April 25, 2016 Agenda
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HARON CHAUBOUNCILOR ARD
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ITY ALL OUNCIL HAMBERS ONTGOMERY TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements:
None.
Appointments:
A.Budget Committee1
-Don Judson
-Elida Sifuentez
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
None.
Presentations:
A.
Police App Demonstration
6.COMMUNICATIONS
.
None
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
April 25, 2016Council AgendaPage i
–Items listed on the consent agenda are considered routine
8.CONSENTAGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of April 11, 20162
Recommended Action:Approve the minutes.
B.Woodburn Recreation and Park Board minutes of April 12, 20164
Recommended Action:Accept the minutes.
C.Full On-Premise Sales-Change of Ownership for Legaria’s Bar and Grill8
Recommended Action:Woodburn City Council recommends that the
OLCC approve the Full On-Premise Sales-Change of Ownership for
Legaria’s Bar and Grill.
D.Building Activity through March 201610
Recommended Action: Receive the report.
E.Crime Statistics through March 201611
Recommended Action: Receive the report.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
None.
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No.3001–An Ordinance Adopting Aquatic Center and 16
Recreation Program Fees for Inclusion in the Master Fee Schedule and
Repealing all Aquatic Center and Recreation Program Fees and
Charges that are Inconsistent with this Ordinance
Recommended Action:It is recommended that the City Council
adopt the attached ordinance, which revises Aquatic Center user
fees, effective June1 2016, and revises Recreation Program user fees,
effective September 1, 2016.
B.Council Bill No.3002–A Resolution Authorizing Application for a Great 22
Urban Parks Campaign Grant from the National Parks and Recreation
Association for the Installation of Wyffel’s Park Trail at Wyffel’s Park
April 25, 2016Council Agenda Page ii
Recommended Action:Approve the resolution authorizing the City of
Woodburn’s Community Services Department to apply for the Great
Urban Park Campaign Grants through the National Park and
Recreation Association for the Wyffel’s Park Trail Project, a part of the
Mill Creek Greenway.
C.Council Bill No.3003–A Resolution Providing a Waiver of the 26
Woodburn Noise Ordinance No. 2312 for Construction Activity
Associated with the Highway 99E-Aztec Drive to Tomlin Avenue
Waterline Improvement Project
Recommended Action:Adopt the attached resolution waving the
City Noise Ordinance for the construction activities associated with the
Highway 99E –Aztec Drive to Tomlin Avenue Waterline Improvements
Project.
D.Award of Construction Contract for the Hwy 99E –Aztec to Tomlin 30
Waterline Improvements project, BID #2016-05
Recommended Action:That the City Council, acting in its capacity as
the LocalContract Review Board, award the construction contract for
the Hwy 99E –Aztec to Tomlin Waterline Improvements project to Titan
Utilities, LLC in the amount of $166,380.00.
E.Association Building Land Sale Contract32
Recommended Action:Staff would recommend approving the Land
Sale Contract for the Association Building.
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13.CITY ADMINISTRATOR’S REPORT
14.MAYOR AND COUNCIL REPORTS
15.EXECUTIVE SESSION
To consider records that are exempt by law from public inspection pursuant to
ORS 192.660 (2)(f).
To conduct deliberations with persons designated by the governing body to
negotiate real property transactions pursuant to ORS 192.660(2)(e).
16.ADJOURNMENT
April 25, 2016Council Agenda Page iii
Agenda Item
April 20, 2016
TO:City Council
FROM:Kathy Figley, Mayor
SUBJECT:
Committee Appointments
The following appointments aremade, subject to the approval of the Council.
Please forward any adverse comments to me prior to the Council meeting on
Monday, April 25, 2016. Noreply is required if you approve of my decision.
Woodburn Budget Committee
Don Judson
Elida Sifuentez
1
COUNCIL MEETING MINUTES
APRIL 11, 2016
DATE COUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, APRIL 11, 2016
CONVENED
The meeting convened at 7:02 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Present
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Police Chief Ferraris, Public
Works Director Scott, Economic and Development Services Director Hendryx, Human Resources
Director Hereford, Economic Development Director Johnk, Recreation Services Manager
Wierenga, Community Relations Manager Gutierrez-Gomez, Communications Coordinator
Horton, City Recorder Pierson
ANNOUNCEMENT
0:00
The City's Budget Meeting will be held at 9:00 a.m. on Saturday, May 7, 2016 at Woodburn City
Hall.
BUSINESS FROM THE PUBLIC
0:01
Arnold Ponce, 3244 McNaught St, stated that he came before the Council on March 28 to make
the Council aware of an ordinance violation in front of WinCo Foods. He added that on March 30
he was contacted by Public Works Director Scott that the City served notice on WinCo Foods and
they had been given two weeks to remove the barriers. Mr. Ponce then stated that he was walking
his dog one morning and was stopped by an officer for having his dog off leash and told it was a
violation of City ordinance. He added that all he was trying to do was let the City know of this
violation by WinCo foods and feels that he was retaliated against for reporting it.
