March 28, 2016 Agenda
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ITY ALL OUNCIL HAMBERS ONTGOMERY TREET
1.CALL TO ORDER AND FLAG SALUTE
2.ROLL CALL
3.ANNOUNCEMENTS AND APPOINTMENTS
Announcements
:
A.
The filing period for Mayor and Council positions will openJune 1,
2016. Positions to be voted upon at the November 8, 2016general
election are as follows:
Mayor:At-Large position (2-year term)
Councilor -Ward I:Precinct 815 (4-year term)
Councilor -Ward II: Precinct 825 (4-year term)
Councilor -Ward VI:Precinct 865 (4-year term)
Candidate filing forms and instructions are available from theCity
Recorder and will beposted on the City website.
Appointments:
None.
4.COMMUNITY/GOVERNMENT ORGANIZATIONS
None.
5.PROCLAMATIONS/PRESENTATIONS
Proclamations:
A.Arbor Week1
B.Mayors Day of Recognition for National Service2
C.Child Abuse Prevention3
Presentations:
None.
This facility is ADA accessible. If you need special accommodation, please contact the City Recorder at 503-980-
6318at least 24 hours prior to this meeting.
**Habrá intérpretes disponibles para aquéllas personas que no hablan Inglés, previo acuerdo.
Comuníquese al (503) 980-2485.**
March 28, 2016Council Agenda Page i
6.COMMUNICATIONS
.Letter from Rogers Family4
A
–
This allows the public to introduce items for Council
7.BUSINESS FROM THE PUBLIC
consideration not already scheduled on the agenda.
–Items listed on the consent agenda are considered routine
8.CONSENT AGENDA
and may be adopted by one motion. Any item may be removed for discussion
at the request of a Council member.
A.Woodburn City Council minutes of February22, 20165
Recommended Action: Approve the minutes.
B.Woodburn City Council minutes of March 21, 20168
Recommended Action: Approve the minutes.
C.Woodburn City Council Executive Session minutes of March 21, 20169
Recommended Action: Approve the minutes.
D.Woodburn Recreation and Park Board minutes of March 8, 201611
Recommended Action: Acceptthe minutes.
E.Building Activity for February 201615
Recommended Action:Receive the report.
F.Crime Statistics through February 201616
Recommended Action:Receive the report.
9.TABLED BUSINESS
None.
10.PUBLIC HEARINGS
None.
–Members of the public wishing to comment on items of general
11.GENERAL BUSINESS
business must complete and submit a speaker’s card to the City Recorder prior to
commencing this portion of the Council’s agenda. Comment time may be limited
by Mayoral prerogative.
A.Council Bill No.2998–A Resolution Providing a Waiver to the 21
Woodburn Noise Ordinance No. 2312 for Construction Activity
Associated with the Oregon Department of Transportation’sPacific
Highway 99E /Young Street Intersection and ADA Ramps Improvement
Project
March 28, 2016Council Agenda Page ii
Recommended Action:Adopt the attached resolution waving the
City Noise Ordinance for the construction activities associated with the
Oregon Department of Transportation’s Pacific Highway 99E/Young
Street intersection and ADA Ramps Improvement Project.
B.Council Bill No.2999-A Resolution Authorizing Application for a Local 25
Government Grant from the Oregon Parks and Recreation Department
for the Installation of a Splash Pad at Centennial Park
Recommended Action:It is recommended that the City Council
adopt the resolution authorizing the Community Services Department
to apply for a State of Oregon Local Government grant for the
Centennial Park Splash Pad Project.
C.Intergovernmental Agreement with the City of Dallas29
Recommended Action:That the City Council authorize the City
Administrator to sign an Intergovernmental Agreement (IGA) with the
City of Dallas for Structural/Mechanical Plan Reviews.
D.Intergovernmental Agreement with Marion County35
Recommended Action:That the City Council Authorize the City
Administrator to sign the enclosed Intergovernmental Agreement
(IGA) with Marion County.
E.Woodburn Downtown Association Memorandum of Understanding41
Recommended Action:That the City Council authorize the City
Administrator to enter into the enclosedMemorandum of
Understanding (MOU) with the Woodburn Downtown Association
(WDA) to facilitate achievement of the goals identified in the included
RARE Application (Exhibit A) and associated Work plan (Exhibit B).
F.Acceptance of a Public Utility Easement within the Development at 60
105 Arney Road, Woodburn, OR 97071 (Tax Lot 052W12BC06600)
Recommended Action:That City Council accepts the 5 feet wide
Public Utility Easement for public utilities granted by Master
Development LLC, property owner of 105 Arney Road, Woodburn OR
97071 (Tax Lot 052W12BC06600).
G.Acceptance of a Warranty Deedalong the Westerly Portion of the 67
Development at 105 Arney Road, Woodburn, OR 97071 (Tax Lot
052W12BC06600)
Recommended Action:That City Council accepts the variable width
Right-of-Way Dedication granted by Master Development LLC,
property owner of 105 Arney Road, Woodburn OR 97071 (Tax Lot
052W12BC06600).
March 28, 2016Council Agenda Page iii
H.Acceptance of a Public Utility Easement within the Development at 73
105 Arney Road, Woodburn, OR 97071 (Tax Lot 052W12BC06600)
Recommended Action:That City Council accepts the 16 foot wide
Public Utility Easement for City water facilities granted by Master
Development LLC, property owner of 105 Arney Road, Woodburn OR
97071 (Tax Lot 052W12BC06600).
