suspended will not be able to provide for theirfamily. He added that he knowsthe
City is doing its job and we just want to do ours.
Juan Plata added that they would like to have a meeting with the person in charge of taxi permits
to explain the ordinance to them and what it requires. He also stated that he is concerned with
taxi’s that are working in the City that have no permit at all.
City Administrator Derickson stated that the City would like to know about anyone that is
providing unregulated/unlicensed service in the City and that if someone has knowledge of this
going on it can be reportedto himself, to Gustavo,to the Finance Director, Sarah Head, or to Police
Chief Ferraris.
CONSENT AGENDA
1:39
Woodburn City Council minutes ofApril 25, 2016,
A.
14
COUNCIL MEETING MINUTES
MAY 9, 2016
Woodburn City Council Executive Session minutes ofApril 25, 2016,
B.
Lonergan/Alonso Leon
... adopt the Consent Agenda. The motion passed unanimously.
PUBLIC HEARINGS
1:40
A Public Hearing to consider input on the 2015-16 Supplemental Budget Request. Mayor Figley
opened the public hearing for the City at 9:00 p.m. for the purpose of hearing public input on the
2015-16 Supplemental Budget Request. Finance Director Head provided astaff report. Mayor
Figley asked if anyone from the public would like to speak on this subject. No members of the
public wished to speak in either support or opposition of the 2015-16 Supplemental Budget
Request. Mayor Figley declared the hearing closed at 9:02 p.m.
COUNCIL BILL NO. 3004 – A RESOLUTION APPROVING TRANSFERS OF FY 2015-
1:42
2016 APPROPRIATIONS AND APPROVING A SUPPLEMENTAL BUDGET
Lonergan
Introduced Council Bill No. 3004. Recorder Pierson read the billby title only since
there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 3004 duly passed.
INTERGOVERNMENTAL AGREEMENT FOR SCHOOL RESOURCE OFFICER
1:43
Lonergan/Morris
...authorize the City Administrator to sign an agreement with Woodburn School
District for School Resource Officer services. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE 2016 SPRING PAVEMENT
MAINTENANCE, BID NO: 2016-07
Schaub/Ellsworth
...the City Council, acting in its capacity as the Local Contract Review Board,
award the construction contract for the 2016 Spring Pavement Maintenance project to Knife River
in the amount of $462,362.00. The motion passed unanimously.
CITY ADMINISTRATOR’S REPORT
1:44
City Administrator Derickson stated that he heard from Lou Torres of ODOT who wanted to let
the City know that they started work on 99E and Young street and drivers should use caution. He
also thanked everyone who came to the Budget Committee meeting on Saturday.
MAYOR AND COUNCIL REPORT
1:45
Councilor Carney complimented the staff on the quality of the presentations during the budget
meeting.
Councilor Lonergan concurred with Councilor Carney.
Councilor Ellsworth thanked everyone who helped with the planting downtown and those that
attended the Relay for Life garage sale fundraiser. She also thanked the Fire Department for
allowing them to have the fundraiser there. She added that the artisan market at the factory stores
on Thursdays is a lot of fun and she asked if anyone knows of events going on around the City she
would like to hear about it.
Councilor Schaub stated that she was impressed with the budget process and how proud of staff
she is for their outstanding job. She added that she has also been to the artisan market and it is a
lot of fun and encouraged people to check it out.
Councilor Morris stated that he agrees that the budget process is good, the budget is easy to read
and thanked the members of the Budget Committee for their service.
15
COUNCIL MEETING MINUTES
MAY 9, 2016
Councilor Alonso Leon congratulated the parents who organized the Nellie Muir Carnival and that
it was an amazing turnout and a lot of fun.
WORKSHOP
1:51
Mayor Figley opened the workshop at 9:11 p.m. to review and discuss the City Council’s goal to
standardize City signage. Assistant City Administrator Row provided a staff report and
presentation on the costs and logistics of installing the new signs. Council members asked
questions and provided comments and direction regarding the City signage. There was a
consensus of the Council to move forward on the purchase and installation of the new signs.
Mayor Figley thanked staff for their presentation and closed the workshop at 9:21 p.m.
ADJOURNMENT
Morris/Ellsworth
... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 9:21 p.m.