CONSENT AGENDA
0:07
A. Woodburn City Council minutes of March 28, 2016.
Lonergan/Morris
... adopt the Consent Agenda.The motion passed unanimously.
COUNCIL BILL NO. 3000 – AN ORDINANCE AMENDING ORDINANCE 2114 (THE
0:08
PORTLAND GENERAL ELECTRIC PRIVILEGE TAX ORDINANCE) AND
ORDINANCE 2145 (THE NORTHWEST NATURAL GAS PRIVILEGE TAX
ORDINANCE) TO ALLOW PRIVILEGE TAX PROCEEDS TO BE USED FOR STREET
MAINTENANCE AND STREET LIGHTING PURPOSES
Lonergan
introduced Council Bill No. 3000. Recorder Pierson read the bill twice by title only
since there were no objections from the Council. City Administrator Derickson provided a staff
report. Pablo Paez, 389 W. Hayes St., stated that he sees a lot of potential in Woodburn and would
2
COUNCIL MEETING MINUTES
APRIL 11, 2016
like to see residents, businesses and the City invest in the infrastructure. He also recommended
that the City lift its restrictions on small businesses. On roll call vote for final passage, the bill
passed unanimously. Mayor Figley declared Council Bill No. 3000 duly passed.
PLANNING COMMISSION APPROVAL OF A PRELIMINARY SUBDIVISION, SUB
0:38
2015-02, LOCATED AT 1225 BROWN STREET
Council declined to call this item up for review.
CITY ADMINISTRATOR’S REPORT
The City Administrator had nothing to report.
MAYOR AND COUNCIL REPORT
Councilor Ellsworth stated that the Tulip Festival has been a fantastic success. She also reminded
people that there is a Farmers market on Thursdays at the factory stores.
Mayor Figley thanked George and Beth from city staff for their role in staffing the tree giveaway
on Saturday and for those who have not taken advantage of the program it’s not too late.
Councilor Lonergan welcomed Councilor Carney back.
Councilor Carney stated that he is pleased to be back and thanked the other Councilors for holding
down the fort.
Councilor Alonso Leon stated that it takes a lot of courage to come to City Hall and speak and
thanked the speakers at tonight’s meeting for coming.
ADJOURNMENT
0:42
Morris/Schaub
... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 7:42 p.m.
APPROVED ___________________________
KATHRYN FIGLEY, MAYOR
ATTEST_________________________
Heather Pierson, City Recorder
City of Woodburn, Oregon
3
CityofWoodburn
CityofWoodburn
RecreationandParkBoardMinutes
RecreationandParkBoardMinutes
April 12, 20165:30p.m.
CALL TO ORDER
1.
a.5:35pm
ROLL CALL
2.
Position I Ricardo Rodrigues, Member (12/18) Absent
Position II Hunter Conlin, Student Member (12/16) Absent
Position III Joseph Nicoletti, Board Secretary (12/17) Absent
Position IV Eric Swenson, Member (12/19) Present
Position V Chris Lassen, Member (12/17) Present
Position VI Ardis Knauf, Member (12/16) Present
Position VII David Piper, Board Chair (12/18) Present
Staff Kristin Wierenga Present
Staff Josh Udermann Present
APPROVAL OF MINUTES
3.
Minutes from March 8, 2016 Recreation& Park Board Minutes from
March 8, 2016. Minutes unanimously approved. (Lassen, Knauf)
BUSINESS FROM THE AUDIENCE
4.
None
NEW BUSINESS
5.
a.Centennial Park Splash Pad Grant Update
A.Wierenga explained the next steps for the grant will includea
st
group presentation on June 1in Salem. Board members are
welcome to attend. Award notices will go out late August or
September.
b.Fees
A.Wierenga mentioned that there will be a fee increase
adjustment for Aquatics & Recreation to assist with the
expenses incurred with the minimum wage increase. Any and
all fee adjustments have to be approved by City Council via
ordinance, which is planned to go to Council April 25.
Udermann explained that daily admission will only increase
$.25, with memberships adjusting accordingly and the pool
rental fees will go up. Wierenga added that Recreation fees
for youth sports will go up by $5 and adult sports fees will go
up by $50 per team.
B.Piper added this year that his son is playing baseball and the
fee is $175 to participate and even with the Recreationfee
4
increase, the City programs are well priced. Wierenga added
that the goal was to do small incremental increases to help
ensure the market could sustain the increase. She mentioned
that Aquatics will likely see a small incremental increase
every year to help recoup the additional expense impact of
increase minimum wage.