–
These are
12.PLANNING COMMISSION OR ADMINISTRATIVE LAND USE ACTIONS
Planning Commission or Administrative Land Use actions that may be called up
by the City Council.
None.
13.CITY ADMINISTRATOR’S REPORT
14.MAYOR AND COUNCIL REPORTS
15.WORKSHOP
A.Economic Development and Targeted Industry Analysis 79
Topic Introduction/Staff Report
Council Discussion
Public Comment on Topic
Close Workshop
16.ADJOURNMENT
March 28, 2016Council Agenda Page iv
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2
3
4
COUNCIL MEETING MINUTES
FEBRUARY 22, 2016
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, FEBRUARY 22, 2016
CONVENED
The meeting convened at 7:01 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Absent
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Captain Alexander, Public Works Director Scott, Economic and
Development ServicesDirector Hendryx, Human Resources Director Hereford,Finance Director
Head, Economic Development Director Johnk, Recreation Services Manager Wierenga,
Community Relations Manager Gutierrez-Gomez, Communications Coordinator Horton, City
Recorder Pierson
ANNOUNCEMENTS AND APPOINTMENTS
0:00
A. Woodburn Recreation and Park Board
Hunter Conlon Student - Position II
Lonergan/Alonso Leon
... approve the appointments. The motion passed unanimously.
B. Woodburn Public ArtMural Committee
Sharon Schaub
Merri Berlin
Colleen Vancil
Frank Lonergan
Christine Lopez
Ellsworth/Alonso Leon
... approve the appointments. The motion passed unanimously.
PROCLAMATIONS/PRESENTATIONS
0:02
Proposed Targeted Industries Analysis – Economic Development Director Johnk and Economic
and Development Services Director Hendryx, provided a presentation on the proposed targeted
industries analysis for the City which would identify groups of industries with potential to locate
or expand in Woodburn.
CONSENT AGENDA
0:23
A. Woodburn City Council minutes of February 8, 2016,
B. Crime Statistics through January 2016,
C. 2016 OLCC Renewal,
D.New Outlet-Wholesale Malt Beverage Wine Privilege for 7 Bev Global.
Lonergan/Ellsworth
... adopt the Consent Agenda. The motion passed unanimously.
5
COUNCIL MEETING MINUTES
FEBRUARY 22, 2016
COUNCIL BILL NO. 2997 - A RESOLUTION AMENDING RESOLUTION 2067 (THE
0:24
GLOBAL INCLUSION ADVISORY COMMITTEE RESOLUTION) TO SPECIFY
THAT TWO CITY COUNCILORS WILL SERVE AS MEMBERS
Lonergan introduced Council Bill No. 2997. Recorder Pierson read the bill by title only since
there were no objections from the Council. On roll call vote for final passage, the bill passed
unanimously. Mayor Figley declared Council Bill No. 2997 duly passed.
FY 2016-17 FINANCIAL PLAN
0:25
Lonergan/Morris
City Administrator Derickson provided a staff report. ... Adopt the attached
FY 2016-17 Financial Plan (Budget Policies & Fiscal Strategy and Five-Year Financial Forecast)
via a motion. The motion passed unanimously.
TRANSIENT OCCUPANCY GRANT DISTRIBUTION AND PROPOSED THREE-
0:43
YEAR AGREEMENT WITH THE WOODBURN AREA CHAMBER OF COMMERCE
City Administrator Derickson provided a staff report. Holli Thomas, Executive Director of the
Woodburn Chamber of Commerce provided information on the Chambers partnership with the
City. Councilor Ellsworth stated that she is in favor of this. Councilor Lonergan and Councilor
Schaub concurred. Councilor Morris stated that he is in support of this but askes that they be
Schaub/Ellsworth
shown the deliverables. ... Authorize the renewal of a proposed three-year
agreement, effective July 1, 2016 through June 30, 2019 with the Woodburn Area Chamber of
Commerce. The motion passed unanimously.
AWARD OF CONSTRUCTION CONTRACT FOR THE N. 1ST STREET SANITARY
1:01
SEWER REHABILITATION PROJECT, BID #2016-03
Lonergan/Morris
...the City Council, acting in its capacity as the Local Contract Review Board,
award the construction contract for the N. 1st Street Sanitary Sewer Rehabilitation project to CG
Contractors, LLC in the amount of $139,239.00. The motion passed unanimously.
CITY ADMINISTRATOR PRO TEM
1:02
Lonergan/Schaub
...It is recommended the City Council appoint Assistant City Administrator
Jim Row as Administrator Pro Tem for the period March 16 through March 26, 2016. The
motion passed unanimously.
CITY ADMINISTRATOR’S REPORT
1:03
The City Administrator thanked Council for the appointment of the pro tem administrator.
MAYOR AND COUNCIL REPORT
Councilor Ellsworth stated that she will be attending the Mayor’s Prayer breakfast and she also
mentioned that they will be speaking about Relay for Life at Friday’s Greeters.
Councilor Schaub stated that she will also be going to the Mayor’s Prayer breakfast.
Councilor Morris thanked the City’s water billing department. Councilor Morris asked if there
was a list of streets to be rehabbed and City Administrator Derickson answered that there is.