APPROVED ___________________________
KATHRYN FIGLEY, MAYOR
ATTEST_________________________
Heather Pierson, City Recorder
City of Woodburn, Oregon
16
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
MAY 9,2016
DATECONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MAY 9, 2016
CONVENED
TheCouncil met in executive session at 7:01 p.m. with Mayor Figley presiding.
ROLL CALL
MayorFigleyPresent
Councilor Schaub Present
Councilor Lonergan Absent
Councilor Carney Present
Councilor Morris Present
Councilor Alonso LeonPresent
Councilor Ellsworth Present
Mayor Figley reminded Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Media Present:
Tyler Franke, Woodburn Independent
Staff Present:
City Administrator Derickson,Assistant City Administrator Row, City Attorney
Shields, Police Chief Ferraris, Finance Director Head, Communications Coordinator Horton, City
Recorder Pierson
The executive session was called:
To consult with counsel concerning the legal rights and duties of a public body with regard
to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection pursuant to ORS 192.660
(2)(f).
ADJOURNMENT
The executive session adjourned at 7:20 p.m.
APPROVED_______________________________
KATHRYN FIGLEY, MAYOR
ATTEST_______________________________
Heather Pierson,CityRecorder
City of Woodburn, Oregon
Page 1 – Executive Session, Council Meeting Minutes, May 9, 2016
17
18
19
20
21
22
Agenda Item
May 23, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM: Jim Hendryx, Directorof Economic andDevelopment Services
SUBJECT:
Transportation and Growth Management (TGM) Grant Application –
Resolution of Support
RECOMMENDATION:
Approve the resolution authorizing grant application throughthe Transportation
Growth Management (TGM) programadministered by the Oregon Department
of Transportation and Land Conservation and Development Department. The
grant is intended to update the Woodburn Transportation System Plan(TSP).
BACKGROUND:
Woodburn’s Transportation SystemPlan was originally approved in 2005 with
its proposed Urban Growth Boundary(UGB)through Periodic Review. After
several years of legal challenges, the City adopted a smaller UGB,which was
acknowledged earlier this year. The resulting UGB is smaller in size and includes
less industrial and residential lands. Additionally, Woodburn adopted a
200 +/- acre Urban Reserve.
Several major transportation improvements have been completed since the
TSP was last updated, includingreconstruction of the I-5 Interchange, major
improvements to State Hwy 214 (Newberg Hwy) and completion of the I-5
Transit Center. Improvements are underway for the 99E/Hwy 214 intersection
as well.The current TSP assumes these projects have not been completed,
calling forother improvementsto compensateand setting limitations on
development due to maximum trip caps throughoutthe Interchange
Management Area (IMA).
TheCity has also updated the zoning ordinance (Woodburn Development
Ordinance (WDO)),adopted the Highway 99 E. Highway Corridor Planand the
WoodburnTransit Plan.The TSP needs to be inclusive and reflect all adopted
plans.
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
23
Honorable Mayor and City Council
May 23, 2016
Page 2
Local conditions have changed significantly since the TSP was last updated.
Updating the TSP is necessary to reflect existing conditions and accurately
identify future needs. This effort would take approximately a year to complete,
leading to TSP adoption by the City Council.
DISCUSSION:
Jurisdictions are required to have Comprehensive Plans that address 20 years of
future growth, whilecomplying with the statewide planning goals and guidelines.
Woodburn last updated the Comprehensive Plan in 2005. A key component of
the Comprehensive Plan is the Transportation SystemPlan, which identifies
needed transportation improvements to accommodate projected growth.The
TSP was also updated with the 2005 Comprehensive Plan.
After several years of legal challenges, Woodburn’s Comprehensive Plan was
finally acknowledged this past January. The resulting Comprehensive Plan is
appreciably smaller(350 acres), including less industrial and residentially zoned
lands. The TSP needs to be updated to reflect anticipated growth, based on the
recently adopted Comprehensive Plan.
The TGM program offers grants to assist jurisdictions in updating local TSP’s. One
of the application requirements is demonstrated support by the applicant’s
decision-making body, which in this case isCity Council.
FINANCIAL IMPACT:
The preliminary budget for the TSP update is $135,000. The City is required to
provide 12% matching funds, which would be provided by in-kind services and
funding through the Street System Development Fund. Updating the TSP is an
eligible expense for the Fund. If the grant is awarded, and depending on the
amount of in-kind services, a supplemental budgetadjustmentmay be
necessary.