OLDBUSINESS
6.
a.Fiesta Mexicana Update
A.Wierenga mentioned Oregon Lottery came on as a sponsor,
which helps the event reach its budget target of breaking
even. All of the other planning efforts on under way for all
the various components such as soccer, vendors,
entertainment, etc.
b.Centennial Park Playground Grant Update
A.Wierenga explained that everything is ready to go with the
community install on May 14 and everyone is welcome to
attend and participate or just observe if preferred. Wierenga
clarified the process for removal and install and the timeline
for the project.
DIVISION REPORTS FROM DEPARTMENT
7.
a.Aquatics
Financial Update - March
Expenses – $39,503, $2042 or 5.4% increase, still operating well
under budget and under last year’s expense level through 9 months
Revenues – $25,338, $233 higher than last year
Currently at 54.9% cost recovery and expect to stay over goal
target 50% for FY
Attendance – 4212, 163 less than last year
Program Update
Swim Lessons –USA Swimming Make A Splash Grant
Group fitness participants – 625
Lots of Zumba interest lately with 3 new instructors
auditioning for positions. Tuesday/Thursday Zumba is
back starting in April and additional Monday/Friday classes
are potentially being added. Thursday morning AZ also
may be added.
Marketing/Other
Spa Heater – Unit has been replaced!
Hired 7 new staff members since last park board meeting
Spa overflowed and flooded lobby/office areas
thrd
Attendance was huge on Friday, April 8 – 3highest attendance
in the past 5 years!
Attended North Marion Career Fair, First Ave Expo in Portland,
and I have one additional spring job fair at Clackamas Community
College –recruiting lifeguards/swim instructors
5
th
Raised pay of 4 grade swim lessons instructor to $14/hr. in the
hopes of recruiting additional staff to finish out the program this
year, but have not received any applicants so far. Looking at
alternative options for the remaining two schools including
vouchers to take PM lessons
b.Recreation
Youth Sports
Gearing up for t-ball and spring soccer just closed. Soccer startsApril
23 and t-ball starts April 30. Spring soccer numbers increased 127%
(from 92 to 209). Fall sees around 300 participants. T-Ball numbers
down 14% (from 95 to 82).
New Out & About just came out with summer info and summer sports.
Adult Programs
10 participants going on the hot air balloon trip!
Casino trip, museum trip, Broadway trip cancelled.
Other trips coming up have around 10 +/- attending.
Events
Easter Egg Hunt went okay. May look to partner with another
organization to put on that event.
Mother Son Event coming up next. Taking registrations now.
Youth Advisory Board
Doing lots of yard work, partnered with Kiwanis to help with tulip
festival parking and doing other various projects.
Adult Sports
Men’s basketball league going on currently.
Preparing for summer softball league, a new program this year.
Museum
HVAC system being installed this week.
Almost ready to submit reports for the first grant.
Friends group meeting April 23 at 3pm at the Bungalow for anyone
interested.
c.Parks & Facilities
General Updates
Four trees identified by arborists as needing to be removed from
Settlemier Park due to park user safety concerns and the trees’ health.
Trying to keep up on keeping weeds under control and the grass cut.
Seven day a week service as of April 2. Two staff that work on
weekends. One person short and recruiting for that one position.
Spring Field Prep
Baseball field signs going up at Centennial Park.
6
Control panels in the process of being fixed.
Baseball fields ready for play.
Soccer fields are closed and will be ready for
Legion Park
Partnership with Marion County to install fitness equipment along
path. Will be 3 groupings of multiple pieces of equipment.
Equipment will possibly be installed most likely in June of this year.
Equipment ordered.
FUTURE BOARD BUSINESS
8.
None
BOARD COMMENTS
9.
a.Lassen mentioned things seem to be moving along just fine and
everyone is doing a great job.
b.Wierenga added that the annual park tour will take place in June as a
reminder.
c.Next meeting is Tuesday May 10.
ADJOURNMENT
10.
a.Adjourned 6:15pm
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15
AgendaItem
April 25, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Kristin Wierenga, Recreation Services Manager
VIA:Jim Row, Assistant City Administrator
SUBJECT:
Aquatic Center and Recreation Program Fees
RECOMMENDATION:
It is recommended that the City Council adopt the attached ordinance,
whichrevisesAquatic Center user fees, effectiveJune 1 2016, and revises
RecreationProgramuser fees, effective September 1, 2016.
BACKGROUND:
Aquatic Center fees were most recentlyupdated in January 2014and Recreation
Programfees have not been increased in many years.While the proposed
increases to Recreation Programfees are modestand while Woodburn’s fees will
still be lowerthanin many other surrounding communities, staff will ensure that
Woodburn families aremade aware of the scholarship opportunities availableto
them.
Aprimary objective of the Aquatic Center Turnaround Project completed in 2011
was todecrease the general fund subsidy provided to the AquaticCenter, in
large part, by increasing revenue.The turnaround project has been successful in
increasing attendance, participation and revenue, and decreasing the general
fund subsidy from $491,500 in FY 10/11 to $232,189 in FY 14/15. The Aquatic Center
has achieved its target of operating at a 50% cost recovery level for many years
now.