ADJOURNMENT
1:09
Ellsworth/Schaub
... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:08 p.m.
6
COUNCIL MEETING MINUTES
FEBRUARY 22, 2016
APPROVED ___________________________
KATHRYN FIGLEY, MAYOR
ATTEST_________________________
Heather Pierson, City Recorder
City of Woodburn, Oregon
7
COUNCIL MEETING MINUTES
MARCH 21, 2016
DATECOUNCIL CHAMBERS, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MARCH 21, 2016
CONVENED
The meeting convened at 7:00 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley Present
Councilor Carney Absent
Councilor Lonergan Present
Councilor Schaub Present
Councilor Morris Present
Councilor Ellsworth Present
Councilor Alonso Leon Present
Staff Present:
City Attorney Shields, Assistant City Administrator Row, Public Works Director
Scott, Economic and DevelopmentServicesDirector Hendryx, Economic Development Director
Johnk, Communications Coordinator Horton, City Recorder Pierson
EXECUTIVE SESSION
0:01
Mayor Figley entertained a motion to adjourn into executive session under the authority of ORS
Lonergan/ Ellsworth
192.660(2)(h), ORS 192.660(2)(f) and ORS 192-660(2)(e). … move into
executive session. The Council adjourned to executive session at 7:01 p.m. and reconvened at 8:01
p.m. Mayor Figley stated that no action was taken by the Council while in executive session.
ADJOURNMENT
Morris/Schaub
... meeting be adjourned. The motion passed unanimously.
The meeting adjourned at 8:01 p.m.
APPROVED ___________________________
KATHRYN FIGLEY, MAYOR
ATTEST_________________________
Heather Pierson, City Recorder
City of Woodburn, Oregon
8
EXECUTIVE SESSION
COUNCIL MEETING MINUTES
MARCH 21,2016
DATECONFERENCE ROOM, CITY HALL, CITY OF WOODBURN, COUNTY OF
MARION, STATE OF OREGON, MARCH 21, 2016
CONVENED
The Council met in executive session at 7:02 p.m. with Mayor Figley presiding.
ROLL CALL
MayorFigleyPresent
Councilor Schaub Present
Councilor Lonergan Present
Councilor Carney Absent
Councilor Morris Present
Councilor Alonso Leon Present
Councilor Ellsworth Present
Mayor Figley reminded Councilors and staff that information discussed in executive session is not
to be discussed with the public.
Media PresentItem #1:
Tyler Franke, Woodburn Independent
Staff Present Item #1:
Assistant City Administrator Row, City Attorney Shields, Public Works
Director Scott, Economic and Development Services Director Hendryx, Economic Development
Director Johnk, Communications Coordinator Horton, City Recorder Pierson
The executive session was called:
To conduct deliberations with persons designated by the governing body to negotiate real
property transactions pursuant to ORS 192.660(2)(e).
Media PresentItem #2:
Tyler Franke, Woodburn Independent.
Staff Present Item #2:
Assistant City Administrator Row, City Attorney Shields, Public Works
Director Scott, Economic and Development Services Director Hendryx, Communications
Coordinator Horton, City Recorder Pierson
Others Present Item #2:
Dan Olsen, Attorney at Law
The executive session was called:
To consult with counsel concerning the legal rights and duties of a public body with regard
to current litigation or litigation likely to be filed pursuant to ORS 192.660 (2)(h).
To consider records that are exempt by law from public inspection pursuant to ORS 192.660
(2)(f).
Page 1 – Executive Session, Council Meeting Minutes, March 21, 2016
9
ADJOURNMENT
The executive session adjourned at 8:00 p.m.
APPROVED_______________________________
KATHRYN FIGLEY, MAYOR
ATTEST_______________________________
Heather Pierson,CityRecorder
City of Woodburn, Oregon
Page 2 – Executive Session, Council Meeting Minutes, March 21, 2016
10
CityofWoodburn
CityofWoodburn
RecreationandParkBoardMinutes
RecreationandParkBoardMinutes
March 8, 20165:30p.m.
CALL TO ORDER – 5:29pm
1.
ROLL CALL
2.
Position I Ricardo Rodrigues, Member (12/18) - Absent
Position II Hunter Conlin, Student Member (12/16) - Present
Position III Joseph Nicoletti, Board Secretary (12/17) - Present
Position IV Eric Swenson, Member (12/19) - Present
Position V Chris Lassen, Member (12/17) - Present
Position VI Ardis Knauf, Member (12/16) - Present
Position VII David Piper, Member (12/18) - Present
APPROVAL OF MINUTES
3.
Recommended Action: Approve Recreation & Park Board Minutes from
January 12, 2016.
nd
Piper Motion. Lassen sustain from voting due to not attending. Ardis 2.–
Motion Passes
BUSINESS FROM THE AUDIENCE
4.
This portion of the agenda allows the public to introduce items for Board
consideration not already scheduled on the agenda.
NEW BUSINESS
5.
a.Aquatic Center TourPost Meeting
A.Reminder of the tour post meeting.
b.Elections
A.1 year terms.
B.Piper willing to serve. Knaus nominated Piper for chair.
nd
Chris 2.
nd
C.Nicoletti nominated self. Piper 2.
D.Piper –motion passes. Nicoletti – motion passes.
c.2016 Grant Letter of Support
A.Wierenga explained that council and administration and felt
strongly about installing a splashpad at Centennial park and
explained that the board letter of support would be the board
recognizing the priority of those groups and saying the board
supports the project.