24
COUNCIL BILL NO. 3005
RESOLUTION NO. 2079
A RESOLUTION AUTHORIZING APPLICATION FOR A TRANSPORTATION AND
GROWTH MANAGEMENT GRANT FROM THE STATE OF OREGON
the Oregon Department of Transportation and the Department
WHEREAS,
of Land Conservation and Development jointly administer the Transportation
and Growth Management Grant (TGM) Program; and
the TGM program is established to expand transportation
WHEREAS,
choices by linking land use and transportation planning with the end result of
creating vibrant, livable places in which people can walk, bike, take transit or
drive where they want to go; and
jurisdictions are required to have Comprehensive Plans that
WHEREAS,
address 20 years of future growth and comply with the Statewide Planning
Goals and Guidelines. Woodburn last updated the Comprehensive Plan in 2005;
and
a key component of the Comprehensive Plan is the
WHEREAS,
Transportation System Plan (TSP), which identifies needed transportation
improvements to accommodate projected growth. The TSP was also updated
with the 2005 Comprehensive Plan; and
after severalyears of legal challenges, Woodburn’s
WHEREAS,
Comprehensive Plan was finally acknowledged this past January2016. The
resulting Comprehensive Plan is appreciably smaller (350 acres), including less
industrial and residentially zoned lands; and
several major transportation improvements have been
WHEREAS,
completed since the TSP was last updated, including reconstruction of the I-5
Interchange, majorimprovements to State Hwy 214 (Newberg Hwy) and
completion of the I-5 Transit Center; and
the current TSP assumes these projects have not been
WHEREAS,
completed, calling for other improvements to compensate and setting
limitations on development due to maximum trip caps throughout the
Interchange Management Area (IMA); and
Page 1 –Council Bill No. 3005
Resolution No. 2079
25
local conditions have changed significantly since the TSP was
WHEREAS,
last updated. Updating the TSP is necessary to reflect existing conditions and
accurately identify future needs,
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
. The Woodburn City Council fully supports applying for this
Section 1
grant and sees the necessity of updating the Transportation System Plan.
. The City of Woodburn’s Economic and Development Services
Section 2
Department is authorized to apply for a Transportation and Growth
Management Grant.
. The City is required to provide 12% matching funds for this
Section 3
program, for which in-kind services and/or a cash match shall be provided.
. Updating the Transportation System Plan is eligible for funding
Section 4
through the Street System Development Fund and those funds can be used for
the grant match.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
Page 1 –Council Bill No. 3005
Resolution No. 2079
26
Agenda Item
May 23, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Eric Liljequist, City Engineer
VIA:Randy Scott, Public Works Director
UBJECT:
S
Acceptance of a Public Utility Easement at 278 Bradley Street,
Woodburn, OR 97071 (Tax Lot 051W18CA06300)
RECOMMENDATION:
That City Council acceptthePublic Utility Easement for City water facilities
granted by Leticia Pena Bravo and Josefina Equihua Bravo, property owners of
278 Bradley Street, Woodburn, OR 97071 (TaxLot 051W18CA06300).
BACKGROUND:
A permanent public water line easement is needed for the installation of a fire
hydrant in order to meet the conditions of approval for Partition PAR 1997-11,
which includes acondition of approval established per the original partition
case file #93-07. This waterline easement will allow the installation of a fire
hydrant within 250’ of the furthest parcel.
DISCUSSION:
The Public Utility Easement is an 8.5feet by 8.5 feetWaterline Easement that is
located within theproposed development at 200Bradley Street, Woodburn OR
97071. It providesa permanent easement and right-of-way to construct,
reconstruct, operate, and maintain water mains, service lines and
appurtenances.
FINANCIAL IMPACT:
There is no cost to the City for this Public Utility Easement.
Agenda Item Review:City Administrator __x____City Attorney ___x___Finance ___x__
27
Mayor and City Council
May 23, 2016
Page 2
ATTACHMENTS
ACopy of the properly signed Public Utility Easement documents is included as
Attachment “A”.
28
Mayor and City Council
May 23, 2016
Page 3
Attachment A
29
Mayor and City Council
May 23, 2016
Page 4
30
Mayor and City Council
May 23, 2016
Page 5
31
Mayor and City Council
May 23, 2016
Page 6
32
Agenda Item
May 23, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Jason Horton,Communications Coordinator
S
UBJECT:
Intergovernmental Agreement with Marion County for Emergency
Management Services
RECOMMENDATION:
That the City Council authorize the City Administrator to sign the enclosed
Intergovernmental Agreement (IGA) with Marion Countyfor Emergency
Management Services.