The majority of the Aquatic Center and Recreation Programemployeesare
compensated at the state minimum wage. With minimum wage increasing $.50
per hour July 1, 2016, both the Aquatic Center and Recreation Programswill see
a sizeable increase in staff expenses. This issue will not be limited to one year, as
the minimum wage is scheduled to increase approximately 45% over the next six
Agenda Item Review:City Administrator __x____City Attorney __x____Finance ___x__
16
Honorable Mayor and City Council
April 25, 2016
Page 2
years. Staff expects that additional fee increases will be proposed in the coming
years in order to offset the increased costs that minimum wage increases will
bring.
:
DISCUSSION
Proposed changesto theAquaticCenterfee schedule include a $.25 increase to
daily admission feesfor youth, seniors and adults, a $2.00 increase in the daily
family rate,$4.00increases to 20-visit punch cards, $5.00 - $9.00 increases to 3-
month memberships, and a $5.00per hourincrease for the party rental room.
Swimming lesson fees are not proposed to change. In an attempt to improve
new employee recruitment, lifeguard and swim instructor training fees will be
eliminated for employees who are hired by the Aquatic Center. Additionally,
punch pass cards will now expire one year from the date of purchase.
Proposed changes to the Recreation Program fee schedule include a $5.00
increase to youth sports registrations and a $50.00increase per team for adult
sports league registrations.
To ensure thatindividuals who cannot afford to pay the prevailing fees are still
offeredthe opportunity to participate, the scholarship program will continue to
be actively promotedto the public. In FY 14/15, guests with limited financial
means were awardedclose to $10,000in assistance to participate in Aquatic
Center and Recreation Programs.
If approved, the updated Aquatic Center fee schedule will be effective June 1,
2016andthe Recreation Program fee schedulewill be effective September 1,
2016. The effective dates differ due to varying seasonality between theprograms.
:
FINANCIAL IMPACT
It is anticipated thatthe proposed Aquatic Center fee increases will generate an
additional $10,000 in Aquatic Center revenue. Minimum wage increases are
expected to increasestaff costsby approximately the same amount.
It is anticipated that the proposed Recreation Program fee increase will generate
an additional $6,000 in Recreation Program revenue. Minimum wage increases
are expected to increase staff costs by approximately $4,000.
17
COUNCIL BILL NO. 3001
ORDINANCE NO. 2533
AN ORDINANCE ADOPTING AQUATIC CENTER AND RECREATION PROGRAM FEES
FOR INCLUSION IN THE MASTERFEE SCHEDULE AND REPEALING ALL AQUATIC
CENTER AND RECREATION PROGRAM FEES AND CHARGES THAT ARE INCONSISTENT
WITH THIS ORDINANCE
the City conducted an evaluation of Aquatic Center and
WHEREAS,
Recreation Program fees while evaluating local demand for Aquatic Center and
Recreation Programs and facilities and has determined that it is necessary to
restructure and increase related fees; and
the City has determined that Aquatic Center and Recreation
WHEREAS,
Programsshouldcontinue takingsteps to increaserevenue, decrease
expenditures, and operatewith a reduced general fund subsidy; and
minimum wage increases will have a significant budgetary
WHEREAS,
impact to Aquatic Center and Recreation Program operations and fee increases
are necessary to continue to provide quality services and staffing; and
a scholarship programwill continue to be offeredtoprovide fee
WHEREAS,
relief for low income Aquatic Center and Recreation Programusers; and
Aquatic Center and Recreation Programs will continue to be
WHEREAS,
improved and expanded to provide enhanced value to users,
NOW, THEREFORE,
THE CITY OF WOODBURN ORDAINS AS FOLLOWS:
The schedule of Aquatic Center Fees affixed and incorporated
Section 1.
inAttachment “A” is adopted by the City effective June 1, 2016and shall be
included in the Master Fee Schedule.
The schedule of RecreationProgram Fees affixed and
Section 2.
incorporated inAttachment “B” is adopted by the City effective September 1,
2016 and shall be included in the Master Fee Schedule.
All Aquatic Center Fees and charges that are inconsistent with
Section 3.
those contained in the attached schedule are hereby repealed, as of the
effective date of June 1, 2016.
Page 1 – COUNCIL BILL NO. 3001
ORDINANCE NO. 2533
18
All Recreation Program Fees andcharges that are inconsistent
Section 4.
with those contained in the attached schedule are hereby repealed, as of the
effective date of September 1, 2016.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson, City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 3001
ORDINANCE NO. 2533
19
Attachment A
Proposed Aquatic Center Fee Schedule
Regulation, Product or ServiceCurrent FeeProposed FeeChangeNotes (Add'l Fees, Equipment, Etc.)