B.Swenson asked if the splashpad project was the same project
that the Burlingham Trust wanted to fund. Udermann
explained he met with them and gave them ideas of projects
11
they could potentially fund and that they are different
projects.
C.Piper mentioned that the project didn’t rank as high on the
park board list but it was the number one project on the
community list and with the council having it as a priorityis
important.
D.Swensen asked what 40% would be of the total project.
Wierenga added it would be roughly $80,000 however the
breakdown of the costs and of the 40% match has not been
outlined as of date but will be shortly.
E.Swensen asked how to fund the Legion Park Turf project and
mentioned that this project would essentially take $80,000
away from the turf project. Wierenga mentioned that with
new development pending and updated SDC methodology,
the SDC fund should grow to a healthy balance over the next
several years.
nd
F.Swensen motioned, Knaus 2 – motion carries.
OLDBUSINESS
6.
a.Fiesta Mexicana Update
A.Wierenga mentioned agreements for TV, radio, entertainment
coordinator and soccer tournament partners are all in the
process.
B.This year Friday will be free with charges on Saturday and
Sunday starting after 5pm.
DIVISION REPORTS FROM DEPARTMENT
7.
a.Aquatics
Financial Update - February
Expenses – nearly identical to last year ($83 lower)
Revenues – $3310 lower than last year (14.8%, high school pool
rentals have not been paid which would account for all of this
difference)
Attendance – 3289 (11 higher than last year)
Program Update
Swim Lessons –applied for USA Swimming Make A Splash Grant
$5 swim week, $4500 total grant award
Near record number of group fitness participants –
February 668, highest ever 672
December/January marketing efforts paying off with lots of
customers in our new fitness class
Mid-Valley Aquatics –Club team is seeing some growth with 9
new members since January!
Pricing structure & value compared to other nearby teams
Marketing/Other
th
Spa Heater – Contract signed on January 15for it’s replacement,
still waiting
12
Hired a new pool operator and shift supervisor
10 interviews set up for new lifeguards and swim instructors
b.Recreation
Youth Sports
Youth basketball finished.
Gearing up for t-ball and spring soccer.
Cheer camp last month was successful, 23 registered and attended.
Adult Programs
Valentines Lunch Trip took place on 2/13.
Other trips have low numbers.
Hot Air Balloon trip in May.
Events
Daddy Daughter Dinner Dance had 130 in attendance this year. Last
year had 124.
Prepping for Easter Egg Hunt on March 24 and Doggy Treat Hunt on
March 25.
Youth Advisory Board
Assisting with museum projects currently and other projects as
requested.
Adult Sports
Men’s basketball league spring registration closed. 10 teams. Had 12
last year.
Museum
Going through permitting with HVAC system. New install date of
April.
Processing artifacts with the intent to create a de-accession list of
items to de-accession.
Friends group likely going to form.
c.Parks & Facilities
Spring Field Prep
Vole holes filling in baseball fields.
Overseeding and filling holes.
Aerate and seed.
$25,000 worth of work recommended although the budget can’t quite
sustain that much work. Not doing a top dressing, sanding, deep
aerating.
Burlingham needs attention.
Park Sign
Almost ready for a clear coat. Sanded down, routed in all of the names
of the parks and colored letters.
Clear coat will be applied and will be ready for install.
13
Centennial Park Playground Project
Equipment ordered, proposals signed.
May 14 tentative install date.
Legion Park
Partnership with Marion County to install fitness equipment along
path.
Equipment will possibly be installed May/June of this year.
A.Nicoletti asked if the City charges for field usesince it is
challenging financially to fund the amount of maintenance
desired.Wierenga explained that organizations that are youth
orientated and are a partner, are not charged. However, she
mentioned there is internal discussion surrounding that
currently.
FUTURE BOARD BUSINESS
8.
a.Nicoletti asked for continued general updates on projects.
BOARD COMMENTS
9.
a.Knauf askedfor paper copies of the project ranking.
b.Nicoletti wanted to confirm
c.Conlon asked if the splashpad project wasn’t funded, if there was
another project that could be funded instead. Wierenga explained that
the grant deadline will have passed by then and that there wouldn’t be
an opportunity this year to submit for grant funding on another project
and generally projects are supported through grant funds.
ADJOURNMENT – 6:17pm
10.
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Randy Scott, Public Works Director
SUBJECT:
Resolution Waiving Application oftheNoise Ordinance-Oregon
Departmentof Transportation Pacific Highway 99E/Young Street
Intersectionand ADA RampsImprovementProject
RECOMMENDATION:
Adopt the attached resolution waving application of the City Noise Ordinance
from April 1, 2016 to September 30, 2016 for the construction activities associated
with theOregon Departmentof Transportation’sPacific Highway 99E/Young
Street intersectionand ADA Ramps Improvement Project.