BACKGROUND/DISCUSSION:
Marion County has asked the City of Woodburn to execute theManaging
Oregon Resources Efficiently (MORE) Intergovernmental Agreement. The MORE
agreement serves as a model emergency management tool used by agencies
statewide. The agreementpromotes cost-effective and efficient use of public
resources between public agencies in Oregon.
ORS 190 requires Oregon public agencies have IGA's in place to exchange or
perform services with each otherin the event of a crisis. However, entering into
the agreement is discretionary.
This is an open ended IGAthat allows for invoicing in day-to-day activities as
well as emergency supportwhen disaster strikes.Participating agencies can
share resources. For instance, if Woodburn wants assistance from Cherriots, they
can call on them without going through Marion Countyor the City of Salem.
In the event of an emergency, the MORE-IGA allows public agencies in Oregon
to share resources including equipment, materials and services for public works,
municipal, transportation, engineering, construction, operations, maintenance,
emergency management andrelated activities.
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
33
Honorable Mayor and City Council
May 23, 2016
Page 2
The City’s Emergency Plan is currently under review and this IGA agreement
would allow Woodburn to have needed help in the event of an emergency
situation.
Currently, 15 other agencies and/or municipalities in Marion County have signed
the IGA, and statewide 43are participating.
FINANCIAL IMPACT:
Agreement would have no financial impact on the City at this time. Agencies
could send invoices, exchange work or do it for free.
34
MORE{MORE}
ANAGING REGON ESOURCES FFICIENTLY
IA
NTERGOVERNMENTAL GREEMENT for resources and services
This Agreement is made between the SP pursuant to the authority provided by ORS Chapter 190 and shall be
IGNED ARTIES
referred as the MORE-IGA {Managing Oregon Resources Efficiently Intergovernmental Agreement} (Ð A Ñ).
GREEMENT
WHEREAS:
1.Each P owns certain equipment and materials, and provides services that may be useful to another P for
ARTY ARTY
public works, municipal, transportation, engineering, construction, operations, maintenance, service districts, emergency
management and related activities; and
2.The P agree that sharing equipment, materials, and services promotes the cost-effective and efficient use of public
ARTIES
resources; and
3.The P desire to enter into this A to establish procedures for sharing equipment, materials, resources,
ARTIESGREEMENT
and services, and defining legal relationships and responsibilities. Therefore, in consideration of the mutual covenants
herein, it is
AGREED:
shall make available to each other vehicles, equipment, machinery, materials, related items (Ð E
1.The P
ARTIES QUIPMENT
M Ñ) and/or services in the manner and on the terms and conditions provided herein. The P supplying
OR ATERIALS ARTY
the services or the EM shall be designated as the "P" herein. The P receiving the
QUIPMENT OR ATERIALS ROVIDER ARTY
services or assuming the use of EM shall be designated as the "U" herein.
QUIPMENT OR ATERIALS SER
2.A cost estimate for specific services will be supplied by the P at the request of the U. Service P
ROVIDERSERROVIDERS
shall maintain an accurate cost accounting system, track expenditures and provide monthly billing to U. Unless other
SER
arrangements are agreed upon by the P,P' invoices will be paid by U in full within thirty (30) days
ARTIES ROVIDERSSERS
of billing.
3.EM and/or services shall be provided upon reasonable request at mutually convenient times and
QUIPMENT OR ATERIALS
locations. The P retains the right to refuse to honor a request if the EM are needed for
ROVIDERQUIPMENT OR ATERIALS
other purposes, if providing the EM would be unduly inconvenient, or if for any other reason, the
QUIPMENT OR ATERIALS
P determines in good faith that it is not in its best interest to provide a particular item at the requested time.
ROVIDER
EM shall be returned immediately at PÓ request.