General Admission
–infant (0-2 years)$0.00$0.00$0.00
–youth (3-17)$3.75$4.00$0.25
–adult (18-59)$4.75$5.00$0.25
–honored citizens (60+)$3.75$4.00$0.25
–family$15.00$17.00$2.00includes up to 2 adults & 3 kids
Group Admissions (10+ people)
–admision with party room rental (each)$2.40$2.75$0.3510 or more people
–admision when booked in advance (each)$3.00$3.25$0.2510 or more people
–admision not booked in advance (each)$3.25$3.50$0.2510 or more people
Punch Cards (20 visits)
–youth (3-17)$63.00$67.00$4.00Punch cards expire after one year
–adult (18-59)$84.00$88.00$4.00
–honored citizens (60+)$63.00$67.00$4.00
3-Month Pass
–youth (3-17)$79.00$84.00$5.00
–adult (18-59)$109.00$114.00$5.00
–honored citizens (60+)$79.00$84.00$5.00
–family$199.00$208.00$9.00
Reoccurring Monthly Pass (electronic funds transfer)
–youth (3-17)$29.00$29.00$0.00
–adult (18-59)$39.00$39.00$0.00
–honored citizens (60+)$29.00$29.00$0.00
–family$69.00$69.00$0.00
Group Memberships (generally corporate)
$22.00$22.00$0.00
–10+ individualsper month per member
$20.00$20.00$0.00
–25+ individualsper month per member
$18.00$18.00$0.00
–50+ individualsper month per member
Rentals
–lane rental (per hour)$20.00$20.00$0.00
$150.00$0.00
–private after hours (per hour)$150.00up to 25 people ($1.00 each add'l)
–party room (per hour)$30.00$35.00$5.00
$15.00$0.00
–lane rental (per hour) - members$15.00
$140.00$0.00
–private after hours (per hour) - members$140.00
$30.00$5.00
–party room (per hour) - members$25.00
Lessons, Training, Swim Instruction
$45.00$0.00
–group swimming lessons$45.0010 lessons
$160.00$0.00
–private swimming lessons$160.0010 lessons
$0.00
–semi-private swimming lessons$80.00$80.0010 lessons with 2-3 students
–group swimming lessons (members)$40.00$40.00$0.0010 lessons
–private swimming lessons (members)$140.00$140.00$0.0010 lessons
–semi-private swimming lessons (members)$70.00$70.00$0.0010 lessons with 2-3 students
–lifeguard training$150.00$0.00-$150.00Reduced to zero to attract staff
–swim instructor training$75.00$0.00-$75.00Reduced to zero to attract staff
–jr. lifeguard training$35.00$40.00$5.00
–aquatics day camp$30.00$35.00$5.00
Other
$0.00
–lock rental (day use)$1.00$1.00
–monthly locker rental$15.00$15.00$0.00
–monthly locker rental (members)$10.00$10.00$0.00
20
Attachment B
Proposed Recreation Program Fee Schedule
Community Services--Parks
Regulation, Product, Service Current Fee Proposed Fee Change Notes
Park and Athletic Field Rentals Private (as amended by Ordinance 2525)
per game
Field Prep Soccer, Softball, Baseball $ 40.00 $ 40.00 N/A
per day
Any Entire Park$ 400.00$ 400.00 N/A
per hour
Athletic Field Lighting$ 15.00$ 15.00 N/A
fee is per hour - 2 hour minimum
Burlingham Park Picnic$ 20.00$ 20.00 N/A
fee is per hour - 2 hour minimum
Centennial Park Picnic$ 25.00$ 25.00 N/A
per hour
Centennial Park Ball Field$ 25.00$ 25.00 N/A
per hour
Centennial Park Youth Soccer Field$ 25.00$ 25.00 N/A
per hour
Centennial Park Adult Soccer Field$ 25.00$ 25.00 N/A
fee is per hour - 2 hour minimum
Legion Park Picnic$ 30.00$ 30.00 N/A
per hour
Legion Park Adult Soccer Field$ 25.00$ 25.00 N/A
fee is per hour - 2 hour minimum
Settlemier Park Picnic$ 25.00$ 25.00 N/A
per hour
Settlemier Park Ball Field$ 25.00$ 25.00 N/A
Per day
Downtown Plaza$ 400.00$ 400.00 N/A
fee is per hour - 2 hour minimum
Downtown Plaza Gazebo$ 25.00$ 25.00 N/A
Special Event Permit$ 1,500.00$ 1,500.00 N/A
Special Event Permit Add'l Days$ 800.00$ 800.00 N/A
Park and Athletic Field Rentals Commercial (as amended by Ordinance 2525)
per game
Field Prep Soccer, Softball, Baseball$ 60.00$ 60.00 N/A
per day
Any Entire Park$ 600.00$ 600.00 N/A
per hour
Athletic Field Lighting$ 22.50$ 22.50 N/A
fee is per hour - 2 hour minimum
Burlingham Park Picnic$ 30.00$ 30.00 N/A
fee is per hour - 2 hour minimum
Centennial Park Picnic$ 37.50$ 37.50 N/A
per hour
Centennial Park Ball Field$ 52.50$ 52.50 N/A
per hour
Centennial Park Youth Soccer Field$ 52.50$ 52.50 N/A
per hour
Centennial Park Adult Soccer Field$ 52.50$ 52.50 N/A