BACKGROUND:
The Oregon Department of Transportation (ODOT) will begin construction of the
planned improvements to Pacific Highway 99E/Young Street Intersection and
ADA ramps at various locations on Pacific Highway 99E beginning this spring with
a scheduled completionofthis fall. Based on the high volume of traffic on Pacific
Highway 99E and noise control constraints per Ordinance 2312 limiting
construction activities at night, ODOT,whilepreparing final design documents for
bidding in the spring of 2015,requested and wasgrantedawaiverby City
Council to the noise ordinanceby adopting Resolution 2053. The waiver period
per ODOT’srequest was from June 1, 2015 through November 30, 2015. ODOT bid
the project and selected a contractoras scheduled,but delayed the initial start
of construction waiting for delivery of long lead time componentson the project,
specifically traffic signal poles. The construction is now scheduled to commence
inApril and scheduled for completion in early September 2016
DISCUSSION:
Ordinance 2312, the Woodburn Noise Ordinance,was enacted to protect,
preserve, and promote the health, safety and welfare of the residentsofthe City
Agenda Item Review:City Administrator ___x___City Attorney __x____Finance __x___
21
Honorable Mayor and City Council
March 28, 2016
Page 2
of Woodburn through the reduction, control andprevention of loud noise.
General constructionactivitybased on noise decibel levels wouldnot be
permitted between the hours of 9:00 pmand7:00 amunder the current noise
Ordinance. The Ordinancedoes provide flexibility as related to construction
activities by allowing the City Administrator to administrativelyauthorize
constructionactivity within those restrictedhours for a period not to exceed 10
days. Since ODOT is requesting that construction activitybe authorizedfor night
work exceeding the 10dayperiod,the approvalof attached resolution is
required to waive the requirements.
Allowing the work to be performed at night will reduce the traffic congestion
within the construction zone with lighter trafficvolumesat night. The night work
will also shorten the overall project schedule, decreasing the overall time that
residents and businesses will be exposed to construction activities.
:
FINANCIAL IMPACT
There is no financial impactto the city budget by approval of this resolution.
22
COUNCIL BILL NO.2998
RESOLUTION NO. 2074
A RESOLUTIONPROVIDING A WAIVER TO THE WOODBURN NOISE ORDINANCE NO.
2312 FOR CONSTRUCTION ACTIVITY ASSOCIATED WITH THE OREGON DEPARTMENT
OF TRANSPORTATIONS PACIFIC HIGHWAY 99E /YOUNG STREET INTERSECTION AND
ADA RAMPS IMPROVEMENT PROJECT
City of Woodburn Ordinance 2312 was enacted to protect,
WHEREAS,
preserve, and promote the health, safety, and welfare of the residents of the City
of Woodburn through the reduction, control, and prevention of loud raucous
noise, or any noise which unreasonably disturbs, injures, or endangers the comfort,
repose, health, peace, or safety of reasonable persons of ordinary sensitivity; and
the Oregon Department of Transportation (ODOT) intends to
WHEREAS,
construct major improvements to the Pacific Highway 99E/YoungStreet
Intersection and ADA ramps at various other locationson Pacific Highway 99E
during the spring and summer of 2016; and
compliance with Ordinance 2312 would prohibit nighttime
WHEREAS,
construction activities on the Pacific Highway 99E/Young Street Intersection and
ADA Ramp Improvement Projectand adversely impact the project delivery
schedule and cost; and
prohibition of nighttime work would contribute to higher levels of
WHEREAS,
daily traffic congestion that could pose a public safety risk; and
City Councilon August 11, 2014, per ODOT requestgranted a
WHEREAS,
waiver to the noise ordinance for this project by adopting Resolution 2053, the
waiver period wasJune1, 2015 through November 30, 2015; and
ODOTdelayed the start of construction of the project to allow
WHEREAS,
the contractor time to obtain long lead timecomponents on the projectand did
not start, or initiate construction through the granted waiver period;and
the Woodburn City Council has determined that it is necessary
WHEREAS,
to waive the requirements of Ordinance 2312to facilitate the construction
activities needed for the Pacific Highway 99E/Young Street Intersectionand ADA
Ramps ImprovementProject;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That in response to ODOT’s request, the City Council waives the
Section 1.
noise limitation requirements of Ordinance 2312 so that construction activities can
Page 1 – COUNCIL BILL NO. 2998
RESOLUTION NO. 2074
23
occur at night related to theODOT’sImprovement Project forPacific Highway
99E/Young Street Intersection, and for improvements toADA Ramps at various
location on Pacific Highway 99E from April 1, 2016 to September 30, 2016.
Approved as to Form:
City AttorneyDate
APPROVED:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO. 2998
RESOLUTION NO. 2074
24
Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Kristin Wierenga, Recreation Services Manager
VIA:Jim Row, Assistant City Administrator
SUBJECT:
Centennial Park Splash Pad Grant Application
RECOMMENDATION:
It is recommended that the City Council adopt the resolution authorizing the
Community Services Department to apply for a State of Oregon Local
Government grant for the Centennial Park Splash Pad Project.
BACKGROUND:
The Community ServicesDepartment, working through the Recreation and Park
Boardand with the community, has identified the need to construct a splash
pad atCentennial Park.
This project involves the installation of a splash pad with all necessary
components including piping, electrical, storm drainagerain garden,irrigation,
landscaping, etc.The project meets the funding criteria for the State’s Local
Government Grant Program, which requires a 40 percent local match of cash,
contributions of materialsand volunteer labor.
:
DISCUSSION
The 2009 Parks and Recreation Master Plan recognizes the need for a splash
pad/water feature andlists it as a priority to be completed in the 2013-2016
planning horizon. During the January 2016 Recreation and Park Board goal
setting workshop, the Board reviewed a community survey that asked the
community to rank potential park projectpriorities for the year. In that survey,
the community identified the Centennial Park Splash Pad project as the highest
priority project for 2016. The Recreation and Park Board also recognizes the
need for a splash pad in the community.