QUIPMENT OR ATERIALSROVIDERS
4.The U receiving the EM shall take proper precaution in its operation, storage and
SERQUIPMENT OR ATERIALS
maintenance. EM shall be used only for its intended purpose. The U shall permit the
QUIPMENT OR ATERIALSSER
EM to be used only by properly trained, properly licensed, and supervised operators. The U
QUIPMENT OR ATERIALSSER
shall be responsible for EM repairs necessitated by misuse or negligent operation and for the
QUIPMENT OR ATERIALS
maintenance and/or replacement of high wear items (i.e., milling machine teeth, etc.). The U shall not be responsible
SER
for scheduled preventive maintenance (P.M.) unless EM hours used exceeds the P.M. schedule
QUIPMENT OR ATERIALS
periods and has been agreed by the P. The U shall perform and document required written maintenance
ROVIDERSER
checks prior to and after use and shall provide routine daily maintenance of EM (i.e., fluid
QUIPMENT OR ATERIALS
checks, lubricating, etc.) during the period in which the EM is in UÓ possession.
QUIPMENT OR ATERIALSSERS
5.P shall endeavor to provide EM in good working order and to inform U of any
ROVIDERQUIPMENT OR ATERIALSSER
information reasonably necessary for the proper operation of the EM. The E
QUIPMENT OR ATERIALSQUIPMENT OR
M are provided "as is", with no representation or warranties as to its condition or its fitness for a particular
ATERIALS
purpose. U shall be solely responsible for selecting the proper EM for its needs and
SERQUIPMENT OR ATERIALS
inspecting EM prior to use. It is acknowledged by the P that the P is not in the
QUIPMENT OR ATERIALSARTIESROVIDER
File name: MORE-IGA - 05-Mar-2013 page 1 of 4 of the MORE-IGA packet
35
business of selling, leasing, renting or otherwise providing EM to others, and that the P
QUIPMENT OR ATERIALSARTIES
are acting only for their mutual convenience and efficiency.
6.The P shall provide EM storage to each other, at no charge, upon request when mutually
ARTIESQUIPMENT OR ATERIALS
convenient. It is recognized that such storage is for the benefit of the P requesting it. The P storing the
ARTYARTY
EM shall be responsible for providing a reasonably safe and secure area and not responsible nor
QUIPMENT OR ATERIALS
liable for theft or damage.
7.The P may require, in its sole discretion, that only PÓ personnel operate EM.
ROVIDERROVIDERSQUIPMENT OR ATERIALS
In so doing, P shall be deemed an independent contractor and P' employees shall not be deemed
ROVIDERROVIDERS
employees of U. The PÓ operator shall perform under the general direction and control of the U, but
SERROVIDERSSER
shall retain full control over the manner and means of using the EM.
QUIPMENT OR ATERIALS
8.For the purposes of this A, the P are independent contractors. Nothing herein shall alter the
GREEMENTARTIES
employment status of any workers providing services under this A. Such workers shall at all times continue
GREEMENT
to be subject to all standards of performance, disciplinary rules and other terms and conditions of their employer. No
U shall be responsible for the direct payment of any salaries, wages, compensation or benefits for PÓ
SERROVIDERS
workers performing services to U under this A.
SERSGREEMENT
9.Each P shall be solely responsible for its own acts and those of its employees and officers under this A.
ARTYGREEMENT
No P shall be responsible or liable for consequential damages to another P arising out of providing or using
ARTYARTY
EM or services under this A. P requiring that their personnel operate
QUIPMENT OR ATERIALSGREEMENTROVIDERS
EM shall, within limits of the Oregon Constitution and the Oregon Tort Claims Act, hold
QUIPMENT OR ATERIALS
harmless, indemnify and defend the U, its officer, agents and employees from all claims arising solely by reason of
SER
any negligent act by persons designated by P to operate EM. Notwithstanding the
ROVIDERQUIPMENT OR ATERIALS
above, the U shall bear sole responsibility for ensuring that it has the authority to request the work, for its designs and
SER
for any representations made to the P regarding site conditions or other aspects of the project. The P
ROVIDERROVIDERS
of the EM shall adequately insure the EM or provide self-insurance
QUIPMENT OR ATERIALSQUIPMENT OR ATERIALS
coverage.
10.Any P may terminate its participation by providing thirty (30) days written notice to the other P. Any
ARTYARTIES
amounts due and owing by a terminating P shall be paid within thirty (30) days of termination.
ARTY
11.Nothing herein shall be deemed to restrict authority of any of the P to enter into separate agreements governing
ARTIES
the terms and conditions for providing EM or services on terms different than specified herein.