fee is per hour - 2 hour minimum
Legion Park Picnic$ 45.00$ 45.00 N/A
per hour
Legion Park Adult Soccer Field$ 52.50$ 52.50 N/A
fee is per hour - 2 hour minimum
Settlemier Park Picnic$ 37.50$ 37.50 N/A
Community Services--Parks
per hour
Settlemier Park Ball Field$ 52.50$ 52.50 N/A
per day
Downtown Plaza$ 600.00$ 600.00 N/A
fee is per hour - 2 hour minimum
Downtown Plaza Gazebo$ 37.50$ 37.50 N/A
Special Event Permit$ 2,250.00$ 2,250.00 N/A
Special Event Permit Add'l Days$ 1,200.00$ 1,200.00 N/A
Recreation Programs
per team. $50 early registration discount
Adult Basketball$ 550.00$ 600.00 $ 50.00
per team. $50 early registration discount
Adult Soccer$ 450.00$ 450.00 N/A
Adult Drop-In Sports Class$ 3.00$ 5.00 $ 2.00
varies, depending on distance of trip, this fee only covers
Adult Tripsn/an/a N/A
transportation costs. Individuals are responsible for admission to
City discontinued program
After School Club$ 100.00$ 100.00 N/A
varies, depending on distance of trip, this fee only covers
transportation costs. Individuals are responsible for admission to
Senior Tripsn/an/a N/A
events, etc.
depended on grant funding
Teen Programsn/an/a N/A
$10 early registration discount
Youth Basketball$ 55.00$ 60.00 $ 5.00
$10 early registration discount
Youth Soccer$ 55.00$ 60.00 $ 5.00
$10 early registration discount
Youth T-Ball$ 55.00$ 60.00 $ 5.00
$10 early registration discount
Pee Wee sports$ 40.00$ 45.00 $ 5.00
Summer Day Camp
City discontinued program
–per week$ 75.00$ 75.00 N/A
City discontinued program
–all 9 weeks$ 575.00$ 575.00 N/A
Walt's Run
City discontinued program
–Individual$ 15.00$ 15.00 N/A
City discontinued program
–Family (5 people max)$ 50.00$ 50.00 N/A
21
AgendaItem
April 25, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Kristin Wierenga, Recreation Services Manager
VIA: Jim Row, Assistant City Administrator
SUBJECT:
Great Urban Parks Campaign Grant Applications
:
RECOMMENDATION
Approvethe resolution authorizing the City of Woodburn’s Community Services
Department to apply for the Great Urban Park Campaign Grants through the
National Park and Recreation Association for the Wyffel’s Park Trail Project, a part
of the Mill Creek Greenway.
BACKGROUND:
The Community Services Department, working through the Recreation and Park
Board, has identified the need to restore Wyffel’s Park, which includes wetland
restoration and a recreational trail. This projects hasbeen in various stages of
planning and development overthe past couple of years and the Department is
seeking outside funding in an effort to complete it as planned. This project meets
the funding criteria for the Great Urban Parks Campaign Program. This program
requires zero (0)local matchbut asks for community support and involvement in
the project.
DISCUSSION:
The Recreation and ParkBoard has had implementation of the Mill Creek
Greenway on their highest development prioritylist for years and with this grant
opportunity arising, specifically since the program requires no match, it is an ideal
opportunity to seek out.
The project would include a completing a phase of the Mill Creek Greenway,
which involves constructing a trail system, complete with asphalt pathways,
bridges, trailheads, benches and trash cans. This phase would run from Lincoln St.
Agenda Item Review:City Administrator ______City Attorney ______Finance _____
22
Honorable Mayor and City Council
April 25, 2016
Page 2
to the Northern end of Gatch, near Hardcastle Ave.The project would include
property acquisition and easement at the North end of the pathway, near the
trailhead atGatch St.
The project would include a strong partnership with the Woodburn School District
to involve the student population in wetland restoration and create a “living
laboratory” not just intended for high school students but also students from
Washington Elementary school. If funded, the project is anticipated to begin in
the fall of 2016.
:
FINANCIAL IMPACT
This grant programdoes notrequire amatchand would have minimal to no
financial impact.