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
25
Honorable Mayor and City Council
March 28, 2016
Page 2
Applications are currently being accepted for Oregon State Park’s Local
Government Grant Program. If funded, the Community Services Department
would expect to complete the project in 2017.
The Local Government Grant program, which is funded by Oregon Lottery
proceeds, continues to be the strongest source of park development funds
available to the City.
FINANCIAL IMPACT:
This grant program requires a 40 percentmatch, which can include in-kind, non-
cash,contributions. The Community Services Department is currently in the
process ofdeveloping a budget for this project and expects torequest grant
funding in theamount of 60percent of total project costs.
Preliminary estimates place the cost of this project at approximately $210,000.
Staff expects to apply for a grant of approximately $125,000, with theCity’s
share of matching funds coming from parks system development charges, in-
kind labor and donations.
26
COUNCIL BILL NO. 2999
RESOLUTION NO. 2075
A RESOLUTION AUTHORIZING APPLICATION FOR A LOCAL GOVERNMENT GRANT
FROM THE OREGON PARKS AND RECREATION DEPARTMENT FORTHEINSTALLATION OF
A SPLASH PAD AT CENTENNIAL PARK
, the Oregon Parks and Recreation Department is accepting
WHEREAS
applications for the Local GovernmentGrant Program; and
, the Department of Community Services desires to participate in
WHEREAS
this grant program to the greatest extent possible as a means of providing
needed parks andrecreation improvements and enhancements; and
,the proposed project meets the City’s identified need for further
WHEREAS
developing Centennial Park by adding additional amenities; and
, the Recreation and ParkBoardand staff have identified the
WHEREAS
installation of a Splash Padas a priority need in Woodburn; and
, the City of Woodburn’s 2009 Parks and Recreation Master Plan
WHEREAS
recommends installing a Splash Pad at Centennial Park; and
, City residents will benefit from the installation of a Splash Pad at
WHEREAS
Centennial Parkand have expressed it as high priority through a community
survey; and
,the Cityof Woodburn will provide adequate funding for on-
WHEREAS
going operations and maintenance of this facility should grant funds be
awarded;
NOW, THEREFORE,
THE CITY OF WOODBURN RESOLVES AS FOLLOWS:
That the City of Woodburn’s Community Services Department is
Section 1.
authorized to apply foraLocal Government Grantfrom the Oregon Parks and
Recreation Department for the Centennial Park Splash Padprojectas more fully
described above.
That the Citycertifies that the required 40 percent “matching
Section 2.
share” for this grant application is available through in-kind labor,system
development chargesand donations should this grant be obtained.
That the Recreation Services Manageris authorized to submit
Section 3.
Page 1 – COUNCIL BILL NO.2999
RESOLUTION NO.2075
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said grant application on behalf of the City.
Approved as to form:
City AttorneyDate
Approved:
Kathryn Figley, Mayor
Passed by the Council
Submitted to the Mayor
Approved by the Mayor
Filed in the Office of the Recorder
ATTEST:
Heather Pierson,City Recorder
City of Woodburn, Oregon
Page 2 – COUNCIL BILL NO.2999
RESOLUTION NO.2075
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Steve Krieg, Building Official
SUBJECT:
Intergovernmental Agreement with the City of Dallas
RECOMMENDATION:
That the City Council authorize the City Administrator to sign an
Intergovernmental Agreement (IGA) with the City of Dallasfor
Structural/Mechanical Plan Reviews.
BACKGROUND:
The City of Woodburn has an IGA with Marion County for mutual inspection and
plan review assistance. An IGA with Dallasaddresses structural/mechanical plan
reviews and would allow Woodburnand Dallasto assist each other on an as-
needed basis.
DISCUSSION:
The Structural/Mechanical Plan Review IGA was reviewed by theWoodburnCity
Attorney.
:
FINANCIAL IMPACT
The Structural/Mechanical Plan Reviews IGA involves budgeted money to the
extent that Woodburnuses Dallas’sresources. To the extent that Dallasuses
Woodburn’sresources, some revenue will be received by the City.
Attachments: IGA for Structural/Mechanical Plan Reviews
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Jim Row, Assistant City Administrator
SUBJECT:
Intergovernmental Agreement with Marion County
RECOMMENDATION:
That the City Council Authorize the City Administrator to sign the enclosed
Intergovernmental Agreement (IGA) with Marion County.
BACKGROUND:
In summer2015, the Marion County Health Department was awarded funding
through Kaiser Permanente Foundation’s HEAL Communities Grant Initiative. The
City agreed to partnerwith the Health Department to implement many of the
program’s community health projects, which are primarily targeted at residents
living in neighborhoods near Legion Park.
Through its involvement with the program, the City agreed to participate in
developing community walking groups, nutrition and wellness classes, worksite
wellness programs, and tocreate a “prescription program”, which will allow
health care providers to refer patients to the Woodburn Aquatic Centerand
local parks for exercise. The City also agreed to install outdoor exercise
equipment in Legion Pak.
:
DISCUSSION
The enclosed IGA formalizes the partnership between the City and Marion
County regardingthe purchase andinstallation of outdoor exercise equipment
at Legion Park. The agreement stipulatesthat the County will purchase and
provide to the City the equipment with a total value of not more than $19,500.
