October 26, 2015 MinutesCOUNCIL MEETING MINUTES
OCTOBER 26, 2015
0:00 DATE COUNCIL CHAMBERS CITY HALL CITY OF WOODBURN COUNTY
OF MARION STATE OF OREGON OCTOBER 26 2015
The meeting convened at 6:30 p.m. with Mayor Figley presiding.
ROLL CALL
Mayor Figley
Present
Councilor Carney
Present
Councilor Lonergan
Present
Councilor Schaub
Absent
Councilor Morris
Present
Councilor Ellsworth
Absent
Councilor Alonso Leon
Present
Staff Present: City Administrator Derickson, City Attorney Shields, Assistant City
Administrator Row, Police Chief Russell, Captain Alexander, Public Works Director Scott,
Economic and Development Director Hendryx, Human Resources Director Hereford,
Finance Director Head, Assistant City Attorney Stuart, Recreation Services Manager
Wierenga, Communications Coordinator Horton, City Recorder Pierson
0:00 EXECUTIVE SESSION
Mayor Figley entertained a motion to adjourn into executive session under the authority of
ORS 192.660(2)(e). Lonergan/Morris... move into executive session. The Council
adjourned to executive session at 6:32 p.m. and reconvened at 7:00 p.m. Mayor Figley stated
that no action was taken by the Council while in executive session.
APPOINTMENTS
Lonergan/Alonso Leon... appoint James Floyd to the Planning Commission. The motion
passed unanimously.
PROCLAMATION
Domestic Violence Awareness Month -Walt Beglau, Marion County District Attorney spoke
about Domestic Violence Awareness and introduced Jane Downing of the Center for Hope
and Safety and Kim Larson from the District Attorney's Office. Jane Downing provided
information on the Center for Hope and Safety.
0n4 CONSENT AGENDA
A. Woodburn City Council minutes of September 28, 2015,
B. Off -Premises Liquor Sales License and New Outlet for Guacamole's Market,
C. Building Activity for September 2015,
D. Crime Statistics through September 2015.
Lonergan/Alonso Leon... adopt the Consent Agenda. The motion passed unanimously.
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COUNCIL MEETING MINUTES
OCTOBER 26, 2015
0:15 PUBLIC HEARING
A Public Hearing to consider declaration of surplus property. Mayor Figley declared the
hearing open at 7:16 p.m. for the purpose of hearing public input on the declaration of
surplus property. Public Works Director Scott provided a staff report. No members of the
public wished to speak in either support or opposition of the declaration of surplus property.
Mayor Figley declared the hearing closed at 7:21 p.m.
COUNCIL BILL NO. 2990 - A RESOLUTION DECLARING CERTAIN CITY
OWNED PROPERTY AS SURPLUS PROPERTY AND AUTHORIZING THE CITY
ADMINISTRATOR TO SOLICIT THE SALE OF SAID PROPERTY
Lonergan introduced Council Bill No. 2990. City Recorder Pierson read the bill by title
only since there were no objections from the Council. On roll call vote for final passage,
the bill passed unanimously. Mayor Figley declared Council Bill No. 2990 duly passed.
0:21 CENTENNIAL PARK PLAYGROUND GRANT AGREEMENT
Morris/Lonergan... Authorize the City Administrator to enter into the attached Local
Government Grant Agreement with the Oregon Parks and Recreation Department. The
$52,544 grant was awarded for the Centennial Park Playground Project. The motion passed
unanimously.
0:22 REVIEW AND DISCUSS FHDC'S PROPOSAL TO PURCHASE AND DEVELOP
CITY OWNED PROPERTY LOCATED AT 1750 PARK AVE
Assistant City Administrator Row provided a staff report. Mark Wilk, Vice President of
FHDC, provided information on the proposal. Councilors asked questions and provided
comments on FHDC's proposal. Mr. Wilk stated that he would like to get a consensus of the
Council on whether they are interested in moving forward. Councilor Carney suggested that
FHDC include the Council in the process and that he feels this is worthy of pursuing and he
supports it. Mayor Figley stated that she supports this as well. Councilor Alonso Leon
stated that our community deserves this and she also supports it and that we should move
forward. Councilor Lonergan concurred with other Councilors but is uncomfortable with
the open ended option and would like to see a finite figure of $350,000. Councilor Morris
stated that he supports the project proposal and working out the details and moving forward.
City Administrator Derickson asked Mr. Wilk if the Councilor's comments have satisfied
him and given him what he was looking for. Mr. Wilk answered that it has but he would
have liked to have heard from the Councilors that are not present at the meeting.
128 INTERGOVERNMENTAL AGREEMENT WITH THE CITY OF SILVERTON
Lonergan/Alonso Leon... authorize the City Administrator to sign an Intergovernmental
Agreement (IGA) with the City of Silverton for Structural/Mechanical Inspections and Plan
Reviews. The motion passed unanimously.
1:29 CITY ADMINISTRATOR PRO TEM
Carney/Alonso Leon... appoint Assistant City Administrator Jim Row as Administrator Pro
Tem for the period November 10 through November 30, 2015. The motion passed
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COUNCIL MEETING MINUTES
OCTOBER 26, 2015
unanimously.
1:30 DIRECTOR APPROVAL OF A RESIDENTIAL ARCHITECTURAL STANDARDS
SUBSTITUTION; FILE NUMBER RSS 2015-02, LOCATED AT 577 WILLOW
Council declined to call this item up for review.
CITY ADMINISTRATOR'S REPORT
City Administrator Derickson stated that the City will received its fourth distinguished
budget presentation award. He also announced that on November 2 at 4:00 pm Council is
invited to a Meet and Greet with the Chief of Police finalists and that the public is invited to
a Meet and Greet that will take place at 6:00 pm. Both of which will take place at the Police
Department Community Room. He added that the interviews will take place on November 2
and 3 and that there will be five different panels made of community members and staff that
the candidates will rotate through.
1:35 MAYOR AND COUNCIL REPORTS
Councilor Morris reminded people that Daylight Savings time is this Sunday and thanked
other Council members for the great discussion.
Mayor Figley thanked Kristin and the YAB board for their work on the Mayor's Ball and
added that it was a great time.
Councilor Alonso Leon was happy to see our public hearing procedures in Spanish and
Russian.
1:56 ADJOURNMENT
Morris/Lonergan... meeting be adjourned. The motion passed
The meeting adjourned at 8:53 p.m.
ATTEST
Heather Pierson, City Recorder
City of Woodburn, Oregon
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