23
COUNCIL BILL NO. 3002
RESOLUTION NO. 2076
A RESOLUTION AUTHORIZING APPLICATION FOR A GREAT URBAN PARKS CAMPAIGN
GRANTFROM THE NATIONAL PARKS AND RECREATION ASSOCIATION FOR THE
INSTALLATION OF WYFFEL’S PARK TRAIL AT WYFFEL’S PARK
, the National Parkand Recreation Department is accepting
WHEREAS
applications for the Great Urban Parks CampaignGrant Program; and
, the Department of Community Services desires to participate in
WHEREAS
this grant program to the greatest extent possible as a means of providing
needed parks and recreation improvements and enhancements; and
,the proposed project meets the City’s identified need for further
WHEREAS
developing the Mill Creek Greenwayby adding additional trails; and
, the Recreation and ParkBoardand staff have identified
WHEREAS
developing additional phases of the Mill Creek Greenwayas a need in
Woodburn; and
, the City of Woodburn’s 2009 Parks and Recreation Master Plan
WHEREAS
and the Mill Creek Greenway Master Plan recommend developing additional
phases of the Greenway Trail; and
, City residents will benefit from the development of the trail at
WHEREAS
Wyffel’sParkfor recreation, fish, wildlife, storm water management, non-
motorized transportation, education and open space; and
,the Cityof Woodburn will provide adequate funding for on-
WHEREAS
going operations and maintenance of this facility should grant funds be
awarded;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That the City of Woodburn’s Community Services Department is
Section 1.
authorized to apply foraGreat Urban Parks Campaign Grantfrom the National
Parks and Recreation Association for the Wyffel’s Park Trailprojectas more fully
described above.
That the City certifies that matching funds are not required for
Section 2.
this program.
Page 1 – COUNCIL BILL NO. 3002
RESOLUTION NO. 2076
24
That the Recreation Services Manageris authorized to submit
Section 3.
said grant application on behalf of the City.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 3002
RESOLUTION NO. 2076
25
Agenda Item
April 25, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Randy Scott, Public Works Director
SUBJECT:
Resolution Waiving Application of the Noise Ordinance-Highway 99E-
Aztec Drive to Tomlin Avenue Waterline Improvements Project, Bid
No. 2016-05.
RECOMMENDATION:
Adopt the attached resolution waving the City Noise Ordinance for the
construction activities associated with the Highway 99E – Aztec Drive to Tomlin
Avenue Waterline Improvements Project.
BACKGROUND:
The Oregon Department of Transportation (ODOT) has issued Construction Permit
No. 03M43802to City of Woodburn for the installation of the Waterline
Improvements Projecton Highway 99E between Aztec Drive and Tomlin Avenue.
Project elements include the installation of the City waterline along the easterly
side of ODOT’s highway, whichwill involve encroaching into existing traffic lanes,
reducing traffic lanesand stopping traffic. Due to impacts with traffic, the permit
issued by ODOT requires thatthis typeof workbe performed during the night. Work
hoursper the permitare 7:00 pm to 5:00 am Sunday through Thursday.
The contract documents for the project require the project to be substantially
completed by July 31, 2016.The waiver period will be from May 12016, through
st
July 31, 2016. Not all the work activities will be done at night, only those activities
that will impact traffic.
DISCUSSION:
Ordinance 2312, the Woodburn Noise Ordinance, was enacted to protect,
preserve, and promote the health, safety and welfare of the residents of the City
of Woodburn through the reduction,control and prevention of loud noise.General
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26
Honorable Mayor and City Council
April 25, 2016
Page 2
constructionactivitybased on noise decibel levels wouldnot be permitted
between the hours of 9:00 pmand7:00 amunder the current noise Ordinance. The
Ordinance does provide flexibility as related to construction activities by allowing
the City Administrator to administrativelyauthorize constructionactivity within
those restrictedhours for a period not to exceed 10 days. This project willexceed
the 10day period. Consequently,the approvalof attached resolution is required
to waive the requirements.
roject limits for the waterline projecton Highway 99Eextend from Tomlin
The p
Avenue to Aztec Drive,with a majority of adjacent uses to the project being
commercial, however some residential uses may be impacted throughout the
projectlimits. Staff will notify all residences and businesses in the immediate area
that could be affected by the noise.
FINANCIAL IMPACT:
There is no financial impactto the city budget by approval of this resolution.
27
COUNCIL BILL NO.3003
RESOLUTION NO. 2077
A RESOLUTION PROVIDING A WAIVEROF THE WOODBURN NOISE ORDINANCE NO.
2312 FOR CONSTRUCTION ACTIVITY ASSOCIATED WITH THE HIGHWAY 99E-AZTEC
DRIVE TO TOMLIN AVENUE WATERLINE IMPROVEMENT PROJECT
City of Woodburn Ordinance 2312 was enacted to protect,
WHEREAS,
preserve, and promote the health, safety, and welfare of the residents of the City
of Woodburn through the reduction, control, and prevention of loud raucous
noise, or any noise which unreasonably disturbs, injures, or endangers the comfort,
repose, health, peace, or safety of reasonable persons of ordinary sensitivity; and
the Oregon Department of Transportation Construction Permit
WHEREAS,
issued for the project requires work that would impact traffic lanes tobe
performed at night; and
compliance with Ordinance 2312 would prohibit nighttime
WHEREAS,
construction activities ontheHighway 99E–Aztec Drive to Tomlin Avenue
Waterline ImprovementsProject; and
prohibition ofnighttimework would contributeto higher levels of
WHEREAS,
daily traffic congestionthat couldpose a public safety risk; and
theWoodburn City Council has determined that it is necessary
WHEREAS,
to waive the requirements of Ordinance 2312to facilitate the construction
activities needed for the Highway 99E –Aztec Drive to Tomlin Avenue Waterline
Improvements Project;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That the City Council waives the noise limitation requirements of
Section 1.