The City agrees to accept ownership and full legal responsibility for the
equipment and will install it at its own cost. The City further agrees tohold the
County harmless from any claims arising from of the use of the equipment.
Agenda Item Review:City Administrator __x____City Attorney ___x___Finance __x__
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Honorable Mayor and City Council
March 28, 2016
Page 2
The IGA is effective through June 30, 2016.
FINANCIAL IMPACT:
Expenditures required to install theequipment are included in the adopted FY
15/16 budget.
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Councilthrough the City Administrator
FROM:Jamie Johnk, Economic Development Director
SUBJECT:
Woodburn Downtown Association Memorandum of Understanding
:
RECOMMENDATION
That the City Council authorize the City Administrator to enter into the enclosed
Memorandum of Understanding (MOU)withtheWoodburn Downtown Association
(WDA) to facilitate achievement of the goals identified in the included RARE Application
(Exhibit A)and associated Work plan(Exhibit B).
BACKGROUND:
The WDA was formed in 1982 with the goal of promoting the historic and culturally
diverse heritage of Woodburn by providingopportunities that will encourage
community-wide investment downtown.WDA is comprised of downtown business
owners and friends of the downtown area who are working to improve the economy of
Woodburn's historic downtown through special events, tourism and educational
programs. The group also promotes business networking and educational programs that
aim to inform downtown business owners about City services, urban renewal and
property maintenance.
In 2015, with application assistance from the City, the WDAwas awarded the services
of a Resource Assistance for Rural Environments (RARE) participant.The WDA created a
Main Street Manager position to support the organization and downtown businesses.
Roles and responsibilities for the RARE participant include developing and implementing
a strategic, marketing and resource development plans, and working toward the
forming an Economic Improvement District (EID).RARE participant Aldo Rodriguez was
selected by the WDA to serve as the Main Street Manager and has worked since that
time in an office space provided by Izo Marketing, which is owned by WDA officer
Anthony Veliz. Recently, Mr. Veliz had to move his business location, leaving WDA staff
without an office.
Agenda Item Review:City Administrator ___x___City Attorney __x____Finance __x___
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Honorable Mayor and City Council
March 28, 2016
Page 2
Recognizing an opportunity for the City to increase its partnership with the WDA, staff
created a work space for Aldo inside City Hall with the understanding that he will work
under the guidance of theEconomic Development Director on projects that are
consistent with both the WDA’sand the City’s goals for enhancing the economic vitality
of Woodburn’s downtown.
Subject to the conditions of the MOU, the City agrees to provide office space,
supervision and technical assistance to the WDA RARE participant in order to carry out
activities that willimprove or support the downtown revitalization and economic vitality
goals of both parties. As a preliminary activity, City staff will conduct a strategic
planning exercise with WDA staff to provide direction and focus on downtown
revitalization efforts significant to both parties. The results of this exercise will assist WDA
with the implementation ofits activities and will help identify areas where City can
provide support.
The WDAagrees to work and coordinate with City in the development of their
downtown revitalization initiativesaimed to improve and expand the economic vitality
of downtown Woodburn. WDA also agrees to allow City to provide supervisory,
mentorship and technical assistance to RARE Participant to ensure successful
implementation of goals significant to both parties.
:
FINANCIAL IMPACT
The City will not incur significant additional costs as a result of this MOU.
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Section12.Assignment:NeitherpartyshallassigntheMOUwithoutwrittenconsentoftheother.
Section13.AttorneyFees:InanyactionbroughtbyeitherpartyunderthisMOU,thelosingparty
shallpaytotheprevailingpartyareasonablesumforattorneyfeesinsuchaction,orarbitrationor
appeal.
Section14.EntireMOU:ThisMOUconstitutestheentireagreementbetweenthepartiesand
supersedesallprioragreements,writtenandoral,betweentheparties.NomodificationofthisMOU
shallbebindingunlessinwritingandsignedbybothparties.
INWITNESSWHEREOF,theWoodburnDevelopmentAssociationandCityofWoodburn
have,agreedfortheexecutionofthismemorandumofUnderstanding.
WOODBURNDOWNTOWNASSOCIATION
AnthonyVeliz,BoardPresidentDate
CITYOFWOODBURN
Date
3 – MOU for Services
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Eric Liljequist, City Engineer
VIA:Randy Scott, Public Works Director
SUBJECT:
Acceptance of a Public Utility Easement within the Development at
105 Arney Road, Woodburn, OR 97071 (Tax Lot 052W12BC06600)
RECOMMENDATION:
That City Council acceptsthe 5 feet wide Public Utility Easement for public
utilities granted by Master Development LLC, property owner of 105 Arney Road,
Woodburn OR 97071 (Tax Lot 052W12BC06600).
:
BACKGROUND
A public utility easement was required as a Public Works condition of building
permit B16-036 and is a condition of Design Review DR2015-02approval. This
public utility easement surrounds the outer perimeter of the development
property boundary will allowfor the installation of public utilities.
DISCUSSION:
The Public Utility Easement is a 5.0 feet wide Waterline Easement that is located
within the new Development at 105 Arney Road, Woodburn OR 97071. It
provides a permanent easement and right-of-way to construct, reconstruct,
operate, and maintain Water Mains, Service Lines and Appurtenances.