QUIPMENT OR ATERIALS
12.Any OPE may become a P to this A. Each P in accordance with the
REGON UBLIC NTITY ARTYGREEMENTARTY
applicable procedures of that P shall approve this A. This A will be executed separately by
ARTYGREEMENTGREEMENT
each P and shall be effective as to each P and binding among all the Pthat have signed this
ARTYARTYARTIES
A on the date of execution and sending a copy of the signed A to the C
GREEMENTGREEMENT ONTRACT
A. The current CA is:
DMINISTRATOR ONTRACT DMINISTRATOR
Don Newell
, Marion County Public Works, 5155 Silverton Road NE, Salem, Oregon 97305
DNewell@co.Marion.or.us
Telephone: 503.365.3129, e-mail:
A new CA may be named at any time with the approval of a majority of the P.
ONTRACT DMINISTRATORARTIES
13.This A may be amended by written amendment signed by all of the P.
GREEMENTARTIES
- end of the A narrative -
GREEMENT
Final MORE-IGA narrative revision date: March 5, 2013 (no changes or additions are allowed to the above)
File name: MORE-IGA - 05-Mar-2013 page 2 of 4 of the MORE-IGA packet
36
MORE-IGA
SP
IGNATURE AGE
(MOREIA)
ANAGING REGON ESOURCES FFICIENTLY NTERGOVERNMENTAL GREEMENT
IW, the PE _________________________________________________ (P) has
N THE ITNESS WHEREOFUBLIC NTITYARTY
caused this A to be executed by its duly authorized representatives as the date of their signatures below:
GREEMENT
Signature of Officer Date OfficerÓs title
Signature of Officer Date OfficerÓs title
Signature of Counsel Date CounselÓs title
Name & title of the
AÓIGA
GENCYS
O:
VERSEER
Address:
Office Phone: Cell Phone:
E-mail:
Optional: Name &
title of AgencyÓs
nd
2 Contact:
Office Phone: Cell Phone:
E-mail:
1.Mail the original signed MORE-IGASP (this page Î actual hard copy page) to:
IGNATURE AGE
Don Newell, CA for distribution to member agencies.
ONTRACT DMINISTRATOR
Marion County, 5155 Silverton Road NE, Salem, Oregon 97305 e-mail: DNewell@co.Marion.or.us
Telephone: 503.365.3129 MORE-IGA web site: http://www.MOREoregon.com
nd
2.Retain a 2 original signed MORE-IGASP for your records (a total of 2-sets are required).
IGNATURE AGE
3.Send additional agency staff contactsÓ e-mail addresses to the above CA.
ONTRACT DMINISTRATOR
4.Copy other PARTIESÓ MORE-IGASP for your agencyÓs records from the above MORE-IGA web site.
IGNATURE AGES
File name: MORE-IGA - 05-Mar-2013 page 3 of 4 of the MORE-IGA packet
37
MORE-IGA
I
NSTRUCTIONS FOR THE
(MOREIA)
ANAGING REGON ESOURCES FFICIENTLY NTERGOVERNMENTAL GREEMENT
ÐDoing MORE with less!Ñ
The following is directed to officials of local and state governments that may want to participate in the accompanying MORE-IGA
\[A\]. There are four pages to the MORE-IGA:
GREEMENT
The MORE-IGA narrative Î pages 1-2
MORE-IGASP Î page 3
IGNATURE AGE
IMORE-IGA (this page) Î page 4
NSTRUCTIONS FOR THE
The purpose of the MORE-IGA is for to exchange EM or services between OPE.
a.
QUIPMENT OR ATERIALSREGON UBLIC NTITIES
All P, who sign the A, must honor the A entirely.
b.
ARTIESGREEMENTGREEMENT
Each PEshall identify anAÓIGAO which will process, file and will receive and maintain IGA
c.
UBLIC NTITIES GENCYS VERSEER
documents.
Don Newell of Marion County has agreed to act as the CA. The CA will
d.
ONTRACT DMINISTRATORONTRACT DMINISTRATOR
notify all the AÓIGAO for all P. The CA will not resolve any disputes of
GENCYS VERSEERSARTIESONTRACT DMINISTRATOR
P, nor would Marion County or its employees be liable for any damages sought between any two
the A
GREEMENTARTIES
other P.
ARTIES
Each new P shall execute the MORE-IGASP in two original sets: One shall be filed with the
e.
ARTY IGNATURE AGE
A for approval, filing and distribution, and the second for the P entityÓs records.
C
ONTRACT DMINISTRATORARTY
Each AÓIGAO will receive digital copies of the MORE-IGASP from the web site:
f.