Ordinance 2312 so that construction activities can occur at night related to the
Highway 99E –Aztec Drive to Tomlin AvenueWaterline Improvements Project
from May 1 2016 through July 31 2016
stst
Approved as to Form:
City AttorneyDate
APPROVED:
Kathryn Figley, Mayor
Page 1 – COUNCIL BILL NO. 3003
RESOLUTION NO. 2077
28
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 3003
RESOLUTION NO. 2077
29
Agenda Item
April 25, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Randy Scott, Public Works Director
SUBJECT:
Award of Construction Contract for theHwy 99E – Aztec to Tomlin
Waterline Improvementsproject, BID #2016-05.
RECOMMENDATION:
Thatthe City Council, acting in its capacity as the LocalContract Review Board, award
theconstruction contract for the
Hwy 99E – Aztec to Tomlin Waterline Improvements
projecttoTitan Utilities, LLCinthe amount of $166,380.00.
BACKGROUND:
Thesubject Capital Improvement Project is identified in the approvedbudgetfor fiscal
year 2015/16.This projectinvolvesthe installation of 8” ductile iron waterline on the east
side of Highway 99E between Aztec Drive and Tomlin Avenue. This project will provide
an integral waterline loop that will greatly increase water system reliability, water quality
and fire protection.
Bids were publically opened April 14, 2016. Two (2)bids were receivedas follows:
Titan Utilities, LLC$166,380.00
Pacific Excavation, Inc.$190,000.00*
*Nonresponsive due to bid irregularities
The Engineer's Estimate is: $165,550.00
DISCUSSION:
Thisprojectis a continuingeffort by the Public Works Department toprovide water quality,
protection and reliability throughout the City water system. This project will
fire
provide a critical regional loop that will allow alternate flow patterns in the event
of a disruption to the waterline.
The contract award is in conformance with public contracting laws of the State
of Oregon as outlined in ORS Chapter 279C and the laws, regulations of the City
of Woodburn, therefore, staff is recommending the contact be awarded.
Agenda Item Review:CityAdministrator ______ CityAttorney ______Finance _____
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Honorable Mayor and City Council
April 25, 2016
Page 2
FINANCIAL IMPACT:
The subject project is identified in the adoptedfiscal year 2015/16 Budget and
funded by the WaterCapital Construction Fund, 466. Project accounting code
CDWA1468.
31
Agenda Item
April 25, 2016
TO: Honorable Mayor and City Council
FROM: Jamie Johnk, Economic Development Director
SUBJECT:
Association Building Land Sale Contract
RECOMMENDATION:
Staff would recommend approving the Land Sale Contract for the Association
Building.
BACKGROUND:
The Association Building located at 347 N. Front Street in downtown Woodburn
was originally built in 1891. The City acquired the property in 1999 after it had sat
vacant and in a state of disrepair after being damaged in the 1993 earthquake.
The City made significant investment in the structure after acquisition to ensure its
seismic stability. In 2014, the City completed a Feasibility Study to determine what
opportunities the 10,000 s.f. building might yield and to develop a strategy to
attract an end user. In April 2015 the City Council approved staff to contact for
completion of an appraisal on the property, which was published July 2015. After
completing the appraisal, the City listed the property with Jose Gonzales with Tu
Casa Corporation, where it has been marketed for sale.
DISCUSSION:
In March 2016 staff was contacted by Mr. Gonzales regarding a prospective
buyer or the Association Building. After meeting with the prospective buyers, staff
received an offer to purchase the building. Staff presented the offer to City
council in Executive Session at their March 21, 2106 meeting after which the City
Attorney was directed to prepare a Land Sale Contract and bring back to City
council for review and approval.
Key terms of the purchase/sale of the Association Building include:
Purchase price of $400,000
$100,000 down payment
$5,000 refundable escrow deposit
Agenda Item Review: City Administrator __x____ City Attorney __x____ Finance __x___
32
Honorable Mayor and City Council
April 25, 2016
Page 2
City to carry financing for the balance of $300,000 at 4.0% APR amortized
over 20 years with a balloon payment due in 5 years
City agrees to renegotiate financing terms if buyer is unable to secure
permanent financing by balloon due date
Monthly financing repayments deferred for 6 months to provide cash flow
for building improvements/ repairs
FINANCIAL IMPACT:
Sales price of Association Building $400,000.
33