FINANCIAL IMPACT:
There is no cost to the City for this Public Utility Easement since it was donated by
the property owner as a condition to building permit B16-036 and DR2015-02.
Agenda Item Review:City Administrator ___x___City Attorney ___x___Finance __x___
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Mayor and City Council
March 28, 2016
Page 2
ATTACHMENTS
ACopy of the properly signed public utility easement document is included with
this staff report.
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March 28, 2016
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March 28, 2016
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March 28, 2016
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March 28, 2016
Page 7
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Eric Liljequist, City Engineer
VIA:Randy Scott, Public Works Director
SUBJECT:
Acceptance of a Warranty Deed along the Westerly Portion of the
Development at 105 Arney Road, Woodburn, OR 97071 (Tax Lot
052W12BC06600)
RECOMMENDATION:
That City Council acceptsthe variable width Right-of-Way Dedicationgranted
by Master Development LLC, property owner of 105 Arney Road, Woodburn OR
97071 (Tax Lot 052W12BC06600).
BACKGROUND:
Avariable width Right-of-Way Dedication wasrequired as a Public Works
condition of building permit B16-036 and is a condition of Design Review
DR2015-02approval. This Right-of-Way Dedication was needed to include the
existing public sidewalk that is adjacent tothe westerly site of the development
property boundary.
DISCUSSION:
TheRight-of-Way Dedicationis avariable width strip of landlocated along the
westerly boundary ofthe new Development at 105 Arney Road, Woodburn OR
97071. This Right-of-Way Dedication will encompass the existing sidewalk along
the westerly site of the development property boundary.
FINANCIAL IMPACT:
There is no cost to the City for this Warranty Deedsince it was dedicated by the
property owner as a condition to building permit B16-036 and land use approval
DR2015-02.
Agenda Item Review:City Administrator __x____City Attorney __x____Finance __x___
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Mayor and City Council
March 28, 2016
Page 2
ATTACHMENTS
ACopy of the properly signed Warranty Deed document is included with this
staff report.
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Mayor and City Council
March 28, 2016
Page 3
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March 28, 2016
Page 4
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March 28, 2016
Page 5
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March 28, 2016
Page 6
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council through City Administrator
FROM:Eric Liljequist, City Engineer
VIA:Randy Scott, Public Works Director
SUBJECT:
Acceptance of a Public Utility Easement within the Development at
105 Arney Road, Woodburn, OR 97071 (Tax Lot 052W12BC06600)
RECOMMENDATION:
That City Council acceptsthe16 foot wide Public Utility Easement for City water
facilities granted by Master Development LLC, property owner of 105 Arney
Road, Woodburn OR 97071 (Tax Lot 052W12BC06600).
:
BACKGROUND
A permanent public water line easement was required as a Public Works
condition of building permit B16-036 and was a condition of Design Review
DR2015-02approval. This waterline easement will create a looped water main
for the City water system, providing better water distribution and water quality.
:
DISCUSSION
The Public Utility Easement is a 16.0 feet wide Waterline Easement that is located
within the new Development at 105 Arney Road, Woodburn OR 97071. It
provides a permanent easement and right-of-way to construct, reconstruct,
operate, and maintain Water Mains, Service Lines and Appurtenances. This
water system will be providing domestic service and fire protection for the
proposed development.
FINANCIAL IMPACT:
There is no cost to the City for this Public Utility Easement since it was donated by
the property owner as a condition to building permit B16-036 and DR2015-02.
Agenda Item Review:City Administrator __x____City Attorney __x____Finance ___x__
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Mayor and City Council
March 28, 2016
Page 2
ATTACHMENTS
ACopy of the properly signed public utility easement document is included with
this staff report.
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March 28, 2016
Page 3
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March 28, 2016
Page 4
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March 28, 2016
Page 5
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March 28, 2016
Page 6
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Agenda Item
March 28, 2016
TO:Honorable Mayor and City Council
FROM:Jamie Johnk, Economic Development Director
SUBJECT:
Economic Development and Targeted Industry Analysis Workshop
BACKGROUND:
During the February 22, 2016 City Council meeting staff presented the scope of
work for conducting a Targeted Industry Analysis (TIA) which would identify
groups of industries with the strongest potential to locate or expand in Woodburn,
as well as provide an understanding of the best opportunities for business
recruitment and lead generation and offers the best prospect for supporting
sustainable job development.
:
DISCUSSION
A key task in the TIA scope of work is to conduct a workshop with the City Council
to begin developing the vision and goals for Woodburn’s economic
development and target industry strategy. This workshop will provide an
opportunity for the City Council to initiate a discussion with staff, project partners
and the consultant, ECONorthwest to develop a vision and goals for Woodburn’s
economic development strategies and target industry users for the Southwest
Industrial Reserve (SWIR) area.
The project next steps include:
Complete Target Industry Analysis
•
Draft Report in 90 days
•
Review and comment on draft Report
•
Presentation to City Council offinal draft Report
•
Complete Report in 120 days
•
:
FINANCIAL IMPACT
The cost to complete the Targeted Industry Analysis is $23,000 with funding
commitments from Woodburn URA-$5,000; Marion County $10,500; DLCD-$5,000;
and Mid-Willamette Valley Council of Governments-$2,500.
Agenda Item Review:City Administrator __x____City Attorney __x____Finance __x___
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