GENCYS VERSEER IGNATURE AGE
http://www.MOREoregon.com for their records. The CA will directly inform the AÓIGA
ONTRACT DMINISTRATORGENCYS
O of new Agencies signers by e-mail.
VERSEERS
After the signature and approval process is completed, any P may directly approach any other P for exchange of
g.
ARTYARTY
equipment, materials, resources, and services. There is no need to coordinate requests amongst other Por with the
ARTIES
CA.
ONTRACT DMINISTRATOR
It is important to note paragraph 3 (page 1): ÐThe P retains the right to refuse to honor a requestÑ.
h.
ROVIDER
The CA maintains two-e-mail lists: 1) Each PEÓ AÓIGAO; 2) other
i.
ONTRACT DMINISTRATORUBLIC NTITIESGENCYS VERSEERS
PEÓ staff that want to be informed of MORE membersÓ news, announcements, and activities. MORE
UBLIC NTITIES
members will schedule and host meetings 3-times a year to discuss joint issues.
nd
An optional 2 agency contact person can identify on the MORE-IGASP which will also receive direct
j.
IGNATURE AGE
ongoing correspondence of MOREÓs activities or of its members.
The IGA, list of PEwith agenciesÓ contacts, digital file copies of MORE-IGASP,meeting
k.
UBLIC NTITIES IGNATURE AGES
announcements, and membersÓ news are found on http://www.MOREoregon.com
Questions or concerns may be addressed to:
Don Newell, CA.
ONTRACT DMINISTRATOR
Marion County, 5155 Silverton Road NE, Salem, Oregon 97305
Telephone: 503.365.3129; e-mail: DNewell@co.Marion.or.us
History: An original joint agency IGA for shared services was originally signed by Multnomah County, the City of Gresham and
Oregon Department of Transportation in 1996. By the provision of a 1999 A, other parties agreed to sign the
DDENDUM
agreement. The IGA was revised in July 2002 and was named PMAT-IGA (PMAT
ORTLAND ETROPOLITAN REA RANSPORTATION
C-IA) with 33-signing agencies. In February 2013 the MORE-IGA, with a more
OOPERATIVE NTERGOVERNMENTAL GREEMENT
statewide focus, was crafted in tandem to eventually replaced PMAT-IGA.
A second ODOT IGA (OMAT), which allows agencies work with ODOT, can be obtained by contacting:
Rita Gill, OMAT Administrator, Oregon Department of Transportation, Region 1-Contracts & Agreements Unit;
123 NW Flanders Street, Portland, OR 97209-4012;
Telephone: 503-731-8548; e-mail: Syreeta.Gill@ODOT.state.or.us
File name: MORE-IGA - 05-Mar-2013 page 4 of 4 of the MORE-IGA packet
38
Agenda Item
May 23, 2016
TO:Honorable Mayor and City Council
FROM:Scott Derickson, City Administrator
SUBJECT:
Appointment of CouncilorRob Carney as CityCouncil Liaison to the
Woodburn Youth Advisory Board and Legislative Work Group on Youth
Employment
:
RECOMMENDATION
By motion, appoint Councilor Rob Carney as the City Council Liaison to the Woodburn
Youth Advisory Board and City representative on the Legislative Work Group on Youth
Workforce.
BACKGROUND:
Last week the League of Oregon Cities (League) requested that the Woodburn City
Council consider appointing a Councilor representative to a legislative work group to
discuss youth workforce issues. Specifically, the work group is going to focus on
strategies for increasing youth participation in Oregon’s work force. Because the
League is aware of the City’s Youth Advisory Board and community programming, they
thought the City of Woodburn’s prospective would be beneficialto the discussion and
recommended Woodburn’s participation in the legislative group.
In a brief email provided by the League, the Legislative Work Group is described as:
“Senator Dembrow and Representative Holvey are convening a work group to discuss
policies to increase youth in the workforce and they would like you to participate. The
first meeting is scheduled for Thursday, May 26, 9:30-11:30, in the Capitol, Room 350.”
After discussing the potential appointment to the Legislative Work Group with Mayor
Figley, Councilor Carney agreed to be theCity Representative to serve onthe
Legislative Work Group as well as being appointed as a City Council Liaison to the City’s
Youth Advisory Board, which can serve as aresource and assist in thegroup’s work.
:
FINANCIAL IMPACT
There is no excepted financial impact.
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
39